Library ResourcesPhase 2 of New Program Proposals

CSU Library-IT Task ForceFebruary 19, 2009

Phase 2, Question 14

– Describe adequacy of library resources• Printed media (books, journals, indexes)• E-content (books, journals, databases)• Other formats as necessary

– As determined relevant in consultation with academic department

– How much additional support ($) required?

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75% and 100% figures

• For competitive programs at the University:• Comparisons are with peer academic programs and

library holdings to gauge current adequacy and desired levels, ‘target values’ relative to top programs:– 75% of monographic book titles (within subject areas)– 100% of journals and databases (within subject areas)

• 75% ‘target value’ is in CSU’s Strategic Plan

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Processes used

• Intensive communication between academic departments and library– Member of dept. new program committee contacts

relevant Liaison Librarian about proposal– Librarian consults with designated faculty contact to

identify relevant information in order to conduct analysis– Faculty member communicates with other faculty in

department to solicit additional input as needed and provides back to Library Liaison

– Continued communication back-and-forth throughout process

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Collections Analysis Parameters

• Books/Monographic Literature• Journals• Databases and Reference materials• Format neutral (print or electronic)• Universities with peer/aspirational programs

similar to proposed program (for library collections analysis), and other peer university programs (regional, other focus)

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Monographic/Book Analysis

• Department provides names of 10-15 key researchers/experts on topics of new program

• Range of years desired for books in collections– E.g. past X years, within certain years, etc.

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Journals and Databases

• Journal titles and Databases considered ‘core’ to area of study

• Number of years of journal back runs (older issues) needed, e.g. 1998-

• All core titles considered essential• Databases are Abstracting & Indexing (A&I)

and Full-Text (F/T) resources

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Books

• Based on researcher names provided, Libraries:– Identifies titles authored by researchers– Identifies subject headings (LCSH) assigned to titles– Provides Subject Headings lists (alphabetic order

and may be augmented by library) to department– Department selects the thirty (30) terms most

relevant, and year range for searches (10, 20 years)

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Books: WorldCat analysis

• Catalog of library holdings world-wide• Most comprehensive view of library

collections• Top 30 subject headings searched in WorldCat

• # titles at CSU• # titles held at ‘top peer’ programs• # titles held at peers, not at CSU

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Books: Calculating 75%

• Search results analyzed• For titles identified, how close do CSU

holdings come to reaching 75% of those in top programs– In some cases, CSU holdings already above 75%– If less than 75%, how many titles needed to get

there?

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Books: Figuring costs of holdings gaps

• Call number identified (PN ex.) for subjects below 75%

• Based on call number, average price for books derived (from Library & Book Trade Almanac – standard reference for field)

• Average costs multiplied by # of books needed to get to 75%

• Ex. P, PN=$104.36; D, E=$80.42 (2008 figures)

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Books: Retrospective and Forward $$$

• One-Time amount to ‘catch-up’ on back years• Increase in base budget (to buy future years of

publishing) calculated:– Average # of titles published yearly (by subject)

multiplied by average cost– In many cases, library approval purchase plan is

already bringing in some level of relevant content – so smaller amount of new funding needed to augment

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Books: Retrospective and Forward $$$

• Retrospective purchase costs calculated– $27,740.87 for PhD Comm Studies (starting with Fall 2009)

• Base increase needed to support future purchases– $1,028.00 for PhD Comm Studies (starting with Fall 2009)

• Standard inflationary rate (5%) applied to starting figure for future year projections– $1,079.00 ($51.00 cost inflation) Fall 2010– $1,132.95 ($53.95 cost inflation) Fall 2011– $1,189.60 ($56.65 cost inflation) Fall 2012– $1,249.08 ($59.48 cost inflation) Fall 2013 – $1,311.53 ($62.45 cost inflation) Fall 2014

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Journals and Databases (Serials)

• List of journals and databases (including A&I and F/T resources) as identified by department:– Sent to Libraries Collection Management unit– CSU ownership/access determined, including year

ranges, and electronic availability

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Journals and Databases (Serials)• Titles not available at CSU:

– Cost to add new titles • $14,902.48 base increase to add 30 journal titles – PhD in Comm Studies

(starting with Fall 2009)– Cost to add back years of titles

• Years of back issues needed determined by department• $11,322.92 one-time funding to purchase back years (Fall 2009)

– Cost to add 2 additional databases• $14,910.66 base increase – PhD in Comm Studies (starting with Fall 2009)

– Total cost new serials resources (increase to base budget)• $29,813.14 (starting with Fall 2009)

• Serials inflation calculated at 9% (industry standard figure)– Projections:

• $32,496.32 ($2,683.18 cost inflation) Fall 2010• $35,420.99 ($2,924.67 cost inflation) Fall 2011• $ 38,608.88 ($3,187.89 cost inflation) Fall 2012• $ 42,079.68 ($3,474.80 cost inflation) Fall 2013

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Preliminary communication/negotiation with department

• If amount needed to get book collections up to 75% level too costly (as determined by library and department):– May narrow subject parameters, years, etc.– May re-do comparison against other programs

• Serials (journals/databases) may be negotiated in same fashion if preliminary cost too high

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Final Analysis Report

• Prepared by Liaison Librarian in three components– Summary– Collections Analysis– Funding needed to support new program

materials (inflationary projections for getting started included)

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Approval Path within Library

• From Liaison, report is sent in order to:– Coordinator of College Liaisons and Coordinator of

Collections and Contracts– Assistant Dean for Scholarly Communications– Dean of Libraries

• Once approved, final report is submitted by Dean of Libraries (or designate) to academic department

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Collections Analysis in final proposal

• Information submitted by Library to department for inclusion as Phase 2 Question 14: Reference Sources

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Time frame and labor utilized

• Typically takes 1-2 months• Typically requires 40-60 hours of Libraries staff

time per review• Libraries have done approximately 15 New

Program Reviews since 2004• Libraries also have performed collections

analysis for accreditation and other program review needs

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15 New Program Reviews since 2004

• 2008 – PhD Comm Studies• 2008 – PhD Social Work• 2008 – PhD Applied

Developmental Science• 2007 – MS Landscape

Architecture• 2007 – MS

Industrial/Organizational Psychology

• 2007 – MA Ethnic Studies• 2007 – MS Public Health• 2006 – MS Bioengineering

• 2006 – MS Management Practice

• 2005 – BS Fire & Emergency Services

• 2005 – PhD Human Bioenergetics

• 2004 – BS Applied Computing Technology

• 2004 – PhD Communication and Information Technology

• 2004 PhD Language, Literacy, Rhetoric

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15 New Program Reviews since 2004

• 6 Program Reviews resulted in no recommendations for additional funding to support library resources

• 9 Program Reviews resulted in identification of resource gaps evidencing need for additional funding– One Time (Catch-up) Needs

• Range $0.00 - $141,848.00 per program, total estimates $284,586.00

– Recurring Needs (increase to base)• Range $0.00 - $29,309.00, total estimates $163,370.00

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Questions?

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Resources:

• Provost page with links to new program review process ‘New Degree Proposal Process’

• http://www.provost.colostate.edu/index.asp?url=Resources/faculty_affairs

• New Program Planning Proposal Form• http://www.provost.colostate.edu/files/Resou

rces/New_Program_Proposals.pdf• Phase 2 Budget Sheet• http://www.provost.colostate.edu/files/Resou

rces/Phase2budget.xls 24