lesson 6: email on the mac
DESCRIPTION
Introduction to Email on the Mac Patrick M BurkeTRANSCRIPT
Lesson 6: Email on the Mac
Communicating via the Internet
2
Difference between Pop Mail and Web Mail
How to add New Email Accounts
How to Set Mail Prefs
How to add Mail boxes
How to add Attachments
What you will Learn
3
Mail ServersServer = Application on Mainframe
Computer
1. Server receives incoming mail from Mail Program
2. Server forwards outgoing mail to email address
VOIP = Voice over internet
4
Types of Mail Accounts
POP Accounts( e.g., Mac Mail (“Stamp”))Mail transferred from Mac to Server and from Server to recipient (Most Common) pop= post office protocol
IMAP AccountsSame as POP but mail also stays on Server (Udel and Mobileme))
Web based AccountsAccessed via Safari (Gmail, Hotmail)
POP = Post Office ProtocolIMAP = Internet Message Access Protocol
5
Apple’s Mail Program• Easy to setup and Manage"• Can use to Access Many Accounts Types
POP mail accounts (Comcast, verizon, earthlink)
IMAP Accounts (Mac’s MobileMe), udel)
Many web mail accounts (gMail, aol, Yahoo, Hotmail)
Integrated with: Address Book, Spotlight, Safari, iChat, Skype Connection Doctor, iPhoto, iCal
No Commercials
POP: Post Office ProtocolIMAP: Internet Message Access protocol (message stored on server, immediately accessible)
6
Setting Up Mac Mail POP Account
Open mail Program
Go to Preferences
Click on Accounts, then Click +
Fill in Boxes
Hit Auto setup and Create
Works for many account types
7
Mail Preferences
Open Mail, in Menu Bar, Click Mail/Preferences, Click on Icons
General (New mail check time & Sound)
Junk Mail Filtering, Training
Fonts (type, size)
Viewing (Display imbedded HTML)
Composing (Spell-check, auto-complete)
Rules (Sorting, defining junk)
8
Mail BoxesDefault
In
Out
Drafts
Sent
Junk
Trash
Add your Own Mail Boxes (menu/mailbox/new (smart) mailbox)
Ray’s Jokes
Club Events
Smart Mailbox 1
Smart Mailbox 2
9
Dealing With Junk
Train Mail Filter for Spam and place in Junk mail Box
Set Up rules to minimize Spam
Apply strict rules e.g only from people in my Address Book go to inbox
Maintain Private and Public Email addresses
Don’t answer Spam
10
Attachments
Add attachment by:
Clicking on paper-clip icon in toolbar
Dragging icon into Message Window
To read attachments double click on icon
May need “Flip4Mac” (free) for some Windows attachments
11
Web Mail
AdvantagesCan access on any computer via any Browser, from anywhere e.g., IE Explorer, Safari, Firefox
Free or Low CostIndependent of ISP or locationExamples: GMail, Yahoo mail, Comcast etc
DisadvantagesMore cumbersome and difficult to manage
See only mail from one Account
Does not work with Address Book, iPhoto, iCal etc
New Mail Features
Mail stationary with access to iPhoto
Notes
To-Do Lists
Integration with Address Book and iPhoto
Continued next week