Instructions and ChecklistFINANCIAL REPORTING - Instructions and Submission Checklist (3 pages) - please print and read carefully

PAGE 1(3) Instructions for Expenditure report and Summary sheet

Detailed expenditure report (a)In this worksheet you provide the detailed expenditure report for the current period (Inception, Annual, Final) and total expenditure for the entire project duration.

1. Project information:Fill in as required, the data will be copied automatically into the summary sheet (b)

2. Total budget: You are required to report against each budget line of the last approved budget, e.g. if you have an approved budget revision, you need to fill in the figures from the budget revision.

Budget for this reporting period: Use the budget that you have used in your last fund request for the reporting period

Expenditure: Reporting of expenditure can be done on accrual or cash basis. You need to report on each line of your submitted budget. See below "Guidelines on Expense Reporting by Budget Line Headings" for more information

Over/underspent and variance:This is calculated automatically for the current period. If the variance is more than +/- 10% on budget or sub-budget header and over 30% on all other budget lines a brief explanation should be provided. If the variance is smaller than 30% or 10%, but the total amount differs by a significant amount, an explanation needs to be provided (for example the variance is only 7%, but total difference is 25'000USD). Final Report: for the final report, the reporting will be on the entire project duration, and over/underspent and variances will be addressed in regards to the total budget / total expenditure (e.g. Column h / progress against budget)

Expenditure in previous reporting periodsTotal expenditure incurred from project start date to last reporting period

Total ExpenditureCurrent reported expenditure + previous reported expenditure

Progress against budget:Shows the rate of overall implementation up to date against the project budget

3. Inelligible costsPlease indicate the corrections of inelligible costs from the last audit as applicable

4. Certification:Ensure the authorized person in your oganisation signs

Summary Sheet (b)This sheet summarizes previously and currently reported financial data. Some cells are write protected and linked to sheet (b). You only need to fill in the cells filled with red.

1. Project information:copied from expenditure report

2. Funds received:Please report on each received fund transfer; indicate in case you have received the 8% bridging fund

Expenditure:Indicate the amounts for incurred expenditure per reporting period, ensure they are consistent with previous reports

Net interest Income:Indicate interest income from LIFT loan fundOther Income:Indicate interest on bank deposit

Implementation Rate:Implementation Rate compares the total expenditure up to date against the received funds (excluding the 8% bridging funds and other earned income)

Progress Rate: The Progress rate compares the total expenditure against total budget

3. Certification:Ensure the authorized person in your oganisation signs

Audit Observations (c) As part of the annual reporting you are required to report in your annual report on outstanding audit / expenditure verifications observations. Please use the summary sheet provided by the auditors. If you do not have the summary, contact LIFT (contracts manager)

PAGE 2(3) Guidelines on Expense Reporting, Details Please also refer to the Operational Guidelines if required1. Human Resources1.1 Salaries International StaffSalaries refer to actual total employment costs for international staff funded under the agreement. This may include actual salaries, allowances, bonuses, social security charges and other remuneration related costs (including provisions such as pension, home leave, separation pay, etc.). Salaries and other costs will not exceed those normally borne by the organization.

1.1.1 Technical StaffInternational Staff in Technical roles directly supporting the project activities such as Programme Coordinators and Project Managers

1.1.2 Administrative StaffInternational Staff in Administrative or Management positions such as Country Director, Administrative and Finance 1.2 Salaries National StaffSalaries refer to actual total employment costs for national staff funded under the agreement. This may include actual salaries, allowances, bonuses, social security charges and other remuneration related costs (including provisions such as pension, separation pay, etc.). Salaries and other costs will not exceed those normally borne by the organization.

1.2.1 Technical StaffNational Staff in Technical roles directly supporting the project activities such as Programme Coordinators and Project Managers

1.2.2 Administrative StaffNational Staff in Administrative or Management positions such as Country Director, Administrative and Finance Staff

1.3Short Term Technical AssistanceConsultancy costs per day or per month should be specified. Total costs of engaging the consultant are eligible including recruitment costs, travel and accommodation relevant to the assignment. Costs for Field Trips should also be included for Consultants.-1.4Missions/ Per Diem and otherMission related costs refers to actual payment for the local air tickets, local transportation, board and lodging, etc. for official trips of project personnel, and the government appointed Liaison Officer taking part in the monitoring of implementation of the project activities, in accordance with the policy of the organization.Missions costs related to formal evaluation and audit activities must be reported under Section 22. Office, Equipment and Supplies2.1Transport Rental and Running CostsAll Transport related costs for rental, maintenance and repair, fuel and running costs. Includes car, motor cycle, boat, bicycle etc. Where transport vehicles are shared across multiple projects please specify in Expenditure Analysis column the % to be utilized and charged with LIFT Funds.-2.2Purchase of Transport Vehicles, Equipment, Furniture and OthersPurchases and procurements by the project for the management and operations for the programme should be included in this section. All items to be included on the inventory list must be included here plus items under $500 value. Where assets are shared across multiple projects please specify in Expenditure Analysis column the % to be utilized and charged with LIFT Funds. Audit processes may require verifiable documentation on sharing of assets.-2.3 Office Rental and Running Costs and Othersa. Office Rental - actual lease payment or proportionately allocated cost of renting premises for office facilities or houses for project personnel performing activities/services directly attributable to the project.b. Communication costs - actual payments for communication costs like phone, internet, courrier etcc. Stationary and Consumables d. Utilities - actual payments for electricity, water, generator fuel, etc. e. Audits - actual payments for audits (only applicable if there has been an agreement with LIFT on such audit costs, e.g. for internal audits on sub-IPs)f. Evaluations Missions - actual payments for Fund Manager required Evaluationsg. Workshops, Seminars and Trainings refer to actual payment related to the organization of staff development activities and of trainings, seminars, workshops & meetings. Examples are cost of meeting room, cost of conference kits, cost of meeting package, field testing and development of IEC materials and other tools. Staff Mission costs or per diems should be included under Missions and Per diems 1.4. Workshops and training with beneficiaries and target groups should be included under Programme Costs 3.3. Programme Costs3.1 LIFT OUTPUT SpecificProgramme Activities that directly benefit the target groups should be included as separate budget lines under the relevant LIFT OUTPUT. All costs incurred in direct implementation of activities should be included under Programme Costs.

PAGE 3(3) Checklist for Financial ReportYES / NODetailed expenditure report (a)Project informationProject information filled out ? Updated dates in case there was an amendment (e.g. duration / total budget)? Column (a), Total BudgetCorrect amount, e.g. as per your submitted budget OR latest budget revision? Column (b), Budget for this reporting periodCorrect amount, e.g. as per your submitted fund request for this period OR latest budget revision for the same period? Column (c), Expenditure in this reporting periodreported against each line? Columns (d) and (e), Variance and over/underspenthave you explained in the last column any variances of more than +/- 10% for heading/sub-headings have you explained +/-30% for all other budget lines? have you explained any other over/underspent which may be within the 10% / 30% but in monetary value significant?

Column (f) Expenditure in previous reporting periodsIs this corresponding with last submitted report? Formulas: sums and varianceshave you checked whether all sums and variances are calculated correctly? indirect feehave you calculated the fee correctly on all columns?

Ineligible costshave you checked your audit report for ineligible costs? if applicable, have you addressed correction of ineligible costs? CertificationName of the signatory reflected? Signed? Dated? Summary sheet (b)Project informationsame as on Detailed expenditure report? Total funds receivedchecked against last years report? Are they the same figures for the previous year? if 8% bridging fund was received, is it reflected correctly? fund request etc. to be mentioned with received date? Total expenditure per reporting periodExpenditure corresonding with expenditure report?

Other income reflected for entire period? CertificationSame as on Detailed expenditure report?

Submission to LIFTdo you have a signed hard copy? if you don't send a hard copy, but a scan, verify that the scan big enough to read? do you have the Excel version for submission? is it the same as the hard copy? Check submission dates in your Grant agreement

&"Arial,Bold"&12&K01+000FINANCIAL REPORTING &KFF0000- Instructions and Checklist (3 pages)

Please print and read carefully

YES / NO

instruction for microfinanceAdditional Instruction Notes for the Financial Reporting Template (Microfinance Projects)

The project with investment in loan fundAnnual report and final report: This format is developed for the projects which invests LIFT fund in the loan fund. Therefore, use these templates from (a) to (g) for annual reporting, and final project end financial reporting. Note that form (e), (f), and (g) are required for each microfinance institution.

The project without investment in loan fundAnnual report and final report:This template (a), (b) (c) and (d) are not for the microfinance projects that do not invest LIFT fund in the loan fund. They are required to use normal LIFT financial reporting templates for annual and final financial reporting.

All microfinance projects (with and without investment in loan fund)Quarterly reportUse template (e), (f) and (g) for quarterly report: Q1 report by end April, Q2 report by end July, Q3 report by end Oct, and Q4 report by end Feb next year. Note that the quarterly report is required for each microfinance institution received assistance from the project.

Summary (b)For the project with more than one MFI, total net income and investment in loan fund must be sum of each MFI. See auto links in the format.

Expenditure report (a)Report all expenditures and operational grant in the expenditure report.

Investment report (d) Report disbursement or investment or grant for loan fund in this report.

Performance (e)Please use the formulas provided for the calculation of the performance ratios.

Balance sheet (f) For the MFI operating microfinance with fund from LIFT only, 100% net interest can be accounted as liable to LIFT. For the MFI operating microfinance with funds from LIFT and others, pro-rated net income must be reported according to the formula described in the P&L accountt (sheet - g)

P&L (g)Quarterly P&L must be cummulative, and annual P&L should cover the calender year. (for whole MFI)

(a) Detailed expenditure Report(a) Expenditure ReportFill in. This will be copied to the summary sheet1Project Information: Implementing Partner:refer to MOA, first pageMemorandum of Agreement Number:refer to MOA, first pageProject Title:refer to MOA, first pageContract Period:indicate duration of project, e.g. 1/1/2012-31/12/2014Contract Amount:refer to MOA budgetReporting Period:indicate duration of reporting period, e.g. 1/1/2013-31/12/2013Type of report: Choose drop down menu

Version 7/17/15

2Budget description Total BudgetBudget for this reporting periodExpenditure in this Reporting Periodover/under spentVarianceExpenditure in previous reporting periodsTotalExpenditure Progress against budgetProvide comment on over and under variation of expenditure if variance is more than 10% in column (e) Datesindicate duration of project, e.g. 1/1/2012-31/12/2014indicate duration of reporting period, e.g. 1/1/2013-31/12/2013cummulative performance

start date of project to current reporting periodcalculationabcd=b-ce=c/bfg=f+ch=g/a

1. HUMAN RESOURCES0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!1.1 please fill in details as per your last approved budget0.00.0

2. OFFICE COSTS, EQUIPMENT AND SUPPLIES0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!2.1 please fill in details as per your last approved budget0.00.0

3. PROGRAMME COSTS0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!3.1..please fill in details as per your last approved budget0.00.0Do not report disbursement for loan fund here

4. TOTAL DIRECT COSTS0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!5. INDIRECT COST (6% of Direct Costs + 6% of total investment in loan fund)0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!6. Grand Total 0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!

3Inelligible costs as identified in the audit/verification reports have been corrected as follows:

4I certify that, in all material respects, the total expenditure incurred and reported herein are strictly for purposes of the project or activity, as agreed by the LIFT Fund Manager - UNOPS.

Implementing Partner's Approval:

Name & Signature of Authorized OfficialTitle:

Date:

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(b) Summary

1(b) Summary ReportProject InformationImplementing Partner:refer to MOA, first pageMemorandum of Agreement Number:refer to MOA, first pageProject Title:refer to MOA, first pageContract Period:indicate duration of project, e.g. 1/1/2012-31/12/2014Contract Amount:refer to MOA budgetReporting Period:1/1/2014 - 31/12/2014Type of report: Choose drop down menu

Please fill in fields in red

2Funds Received, Expenditures, and Investment

Funds Received:AmountDate received8% bridging fund if applicable1st Fund Request2nd Fund Request3rd Fund Requestadd more rows as requiredTotal Received0

Total expenditure per reporting periodAmountDates from - to Current reporting period0.0Reporting Period:Previous reporting period: Previous reporting period: 0.0Previous reporting period: add more rows as requiredTotal Expenditure0

AmountDescriptionOther income earned for entire durationNet interest income0Previous reporting period: Previous reporting period: Previous reporting period: other incomePrevious reporting period: Previous reporting period: Previous reporting period: Total of net income0Reinvestment of income0Balance of net income0.0Summary

Budgetrefer to MOA budgetexcluding 8%

Bridging fund 8%ERROR:#REF!Funds received 0.00.0Expenditure0.00.0Balance 0.00.0

Total investment of LIFT fund in loan fund0.0Balance of net income0.0Fund Surplus/Deficit:0.00.0

Implementation Rate ERROR:#DIV/0!Progress Rate ERROR:#VALUE!

3Certification by the Implementing Partner

Name & Signature of Authorized OfficialTitle:Date:

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(c) Audit observationsplease use the audit summary sheets provided by the auditors. You need to report on all open audit observations

(d) investment report(d) Investment in loan fund ReportFill in. This will be copied to the summary sheet1Project Information: Implementing Partner:refer to MOA, first pageMemorandum of Agreement Number:refer to MOA, first pageProject Title:refer to MOA, first pageContract Period:indicate duration of project, e.g. 1/1/2012-31/12/2014Contract Amount:refer to MOA budgetReporting Period:indicate duration of reporting period, e.g. 1/1/2013-31/12/2013Type of report: Choose drop down menu

Version 7/17/15

2Budget description Total BudgetBudget for this reporting periodInvestment in this Reporting Periodover/under spentVarianceInvestment in previous reporting periodsTotalInvestment Progress against budgetProvide comment on over and under variation of investment if variance is more than 10% in column (e) Datesindicate duration of project, e.g. 1/1/2012-31/12/2014indicate duration of reporting period, e.g. 1/1/2013-31/12/2013cummulative performance

start date of project to current reporting periodcalculationabcd=b-ce=c/bfg=f+ch=g/a

3. Program CostInvestment in loan fund0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!

4. TOTAL Investment0.00.00.00.0ERROR:#DIV/0!0.00.0ERROR:#DIV/0!

3Inelligible costs as identified in the audit/verification reports have been corrected as follows:

4I certify that, in all material respects, the total expenditure incurred and reported herein are strictly for purposes of the project or activity, as agreed by the LIFT Fund Manager - UNOPS.

Implementing Partner's Approval:

Name & Signature of Authorized OfficialTitle:

Date:

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(e) Performance(E) Performance of Microfinance OperationIndicatorPrevious reporting periodthis reporting reportOperation Sustainability (OSS)Financial Sustainability (FSS)Arrears Rate (AR)PAR30PAR180Operational EfficiencyAdmin EfficiencyYield on Portfolio (YOP)Work Load (WL)Financial Load (FL)Return on AssetsOperation (OSS) = Total Income x 100 Total ExpensesFinancial (FSS) = Total Income x 100 Expenses+Interest on Investment+Provision for Loan Loss+Inflation RateArrears Rate (AR) = Payment in arrears x 100 Loan OutstandingPortfolio at Risk (PAR) = Balance of loans in arrears x 100 Loan OutstandingOperational Efficiency (OE) = Total Expenses x 100 Average Loan OutstandingAdmin Efficiency (AE) = Expenses of Staff+Admin Expenses x 100 Average Loan OutstandingYield on Portfolio (YOP) = Interest + Other Income x 100 Average Loan OutstandingWork Load (WL) = No of Clients x 100 No of Loan PromoterFinancial Load (FL) = Loan Outstanding x 100 No of Loan Promoter Return on Assets = Net Income x 100Total Assets

(f) Balance Sheet

Name of Microfinance Institution

(F) Cosolidated Balance Sheet as at ( )

AmountAssetsKyatEquivalent to USD

ASSETS1Cash and Balance with CBM and Banks1.1Cash on Hand and in vault1.2Balances with the Central Bank of Myanmar1.3Balances with Banks and Other financial Institutions

2Marketable securities & Short term Investments2.12.2

3Loan to Customers3.1Total Loand Outstanding3.2Less: Loan Loss Reserve

4Prepayment and other Receivables4.14.2

5Long Term Investment5.15.2

6Property and Equipment

6.1Land6.1.1Land at Cost6.1.2Lees: Accumulated Depreciation

6.2Building6.2.1Building at Cost6.2.2Lees: Accumulated Depreciation

6.3Other Fixed Assets6.3.1Other Fixed Asset at Cost6.3.2Lees: Accumulated Depreciation

7Other Assets7.1TOTAL ASSETS0.0Liabilities & Equity Accounts8Customers' Deposits8.1Compulsory Saving Deposit from Clients8.2Deposits Received from General Public8.2.1Saving Deposits8.2.2Demand Deposit8.2.3Term Deposits8.2.4Other Deposits9Deposits from Banks and Other Financial Institutions9.110Accounts Payable10.111Accrued Expenses and Provisions

12Long Term Borrowings12.1Financial Institutions12.2Non-Financial Instututions

13Deferred Revenue

14Suspense Clearing and Interbranch Accounts

15Other Liabilities15.1Deffered grants (from LIFT)TOTAL LIABILITIES0.00.0

16Equti Account16.1Paid-Up Capital16.2Premium on Share Capital16.3Donated Capital (LIFT - fund)16.4Donated Capital (others)16.5Hybrid capital Instruments16.6Reserves16.7Retained Earnings16.8Other net income

TOTAL EQUITY0.00.0

TOTAL LIABILITIES AND EQUITY ACCOUNTS0.00.0

0.0Prepared by Checked byApproved byName NameNameDesignation DesignationDesignation

(g) P&L Name of Microfinance Institution / Organization(G) Profit & Loss Account for the period ( to )

ParticularAmountIn KyatEquivalent to USDLIFT Fund1Interest Income0.01.1Loan to Customers1.2Accounts with Banks and Financial Intsitution1.3Securities & Investments1.4Others0.0

2Interest Expenses0.02.1Customer Deposits2.2Amounts owing to Bankss and Other Financial Institutions2.3Borrowing2.4Others

3Net Interest Income (3 = 1 - 2) 0.0

4Non Interest Income(Net)0.04.1Commission and Fee4.2Other non interest income4.3Others

5Foreign Exchange Gain/ Loss

6Other Income

7Operating Income0.0(7=3+4+5+6)8Staffs Expenses9Admin and General Expeses10Depreciation11Loan Written Off12Loan Loss Provision13Profit from Operations0.0(13=7+8+9+10+11+12)14Grant Income15Adjustments for subsidies16Profit before tax0.0(16=13+14+15)17Tax on Profit18Net profit for the Period0.0(16-17)

Prerpared byChecked byNameName0.0DesignationDesignationRemark3. Net interest incomeXLIFT fund invest In Loan portfolioTotal Loan outstanding

sample audit summaryUNOPS-LIFTOpen: Summary of Audit Recommendations for the year 2010Implementing Partner : LIFTINGClosed: Total: Obs. No.Subject TitleRecommendationPriorityManagement ResponseStatus as per 20xx verification reportIP updateLIFT comments1ssssssMedium2ffffffMedium3ddddddMedium4eeeeeeMedium