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Lesson 4 Prepared 2/13/11

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Switch between different views in a document Adjust page margins settings Set paragraph alignment, indentation, and spacing Change tab settings Add page numbers to a document Create headers and footers Change page orientation 2

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3 Document Views Print Layout Full Reading Screen Web Layout OutlineDraft

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4 Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document. Can only view how document will look printed. Cant edit document.

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5 Great online resourceGreat online resource. Not only can you read the definitions, you can hear the pronunciation.

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* Adjust margins by clicking on Page Layout and clicking on Margins 6 * Adjust left and right margins by dragging on the horizontal ruler. * Adjust top and bottom margins by dragging on the vertical ruler. Appears as a double-headed arrow when positioned over margin on Ruler.

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8 Note: Can change margins for whole document or section.

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9 * Horizontal ruler. * Vertical ruler. Mouse pointers appear as double-headed arrows when positioned over margin on ruler.

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* Adjust margins by clicking on Page Layout and clicking on Margins 10 * Adjust left and right margins by dragging on the horizontal ruler. * Adjust top and bottom margins by dragging on the vertical ruler. Vertical & Horizontal Rulers To change margins move the double-headed arrow on Vertical & Horizontal Rulers

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11 Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Indicates a left tab Indicates indents Read ScreenTip before dragging anything on the Ruler. To change the margin, drag the double-headed arrow

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12 Alt key margin measurements Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip.

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13 Left Ctrl+ L Right Ctrl + R Center Ctrl + E Justify Ctrl + J Horizontal Alignment Launch Paragraph dialog box

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14 Vertical Alignment

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15 What v vv vertical alignment option should be selected to align text at the bottom of the document?

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16 Change Indents Either way

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17 Ctrl + 1: Single spacing Ctrl + 2: Double spacing Ctrl + 1.5: 1.5 spacing

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Enter Pressing Enter places a hard return in a document. Enter enterhard return Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return.) Enter Soft return Soft return automatically wraps line endings. hard returns. Paragraph symbols indicate hard returns.

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19 word wrap smallerlarger automatically adjust With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.

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20 Non-printing character

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21 Century Gothic 20 point Notice line endings. Franklin Gothic Bold 24 point Notice line endings. Soft Return A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line. Except for short lines or at the end of paragraphs. Font is different Font size is different Lines wrapped automatically to accommodate changes

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22 File Word Options dialog box Click on File and select Options to display the Word Options dialog box.

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23 Left tab at.63 Note: Alt key + click on tab gives measurement on Ruler. Tabs show up on Ruler.

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24 Paragraph dialog boxTabs At the Paragraph dialog box click on the Tabs button

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25 Right Tab Center Tab Decimal Tab Left tab Bar Tab Ruler Tabs dialog box. Tabs shown on the Ruler and in the Tabs dialog box. bar tab. See next page for explanation of a bar tab. Tabmarkers tab stops Tab markerssymbols on rulers that indicate tab stops.

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26 Would a table with borders turned off serve the same purpose?

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27 Right Tab Center Tab Decimal Tab Left tab Bar Tab Delete tab by dragging the tab stop Delete tab by dragging the tab stop off the Ruler and down into the document area Move tab by dragging tab stop Move tab by dragging tab stop to a new position on the Ruler Edit tab by double clicking tab stop Edit tab by double clicking tab stop on the Ruler Clear tabs Tabs dialog box Clear Clear All tab stops Clear tabs from Tabs dialog box. Clear one or Clear All tab stops

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28 Dot Dash Underline

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29 Page numbers aid in keeping keep printed pages in sequential order. Tab Page numbers can be placed in various locations on a page top, bottom, right, left, center, etc.

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30 See choices

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31 Page Number Header and Footer Tools Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer.

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32 Header & Footer Tools Insert The Header & Footer Tools command is activated from the Insert menu. To edit a header or footer in your document, just click in the header area or the footer area. Header area

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33 Typing area (document area) appears faded or grayed out when a header or footer is being edited. To type in typing area, just double click in it. Show Document Text i Notice Show Document Text is Checked.

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34 Standard Paper Size 11 x 8.5LandscapeOrientation Standard Paper Size 11 x 8.5LandscapeOrientation Standard Paper Size 8.5 x 11PortraitOrientation Standard Paper Size 8.5 x 11PortraitOrientation

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35 View Zoom Click on the View tab to Zoom to a different view size. 100%. Example shown is 100%. Whole page The next slide shows Whole page selected. Zoom slider Zoom slider also changes view size.

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36 Whole page This slide shows Whole page selected. 53% View size is 53%

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37 By default, text is left-aligned. To move a tab that has been set already, drag the tab marker to the new location. Page Layout Most people prefer the Page Layout view (the default view) because it is WYSIWYG. Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers. The default setting for header and footer margins is.5 Default spacing in Word 2013 is set at single space. F1 in Word 2013 and in most software programs, launches Help. WYSIWYG What You See Is What You Get