lee mcdonald ahsen baig college of the sequoias session number:
TRANSCRIPT
Lee McDonaldAhsen BaigCollege of the Sequoias
Session Number:
Articulation OfficerCatalogsThose doing CSU GE and IGETC CertificationDegree Audit system
SCADETL – Degree Attributesscrattr
SSADETL – Degree Program Attributesssrattr
SHATCKN – Person Course Attributes – Pre Banner
shrattrSHATCKN – Course Section Attributes – Banner
shrattc
Will involve many individuals cooperation across campus/district
Articulation team to verify and review the dataReview the data for logical errors such as term conversions. Can be useful to have excel do formatting, filtering, checking and converting.
Everyone has a different environment, setup and data, so evaluate each step and modify as needed
Initial data gatheringExcel ideal program to setup for initial input. Basic setup:
Verify data with articulation team, this is very critical since this will affect many records.
Run the procedure from package:BEGIN COS_GE_VALIDATION.COS_GE_VAL();END;
Note: Please modify the file to adjust for your needs. Our pre-Banner catalog was 200310 (Fall 2002) term and started using Banner catalog 200320 (Spring 2003). Schedules and course work in Banner began 200420 (Spring 2004). Also we stored the old course names in the shrtckn_course_comment, please read the notes in the package body for more details.
If articulation isn’t entered properly can result in bad data and cleanup will become difficult.The process creating the attributes is a very processor intensive process will take several hours so set a time for it to run when load is minimal.
Modified shrtrtc.pcCreated package with functions to supportUses function COS_GE_ATTR for institutional courses creates the text that is printedAdded table to map Banner attributes to the CSU or IGETC code.Since the logic for formatting the line is in the function, the mod to shrtrtc.pc is simple
ATTR_CODEGE_TYPE GE_ATTR ACTIVITY_DATE GE_PATTERNUC1A IGETC 1A 4/25/2012 UCUC1B IGETC 1B 4/25/2012 UCUC1C IGETC 1C 4/25/2012 UCUC2 IGETC 2A 4/25/2012 UCUC3A IGETC 3A 4/25/2012 UCUC3B IGETC 3B 4/25/2012 UCUC4A IGETC 4A 4/25/2012 UCUC4B IGETC 4B 4/25/2012 UCUC4C IGETC 4C 4/25/2012 UCUC4D IGETC 4D 4/25/2012 UC
Add GE Summary to the transcriptFirst try was not acceptedApproach was simple, but too general
Didn’t handle exclusionsDidn’t use some courses as desired (US History)
We use Credentials – they take the shrtrtc.lis file and build the eTransCA transcriptShouldn’t be too hard to create the code to populate the appropriate fields in the file
They go in the 08E – Course Detail recordPopulate the Eligible fields even if you populate the applied fields
SHREDIP process loads the transcriptThe applied attributes are in the RAP recordThe eligible attributes are in the NTE recordSHREDIP can read the RAP and NTE records but only loads the data into the transcript image view
Created table SZRCRAP for the applied attributesIn SHREDIP – added insert into SZRCRAPCreated table SZRCNTE for the eligible attributesIn SHREDIP – added insert into SZRCNTEThe attributes are now available for usage
Need to add functionality to SHATAEQ Read SZRCNTE table Save the local attribute code in SHATRTA (shrtrta)Use the Attribute Conversion table
Modify our Local Ed Plan to incorporate the transfer work and attributes
Banner prints articulated course, not originalWe want the course as taken at original schoolWe will need to add the attributes
In the GE summaryDo we include transfer work – Pass Along?If so, how do we distinguish?
Currently, for many colleges (but not all), we get bad attribute data from XAP
Every course has a RAP record for CSU American InstituionsHappens with both Banner and non-Banner schoolsDoesn’t happen for all Banner schools
If you see the problem, report it XAPMore complaints, faster action, maybe?
Get the mini-grants for transcriptsFree money!!Two grants
One for putting attributes in your transcriptsOne for loading attributes into you SIS (Banner)
Get your attributes into your transcriptsHelps receiving institutions and hence studentsWe share code to make it easier
