Lesson 20: Working with Large Worksheets

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Learning Objectives After studying this lesson, you will be able to:

Sort worksheet rows in alphabetic and numeric order View nonadjacent areas of large worksheets and view

multiple worksheets simultaneously Set printing options to center and fit the worksheet on

one page Set options to print a worksheet on multiple pages

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Sorting by a Single Column Sort buttons

Sort by one column only

Tip! If a sorting problem occurs, close without saving and revert to presorted data.

DescendingAscending

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Sorting Selected Rows Select rows to sort if:

No blank row separates the list from a total row The list contains other rows that should not be sorted

Select entire rows, not individual cells

Sort if based on column A

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Sorting by Multiple Columns Data Sort & Filter Sort

Any same last names are then sorted by first name

Sort by any number of columns

Sort each column in ascending or descending order

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Freezing Rows and ColumnsLeaves column A visible when scrolling right

Leaves row 1 visible when scrolling down

Tip! Use Freeze Panes to lock the headings in worksheets containing more rows or columns than can fit on one screen.

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Splitting the Worksheet Window View different sections (window panes) of a worksheet

at the same time

Separate scroll bars for vertical panes

Separate scroll bars for horizontal panes

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Viewing in Multiple Windows Choose and control options via the Window group in

the View Ribbon

Choose to have the multiple windows scroll together

Once you have a workspace set up in a way that is functional, you can save it for future use

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Page Layout View Display results of changes to print options

You can add headers and footers in Page Layout view

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Page Layout Ribbon

PortraitLandscapePaper size

Page Setup dialogbox launcher

Page Setup tab in the Page Layout Ribbon

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Margins Tab (Page Setup Dialog Box)

Change worksheet or header/footer margins

Center worksheet

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Scaling Options Shrink data to fit fewer printed pages

Change width and height in proportion

Change just the height when the worksheet is very wide

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Predesigned Headers and Footers Header

Prints at the top of every page

Footer Prints at the bottom of every page

Choose predesigned items from the list

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Custom Headers and Footers

Text onlyCombination of text and codes

Code only

Setting Title Rows and Columns

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Selected rows and columns to print on all pages

Page 1

Page 2

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Sheet Options

No gridlines

Gridlines

With headings

Page Break Preview

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Displays page numbers

Lesson 20: Working with Large Worksheets