letterwriting types
DESCRIPTION
TRANSCRIPT
![Page 1: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/1.jpg)
![Page 2: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/2.jpg)
Part of total job search process
Communication skills indicator
No single correct way
![Page 3: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/3.jpg)
1. Application/cover – to apply for a specific position
2. Appreciation/thank you – to follow up3. Prospecting – to inquire about general
availability of positions4. Networking – to arrange an informational
interview/meeting5. Acceptance – to accept and confirm a job
offer6. Withdrawal – to remove your job
application from consideration7. Rejection – to decline a job offer
![Page 4: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/4.jpg)
Purposes:
1. To present a sales proposal to a customer.2. To present a financial proposal to a customer.3. To set up a committee meeting.4. To set up a business meeting.5. To offer a position to a new employee.6. To communicate to fellow employees a new company policy.7. To write a letter of recommendation in support of a colleague
for a new job.8. To request and justify company support of a specific
departmental proposal (e.g. new equipment, additional funding).
9. To request information or additional information.10. To respond to an inquiry.
![Page 5: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/5.jpg)
Identify purpose, at the beginning Organize material into paragraphs Be professional
◦ High quality paper◦ Error free
Address to specific individual Be succinct, get to the point
![Page 6: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/6.jpg)
Be positive◦ (optimistic, productive, reasonable, responsible)
Cater to reader’s interests
Sign and keep copy
![Page 7: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/7.jpg)
Handwritten
Sent via e-mail
![Page 8: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/8.jpg)
Center letter (side to side, top to bottom) Capitalization
◦ Don’t overdo it (e.g. no need to cap job titles, seasons of the year, courses taken, senior, agriculture, etc.)
Punctuation◦ Don’t overuse commas, semicolons; use periods to
avoid run-on sentences; no need to use period after two-letter abbreviation of state or street
Spelling◦ No mistakes (use spell check); pay attention to
hyphenated words (e.g. in-depth, two word adjectives preceding noun).
![Page 9: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/9.jpg)
Small words better than big words◦ Examples: try vs endeavor
end vs terminatebegin vs commence
Short sentences better than long sentences◦ Example: ‘That’s one small step for man, one giant
leap for mankind.’ – Neil Armstrong Use consistent verb tense (active preferred)
◦ Example: don’t write ‘consistent verb tense should be used’
![Page 10: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/10.jpg)
Use conversational style◦ Example: ‘There has been an affirmative
decision with regard to program termination’ vs ‘The company is ending the program’.
◦ Example: ‘Enclosed herewith is the aforementioned and requested information’ vs ‘I am enclosing the information you requested’
![Page 11: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/11.jpg)
indepth first hand alot all around midwest coop
![Page 12: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/12.jpg)
in-depth firsthand a lot all-around Midwest co-op
![Page 13: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/13.jpg)
1st – purpose, interest, position, source 2nd – qualifications, evidence, refer to
resume 3rd (+) – sell yourself 4th – suggest action (interview, meeting,
phone call). Show appreciation.
![Page 14: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/14.jpg)
1st – purpose (express appreciation, follow up)
2nd – reemphasize qualifications, reiterate interest
3rd – provide supplemental information (if any)
4th – reiterate thanks
![Page 15: Letterwriting types](https://reader035.vdocument.in/reader035/viewer/2022070301/5451fb0faf7959013e8b5e6f/html5/thumbnails/15.jpg)
1st – Purpose
2nd – Confirmation of terms, action to be taken
3rd – Express appreciation, reiterate interest