Lesson 5: Working with Tables

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Learning Objectives

After studying this lesson, you will be able to:

Insert a table in a document

Modify, sort, and format tables

Apply built-in table styles

Perform calculations in tables

Insert and size columns and rows

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Introducing Tables

Convenient way to lay out tabular data

Perform simple calculations

Great for resumes, letterhead, or presenting other

data

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Table Basics

Tables are made up of cells in a grid

Vertical columns

Horizontal rows

Select, edit, and navigate like other Word elements

Use [Tab] to add a new row

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Inserting Tables

Tables appear where the insertion point is located

Insert > Tables > Table

Insert Table dialog box

Using Table Tools

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Insert

Merge

and split

Distribute

columns

Alignment and

text direction

Sort, calculate,

and more

Converting Tables

Insert text into a table

Change table text into regular text

Table Tools > Layout > Data

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Selecting Data in a Table

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Alignment, Direction, & Cell Margins

Align data horizontally or vertically

Text direction can be changed

Table Tools > Layout > Alignment

Merging and Splitting Cells

Merge (join) or split existing cells

Table Tools > Layout > Merge

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Borders, Shading, and Styles

Borders and Shading dialog box

Shading and Borders drop-down menus in the

contextual Design tab

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Using Table Styles to Format a Table

Table Tools > Design > Tables Styles

Choose from a variety of prepared formats

Formats apply borders, shading, and more

Apply to all or part of the table

Scroll through styles

Preview before applying

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Sorting Data in a Table

Sort by up to three levels

Choose columns

Choose sort order

Does the first row have heading names?

Important! Heading names will sort with the rest of

the data if No Header Row is selected.

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Inserting Rows and Columns

Table Tools > Layout > Rows & Columns

Insert columns to the left or right

Insert rows above or below

Select the same number of columns or rows you want

to insert

To insert two rows, select two rows and then insert

above or below

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Performing Calculations in Tables

Formula dialog box

Formulas are constructed

Choose a number format

Paste common functions like SUM and AVERAGE

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Constructing Formulas

Arithmetic

+, -, /, *

Cell addresses

Columns are labeled by letters; rows are labeled by

numbers

Each cell has an address: A1, A2, B3, and so on

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Constructing Formulas

Functions

Calculations such as SUM and AVERAGE

A function is followed by a range of cell addresses

joined by a colon

Select cells B2, B3, B4, B5, and B6 is the range B2:B6

Directions: ABOVE, BELOW, LEFT, and RIGHT

Functions can operate with directions instead of cell

addresses

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Sizing Rows and Columns

Drag gridlines to adjust

Drag column/row markers to adjust

Table Tools > Layout > Cell Size > Distribute Rows /

Distribute Columns

Gridline

Column marker

Lesson 5: Working with Tables