City and County of SwanseaDinas a Sir Abertawe

““Light Touch” VersionLight Touch” Versionof the Methodologyof the Methodology

““Light Touch” VersionLight Touch” Versionof the Methodologyof the Methodology

Len AmosStrategic Programme Office

Corporate Project Management

Z:PRComms:Presentations:Powerpoint:P&PManagement v5

Why “Light Touch”Why “Light Touch”Why “Light Touch”Why “Light Touch”

City and County of SwanseaDinas a Sir Abertawe

This is referred to as the “Light Touch” and is the minimum level approach which should be applied to any Project.

In response to comments from Directorates however, there was a need to provide a version of this CPMM which is suitable for use on everyday Projects but still provide the discipline fundamentals of Project Management.

Currently, a “full blown” Corporate Programme/Project Management Methodology (CPMM) is available/in use on the Strategic Projects of the Council.

What is a Project?What is a Project?What is a Project?What is a Project?

City and County of SwanseaDinas a Sir Abertawe

Any activity undertaken to deliver specific

improvement or change to “Business as Usual”

Any activity undertaken to deliver specific

improvement or change to “Business as Usual”

Benefits of “Light Touch” VersionBenefits of “Light Touch” VersionBenefits of “Light Touch” VersionBenefits of “Light Touch” Version

City and County of SwanseaDinas a Sir Abertawe

• Allows a standard approach to Project Management to be available for all Council Projects.

• Should easily fit in or be compatible with any current Project Management techniques in place within directorates

• Designed to require the minimum amount of paperwork.• Conforms with recommendations from Pricewaterhouse Cooper audit in terms of driving Project Management further into our organisation.

The ‘Light Touch’ ProcessThe ‘Light Touch’ ProcessThe ‘Light Touch’ ProcessThe ‘Light Touch’ Process

City and County of SwanseaDinas a Sir Abertawe

1. Starting a Project Define the goal and measurable results expected

2. Managing a Project Get the work done

3. Closing a Project Bring the Project to a controlled end

The “Light Touch” version is seen as one process split into 3 sections:

Let’s look at this in more detail -

Starting a ProjectStarting a ProjectStarting a ProjectStarting a Project

City and County of SwanseaDinas a Sir Abertawe

2. Know what you need to produce

1. Define what you propose to do

3. Identify resources you need to help deliver the Project

4. Identify Risks & Issues

5. Identify people who you think may have an involvement in your project

Managing a ProjectManaging a ProjectManaging a ProjectManaging a Project

City and County of SwanseaDinas a Sir Abertawe

1. Be clear about undertaking tasks, what needs to be produced and by when

2. Commence work via work packages

3. Report your Progress

4. Focus on actions and decisions

Closing a ProjectClosing a ProjectClosing a ProjectClosing a Project

City and County of SwanseaDinas a Sir Abertawe

2. Officially close the Project

1. Check you’ve achieved what you set out to do

3. Help others learn from your experience

Template Overview (Light Touch)Template Overview (Light Touch)

Template Overview (Full version)Template Overview (Full version)

Information AvailableInformation AvailableFact Sheet

Information AvailableInformation Available Cont’d …Cont’d …

Project Complete.

City and County of SwanseaDinas a Sir Abertawe