library of applicant response memos - pepperdine...

library of Applicant Response Memos

It is very important that we work together to create goodwill for the University during the recruiting process. Many alumni and

University friends apply to Pepperdine positions and the manner in which we communicate regarding their interest makes an

indelible impression. Although our applicant tracking system sends out generic email notices after you make a final selection,

we ask that you respond to applicants throughout the process.

To assist you, we have developed a library of Applicant Response Memos. Included are short email messages which are de

signed to be personalized and sent to applicants who:

• You do not plan to interview;

• You have interviewed but do not plan to continue in the selection process; and

• Those candidates who completed the selection process but to whom you do not plan to offer the position.

You will also notice a second set of memorandums written especially for alumni of the University.

Your support in giving personal and timely responses to all applicants is appreciated. It will have a significant impact on their

overall experience with Pepperdine University.

_ RECRUITING PORTFOLIO Responding To Applimnls

Responding to Applicants For the General Public

Meets Minimum Qualifications/Will not be Considered:

Thank you for your interest in the [title] position in the [department name] at Pepperdine University. Your application has been

reviewed and we are very pleased with the caliber and qualifications of all applicants. While we find that you have many good

qualities that would be helpful and relevant to this position, I would like to take this opportunity to regretfully inform you that

we received applications from other candidates who more closely align with the needs of the position at this time. I encourage

you to continue to check all of the University's available positions which are updated regularly at jobs.pepperdine.edu. Again,

I sincerely appreciate your interest in the position, and I wish you well in your current job search.

Sincerely,

[Name of Hiring Manager]

[Department Name]

Interviewed/Not Moving to the Next Round:

I want to personally thank you for taking the time to interview for the [title] position in the [department name]. It was a plea

sure to talk with you and to learn more about your career background, qualifications, and aspirations. We were very pleased

with the highly qualified, skilled backgrounds of all the candidates we interviewed, and I would like to take this opportunity to

regretfully inform you that I have interviewed other candidates who more closely align with the needs of the position at this

time. I encourage you to continue to check all of the University's current job postings which are updated regularly at

jobs.pepperdine.edu. Again, it was a pleasure meeting you, and I wish you well in your current job search.

Sincerely,


[Department Name]

Pepperdine University

Interviewed/Position Filled by Another Candidate: (Same as Above)

Thank you for your interest in the [title] position in the [department name]. Additionally, I want to personally thank you for the

time you invested in the application and interview process. It was a pleasure to talk with you and discuss the position. We were

very fortunate to have several highly-qualified candidates in our pool.


Responding to Applicants For the General Public

I regret to inform you that we have filled the position with an individual whose qualifications and background most closely align

with our needs. I encourage you to continue to check all of the University's available positions which are updated regularly at

jobs.pepperdine.edu. Again, it was a pleasure meeting you, and I wish you well in your current job search.

Sincerely,


[Department Name]


For Alumni Appliconts

Meets Minimum Qualification/Will not be Considered:

Thank you for your interest in working at Pepperdine University and particularly for your interest in the [title] position in the

[department name]. As an [alumnus/alumna], you have a special connection and understanding of our mission that the Uni

versity highly values. We are very pleased with the highly qualified, skilled backgrounds of the applicants for this position, and

we are very fortunate to have many of our alumni express interest in working with us.

I would like to take this opportunity to let you know that your application has been reviewed. While we find that you possess

many skills and strengths necessary for this position, we have determined that there are other candidates who more closely

match the needs of the position at this time. Because we value your involvement, we hope you will look for other opportuni

ties at Pepperdine where you can contribute to our mission in a meaningful way. I encourage you to continue to check all of

our available positions which are updated regularly at jobs.pepperdine.edu.

The University is also committed to providing alumni with a wide range of opportunities including career counseling, resume

building, and the opportunity for a one-on-one information meeting with a human resources representative via the phone or

in person. Please contact the Human Resources at [email protected] if you would like more information on

these resources. Again, thank you for your interest and I wish you the best in your current career search.

Sincerely,


[Department Name]



Responding to Applicants


Interviewed/Not Moving to the Next Round: (Same as Above)

Thank you for taking time to interview for the [title] position in the [department name]. It was a pleasure to speak with you. As

an [alumnus/alumna], you have a special connection and understanding of our mission that the University highly values. We

are very pleased with the highly qualified, skilled backgrounds of the applicants for this position, and we are very fortunate to

have many of our alumni express interest in working with us.

I would like to take this opportunity to inform you that I have interviewed other candidates who more closely align with the

needs of the position at this time. Because we value your involvement, we hope you will look for other opportunities at

Pepperdine where you can contribute to our mission in a meaningful way. I encourage you to continue to check all of our

available positions which are updated regularly at jobs.pepperdine.edu.


building, and the opportunity for a one-on-one information meeting with a human resources representative. Please contact

Human Resources at [email protected] if you would like more information on these resources.

Again, it was a pleasure meeting you, and I wish you well in your current job search.

Sincerely,


[Department Name]


Interviewed/Position Filled With Another Applicant: (Same as Above)

Thank you for taking time to interview for the [title] position in the [department name]. It was a pleasure to speak with you. As

an [alumnus/alumna], you have a special connection and understanding of our mission that the University highly values. We

are very pleased with the highly qualified, skilled backgrounds of the applicants for this position, and we are very fortunate to

have many of our alumni express interest in working with us.

I would like to take this opportunity to inform you that we have filled the position with another individual whose qualifications

and background most closely match our needs. Because we value your involvement, we hope you will look for other

opportunities at Pepperdine where you can


Responding to Applicants


contribute to our mission in a meaningful way. I encourage you to continue to check all of our available positions which are

updated regularly at jobs.pepperdine.edu.


building, and the opportunity for a one-on-one information meeting with a human resources representative. Please contact

Human Resources at [email protected] if you would like more information on these resources.

Again, it was a pleasure meeting you, and I wish you well in your current job search.

Sincerely,


[Department Name]


library of applicant response memos - pepperdine...

Documents