let’s go digital! · let’s go digital! ... communicate within the district and beyond share the...
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Let’s go Digital!
Jade Catherall
Communications Director 2016-17
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E-NEWS & EMAIL COMMUNICATION
E-News is the primary newsletter in the District
DG’s Newsletter, Bulletin Editor’s News
- Email news & events to
Our Email Service provides targeted internal communication
- Email your final draft material to [email protected]
for distribution – will be distributed within 48 hours.
E-News or Email?
Is it informative or more urgent? For all Rotarians or specific?
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EMAILS & COMMUNICATION
Professional emails
– Use ‘bcc’ for a group/committee email
– Include ‘Rotary’ in the subject line
– Don’t forward emails –start a new email
– Professional & personalised communications
– Check spelling
– Review content: What, When, Where, Why, How,
Action!
Communication Protocol on website under Communications > District Communications Protocol
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DISTRICT WEBSITE, SOCIAL MEDIA & BLOGS
rotarydistrict9685.org.au
facebook.com/RotaryDistrict9685
Twitter.com/RotaryD9685
flickr.com/RotaryDistrict9685
Blog sites (Wordpress):
Forum
Club News & Events
Club Histories
Speaker Bank
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facebook.com/RotaryDistrict9685
Communicate within the District and beyond
Share the power of Rotary
Publishes to Twitter
Clubs publish their Facebook Pages and ‘post’ to District Facebook, to promote and communicate their Club activities etc
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THE DISTRICT WEBSITE
Your information source
District’s communication resource
www.RotaryDistrict9685.org.au
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KEEP UP TO DATE
eNews
Stories or Articles
District Directory
Forthcoming Events
District
Club
Quick Links
Avenues of Service Information
KEEP UP TO DATE AND KEEP THE DISTRICT UP TO DATE
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EDIT YOUR PERSONAL PROFILE
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Key points:
Accuracy of information
Email address
Vital and current at all times
It is how we contact you/members
Key points:
Occupation
Rotary classification
Change login Name
Change password
Communication Preferences
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Reports > eDirectory Reports
Organisation > District Committees
Membership > Member Search
Events 2 > Event Planner
Home Page > Club Directory > Roseville Chase
Hover over a name
Click the name to send an email via your email client
Logged on AGs see more about their clubs
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CLUB AND MEMBER DATA
Accurate Data for clubs & their members is vital
All changes MUST first be made on the District site
Any changes at RI do not sync back
Ex members continue to get emails from District
New members do not get eNews & communications
Reinforce that message to your Secretaries and
Administration Directors
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GOTO MEETING
Video Conferencing
Online Meetings
Convenient Access from Home/Office
Screen Sharing
Better time utilisation
Practical for Presidents
in 2016-17??
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COMMUNICATIONS CONTACTS
Email News or Event for the website & eNews [email protected] Please include short text, extended text, image, and pdf Request to email Club Executives [email protected] Include subject heading, full text, and attachments as pdf and/or image Corrections to website content [email protected] Please include URL page, clear advice on changes for minor corrections, & full text for major corrections
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Questions?