lesson 3: file management. 2 learning objectives after studying this lesson, you will be able to: ...
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Learning Objectives
After studying this lesson, you will be able to:
Browse files on the computer
Open files from a folder window
Copy and move files
Create new folders
Rename files and folders
Delete and restore files using the Recycle Bin
Back up files on a USB flash drive
Browsing User Files
Three levels of organization (Win Vista, XP)
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Level Definition ExamplesDrive A physical place to store files • An internal hard drive
• A USB flash driveFolder An electronic location to store
groups of related files• A folder to store files for
an application program
• A folder to store letters for a project
File This is a collection of computer data with a common purpose.
• A letter you’ve typed
• A picture you’ve drawn
Browsing User Files
Four levels of organization (Win 7)
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Level Definition ExamplesDrive A physical place to store files • An internal hard drive
• A USB flash driveLibrary(Win 7)
A collection of folders on one or more local or network drives
• Documents• Music• Pictures• Public
Folder An electronic location to store groups of related files
• A folder to store files for an application program
• A folder to store letters for a project
File This is a collection of computer data with a common purpose.
• A letter you’ve typed• A picture you’ve drawn
Browsing User Files
Example of Win 7 Libraries
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The library view
combines all folders
contained in the library
Browsing User Files
Win 7, Vista computer window features
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Address bar
Forward and
Back buttons
Links to frequently
browsed locationsStorage
drives
Libraries (Win 7)
Locations to store
various files/media
Browsing User Files
Win XP computer window features
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Address bar
Forward and
Back buttons
Links to frequently
browsed locations Storage
drives
Links to common
commands
Browsing User Files
Drive letters
Windows assigns a letter to each
storage drive automatically
The primary hard drive is always C
Flash drive receives the next
available drive letter (which may be
different on different computers)
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Browsing User Files
Filename extensions
Normally hidden
Tell Windows:
The file type and icon to display
The program for opening
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Tip! If the filename extension is displayed,
never change it.
Working with Folders
Folders form a hierarchy on a storage drive
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Folders can contain
additional foldersA triangle indicates
more folders inside
this folder
Renaming Files and Folders
You can rename files or folders
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Right-clickPop-up context menu
Tip! You can’t rename a file that’s
currently open in a program.
Moving and Copying Files
Cut, Copy, and Paste are easy commands for moving
and copying files
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Commands What It Does
Cut, then Paste Copies your selection to a new location, then deletes it from the original location
Copy, then Paste Copies your selection to a new location, and leaves a copy in the original location
Moving and Copying Files
Selecting files and folders for Cut or Copy command
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Method What It Does
+ Click Adds a new item to the selection with each click
+ Click Adds all the items that appear between two clicks
Dragging Adds items completely covered by dragging
+ A (Select All)
Selects all items in the window you are viewing
Deleting Files and Folders
Deleted files and folders normally go into the
Recycle Bin
Items in the Recycle Bin remain there until you empty it,
or until there’s no more space left
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Important! Items deleted from a USB flash drive
do not go into the Recycle Bin.
Deleting Files and Folders
Restoring deleted files and folders
You can restore items in the Recycle Bin
Restored items reappear at the location from
which they were deleted
Emptying the Recycle Bin
This “permanently” deletes all items in the
Recycle Bin
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Tip! You can still recover items emptied from the Recycle Bin,
but it takes special software and expertise.
Backing Up Your Files
USB flash drives are easy to misplace!
Back up your files to a hard drive
Copy everything on the USB flash drive
Paste it into a folder on your computer’s hard drive
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Tip! Back up your flash drive files at least once a week, or even
more often if you have recently saved important work on it.