To Be Approved September 19, 2013

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LEGACY PARK COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS REGULAR MEETING MINUTES

JULY 18, 2013 @ 7:00 PM

Lisa Ashmeade Allen Massey Bob Mulligan Nimesh Patel Tim Smith

Lisa Neff Trasey Welton Joanne Weaver Christy Tureta Brandon Shaw

Paul Goulet Mike Shambaugh Mike Sansone Bob MacGillivary Mike Riedesel

The Board of Director’s Planning Session was called to order July 18, 2013 at 7:00 p.m.

Legacy Park HOA President Nimesh Patel.

Lisa Ashmeade, secretary, reported on June Regular and Executive Session and July

Planning and Executive Session Minutes. Motion 2013-0042 to accept by Bob, seconded

by Tim. Both sets were unanimously approved 5-0. Lisa abstained from June meeting

vote due to absence.

Treasurer, Allen Massey, shared the Financial Update and Adjustment Report dated June

30, 2013 and acknowledged CPA. Motion 2013-0043 to accept by Nimesh and seconded

by Tim. Unanimously approved 5-0.

Property Manager, Lisa Neff, reported on fees collected to date for non-resident sports

participation $2820 down from $3,905 in 2012 and $723 vending down from $925.

Applications for office position due by July 26. Written report filed for review.

Lightning strike Monday, July 15 damaging Quiet Pool and HOA Office electronic entry.

Joanne Weaver, Covenant Officer, reviewed written report filed. Change in enforcement

collect is greater than last year partially due to rental companies’ payments for violations.

Allen asked for breakdown on rental collections to be added to the report.

Trasey Welton, Activities Director, presented July 4 activities to be rescheduled

September 28 as a Picnic in the Park community event. Trasey has calls in for pre-band

activities. Youth party will be moved to August 15 – to be reviewed due to HOA

meeting conflict. Tailgating party is also in the works for Saturday, August 24 prior to

college football kick-off.

To Be Approved September 19, 2013

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Candace Cole, Sport’s Coordinator, was not in attendance. Lisa Neff reviewed her

written report with the Board. Nimesh reviewed with audience regarding tennis drill

policy to include sign-in sheet for guest to identify resident.

Mike Shambaugh reviewed Boy Scout Troop news. Population may be changing due to

BSA changes in charter. He also shared that there are two Eagle candidates for a total of

ten from Legacy Park. Troop 2 has been selected by Atlanta Area Council for

recognition within press releases which will be viewed by the HOA

Mike Sansone reviewed Education Committee news with July 30 Principal’s Forum with

lunch being catered for 6-8 p.m. meeting. Education will also be delivering Town Herald

the weekend of August 3. The Education Committee is looking to take another vote for

donation to newly created foundation. Mrs. Tureta spoke about executive function and

Mr. Sansone expressed support. Nimesh asked if Mr. Sansone would be willing to

financially sponsor Mrs. Tureta’s plan. Membership is currently at 3 members: Mr.

Sansone, Mrs. Tureta, & Mrs. Lapasota. Kennesaw-Big Shanty Foundation under the

CCSD Foundation umbrella. Allen discussed his concerns regarding the difference

between a Foundation versus the school PTA. Bob motioned for release of funds.

Nimesh referred Mike Sansone to Planning Session with Bylaws. Tim clarified concern

as the vote within the Education Committee. Move to Planning Session is acceptable to

Mr. Sansone.

Written reports were attached for the Swim Committee, Tennis Committee and Tennis

Pros. Christy Tureta shared review of Youth Soccer Committee activities and upcoming

dues to be voted upon in New Business.

No discussion presented during Open Forum.

Old Business – none noted.

Lisa Neff, Property Manager, shared photographs of Winterthur Park. Her

recommendation is to use a darker stain to blend with the current landscape of Winterthur

and the playground equipment. Motion to accept Motion 2013-0044 by Nimesh, Tim

seconded. Approved 4-1 with Bob opposing.

To Be Approved September 19, 2013

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2012 Audit Report presented during Executive Session on July 15 by Jack Houseal.

Allen made Motion 2013-0045 approved, Bob seconded. Unanimously approved 5-0

Basketball Camp fees updated. Motion 2013-0046 to accept by Allen and seconded by

Bob. Unanimously approved 5-0

Tennis – ratio at 19.8% - motion to give movement to 21%. Motion 2013-0047 to accept

by Allen with Lisa seconding. Unanimously approved 5-0

Youth Soccer Fee Increase for cost of referees, clinics, Motion 2013-0048 to accept by

Bob and seconded by Tim. Unanimously approved 5-0

Additionally, Allen shared with the audience the Lifetime Achievement Award

committee for selection and recognition during the February Annual HOA Meeting.

Guidelines will be presented to the committee by the Board. Tim shared his thoughts

about the role of the Board with the role of the Committee as a member. It shall be

entirely up to the Committee to outline expectations of consideration for the award to be

approved by the Board. Motion 2013-0049 to accept by Allen and seconded by Bob.

Unanimously approved 5-0.

Minutes will be reported at next General Meeting for approval.

Meeting adjourned at 8:10 pm. 9:00 pm moved to Executive Session.

Legacy Park Community Association, Inc.

A Georgia Nonprofit Corporation Board of Directors Regular Meeting Thursday, July 18, 2013

4201 Legacy Park Circle, Kennesaw, GA 30144 * 770-919-2556 * Fax 770-919-0066 www.legacypark.org

Agenda

7:00 Call to Order – Nimesh Patel 7:05 Approval of Meeting Minutes – Lisa Ashmeade

June 20, 2013 – Regular Meeting June 20, 2013 – Executive Session July 15, 2013 – Planning Meeting July 15, 2013 – Executive Session

7:10 Treasurer Report – Allen Massey a. June Financial Updates b. June Adjustment Reports

7:15 Property Management Update

a. Management Report b. Covenant Enforcement Report c. Activities Report d. Sport Coordinator Report

7:25 Committee Reports

a. Boy Scout Troop 002 – Written Report Attached b. Education Committee – Written Report Attached c. Swim Team – Written Report Attached d. Tennis Committee – Written Report Attached e. Tennis Pros – Written Report Attached f. Youth Soccer – Written Report Attached

7:30 Open Forum 7:50 Old Business 7:50 New Business

a. Winterthur Park Stain b. 2012 Audit Report c. 2013 Summer Basketball Camp d. Tennis – Fall Teams e. Youth Soccer – Fee Increase

8:30 Adjournment to Executive Session

a. Covenant Appeals b. Legal

Legacy Park Summary Adjustment Report 2013

Name Initiation

Fee

Assessment Late Fee Interest Admin Fee

Attorney

Fees

Attorney Contingent

Fees Violation

Fines Lease

Fee Admin

Abate Fee Total Legacy Park January $0.00 $0.00 $0.16 $2.36 $0.00 $8.35 $512.43 $4,450.00 $0.00 $0.00 $4,973.30 February $0.00 $0.00 $1,647.50 $66.37 $0.00 $8.85 $685.07 $350.00 $0.00 $0.00 $2,757.79 March $0.00 $0.00 $1,069.50 $963.71 $0.00 ($192.75) $948.22 $464.30 $0.00 ($20.00) $3,232.98 April $0.00 $3,506.64 $578.16 $2,163.14 $0.00 $516.91 $2,885.53 ($349.10) $0.00 $30.00 $9,331.28 May $0.00 $157.53 $261.15 $269.61 $0.00 ($85.86) $850.08 $8,910.79 $100.00 $0.00 $10,463.30 June $0.00 $0.00 $508.76 $527.69 $75.00 ($25.97) $694.62 $2,610.79 $187.50 $0.00 $4,578.39 July $0.00 August $0.00 01/01/13-12/31/13 $0.00 $3,664.17 $4,065.23 $3,992.88 $75.00 $229.53 $6,575.95 $16,436.78 $287.50 $10.00 $35,337.04 ** **

Northgate

January $0.00 $0.00 $0.00 $0.00 $0.00 $ 16.15

$ 291.47 $0.00 $0.00 $0.00 $307.62

February $0.00 $905.33 $829.76 $289.08 $0.00 $350.13 $396.69 $0.00 $0.00 $0.00 $2,770.99 March $0.00 $823.14 $129.31 $261.35 $0.00 $103.15 $396.69 $0.00 $0.00 $0.00 $1,713.64 April $0.00 $0.00 $59.00 $27.36 $0.00 $9.16 $32.50 $0.00 $0.00 $0.00 $128.02 May $0.00 $1,410.00 $141.00 $283.50 $0.00 $161.12 $780.09 $0.00 $0.00 $0.00 $2,775.71 June $0.00 $0.00 $0.00 $14.14 $0.00 ($18.84) $0.00 $0.00 $0.00 $0.00 ($4.70)

01/01/13-12/31/13 $0.00 $3,138.47 $1,159.07 $875.43 $0.00 $620.87 $1,897.44 $0.00 $0.00 $0.00 $7,691.28 ** ** ** Excluding bankruptcy, attorneys fees are billed to homeowners accounts therefore are not true write-off

FINANCIAL UPDATE June 30, 2013

SunTrust Checking $175,543.29 Capital One 360 $147,095.81 SunTrust Imprest Account $1,000.00 PayPal Account $15,497.99 Suntrust Money Market $25,897.71 N GA Bank Money Market $250,271.38 Fifth Third Bank Savings $250,074.41 Fifth Third Bank Checking $100.00 Edward Jones Investments $1,242.78 Edward Jones Reserves

Investments $423,898.04 Suntrust Boy Scouts $11,144.89 Bank of America Swim Team $5,345.15 Suntrust Tennis Team $7,234.78 Actual Cash on Hand

06/30/13 $1,314,346.23 (1)

Operating Income/Expense:

06/01-06/30 06/01-06/30 06/01-06/30 06/01-06/30

Year-To-Date

Actual Budget Variance

Year-To-Date Budget

Total Income $27,667.51 $26,900.00 $767.51 $1,016,010.07 $1,029,275.00

Total Operating Expenses $89,241.15 $140,698.00 ($51,456.85) $533,508.20 $652,306.71

Net Income/(Loss)

$482,501.87 $376,968.29

[2]

Operating Cash:

Actual Cash on Hand as at 1/1/13

$965,435.84

Operating Net Income/(Loss) as at 6/30/13

482,501.87 [2]

Prepaid Assessments as at 6/30/13

(7,568.11) * Clubhouse Security Rental

Deposit as at 6/30/13

(140.00) ** 2013 Net Difference Scouts,

Swim, Tennis 6/30/13

3,089.18 Capital Improvements at 6/30/13

(128,972.55)

Operating Cash on Hand as 6/30/13

1,314,346.23 [1]

at

Boy Scout Cash 6/30/13

(11,144.89) Swim Team Cash 6/30/13

(5,345.15)

Tennis Team Cash 6/30/13

(7,234.78) Reserve Fund (Repair &

Replacement) 6/30/13

(423,898.04)

Total Cash Available as at 6/30/13

866,723.37 [3]

* Net pre-paid assessments calculated 12/31/12 13,870.42

6/30/13 6,302.31

* 7,568.11

**Net prepaid clubhouse security rental deposits 12/31/12 2,400.00

6/30/13 2,260.00

** 140.00

Projected Cash:

Available Cash as at 6/30/13

866,723.37 [3]

Budgeted Yearly Income

1,364,925.00

Original Budgeted Yearly Expense

1,365,625.00

Budgeted Projection

Budgeted vs. Actual

Remaining Budgeted Income 2013

335,650.00

348,914.93

Remaining Budgeted Expense 2013

540,118.29

703,144.25

Net surplus/(loss) as at 6/30/13

662,255.08 $512,494.05

Assessment Delinquencies: 2013 2013 Current

Portion 2012 2012 Current

Portion Legacy Park

assessments $ 128,338.57 $ 50,184.16 $ 124,495.60

$ 48,505.36

interest & late fees $ 57,074.99 $ 14,123.61

$ 50,309.17

$ 12,970.76

attorneys fees $ 63,637.53 $ 13,046.31

$ 59,547.66

$ 10,637.37

violation fines $ 76,879.83 $ 8,133.22

$ 69,762.23

$ 12,470.00

admin.fees $ 70.00 $ 20.00

$ 70.00

$ 20.00

lease fees $ 1,375.00 $ 715.00

$ 1,010.00

$ 420.00

initiation fees $ 570.00 $ -

$ 570.00

$ -

sub-total $ 327,945.92 $ 86,222.30

$ 305,764.66

$ 85,023.49

Northgate

assessments $ 46,480.88 $ 11,659.39 $ 49,073.72

$ 14,962.46

interest & late fees $ 26,860.06 $ 4,302.41

$ 27,311.40

$ 4,857.67

attorneys fees $ 26,198.59 $ 3,136.38

$ 26,807.87

$ 2,390.35

violation fines $ - $ -

$ -

admin.fees $ - $ -

$ -

lease fees $ - $ -

$ -

initiation fees $ - $ -

sub-total $ 99,539.53 $ 19,098.18 $ 103,192.99

$ 22,210.48

Totals

assessments $ 174,819.45 $ 61,843.55 $ 173,569.32

$ 63,467.82

interest & late fees $ 83,935.05 $ 18,426.02

$ 77,620.57

$ 17,828.43

attorneys fees $ 89,836.12 $ 16,182.69

$ 86,355.53

$ 13,027.72

violation fines $ 76,879.83 $ 8,133.22

$ 69,762.23

$ 12,470.00

admin.fees $ 70.00 $ 20.00

$ 70.00

$ 20.00

lease fees $ 1,375.00 $ 715.00

$ 1,010.00

$ 420.00

initiation fees $ 570.00 $ -

$ 570.00

$ -

Total of both communities $ 427,485.45 $ 105,320.48

$ 408,957.65

$ 107,233.97

Assessment delinquencies as a percentage of budgeted income 15.40% 5.45% 15.29% 5.59%

July Property Management Report

HOA Items: During 2013 the HOA has collected a total of $2820 for non-resident sport participation fees compared to $3,905 in 2012. During 2013 the HOA has collected a total of $723 in vending machine proceeds compared to $925 in 2012. We are working on getting all the delinquent files turned over for collections with Lazega & Johanson. We will have a report of all collection cases in August. We have advertised the new position via an email blast and all applications are due by July 26th. Amenity Monitoring: Advanced Protective Services is now on Legacy Park property daily; please remember to bring your Legacy Park ID with you when you are on common property. The guards monitor all the amenity areas, including playgrounds, the lake, etc. The guards turn in daily reports and the HOA has access to monitor their travel in their vehicle. The Kennesaw Police continue to work Friday, Saturday and Sunday evenings off duty, and they monitor Legacy Park’s property. Remember that neither the police nor the security company provides any security to privately owned property. We have daily contact with the security guard and pool management company regarding issues that need to be addressed from asking residents for IDs to emptying the trash. If you see an issue that is not being addressed, please contact the HOA office. Playgrounds: We are currently in the process of replacing the play set and swing beam at the Lullwater playground located on Kirkwood Drive. We will be correcting a drainage issue at that playground as well. We have replaced several fence boards at Madison and Lullwater playgrounds. The Tennis Court play set has been stained. We will be refreshing the mulch at the playgrounds in the next two months. Projects in progress: repairing brick and concrete at the Picnic Grove; repairing and painting the Bell Tower; repairing the fence at the Bellingrath entrance; repairing the retaining wall around the Lullwater Pool parking lot; repainting and improving the “Champions Field” sign; adding a light to the Bandstand area to include the new fire pit; repairing three areas of the trails; and getting an elliptical and treadmill repaired. Disc Golf: The second set of 9- holes of disc golf have been installed. Once we have walked the project with the vendor, final payment will be made and an updated map will be done. The second 9-holes can be found the wooded area between the Town Green and the Tennis Courts. Gramercy & Winterthur Tree Removal: After taking into consideration the designed aesthetics of each subdivision and other factors, the City of Kennesaw has decided to cut the roots of trees causing damage unless it’s found a tree must be cut for safety/risk it presents. If a resident wants a tree removed from in front of their property, the City will take their request into consideration. The work has been prioritized with the most serious issues being addressed first and continuing as time and resources allow; they anticipate starting in late June. Residents will

be notified when work will be in their area and if a tree must be removed that adjoins their property. The City has begun working in Gramercy. The HOA will send out updates via email as the project progresses and we receive updates from the City. Winterthur Playground: This project started May 7 and it is almost complete. The Board is voting a stain color for the new wooden bridge and arbor. Once this is complete, the project will be done. Thank you to everyone for your patience and your input. Jiles Road Beautification: On June 6, the HOA received notification that all the necessary approvals have been made by Cobb County for the landscape improvements on Jiles Road across the street from the main entrance to Legacy Park. Hutcheson will begin maintaining the area; however, new landscape material will not be installed until this fall, as there is no irrigation in that area. Landscape: Maintenance of the grounds continues. The pine straw will be refreshed in the next month. We are working with Hutcheson Horticultural on plans for: the culvert between Lullwater and Kentmere, correcting a drainage problem at the basketball court fence and the Lullwater playground; and planting ivy on the hill between Carillon and Bellingrath. Plowing the brush along the power lines between Revere and Madison has been completed. Projects completed: Replacement of retaining wall tops around the tennis courts have be made; brick repair at the Lullwater and Annandale monuments have been completed and the light poles on all the tennis courts have been pained and fences repaired. The gutters at the clubhouse and main pool have been cleaned. Tree Removal: The HOA has removed many dead trees around the circle and removed many dead branches hanging over the trails and the Town Green. All tree removal was done with proper approval from the City.

June Sport Report Tennis: Summer numbers have been finalized and are reported below. Due to several teams adding nonresidents after the submission process, the numbers are over what was presented in May. However, the total percentage is still under what the BOD approved as a maximum of 22%. Adult 168 Total 32 Nonresidents 19.04% Juniors 62 Total 18NR 29.03% Total : 230 Nonresidents: 50 21.7% Nonresidents have been notified to pay their summer dues and should have this taken care of by next week. Fall ALTA rosters have been submitted to Adam and the Tennis Committee by captains. Darrio is finalizing the junior rosters. I do not have numbers yet to report. Drills: all drills have nonresident/non team members participating in drills. This is a violation of the contracts. Contracts should be amended or the practice should stop. Soccer: It was a learning season for our new director -but we made it through the season. Candace is setting up a dinner for the coordinators and director to discuss next season and the dates. Hopefully, with everyone on the same page up front, we won't run into as many issues. (Does the BOD liaison want to attend?? If so, who is it??) Coach Pitch/TBall: The Spring season went well. Unfortunately, due to costs, the teams were told to do individual parties instead of a big end of season. (shirts/caps/trophies/supplies exceeded the registration fees) To my knowledge, we only received one complaint about that. Swim: Going great. They run it very efficiently :)

July Sports Report Sports are gearing up for Fall.. Tennis: Fall rosters have been submitted to ALTA for both juniors and adults. Overall, we have 291 participating in tennis with 57 nonresidents or 19.58%. Juniors have 62 total with 17 nonresidents which is 27.1% nonresidents. Adults are at 229 total with 40 nonresidents. Although tennis is in the 20% overall nonresident ratio - I would like approval of 21% in case a team/teams have issues and have to forfeit lines. Any additions would need to be approved by Adam and the increase would impact the performance bonus.

New Drill policy. (per the board HOA planning meeting on 7/15). Drills will be capped at 16 participants. The pros will have a sign in sheet which will be turned in to the HOA for each drill. The sign in sheet will include our standard waiver. All non-resident participants must be a guest of a resident (that is on the court at the same drill). Residents are limited to two guests. Nonresidents will pay an extra $5/drill. That amount will be turned in the HOA. If there are 16 participants attending a drill and a resident walks up - the Resident will take priority over the last nonresident to sign up on the sheet (even if the drill has started). Basketball Clinics/Sessions: Keyon Boyd has put together 3 clinic dates(8/18, 9/8, 9/29 and 10/13) and some personal training sessions for basketball. He has added the recommended $5 extra for nonresidents (which will be turned in to the HOA). This is a great service for Legacy Park to offer and I recommend approval for this. Soccer: Follow up on the field usage by adults. Lisa, Jeff and I looked at the field. We did not see any damage from the adults playing during the rain. Jeff has assured us that he monitors the fields and makes sure that they are not damaged when used. We have some upcoming changes to youth soccer:

• Price increases: o U14 and U11 - $55 o U8 and below - $45 o all nonresidents - $85

• Coach benefit: o U14 and U11 Coaches and Assistant Coaches children play for free (one child per coach) o U8 and below Coaches and Assistant Coaches children play for half price (one child per

coach) o Any nonresident coaches will pay the resident fee instead of the nonresident fee.

• Adding refs to U11 group - these refs will not be paid as much as the U14 refs • Coaches will be eligible for the free child - IF they attend a training workshop which will be

hosted by Ron Apalon and Carlos Tureta. TBAll and Coach Pitch: Registration for Fall ball starts next month. We do not have a director identified. Hoping to recruit someone during registration otherwise, I'll be running it. Increasing price to $45/child to cover expenses.

Champions Fundamental Basketball Clinic

-August 18, 2013 September 1 and 15, 2013 October 6, 2013

1st – 4th Grade 8:30-10:30am

5th—8th Grade 1-3pm

CLINIC COST

$40 for first child and $5 off for each additional child.

SHOOTING SKILLS * PASSING DRILLS * BALL HANDLING * DEFENSE * TEAM BUILDING SKILLS

LOCATION : LEGACY PARK COMMUNITY

(BASKETBALL COURT )

4201 LEGACY PARK CIR

KENNESAW, GA 30144

TO REGISTER CONTACT : KEYON BOYD

678-646-1903 / JAVORES@YAHOO.COM

or at The Legacy Park HOA

**THERE’S ALWAYS ROOM TO IMPROVE YOUR GAME**

(No separate Division)

Name Sex: M F D.O.B:

Grade Entering: Parent/ Guardian:

Address:

Email:

Contact Phone:

Please Indicate special needs, food, allergies etc.

WAIVER: I hereby authorize the directors of the Champions Fundamental Basketball Clinic to act for me according to their best judgment in any emergency requiring medical

attention, and, I waive and release the clinic from any liability for any injuries sustained while at the clinic. I also certify that my child is medically fit to participate in this program.

(Insurance is the responsibility of the parent/guardian.)

Amount paid: $__________ (Make checks payable to Javores Boyd)

__ _ Visa ____ MasterCard ____ Discover ____ Amex Card Number _____________________________________ Exp. Date _______

Parent/Guardian Signature: _______________________________________________________________ Date:______/_____/_____

Champions Fundamental Training with Coach Boyd 2013 Come and improve your basketball skills as an individual to help your team as a whole.

*Focus Point

-Provide players with real game skills necessary to be productive on the court.

-Ball handling, Shooting, Moving without the ball, and Game moves.

-Having the mindset and confidence to becoming the very best player possible.

*Experience

-Currently trains current High School players

-State Runner up in 2013 in Georgia Public School (6A)

-Two time Cobb County Player of the year in High School 01-02

-First Team All- State 2001-02

-Played Collegiately at Tennessee Tech University (4 years, 2 years as a starter)

-Second Team All- Conference 2004-05

*Location

-Legacy Park Basketball Court

*Pricing (Make Checks payable to Javores Boyd) Register at the Legacy Park HOA office. Hours are m-f 10am-2pm.

- $45 a session (1 hour and 10 minutes)

- $170 a month for 1 day a week

-$250 a month for 2 days a week

Name

D.O.B: _____________ Phone Number

Grade Entering: Parent/ Guardian Signature: _____________________________________________________

Street, City, Zip: ________________________________________________________________________________________________________

WAIVER: I hereby authorize the directors of the Champions Fundamental Basketball to act for me according to their best judgment in any emergency requiring medical attention, and, I waive and release the director from any liability for any injuries sustained while training. I also certify that my child is medically fit to participate in this program. (Insurance is the responsibility of the parent/guardian.)

Contact Info: Javores@yahoo.com or 678-646-1903

Education Committee

June 25th Agenda

1- Education Consulting Network a. Christy Tureta

2- Schedule of Events adjustments

3- Parent to Principal Meeting – July 30th 6-8pm

a. Mrs. Howard has agreed to attend b. Dr. Luscre has agreed to attend c. Need to ask Jeff Crawford d. Need to ask Dr. page e. Need to line up refreshments f. Need to start advertising

4- Town Herald Delivery – end of July

a. Need to start lining up volunteers

5- KES & BSIS Foundation Check Request a. $400

6- Other Business

June 25th Meeting Notes

In attendance:

- Mike Sansone - Christy Tureta - Lisa Laposata on vacation

1- Christy Tureta gave information on Executive Function.

a. Requested the Education Committees help b. Education Committee agrees to assist c. Brought up ideas on how to share clubhouse for similar purpose d. Mike Sansone will be at next HOA meeting to help with Clubhouse request

2- Christy requested to join the LP Education Committee a. She was welcomed into the Committee

3- Christy accepted the position of Secretary a. Sandy Carlberg had resigned due to time constraints b. Christy begins next meeting

4- Education Committee adjusted calendar of events a. Removed a few events on calendar due to time b. Will be delivering Town Herald at end of June c. Will be holding 5th annual Parent Principal Meeting

5- Discussed Town Herald Delivery 6- Discussed and approved making $400 donation from our previous Town Herald delivery

earnings to the “Kennesaw Big Shanty Foundation” (Part of the Cobb County Schools Foundation)

7- Discussed next meeting to be on July 30th (Parent Principal Meeting)

Meeting: Monthly LP Tennis Committee Meeting

Date/Time: 7/02/2013

Location: Hailey House

Attendees:

Marcus Johnson, Jeff Lussier, Mike Paonessa, Mike Hailey, Jamie Cooper, Dawn Wachsteter, Adam Grandstaff

Next Meeting: July 22nd @ 7pm – Location TBD

Minutes:

1. White Out Post Mortem • 28 Players Pre-Registered, 40 Players Participated • Beat Last Year’s Participation by 15 • $9.41 each after Paypal fee – Total Pre-Registered Amount $263.48 • Total Cash brought in at event $375 • Gross Revenue from event $638.48 • Expenses $72.73 • Net Revenue from White Out - $565.75 • Big Thanks to our Sponsors KB Fit, Everything Lawns, Micro Mix Concrete and Jim Roe • Strengths: Diversity of Committee, Communication. Players wanted to add an additional

round, Music • Opportunities: Improve set-up of the drills, waited too long before Matt started on

additional courts. • Action Items: Communicate Post Party with pics in Constant Contact (Jamie) • Action Items: Document White Out Party Plan for Google drive (Dawn)

2. Teams • Fall ALTA Rosters are all approved – 17.68% non-residents • Junior % is included in the overall Tennis %, Juniors pull our numbers up and are needed

if we are going to grow our Juniors program. Committee felt that the Juniors % should be reviewed by the board separately and not included with the Adults.

• Teresa Upshaw submitted her roster to ALTA prior to approval. Adam has spoken to her to address.

• Chris Wiggins added 3 non-residents to current Summer ALTA Mixed team without approval. Committee felt that Adam should communicate that the new additions will be removed from the Roster.

• Action Items: Adam will send a letter to all captains informing them of approvals as well as penalty for captains who break the rules – such as adding non-residents post approval.

• Action Items: Committee will review Guidelines and recommend an amendment; Junior Ratio separate, Non-Residents can participate in Drills, Max # of drill participants per instructor, Penalties for Captains when rules are broken

3. Flex League • 53 Participants signed-up, ranging from 2.5-3.5 Women’s and 3.0-3.5 Men’s • 9 Non-Residents for a total of 17% participation • $900 Collected, $580 will go to Christy Ball for MUST Ministries, $315 will go to Tennis

Committee • Round Robin schedule created by level with the exception of 3.5 women, stronger 3.0

teams were mixed in to complete the schedule. • One complaint from Sara Jane who didn’t like that she is playing the same team twice,

Committee dismissed the complaint.

4. Chairs • Jamie wrote down every family name that has a chair, then Mac (her dog) ate the list.

She will be recreating the list and sending an email to every family informing them of the cost and sign-up date to have the chairs fixed. If a family does not participate, then their chair will be re-sold.

• Committee would like all chairs repaired by Aug 1st, any chair not repaired will be re-sold and fixed by the Tennis Committee. Goal is to have this completed before the Fall Classic.

• Action Item: Contact every family who currently has a chair with expectations (Jamie)

5. Tournament • Tournament Goal is $4000 • Logo – Committee approved logo – GREAT JOB M Hailey!!!! Adam suggested that we

could save money if we use the same green for the balls as well as the lettering. • Trinket – Committee voted and approved the backpack cooler. We can fill the cooler

with sponsorship information. We also agreed too beer glass that changes colors. • Sponsors – we currently have 5 committed sponsors. Our goal is to get to a minimum of

11. • Promote Player Participation – Mike Hailey will send the current LP Fall Classic Flyer,

committee members should make copies and pass them out during matches and to other Neighborhood Tennis directors. The SAVE THE DATE word needs to get out there.

• Sponsor logos, fliers, etc should be loaded to Google drive. Marcus will update links on the web site. The Registration form will go active Aug 1st.

• Committee agreed to increase the Cost to $40/$10 for a total of $50 to play 2 events. • Music – still needs to be finalized. • Action Item: Start communication plan – Facebook (Mike H), Constant Contact (Jamie),

August Newsletter (Jamie)

• Action Item: Each Committee member is to bring one new sponsor to the next meeting.

6. Technical • New tennis committee emails have been set-up and those requested forwarding is

complete. • Google Drive – technical issues with everyone’s access. Marcus is working on it • Mark Tackett – the TV box at the courts is on Mark’s account. This allows us to only

incur a $10 fee per month. Mark will submit a 6 month invoice to the Committee.

YOUTH SOCCER – JULY 10, 2013 Summary of meeting (Lisa, please use these as the official minutes):

• attendance: Christy and Carlos Tureta, Ron Apolon, Bill and Tracy Culbreth, Elizabeth Casto and Candace Cole

• Candace compared this season expenses with the both Spring and Fall of last year. All expenses are comparable - and we are carrying over about $1000 per season. Bill indicated that in previous years, his goal was to carry over $2000 each season. The extra money was used to replace soccer goals/etc. We have not been carrying forward the extra money for two reasons - 1) soccer participation decreased due to the nonresident ratio enforcement and 2)now paying for services (lines/refs) that we did not previously pay for.

• Discussed importance of retaining volunteers/making them feel appreciated. • Discussed possibility of allowing coaches children for each team play for free or discount.

(Candace to follow up with group on financial impact.) • Ron showed the group some of the jersey's his company provides. Group liked the option of

getting the jerseys through someone local. Turnaround time benefit and no shipping costs. • Discussed setting up teams in Fall that would ideally be together for an entire year (if children

register both seasons). Minor changes may be made - but ideally there would not be much. Have the children only get a jersey in the Fall (unless switching teams or new registration). Would indicate on spring registration that we are doing this to save money and will use savings to replace goals/etc.

• With Chris Roof and Kennesaw Pediatrics sponsorship - we now have the money to get the bags for each of the children in the Fall. Christy is going to look into additional sponsorships... but cost is now covered:)

• Christy is going to reach out to find one or two more coordinators. • Switching U10 to U11. This will help the U14 group that there is not such a size discrepancy. • Discussed need for Refs in U10. • Ron/Carlos will provide training to all the coaches. We are going to market it if the coach

attends training - his/her child may play for free. (again - this is pending financial impact discussion.)

• We are going to try a modified draft for U14. Coach can pick a group of players (number not determined) that requested the coach. Then go to draft to try to make teams equal.

• ALSO.. we are going to communicate that we will try to keep teams together for a year. Then, we will mix them up the following year. Parents "expect" to be on the same team each year and causes issues as the teams get older.

Follow up:

• Christy - recruit more coordinators, seek sponsorships, secure refs., edit registration info for newsletter (ASAP), work with Ron on new uniforms (get committee input)

• Candace - financial analysis (see below), get approval for changes at BOD meeting, work with Christy to communicate changes in newsletter and online.

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Financial analysis of covering coaches kids: Age Group Number of teams average number per team U5 6 7 U6 6 8 U8 8 10 U10 4 11 U14 6 12 Total 30 30 Head Coaches. If cover entire cost for 30 coaches - $1200 cost U10 and U14 Coaches usually work with their kids multiple times/week and have an assistant coach. If add in assistants for just those divisions: 10 coaches - $400 Potential loss of income - $1600 On average we have 300 children participate. Subtract the coaches child (I would limit to one child per team the adult coaches for).. equals 260 paying children. 1600/260 = 6.15 per child.. to cover the coaches. Additionally - we are not retaining the $2K goal (only carrying forward $1K) My recommendation is to increase the fee for the U5-U8 group $5 to $45. Then cover one coach per team. Increase the cost of the U11 and U14 group to $55. We will be covering 2 coaches per team. They have nicer jerseys. AND we are going to have refs. Their cost is more. We can keep the nonresident fee the same. I don't see a need for an increase as the numbers are below 20% and we are not having to actively manage them down. Christy and I will write something up during the registration process to make sure we can justify the cost increase to the parents.

From: Legacy Park Sharks [mailto:legacyparksharks@yahoo.com] Sent: Wednesday, July 17, 2013 5:36 PM To: Lisa Neff Subject: Re: Legacy Park Committees & Groups The Legacy Park Swim Team took 23 swimmers with us this year to the Patti Wilder State Qualifying meet. We had 7 swimmers make top 3 which qualifies them to be on the Cobb County State 2013 Team. Congratulations to Meghan Armstrong, Gabby Auerbach, Lauren D'Olympio, Chelsea Pechenino, James Roe, Ella Schneebeck & Madison Winston. Our girls 9-10 medley and freestyle relays made 1st place in both events. Congratulations to Meghan, Madison, Ella and Emily !! We had fourteen swimmers place top 10. All our swimmers did an awesome job and we are so proud of their hard work!! We will be celebrating at our team party August 1, 2013 at 6:30-8:30 at the main pool with pizza and awards for our swimmers!! Thank you, Stefani Taylor Sandra, Stefani and Paige Swim Team Committee Legacy Park Swim Team http://www.legacyparksharks.com/