Lesson 7: Creating and Editing Business Letters

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Learning Objectives

After studying this lesson, you will be able to:

Type a professional business letter

Save a document

Select and edit text

Use the AutoCorrect feature

Set AutoFormat as You Type options

Copy and move text

Set Page Layout options

Preview a document

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Typical Business Letter Styles

Block Style

Modified Block Style – Standard Format

Modified Block Style – Indented Paragraphs

Block Style

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Date line

Inside address

Salutation

Body

Signature

Initials

Enclosures

Modified Block Style-Standard Format

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Date, close and

signature begin at

the 3½ inch mark

Other lines begin at

the left margin

Modified Block Style-Indented Paragraphs

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First lines of the body

paragraphs are indented

½ inch

Inserting Text

AutoComplete

Recognizes names, dates

Using the [Enter] Key

New paragraph or blank line

Word Wrap

Makes formatting consistent when text is added or

removed

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Showing Formatting Marks

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[Enter] inserts a paragraph

symbol in the document

Show/Hide to see paragraph markers

Spacing in Letters

Different styles use

different spacing

Apply spacing changes

with the Line Spacing

button

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Creating an Envelope

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Envelope size and more

options are available

Return address

Print separate envelope

or add to document top

Word recognizes the

delivery address

Saving Your Work

The Save Command

Save button

[Ctrl]+[S]

Save vs. Save As

Save As allows new versions and locations

Save As allows different formats

.docx format

Different format from Word 2003 and earlier

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Selecting Text

Mouse

Double-click to select a word

Hold down the left button and drag to select a block

[Ctrl]+click to select a sentence

Keyboard

Navigate with arrow keys

Hold [Shift] to select blocks

[Ctrl]+[A] to select all

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Editing Text

Inserting and Deleting

[Backspace] and [Delete] to remove text

[Backspace] deletes left

[Delete] removes right characters

Undo and Redo

Undo or [Ctrl]+[Z] reverses your last action

Redo undoes an undo!

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Working with AutoCorrect

Corrects common

spelling errors

AutoCorrect Options

Setting Options File tab > Backstage

View > Options

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AutoFormat as You Type Options

Found in the

AutoCorrect dialog box

Place checkmarks to

set your options

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Copying and Moving Text

Commands on the

Ribbon

Cut, Copy, and Paste [Ctrl]+[X], [Ctrl]+[C],

[Ctrl]+[V]

Clipboard

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Number of

items

Paste all

at once

Clear

Clipboard

Paste

one item

Switching Between Documents

Viewing open documents on the Windows Taskbar

Active document is lighter

Hover for a preview (Win 7/Vista only)

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Using Page Layout Options

Margins

Set for entire document or

a selection

Orientation

Vertical (portrait) or

landscape (horizontal)

Paper size

Letter, legal, or custom

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Combined Print and Print Preview

Print & Print Preview combined in Word 2010

File tab > Print

Print options

Layout options

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Note! You can no longer edit

while previewing.

Lesson 7: Creating and Editing Business Letters