lesson 1 - spreadsheet creation and management

7/29/2019 Lesson 1 - Spreadsheet Creation and Management

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Info TechInfo TechInfo Tech

TrainingTraining


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Overview onOverview on

MS ExcelMS Excel


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IT Training Module 1 MS OFFICE (MS Excel) 3

MS EXCELMS EXCEL

-- an electronic spreadsheetan electronic spreadsheetapplication program.application program.


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Uses of MS Excel as a

spreadsheet program

Uses of MS Excel as aUses of MS Excel as a

spreadsheet programspreadsheet program?

ComputationsComputationsComputations

$ 1,308,423.00$ 1,308,423.00


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Balance your checkbook;create a budget; compare

investments; prepare payroll /taxes computations


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GraphicspresentationsGraphicsGraphics

presentationspresentations


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Database FileDatabase FileDatabase File


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Ways to open MS ExcelWays to open MS ExcelWays to open MS Excel

1. Long CommandLong Command

Click the Start Button

Click on MS EXCEL

Double-click the MSEXCEL program icon onthe desktop.

2. Shortcut CommandShortcut Command

In the menu list, click ALL PROGRAMS


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Parts of MS EXCEL

Window

Parts of MS EXCELParts of MS EXCEL

WindowWindow

Title BarTitle Bar

- Tells the name of theprogram and the filenameof the workbook.


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Parts of a MS Excel WindowParts of a MS Excel WindowParts of a MS Excel Window

Control Menu buttonsControl Menu buttons

Minimize Maximize Restore Close


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Menu BarMenu Bar

- Displays the list ofcommand that you can

execute


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Standard ToolbarStandard Toolbar

- Displays the shortcutcommand buttons that

are commonly used.


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Formatting ToolbarFormatting Toolbar

- Displays the shortcutcommand buttons that are

used for editing theworksheet.


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WorksheetWorksheet

- grids that cover the entirewindow and where data are

entered


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Worksheet TabWorksheet Tab

- displays the worksheet

present in the workbook.


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RowsRows

Horizontal bar on the left sideof the worksheet representedby numbers from 1 to 65,536


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Vertical bar above the

worksheet represented byletters from A to IV (256)

ColumnsColumns


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CellCell

A rectangular intersection ofcolumn or row where you

can enter the data.


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Cells with dataCells with data

Xavier School

1,2345A

B

C


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Active CellActive Cell

- cell currently selected bythe mouse pointer. It is

marked with heavyrectangular border


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Name BoxName Box

- tells the location of thecell pointer by displaying

its cell address


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Cells AddressCells Address

Xavier School

1,2345

A B C

- is the cell reference of the data. Itconsists of a row number and

column letter.

B3B3

B3

D6D6

G9G9

D6G9


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Formula BarFormula Bar

- shows the data written

in a cell.

12

12


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Formula BarFormula Bar- Displays the formula on

how the data are computed.

=A1+B1


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Navigating the WorksheetNavigating the WorksheetNavigating the Worksheet

To go directly to thedesired cell.

MouseMouse--clickclick


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Navigating the

Worksheet

Navigating theNavigating the

WorksheetWorksheetARROW KEYS ( Right / Left)ARROW KEYS ( Right / Left) used to move one Column tothe left or right


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ARROW KEYSARROW KEYS

( Up / Down)( Up / Down) to move oneto move one RowRow

UpUp oror Row DownRow Down


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To go to theTo go to the

LAST COLUMNLAST COLUMN == (IV)(IV)

CTRLCTRL


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FIRST COLUMNFIRST COLUMN == (A)(A)

CTRLCTRL


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LAST ROWLAST ROW == (65,536)(65,536)

CTRLCTRL


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FIRST ROWFIRST ROW == (1)(1)

CTRLCTRL


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F5F5 (Go to Key)(Go to Key)

To go to desired cell, byTo go to desired cell, by

typing the cell referencetyping the cell reference


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To go to desired cell, byTo go to desired cell, by

typing the cell referencetyping the cell reference

DoubleDouble--clickclick

the Name Boxthe Name Box


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FIRST COLUMN & FIRSTFIRST COLUMN & FIRST

ROWROW == (A1)(A1)

HOMEHOMECTRLCTRL ++


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Working withWorking with

WorksheetsWorksheets

Selecting Cell/CellsSelecting Cell/CellsSelecting Cell/Cells

1.Click at the cell using the

mouse.

2. Use the arrow keys.

OR


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Click at the beginning cell.Click at the beginning cell. Drag to the next cell or range of cellsDrag to the next cell or range of cells

beginning cellbeginning cell (C4)(C4)

last celllast cell (C11)(C11)

Cell range is:Cell range is:

C4:C11C4:C11

Selecting Adjacent Range of CellsSelecting Adjacent Range of CellsSelecting Adjacent Range of Cells


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Click at the beginning cell.Click at the beginning cell. Press the CTRL key, then click toPress the CTRL key, then click to

the the next cell or range of cellsthe the next cell or range of cells

SelectedSelectedusing ausing a

CTRL keyCTRL key

Selecting Non- Adjacent Range of CellsSelecting NonSelecting Non-- Adjacent Range of CellsAdjacent Range of Cells


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Click the ALL CELLS BOXClick the ALL CELLS BOX

Selecting ALL CellsSelecting ALL CellsSelecting ALL Cells


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Click the row numberClick the row number

Entire row ofEntire row of A6 : IV6A6 : IV6

Selecting ROW/SSelecting ROW/SSelecting ROW/S

S l i COLUMN/S


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Click the column letterClick the column letter

Entire column ofEntire column of D1 : D65,536D1 : D65,536

Selecting COLUMN/SSelecting COLUMN/SSelecting COLUMN/S

C


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1.. Select the cell where the columnelect the cell where the columnwill be increased/decreased.ill be increased/decreased. Click theClick the

FORMATFORMAT menumenu

SelectSelect ColumnColumn SelectSelect WidthWidth

Enter aEnter a numbernumber,,

ClickClick OKOK

Increasing/Decreasing Column WidthIncreasing/Decreasing Column WidthIncreasing/Decreasing Column Width

C

I i /D i C lI i /D i C l


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Select the cellSelect the cell

where thewhere thecolumn widthcolumn width

will be changedwill be changed Click and dragClick and drag

its columnits column

border gridborder grid totoget the desiredget the desired

width.width.

`

Increasing/Decreasing Column

Width using Mouse technique

Increasing/Decreasing ColumnIncreasing/Decreasing Column

Width using Mouse techniqueWidth using Mouse technique

Practice:


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Practice:


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DoubleDouble--clickclick

O

I i /D i ROW H i htI i /D i ROW H i ht


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Select the cellSelect the cell

where the rowwhere the rowheight will beheight will be

changed.changed.

Click and drag itsClick and drag its

row border gridrow border grid

to get theto get the

desired height.desired height.

Increasing/Decreasing ROW HeightIncreasing/Decreasing ROW HeightIncreasing/Decreasing ROW Height

R i W k h T b

R i W k h t T bR i W k h t T b


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RightRight--mousemouse

click at theclick at the

worksheet tab.worksheet tab. SelectSelect

RENAME.RENAME.

Type theType the newnewname.name.

PressPress ENTER.ENTER.

Renaming Worksheet TabRenaming Worksheet TabRenaming Worksheet Tab

Shortcut: Just double-click at the worksheet tab, then type the newname

PRACTICE


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PRACTICE:PRACTICE:

Using theUsing the long command:long command:

RENAME theRENAME theSHEET2SHEET2 toto PAYROLLPAYROLL

Using theUsing the shortcut comm.:shortcut comm.:

RENAME theRENAME theSHEET3SHEET3 toto PAYABLESPAYABLES

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Deleting Worksheet TabDeleting Worksheet Tab


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clickclick at theat the

worksheetworksheettab to betab to be

deleteddeleted SelectSelect DELETE.DELETE.

Deleting Worksheet TabDeleting Worksheet TabDeleting Worksheet Tab


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PRACTICE:PRACTICE: DELETE theDELETE the PAYROLLPAYROLL

worksheetworksheet

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Inserting Worksheet TabInserting Worksheet Tab


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click at theclick at the

worksheet tabworksheet tab toto

where new sheetwhere new sheet

will be inserted.will be inserted. SelectSelect InsertInsert

SelectSelect WORKSHEETWORKSHEET ClickClick OKOK

Inserting Worksheet TabInserting Worksheet TabInserting Worksheet Tab

lesson 1 - spreadsheet creation and management

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