light vehicle approved inspection station procedures manual

Light Vehicle Approved Inspection Station Procedures Manual

Department of State GrowthRegistration and Licensing Services

This manual is for the use by:Type 1 Light Vehicle Approved Inspection Stations

Type 2 Light Vehicle Approved Inspection Stations

Type 5 Light Vehicle Approved Inspection Stations

2 Light Vehicle Approved Inspection Station Procedures Manual Version 18, February 2017 Light Vehicle Approved Inspection Station Procedures Manual

Produced by Registration and Licensing Services Department of State Growth

GPO BOX 536Hobart Tasmania 7001

Phone: 03 6166 3271

Email: [email protected]

This manual is available online at: www.transport.tas.gov.au/vehicle_inspections

Version 18, February 2017 3 Light Vehicle Approved Inspection Station Procedures Manual

Contents

Preface 5 Chapter 1 Introduction 7 Light Vehicle Approved Inspection Station Procedures Manual 7 Contact Details 7 Chapter 2 Forms 9 Chapter 3 Vehicle Registration Arrangements 33 Transport Enquiry Services 33 Chapter 4 Light Vehicle Approved Inspection Stations 35 What is a Light Vehicle Approved Inspection Station? 35 The Premise 36 Conflict of Interest 37 Contract 37 The Contractor 37 The Proprietor 38 Vehicle Examiners 40 Signs and Stamps 43 Code of Conduct 44 Department of State Growth Approved Inspection Station Sign 47 Code of Conduct 48 Chapter 5 Fees and Charges 49 Registration Fees 49 Inspection Charges 49 Fees and Charges 50

Chapter 6Audits 53 What is an Audit? 53 Purpose of LVAIS Audits? 53 Who conducts these Audits? 53 Frequency of Audits 53 Types of Audits 53 Initial Equipment Audit 53 Scheduled Site Audits 53 Inspection of Vehicles inspected by LVAIS 54 Triggered Audits 54 Desk Top Audit 54


Documentation 54 Notification of Audits 54 What is required by the LVAIS to assist in the Audit? 61 What is the Procedure for Conducting an Audit? 61 What happens if the LVAIS fails the Audit? 61 What happens if non-compliance issues have not been rectified in the nominated time? 61

Chapter 7 Breaches and Sanctions-Light Vehicle Inspection Station 63 Type of Sanctions 64 Appeals 67 Contract 68

Chapter 8 Pre-Registration Inspections 69 Types of Pre-Registration Inspection 69 Completing the Inspection Report 70 Filling in the Inspection Report 79 Inspection Procedure 83 Special Requirements for some Classes of Vehicle 85 Second Level VIN Inspections 93

Chapter 9 Major and Minor Defect Notices and Call-in Letters 99 Procedures for Clearing Major and Minor Defect Notices 103 Call-In Letters 111

Chapter 10General Inspections 115 Types of General Inspections 115 Completing the General Inspection Reports 115 Filling in the General Inspection Report 116 Inspection Procedure for a General Inspection Report 118

Chapter 11 Small Passenger Vehicle Inspections 125 Completing the Inspection Report 127 Filling in the Inspection Report for Small Passenger Vehicles 128

Chapter 12 Type Approval inspections – Type 2 service providers only 143 What is Type Approval? 143 Inspection process 144 Filling in the inspection report 144


PrefaceThroughout this Manual various acronyms are used. These acronyms represent commonly used terms within the AIS scheme. The following table identifies the acronym and its full term.

Acronym used Full term

AIS Approved Inspection Station

AMBRIS Approved Motor Body Repair Inspection Station

ATM Aggregate Trailer Mass

AVC Approved Vehicle Certifier

AVCAIS Approved Vehicle Certifier Approved Inspection Station

GVM Gross Vehicle Mass

GTM Gross Trailer Mass

HVAIS Heavy Vehicle Approved Inspection Station

LVAIS Light Vehicle Approved Inspection Station

MBE Motor Body Examiner

MRS Motor Registry System

R&LS Registration And Licensing Services

RMV Registrar of Motor Vehicles

VE Vehicle Examiner

VIN Vehicle Identification Number

VSB Vehicle Standards Bulletin


Chapter 1 Introduction Light Vehicle Approved Inspection Station Procedures ManualThe purpose of this manual is to explain to the Proprietor and Vehicle Examiner the administrative and operational procedures relating to a Light Vehicle Approved Inspection Station (LVAIS).

This manual is to be read in conjunction with the Light Vehicle Inspection manual (LVIM), National Heavy Vehicle Inspection Manual (NHVIM) and NHVIM – Tasmanian Supplement.

It is a requirement of all LVAIS that they have the latest version disk containing manuals and instructions. This must be placed on a computer and made readably available for Proprietors and Vehicle Examiners, should they need to access it.

All instructions in the manual must be adhered to and noted when a new disk is sent out.

Contact DetailsAll correspondence in relation to the LVAIS scheme should be addressed to:

Manager Driver Training & Assessment ServicesRegistration and Licensing ServicesRoad User Services DivisionDepartment of State GrowthGPO Box 1002 Hobart Tasmania 7001Phone: 03 6166 3271 Fax: 03 6233 5030Email: [email protected]


Chapter 2 FormsThe following forms are used in the Light Vehicle Approved Inspection Station, (LVAIS) scheme. Forms AIS5, AIS6 and AIS7 are uniquely numbered and photocopies will not be accepted. Other forms may be copied from this manual for use by the LVAIS.

Form AIS 1: Application for Proprietor and PremisesThis form is used by an applicant desiring to be considered to become a proprietor of a LVAIS. It requests details of the proprietor and of the premises. This form may be photocopied.

Form AIS 2: Application to Become a Vehicle ExaminerThis form is used by a proprietor of a LVAIS to nominate employees who are required to become vehicle examiners. This form may be photocopied.

Form AIS 3: Notification of Change of ConditionsThis form is used by a proprietor of a LVAIS to advise Department of State Growth of any changes to the details of the proprietor or premises or of any vehicle examiners no longer employed, or to add a new vehicle examiner to the LVAIS that has an existing vehicle examiner’s number. This form may be photocopied.

Forms AIS 4A, AIS 4B, AIS 4C & AIS 4D: General Order Form, SPV & Driving School Order FormsThese forms are used to order replacement books of Application to Register a Light Vehicle Inspection forms, General In-spection report forms, Inspection report for Small Passenger Vehicles, inspection labels and import trailer identification plates. These forms may be photocopied.

Form AIS 5: Pre-Registration Inspection FormThis is an example of the Registration Inspection Form. Each form is in triplicate and is numbered uniquely. Only numbered originals may be used. Photocopies of this form will not be accepted.

Form AIS 6: Inspection Report for Small Public Passenger VehiclesThis is an example of the Small Public Passenger Vehicle inspection report. Each form is in triplicate and is numbered uniquely. Only numbered originals may be used. Photocopies of this form will not be accepted.

Form AIS 7: General Inspection Report FormThis is an example of the General Inspection Report form. Each form is in triplicate and is numbered uniquely. Only numbered originals may be used. Photocopies of this form will not be accepted.

Form AIS 8: Vehicle Inspection Checklist Form for Light Motor Vehicles This is an example of the Vehicle Inspection Checklist form. This is a single page document and is numbered uniquely.

Form AIS 9: Vehicle Inspection Checklist Form for MotorcycleThis is an example of the Vehicle Inspection Checklist form. This is a single page document and is numbered uniquely.

Form AIS10: Vehicle Inspection Checklist Form for TrailersThis is an example of the Vehicle Inspection Checklist form. This is a two page document and is numbered uniquely.

Form AIS 11: Order Form for Vehicle Inspection Checklist BooksThis form is used to order replacement Vehicle Inspection Checklist books for Vehicle Examiners only. This form may be photocopied.

Form AIS 12: Vehicle Examiner refresher training booking form – AIS 12This form is used by Vehicle Examiners to book in for refresher training . This form may be photocopied

Form AIS 14: Restricted Hire Vehicle (RHV) – GeneralThis form is used by Vehicle Examiners (Type 2 only) when assessing RHV for eligibility as a passenger transport service vehicle.

Form AIS 15: Application for Type Approval NumberThis form is used by Vehicle Examiners (Type 2 only) when assessing a new vehicle for compliance under the type approval scheme.


AttachmentExpression of Interest in becoming a Light Vehicle Approved Inspection Station - AIS 1

Expression of Interest in Becoming

An Approved Inspection Station - AIS 1 Premises Details Name of Organisation Trading As Address of Premises Email

Phone No. Fax Description of Premises: Proprietor Details: Full Name of Nominated Proprietor and

Position in Relation to Premises

Residential Address

Email

Phone No. Fax Other Information DECLARATION I wish to apply for the above premises to be considered an Approved Inspection Station. I give my consent for the Department of State Growth to conduct a probity check into myself or any of my business details and to my premises being checked for suitability prior to contracting to undertake vehicle inspections.

Signature Name Date

Personal Information Protection Statement: Personal information we collect from you for assessing your suitability to become an Authorised Inspection Station will be used by the Department for that purpose only. Your personal information may be disclosed to contractors and agents of the Department, courts and other public sector bodies or organisations authorised to collect it. This information will be managed in accordance with the Personal Information Protection Act 2004 and may be accessed by you on request to this Department. You may be charged a fee for this service. Failure to provide this information may result in your application not being processed.


Application to Become a Vehicle Examiner – AIS 2 To be completed by applicant wishing to become a vehicle examiner Full Name Address Date of Birth Licence No and Expiry

Phone No Fax

Email

Qualifications:

Experience:

DECLARATION I certify that the above information is correct and that if accepted as a Vehicle Examiner I will conduct inspections in accordance with the instructions set out in the Approved Inspection Stations Procedures Manual. All applicants to obtain and attach a National Police Certificate to their application to become a Vehicle Examiner.

Signature Name Date

To be completed by the Contractor/Proprietor I, certify that the above named

is employed by me and will undertake inspections at:

(Name and address of Premises) AIS Number

Signature of Contractor/Proprietor Date

Personal Information Protection Statement: Personal information we collect from you for assessing your suitability to become an Authorised Inspection Station will be used by the Department for that purpose only. Your personal information may be disclosed to contractors and agents of the Department, courts and other public sector bodies or organization’s authorised to collect it. This information will be managed in accordance with the Personal Information Protection Act 2004 and may be accessed by you on request to this Department. You may be charged a fee for this service. Failure to provide this information may result in your application not being processed.

AttachmentApplication to Become a Vehicle Examiner - AIS 2


AttachmentNotification of Change of Conditions - AIS 3

NOTIFICATION OF CHANGE OF CONDITIONS - LVAIS 3

Return this form toRegistration and Licensing Services Branch (AIS Compliance Unit)

Department of State GrowthGPO Box 536

HOBART TAS 7001Email: [email protected]

Please select all Station types this change of conditions applies to

Station type Station numberAIS

AMBRISAVCAIS

Please select all types this change of conditions for applies to – If applicableStation type VE/MBE/AVC number

VEMBEAVC

PLEASE TICK IF YOU:

Wish to cease being a Station

Wish to change Station Details

Details to be changed: …………………………………………………………………

Wish to change postal address

New postal address: ……………………………………………………………………

Wish to change email address:

New email: ………………………………………………………………………………

Wish to remove VE/MBE/AVC (strike out not applicable)

No: ……… Name: ……………………………………………………………………

Wish to add VE/MBE/AVC (strike out not applicable)

No: ………. Name: ……………………………………………………………………

Wish to nominate alternative Proprietor

Alternative Proprietor: …………………………………………………………………

Email address: …………………………………………………………………………Important note: This request will not be processed, unless an email address and current NPC are provided for the new Proprietor.

Period nominated for: .…./……./…… to ……/……/……

……………………………………. …………………………… ……./……./……. Name of Proprietor/Contractor Signature Date


AttachmentGeneral Order Form - AIS 4A

ORDER FORM - LVAIS 4A

AIS Stamp

Please provide the above LVAIS with the following:-

Books of ‘Application to Register a Light Motor Vehicle or trailer’ Report @ $200 (incl GST) per book of 20

Books of ‘General Inspection Report’ @ $200 (incl GST) per book of 20

Total $

How to purchase

Books are to be purchased at any Service Tasmania outlets.

SERVICE TASMANIA OFFICE USE ONLYBOOK/S ISSUED

Pre-registration report: AA

AA

AA

AA

AA

General Inspection report: AB


SPV Order Form - AIS 4B (For Type 2 Service Providers only)Attachment

ORDER FORM - LVAIS 4B

AIS Stamp

Books of ‘LPV Inspection Report’ @ $200 (incl GST) per book of 20

Books of ‘SPV Inspection Report’ @ $200 (inc GST) per book of 20

Books of ‘Application to Register a Light Motor Vehicle or trailer’ Report @ $200 (incl GST) per book of 20

Books of ‘General Inspection Report’ @ $200 (incl GST) per book of 20

Inspection Labels @ $2.00 ( incl GST) each – (PTS Label Large)

Inspection Labels @ $1.00 ( incl GST) each – (PTS Label Small)

Inspection labels @ $0.50 (incl GST) each (Driving Instructor vehicles only)

Total $

How to pay by MailPlease make the cheque payable to Department of State Growth and post to below address:

Registration and Licensing Services (AIS Compliance Unit)PO Box 536, Hobart TAS 7001

By Credit card – this form can be emailed to [email protected]

Name on Card …………………………………………………………….Credit Card Number - - -CCV (three digit number on back ofcard)

Card Type MasterCard/Visa (strike out not applicable)Expiry Date ……../……..Name Proprietor/Representative ……………………………………………………………Signature/Date ………………………………………. ….…/……/…….

Inspection Report for LPV:

LPV

Inspection Report for SPV:

SPV

Pre-registrationreport:

AA

General Inspection report:

AB

Labels: QTY: Issued


Driving School Order Form – AIS 4C (For Type 1 approved to conduct driving school vehicles only)

Attachment

Driving School Vehicle AIS’s Only –AIS 4C

LVAIS stamp

Please provide the above LVAIS with the following driving instructor inspection labels

Qty: ………. @ 0.50 cents

Total $.......................

How to pay

By MailPlease make the cheque payable to the Department of State Growth and post to below address:

Registration and Licencing Services (AIS Compliance Unit)

GPO Box 536, Hobart TAS 7001

By Credit Card – this form can be emailed to [email protected]



OFFICE USE ONLYLABELS ISSUED:

Labels: QTY: Issued


Used import identification plate –AIS 4DAttachment

Used import trailer identification plate- AIS 4D

LVAIS stamp

Please provide the above LVAIS with the following used import trailer identification plates

Used Imported Trailer Compliance Plate $2.50

Total $

How to pay by MailPlease make the cheque payable to Department of State Growth and post to below address:

Registration and Licensing Services (AIS Compliance Unit)PO Box 536, Hobart TAS 7001

By Credit card – this form can be emailed to [email protected]



Office Use onlyPlate/s issued

Used import trailer compliance plate


AttachmentPre-Registration Inspection Form - AIS 5


L.V.A.I.S Manual Chapter 2

Page 15

Version 3 – 1 November 2008


AttachmentInspection Report for Small Passenger Vehicles - AIS 6


AttachmentGeneral Inspection Report Form - AIS 7


AttachmentVehicle Inspection Report for Light Motor Vehicle Form - AIS 8


Approved Inspection Station Vehicle inspection checklist

Motorcycles

Inspection Report No: VEHICLE DETAILS

Make:…………........... Model:…………… Type:………… Colour:………………… Unladen mass:…….kg ATM:…………….t Year of compliance/manufacture:…./…

VIN/Chassis No

1. IDENTITY 5. SUSPENSION Compliance Plate Import/modification plate

Front forks and braces

VIN/Chassis No Shock absorbers Engine No Springs 2. ELECTRICAL CHECK Swing arm bushes Headlight/park lights Axle location and lock nuts Headlight alignment Drive chain/belt/ and cover Tail lights 6. ENGINE Indicators Oil/fuel leaks Brake lights Mountings Reflectors Sprocket/pulley cover Lens conditions Air filters Horn Fuel lines Battery security Gear lever 3. HANDLEBARS 7. WHEELS &TYRES Mirrors Condition/spokes Throttle return Tread pattern Clutch lever Rims Handlebar security 8. EXHAUST Hand grips Exhaust leaks 4. BRAKES Security/noise Master cylinder/s 9. BODY & FRAME CHECK Pipes and hoses Fuel tank Discs and drums Seat/s/condition/mounting Fluid leaks Mudguards Caliper/hose security Bends/kinks/cracks/rust Pads and linings Modifications Linkages Comments: ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………………………………………………………………………………………………………………


Motorcycles


Make:…………........... Model:…………… Type:………… Colour:………………… Unladen mass:…….kg ATM:…………….t Year of compliance/manufacture:…./…

VIN/Chassis No

1. IDENTITY 5. SUSPENSION Compliance Plate Import/modification plate

Front forks and braces

VIN/Chassis No Shock absorbers Engine No Springs 2. ELECTRICAL CHECK Swing arm bushes Headlight/park lights Axle location and lock nuts Headlight alignment Drive chain/belt/ and cover Tail lights 6. ENGINE Indicators Oil/fuel leaks Brake lights Mountings Reflectors Sprocket/pulley cover Lens conditions Air filters Horn Fuel lines Battery security Gear lever 3. HANDLEBARS 7. WHEELS &TYRES Mirrors Condition/spokes Throttle return Tread pattern Clutch lever Rims Handlebar security 8. EXHAUST Hand grips Exhaust leaks 4. BRAKES Security/noise Master cylinder/s 9. BODY & FRAME CHECK Pipes and hoses Fuel tank Discs and drums Seat/s/condition/mounting Fluid leaks Mudguards Caliper/hose security Bends/kinks/cracks/rust Pads and linings Modifications Linkages Comments: ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….. ……………………………………………………………………………………………………………………………………………………………………………………………………………………

1. IDENTITY Compliance Plate Import/modification plate VIN/Chassis No Engine No

2. ELECTRICAL CHECK Headlight/park lights Headlight alignment Tail lights Indicators Brake lights Reflectors Lens conditions Horn Battery security

3. HANDLEBARS Mirrors Throttle return Clutch lever Handlebar security Hand grips

4. BRAKES Master cylinder/sK Pipes and hoses Discs and drums Fluid leaks Caliper/hose security Pads and linings Linkages

5. SUSPENSION Front forks and braces Shock absorbers Springs Swing arm bushes Axle location and lock nuts Drive chain/belt/ and cover

6. ENGINE Oil/fuel leaks Mountings Sprocket/pulley cover Air filters Fuel lines Gear lever

7. WHEELS &TYRES Condition/spokes Tread pattern Rims

8. EXHAUST Exhaust leaks Security/noise

9. BODY & FRAME CHECK Fuel tank Seat/s/condition/mounting Mudguards Bends/kinks/cracks/rust Modifications

Pass Fail N/A Form AIS

9

Make:............................ Model:..................... Type:............... Year of compliance/manufacture:....../...... Colour:..............

Odometer:.............................. Seating:.............................. Fuel Type:.............................. No. of Cylinders:...........................

VIN/Chassis No. Engine No.

AttachmentVehicle Inspection Report for Motorcycle Form - AIS 9


AttachmentVehicle Inspection Report for Trailers/Caravan Form - AIS 10


Light trailer/Caravan

Pass Fail N/A Form AIS 10


Make:…………........... Model:…………… Type:………… Colour:………………… Unladen mass:…….kg ATM:…………….t Year of compliance/manufacture:…../…..

VIN/Chassis No

1. IDENTITY Inspected Corrected Is compliance plate suitably affixed VIN stamped onto substantial part of trailer Unladen mass (weighbridge ticket provided) ATM correctly assessed 2. TOWING COUPLING Inspected Corrected Mounting bolts Displays ATM/GTM including manufacturers name or trademark Is coupling marked with manufacturers name size and rating in kg. OR for European couplings the mark “B” or “B50-X” , a D rating of 6.4, 14 or 20 and a “S” followed by a vertical loading in kg

Positive locking device with provision for secondary locking device Coupling marked with “Do not weld” that displays welding Master cylinder/Brake away Pipes and hoses Linkages 3. DRAWBAR Inspected Corrected Securely mounted If removable does it have suitable locking devices Permanently affixed safety chain Do the safety chain/s touch ground when coupled to towing vehicle Does safety chain meet minimum diameter requirements specified in the tables below:

Table 1 - for trailers with an ATM up to 3500Kg

ATM (kg)

Minimum Chain Link Diameter

(mm)

Rating

(kg)

Number of

Chains (minimum)

Markings

Minimum Marking

Frequency (link)

0 to 1000 6.3 1000 1 4177-10 4th Up to 1600 8.0 1600 1 4177-16 4th Up to 2500 10.0 2500 1 4177-25 4th Up to 3500 13.0 3500 2 4177-35 4th

Up to an ATM of 3500 kg safety chains may be welded to the drawbar. The weld must cover at least 50% of the length of the link and the adjoining link must be able to move freely within the welded link. Table 2 – For trailers over 3500Kg ATM

ATM (kg)


(mm)

Rating

(kg)

Number of Chains

(minimum)

Markings

Minimum Marking

Frequency (link)

Up to 4500 6.0 4607 2 (Manufacturers Mark) “T”, “8”, “80”, or “800”

20th or 1 metre

If the ATM exceeds 3500kg the safety chains must NOT be welded to the drawbar.






VIN/Chassis No




ATM (kg)


(mm)

Rating

(kg)

Number of

Chains (minimum)

Markings

Minimum Marking

Frequency (link)



ATM (kg)


(mm)

Rating

(kg)

Number of Chains

(minimum)

Markings

Minimum Marking

Frequency (link)


20th or 1 metre



Safety chains appropriately attached. 4. BRAKES Inspected Corrected Brake components Cable operating Wiring for electrical brakes Brake Reservoir Hydraulic brake lines The brakes do not retard the movement of the trailer/caravan Handle or control lever Trailer/caravan with an ATM greater than 2.0t does not have brakes fitted to all axles and not fitted with trailer brake away

Trailer brake away, where fitted fails to apply the brakes when disconnected. 5. SUSPENSION Inspected Corrected Wheel bearings Springs Suspension bushes / rubbers Shock absorbers Axle Spring rating for axle or group t 6. WHEELS &TYRES Inspected Corrected Condition Tread pattern Rims and attaching studs and nuts Tyre placard fitment Tyre size x Cold inflation pressure Kpa Tyre load rating Kgs Speed category Km/H Tyre load rating for axle or group Kgs 7. ELECTRICAL Inspected Checked Tail lights & number plate light Indicators Brake lights Side clearance Front clearance lights Reflectors front and rear Lens conditions 8. BODY & FRAME CHECK Inspected Checked Rust Cracks Bends/kinks Structural integrity Modifications Mudguards Gas compliance AS 5601(where applicable) Electrical compliance AS 3001 (where applicable) Fire extinguisher AS 2444 (where applicable) Comments:………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………










VIN/Chassis No




ATM (kg)


(mm)

Rating

(kg)

Number of

Chains (minimum)

Markings

Minimum Marking

Frequency (link)



ATM (kg)


(mm)

Rating

(kg)

Number of Chains

(minimum)

Markings

Minimum Marking

Frequency (link)


20th

or 1 metre







VIN/Chassis No




ATM (kg)


(mm)

Rating

(kg)

Number of

Chains (minimum)

Markings

Minimum Marking

Frequency (link)



ATM (kg)


(mm)

Rating

(kg)

Number of Chains

(minimum)

Markings

Minimum Marking

Frequency (link)


20th

or 1 metre








Attachment continuedVehicle Inspection Report for Trailers/Caravan Form - AIS 10


AttachmentOrder form for Vehicle Inspection Checklist book AIS Form - AIS 11

Order form for Vehicle Inspection Checklist book AIS Form -AIS 11

Return this form toRegistration and Licencing Services - AIS Compliance Unit

Department of State GrowthGPO Box 536

HOBART TAS 7001Email: [email protected]

AIS stamp

Vehicle Examiner number …………………………………………………….

Name of Vehicle Examiner ……………………………………………………..

Please provide the above Vehicle Examiner with the following. Or as required.

Vehicle inspection Checklist (Light Motor vehicle) □

Vehicle Inspection Checklist (light trailer/caravan) □

Vehicle Inspection Checklist (Motorcycle) □

AIS Office use only

Vehicle inspection Checklist (Light Motor vehicle) book number I……………..

Vehicle Inspection Checklist (Light trailer/caravan) I……………..

Vehicle Inspection Checklist (Motorcycle) I……………...


AttachmentVehicle Examiner refresher training booking form – AIS 12

Vehicle Examiner Refresher training booking form – AIS 12

Please return this form to Department of State Growth

GPO Box 536 Hobart Tas 7001

Email: [email protected] AIS Stamp Vehicle Examiner Number ........................... Name of Vehicle Examiner ................................................................................................................................... Contact phone number ........................... Please indicate which area and date you would like to attend: Launceston Burnie Devonport Hobart Date: …../…../…...


AttachmentRestricted Hire Vehicle (RHV) – General – AIS 14

Restricted Hire Vehicles (RHV) – General – AIS 14 Vehicles that are unique, classic or customised and more than 30 years old

This form must be completed in addition to the SPPV Inspection Report.

Insert Photo

Please return this form to Registration and Licensing Services Department of State Growth

GPO Box 536 HOBART TAS 7001


Vehicle details

Make: ………………………. Model: ………………………….. Month/Year: ……./……….

VIN/Chassis No.


AttachmentRestricted Hire Vehicle (RHV) – General – AIS 14

Reason For Rejection Pass / Fail Comments / Description The exterior bodywork has visible dents, rust or repairs

The vehicles paintwork lacks its original lustre and displays major blemishes

The vehicle has mismatched paintwork

Electroplated, polished or metallic components are in poor condition and not displaying their original lustre

Windows have visible scratches and blemishes that detract from the overall appearance of the vehicle

Ripped, torn or badly worn seats or interior trim

Headlinings and floor coverings are incomplete, dirty and in poor repair

The dashboard is cracked or faded

Any vehicle component displays evidence of oil or fluid leaks

The vehicle is fitted with wheels that do not match the style and age of the vehicle

VE are to advise the AIS Compliance Unit of any vehicle that does not comply with the abovementioned

Reasons for Rejection.

Signed………………………………………………………………………

VE Number……………………………….AIS Number……………

Date: ……./………/………...

AIS Stamp


AttachmentApplication for Type Approval Number – AIS 15

APPLICATION FOR TYPE APPROVAL NUMBER

For office use only:TAN number:

If ‘other’ has been selected, specify vehicle body type.

Make

Model

Gas Compliance Approval No

Electrical Compliance Approval No

No. of Axles

Wheel Width & DiameterStandard

Tyre Size Standard

Load Rating kgStandard

Brakes Fitted

Brake Type

If ‘other’ has been selected, specify type of breaking used.

Location of Vehicle Identification Number

Location of Trailer Plate & Tyre Placard

Page 1 of 3

Dealer Name

LMVD Number ID

Name

Phone Number

Email Address

Section 2. Contact Details

Section 1. Vehicle Type

Section 3.To be completed only if vehicle type is light trailer/caravan

No. of Wheels

Optional

Optional

Optional

Unladen Mass (Tare) kg

Gross Trailer Mass (GTM) kg

Aggregate Trailer Mass (ATM)





Make

Model

Series

No. of Axles

Wheel Base (in mm)

Cab Type

Page 2 of 3

Section 4. 1Vehicle DetailsVehicle Tray Details Make of Tray

Model of Tray

Type (eg. Drop Side Flat Tray)

Construction Materials (eg. Steel, Steel/Wood, Aluminium)

Tray Rear Ovehang (in mm from centre of rear axle/group)

Tray Length (in mm)

Total Vehicle Length (Tray Fitted)

Compliance Plate Location

Compliance Plate Approval Number

Vin Location

No. of Wheels

Drive Train

Tray Width (in mm)

Year

Section 4.Vehicle DetailsTo be completed only if vehicle type is cab chassis fitted with a tray/body





Page 3 of 3

Wheel/Tyres

Tray Mounting

Length

Width

Tail Lights

Signal Lights

Brake Lights

Rear Overhang

Body Work

Tow Assembly

Applicants MUST include with their application, schematics of the vehicle. This includes all dimensions.

Total number of schematic pages attached

Note: If the vehicle fails inspection, no re-inspection can be performed on the vehicle.

Section 5. VEHICLE EXAMINER TO COMPLETE

Results of Inspection

FailThe above vehicle is not suitable for registration for the following reasons:

I .................................................................................................................................... inspected

the above vehicle on (date) / /

and to the best of my knowledge found that it does not comply with the requirements of the Vehicle and Trafic Act (1999) and the regulations.

Signature ................................................. VE No. ........................ AIS No. ........................

Pass I .......................................................................................................................................... inspected

the above vehicle on (date) / /

and to the best of my knowledge found it to comply with the requirements of the Vehicle and Trafic Act (1999) and the regulations to be acceptable for registration.

Signature ................................................. VE No. ........................ AIS No. ........................

STAMP OF APPROVED INSPECTION STATION

Only if vehicle passes inspection

VEHICLE EXAMINER - You must email all applications and schematics to

Vehicle Registrations at: [email protected] upon the vehicle passing or failing inspection.

Complete the below checklist if the application is for a cab chassis fitted with a tray/body only. For all trailer/caravan applications, please complete a Vehicle Inspection checklist for light trailer/caravan form.


Chapter 3Vehicle Registration ArrangementsLight Vehicle Approved Inspection Stations (LVAIS) carry out pre-registration inspections of light vehicles. They do not, however, collect registration fees or issue number plates and registration labels. The information in this chapter is provided to enable LVAIS to answer some of the registration related queries of motorists.

Can a motorist drive an unregistered vehicle to a Light Vehicle Approved Inspection Station?Yes. Legislation allows an unregistered vehicle to be driven directly to a LVAIS for the purpose of conducting a pre-registration inspection. Should the motorist be detected driving the vehicle unregistered, the motorist may subsequently have to present evidence that:

1. The route was a direct route to the LVAIS.

2. That the vehicle was booked in for a pre-registration inspection.

If the vehicle passes can it then be driven home or to a Service Tasmania Shop?Yes. Legislation allows an unregistered vehicle may be driven directly from a LVAIS to a participating Service Tasmania shop for the purpose of completing the registration transaction or home. As stated above, should the motorist be detected driving the vehicle unregistered, the motorist may subsequently have to present evidence that:

1. The route was a direct route between the LVAIS and their residence or between the LVAIS and a Service Tasmania shop.

2. That the vehicle was booked in for a pre-registration inspection.

If the vehicle fails at its inspection can it be driven home or to a specialist for repairs?Yes. Legislation allows an unregistered vehicle to be driven to a place for the purpose of getting it registered and, if it fails, back to its place of garaging or a place of repair.

Can the registration transaction be carried out at a police station or by mail?No.

How to register a light vehicleOn the back of the first page of the Application for Registration of a Light Vehicle form is the Application for Registration section, which needs to be completed by the operator.

To register a light vehicle the first copy needs to be presented to a Service Tasmania Shop. Documentation required for the registration is outlined on the back of the second page of the operator’s copy.

What is the fee for registering a motor vehicle for the first time?To find out what charges apply, please contact:

Integrated Tasmanian Government Contact Centre (ITGCC) on 1300 13 55 13Motorists should be advised that fees may change from time to time and the correct fee will always be that set by regulation.

All transactions must be carried out at Service Tasmania.


Chapter 4Light Vehicle Approved Inspection Stations-Obligations and ResponsibilitiesWhat is a Light Vehicle Approved Inspection Station?A Light Vehicle Approved Inspection Station (LVAIS) consists of three elements:

1. A Premise.

2. A Proprietor.

3. One or more Vehicle Examiners (VE).

Of the three, the premise is unique. The LVAIS scheme consists of a network of premises around Tasmania, each operating under a Proprietor and employing one or more VEs.

What kind of organisation can become a Light Vehicle Approved Inspection Station?A LVAIS may be the following:

• A motor dealer (new or used)

• A service station

• An automotive workshop

• A specialist repairer

• A transport operator

• A service provider

The PremiseWhat is a Premise? The premise is a building and associated driveways and parking areas that can be utilised as a LVAIS for the inspection of light vehicles for the purpose of registration, scheduled Passenger Transport Service (PTS) vehicle inspections or defect clearances. Inspections can be conducted at a Remote Inspection Site by Type 2 Service Providers only, providing that it meets the requirements of “What facilities must a Premise have” detailed below.

The premise is identified by its company name and a business or trading name where this differs from the company name, and by its address.

Where a company has branches or outlets, each branch or outlet represents separate premises.

The premise must be associated with a company or registered business. It must not be a privately owned garage or shed.

What facilities must a Premise have?The premise must have the following:

1. Inspection facilities, including a certified pit, hoist or ramp. These must be clean and well maintained and meet all workplace safety standards. All hoists must be inspected and certified annually by a competent person.

2. A clean office or reception area with facilities for waiting motorists and for the completion of paperwork. Basic facilities will be acceptable provided they are clean.

3. Access to Internet, email (Type 2 Service providers only), telephone, facsimile and photocopying facilities. It is acceptable to have access to a photocopier in an adjacent or nearby premises or to use a fax/copier.


4. At least one nominated employed VE who must be a qualified motor mechanic or demonstrate sufficient experience to be acceptable to the Department.

5. A headlight testing device or board.

6. A tint tester to measure the level of applied film on the vehicle.

7. Sufficient general tools and equipment.

8. Technical data and workshop manuals as are needed to enable the checking of vehicle manufacturer’s specifications as required.

9. The premises must meet occupational health and safety standards in accordance with the Work Health and Safety Act 2012.

10. The Proprietor must make sure that all the premises’ inspection equipment is kept in a good and serviceable order. The inspection area should be kept clean and requests for inspections should be accepted promptly and dealt with as quickly as possible.

If the prescribed inspection equipment is not available at the approved site or becomes unserviceable, inspections for which that equipment is needed may not be carried out (and inspection reports and clearance of defect notices not issued) until the equipment is either repaired or replaced.

Are there different levels of Premises?The premise may be approved as a TYPE 1, 2, 3, 4, 5, 6, 7, 8A or 8B AIS, AMBRIS or AVCAIS; or a combination of types, provided they meet all the requirements for each type.

TYPE 1 Light vehicle, trailer, private buses and motorcycle pre registration inspections, (up to 4.5 tonnes GVM/ATM). Defect notices which are nominated on the notice ‘to be cleared by a LVAIS’.

TYPE 2 Periodic small passenger vehicle inspections of a taxi, luxury hire car, hire and drive and restricted hire vehicles and large passenger vehicles with a seating capacity less than 13 seats not requiring a brake efficiency test. Type approval inspections of light vehicles. Defect notices which are nominated on the notice “to be cleared by a LVAIS”.

TYPE 3 Periodic Large Public passenger Vehicles. Defect notices requiring a brake test which are nominated on the notice ‘to be cleared by a HVAIS’.

TYPE 4 Heavy Vehicle, trailer, private buses and pre registration inspections, hire and drive vehicles (greater than 4.5 tonnes GVM/GTM). Defect notices which are nominated on the notice ‘to be cleared by a HVAIS’.

TYPE 5 Periodic Driving Instructor vehicle inspections.

TYPE 6 New heavy vehicles, trailer inspections (greater than 4.5 tonne GVM/GTM).

TYPE 7 Approved Motor Body Repair Inspection Stations

TYPE 8A Approved Vehicle Certifier Approved Inspection Station - Light

TYPE 8B Approved Vehicle Certifier Approved Inspection Station - Heavy

How is each Premise identified?Upon approving the premise, the Department will issue it with a unique ‘AIS NUMBER’ to appear in its official AIS stamp. This number must be quoted in all correspondence relating to the LVAIS.

On passing an inspection, and only on passing, the official AIS stamp is required to be stamped on the following:

• Application for Registration of a Light Vehicle of Trailer• Defect notices• General Inspection reports• Inspection report for Small Passenger Vehicles (SPV)

Can a LVAIS be placed on hold?Yes, this is detailed further in Chapter 6 “Audits” and Chapter 7 “Breaches and Sanction”. Further to this a LVAIS can be placed on hold for the following:-

• Non-payment of annual fees

• LVAIS being placed on hold due not having an active VE

If a LVAIS has been on hold for 12 months and have not attempted to rectify the cause of being placed on hold the LVAIS will be cancelled, which means should they wish to re-establish their LVAIS after the specified time they will need to re nominate to be an LVAIS.

LVAISs that have been cancelled due to circumstances highlighted above will be formally notified of the Departments intention to cancel their LVAIS by the RMV.


Can a LVAIS conduct vehicle inspections away from their Premises?Yes, but approval must firstly be granted by AIS Compliance Unit. This can be achieved by making formal application to the Unit. If granted the AIS will be advised specifying any conditions, in particular that the proposed site meets the requirements of “What facilities must a Premises have” detailed in this chapter.

Type 2 LVAISs have authority to conduct SPV inspections at remote sites providing that it meets the requirements of “What facilities must a Premises have” detailed in this chapter.

Conflict of Interest (for type 2 Service Providers only)The Contract warrants that no conflict of interest exists, or is likely to arise, in the delivery of the Services and that if, during the term, a conflict of interest arises, then the Contractor will notify the Crown immediately in writing, of that conflict or risk. Additionally the following also applies;

The Contractor must not permit a VE who has performed any service or maintenance work on a SPV as part of the scheduled Vehicle Inspections concerning the SPV, at an AIS operated by the Contractor, to complete an inspection report for that SPV.

If the Contractor is an owner or operator of a SPV, the Contractor must not:

• If the Contractor is him or herself, also a VE, conduct a scheduled inspection of that SPV.

• Utilise a VE employed or otherwise remunerated by it to conduct a scheduled inspection of that SPV

• A Vehicle Inspection on a SPV which the Contractor owns or operates or otherwise has a vested or pecuniary interest in

Contract (for type 2 Service Providers only)What is a Contract?LVAIS type 2 service providers have entered into an agreement in the form of Conditions of Contract to provide the Services as indicated in that agreement. From this, the Contractors must ensure that all employees abide by the conditions of the Contract.

The Contractor (for type 2 Service Providers only)What is a Contractor?A contractor is a Person with whom the Crown enters into an agreement in the form of Conditions of Contract to provide the Services.

Who can become a Contractor?A contractor may be one of the following:• The owner of the premises or business• The manager of the premises or business• The branch or regional manager for that premises or business• The state manager of the premises or business

Under what circumstances may a Contract be terminated (where applicable)?Chapter 7 of this manual details conditions, which may be applied to a contractor of a LVAIS.


The ProprietorWhat is a Proprietor? The Contractor can be a Proprietor. One person only is nominated as the Proprietor of a premise.

The Proprietor takes full responsibility for the operation and continued licensing of the LVAIS. That is, the Proprietor is responsible for ensuring the premise and its employees continue to comply with requirements in this manual. If they cease to comply the Crown may terminate the contract (Type 2 Service providers only) or agreement and cease to accept inspection reports from that premise or reports compiled by the LVAIS Vehicle Examiners.

Who can become a Proprietor?A Proprietor may be one of the following:• The Contractor•. The owner of the premises or business• The manager of the premises or business• The branch or regional manager for that premises or business• The state manager of the premises or business

Where a LVAIS is run as a partnership, any partner may act as the Proprietor. Where the business is a body corporate, the only person who may act on behalf of the Company or corporation is someone who is nominated and approved to act on behalf of the Company or corporation.

Where a business has several branches and each branch applies for AIS recognition, any of the above may nominate as Proprietor. That is, the organisation may opt for the same Proprietor for each branch or outlet or for a different Proprietor for each premises.

Under what circumstances may a Proprietor be refused?A person will not be accepted as a Proprietor if:• They are unable to demonstrate a direct connection with the premises• They are currently declared bankrupt• They have a relevant criminal record• They are considered unfit by the Registrar of Motor Vehicles (RMV) to hold the position of Proprietor

Proprietor trainingNominated Proprietors are required to complete an online Training course administered by the AIS Compliance Unit. The purpose of the Proprietors knowledge course is to ensure those who have nominated to become a LVAIS Proprietor are aware of their responsibilities under the scheme.

If a person nominated to be Proprietor is an existing VE, you are still required to complete this on line course.

If the person nominating to become a Proprietor has already completed the Proprietors knowledge course, you will not be required to complete it again, unless requested by the Department.

The person nominating to become an AIS Proprietor must complete this course within three weeks of being enrolled. Failure to complete this course within the specified timeframe may result in your AIS being placed on hold.

What do I need to provide to AIS Compliance Unit? “Notification of change of conditions” forms is required, when nominating (and removing) Proprietors from an existing LVAIS. Information required as part of nomination includes the email address from the nominating Proprietor. Failure to supply an email address may result in the nomination form being returned, unprocessed.

Note: New Proprietors are no longer required to undertake the initial VE course conducted by TasTAFE unless they have also been nominated to be a VE.

National Police Certificates:Any new Proprietor nomination form must also be accompanied with an original National Police Certificate (NPC), no older than 90 days. Detail on submitting a NPC are covered further in this chapter under “National Police Certificates/Knowledge Quiz”

If the nominating Proprietor is an approved VE, there is no requirement for a NPC to be submitted with the change of conditions form, as AIS Compliance unit would already have their NPC details on file.


What are the responsibilities of a Contractor/Proprietor?The Contractor/Proprietor will be held to account for all activities of the LVAIS including:

• Adherence to all conditions of the LVAIS

• Adherence to all procedures and instructions set out in this manual

• Maintaining the premises in good condition

• Ensuring equipment and facilities are sufficient and well maintained

• Ensuring that VEs abide by the requirements of the scheme

• Ensuring that the Department is notified within seven days of any changes to the LVAIS, including any changes to VEs employed by that LVAIS

• Ensuring all VEs and the Proprietor employed are properly trained and instructed in the vehicle inspection procedures required by the Department

• Ensuring that only VEs approved by the Department sign inspection reports

• Ensuring that inspection reports are completed properly and legibly

• Ensuring that inspection reports are not signed and stamped prior to vehicles being inspected

• Allowing unhindered access to representatives of the Department for the purpose of auditing records, equipment and vehicles on the premises

• Ensuring that all records of duplicate pre-registration inspection reports (books) are retained and kept in a safe place until they have been audited. Pre-registration inspection report books will be identified by an AIS audit stamp on the front cover and can be disposed of as soon as they have been audited.

• Ensuring that all vehicle inspection checklist books are retained and kept in a safe place for a period of 5 years

• Ensure that all manuals/discs are kept updated and made available for VEs to have access to

• Ensure that all AIS information bulletins/special bulletins are distributed and read by all VEs signifying on the declaration that they have read and understood the bulletin

• Ensure that statutory declarations for AIS Information bulletins once signed are filed in the AIS Information bulletins folder

What happens if a Proprietor is absent for a period of time?A Proprietor may nominate an alternate Proprietor to act on their behalf if they are to be absent from the premises for an extended period of time.

An alternate Proprietor must be nominated if the absence is in excess of 30 days.

The nominated person must have completed the Department’s Approved Inspection Station training course.

Notification of a nominee can be made on the ‘Notification of change of conditions’ form AIS 3.

Failure to nominate an alternate Proprietor could result in the LVAIS being placed on hold and:

• Inability to order stationery

• Inability to put forward a case against proposed sanctions

Under what circumstances a Proprietors licence may be terminated (where applicable)?Chapter 7 of this manual details conditions, which may be applied to a Proprietor of a LVAIS

What sanctions may be applied against a Proprietor?The principal sanction is cancellation of the Contract/agreement. This action may be considered if any terms of the Contract/agreement are found to have been broken.

It will not be a defence of the Proprietor that the Proprietor was unaware of the action that may have occurred.

Where a Contract with the Crown is suspended or cancelled, the cancellation will not necessarily apply to other premises that may have the same Proprietor unless the breach of conditions can be demonstrated to involve the Proprietor having knowingly breached the conditions of the Contract.


Vehicle ExaminersWhat is a Vehicle Examiner?A VE is a nominated employee of a LVAIS Station who has been authorised by the RMV to sign Vehicle Inspection forms.

What does being a Vehicle Examiner involve?A VE is required to inspect:

• Pre-registration inspections of light motor vehicles and trailers with a GVM or GTM less than 4.5t (includes new and used light vehicle inspections)

• Scheduled taxi inspections (Type 2 Premises only)

• Scheduled luxury hire car inspections (Type 2 Premises only),

• Scheduled hire and drive inspection (Type 2 Premises only)

• Scheduled restricted hire vehicle inspection (Type 2 Premises only)

• Type approval inspection (Type 2 Premises only)

• Defect notice clearance inspections not requiring a brake test

In conducting these inspections, Vehicle Examiners are required to fill out the following inspection reports/forms:

- Application for type approval form

- Application for registration of a light motor vehicle of trailer.

- Defect notices.

- General inspection reports.

- Inspection report for small passenger vehicles.

- Defect notices

- Application for type approval form.

In signing the forms the VE is stating the following:

Application for Registration of a Light Motor Vehicle or Trailer - to the best of their knowledge they have found the vehicle to comply with the requirements of the Vehicle and Traffic Act (1999) and Regulations and to be acceptable for registration.

General Inspection report - to the best of their knowledge they have found the vehicle to comply with the requirements of the Vehicle and Traffic Act (1999) and Regulations and to be acceptable for registration.

Inspection report for SPV – The vehicle has passed inspection and complies with the requirements of the Light Vehicle Inspection Manual as required under a vehicle inspection program. They also acknowledge that they have not conducted any repairs to the vehicle as part of the current scheduled inspection.

Defect notices – I have inspected the vehicle identified in this notice and certify that the defects listed have been corrected.The VE must abide by the regulatory requirements at all times.

Application for type approval form – To the best of their knowledge found it to comply with the requirements of the Vehicle and traffic Act (1999) and the regulations to be acceptable for registration

Who can become a Vehicle Examiner?A VE may be any suitably qualified employee of a LVAIS, including the Contractor/Proprietor.

Each premise must employ at least one VE.

Each VE must be nominated by the Contractor/Proprietor and registered with the Department.

What is required to become a Vehicle Examiner?To become a VE a person must:

• Exhibit evidence of experience, in particular vehicle inspections satisfactory to the Department

• Be nominated by a LVAIS Proprietor


• Pass a TasTAFE course run in conjunction with the Department

• Pass the Knowledge Quiz at the conclusion of the TasTAFE course

• Submit a National Police Certificate

• Attend additional courses conducted by the Department (Type 2 Service Providers only)

How will a Vehicle Examiner be Identified?A VE, once approved, will be issued with a unique ‘VE’ number, and issued with the following;

• VE Certificate. A sample VE certificate is shown in an Attachment in this chapter

All reports prepared by a VE must bear the name, signature and VE number of that VE.

Are there different levels of Vehicle Examiners?Yes. This will depend on which type of AIS Premises the VE is employed at. This is explained on page 32 of this chapter.

VEs are approved as a TYPE 1,2,3,4,5, or 6 VE or a combination types or provided they meet all the requirements for each type.

TYPE 1 Light vehicle, trailer, private buses and motorcycle pre registration inspections, (up to 4.5 tonnes GVM/ATM). Defect notices which are nominated on the notice ‘to be cleared by a LVAIS’.

TYPE 2 Periodic small passenger vehicle inspections of a taxi, luxury hire car, hire and drive vehicles, restricted hire vehicles, large passenger vehicles with a seating capacity less than 13 seats not requiring a brake efficiency test. Type approval inspections of light vehicles. Defect notices which are nominated on the notice “to be cleared by a LVAIS”.

TYPE 3 Periodic Large Public passenger Vehicles. Defect notices requiring a brake test which are nominated on the notice ‘to be cleared by a HVAIS’.

TYPE 4 Heavy Vehicle, trailer, private buses and pre registration inspections, hire and drive vehicles (greater than 4.5 tonnes GVM/GTM). Defect notices which are nominated on the notice ‘to be cleared by a HVAIS’.

TYPE 5 Periodic Driving Instructor vehicle inspections.

TYPE 6 New heavy vehicles, trailer inspections (greater than 4.5 tonne GVM/GTM).

What happens if I’m employed by another Light Vehicle Approved Inspection Station, must they notify the Department?Yes, they must complete a “notification of change of conditions” form and email to AIS Compliance Unit at [email protected] or alternatively fax to 6233 5030.

National Police Certificate/Knowledge QuizA decision was made by the RMV that VEs would have to demonstrate that they possess the required knowledge to undertake vehicle inspections on his behalf and, they do not have any relevant criminal convictions that may deem them not to be a “fit and proper person” and may warrant their exclusion from the scheme.

What is a fit and proper person?“A fit and proper person” is a person who is deemed suitable, appropriate, and legally eligible to undertake a particular activity. In the case of a Proprietor or a VE, the RMV wants the assurance that a person is a “fit and proper person” to carry out his legal responsibility to be authorized to oversee and inspect vehicles and in doing so will do so honestly, fairly and with good reputation.

The RMV is to be satisfied that a Proprietor and VE meet the “fit and proper person” criteria to perform services of his behalf. A factor the RMV considers determining whether a person does meet the criteria is whether they have been convicted of a crimes or serious offences within Australia as recorded on their NPC.

Without limiting the matters that may be relevant the RMV, he may determine that a person is not a fit and proper person to be a Proprietor/VE where they have a conviction for a serious offences, or a conviction of a kind that would constitute a serious offence if committed in Tasmania under the following -:-

a. An offence under sections 124, 125A, 125B, 125C, 125D, 126, and 127 of the Criminal Code, or

b. An offence under sections 158, 159, 167A, 167B, 170, and 172 of the Criminal Code, or


c. An offence under Chapter XXVII, XIX, XX, XXXII or XXVIII of Part V of the Criminal Code, or

d. An offence under section 7A, 35, 37B or 37C of the Police Offences Act 1935, or

e. An offence under section 64 of the Vehicle and Traffic Act 1999.

If a person is convicted for any offence listed above and is brought to the attention of the RMV then the person will be given the opportunity to show cause and put forward in writing within 14 days of receipt of the RMVs letter, why the offence conviction(s) should not affect their status. When the RMV receives any response by the person, the RMV will consider the reasons in the letter when making his decision about the status of the authorization.

Submitting a National Police CertificateNew and existing VEs are required to submit an initial NPC and every three years thereafter of submitting their NPC.

The department will only accept current NPC’s that shows the “disclosable records date” is less than 90 days old at the time VE’s submit their NPC to the Department.

The Department will only accept NPC’s by either:-

a. Mailing original copy directly to the AIS Compliance Unit. The original certificate will be returned to the Proprietor/VE.

b. Mailing copy of NPC’s that has been certified by Service Tasmania as a “certified true copy” directly to the AIS Compliance Unit.

Where do I get my National Police Certificate?An Application to obtain a NPC is available at any Service Tasmania outlet or Police Station or can be downloaded from:-

http://www.police.tas.gov.au/services-online/police-history-record-checks/

PLEASE NOTE: Certificates can take several weeks to be processed.

Knowledge QuizExisting VEs are required to sit and pass the knowledge quiz by the 31 December 2009 and every three years thereafter of completing and passing the quiz.

How do I attempt the Knowledge Quiz?VE’s can attempt the quiz electronically. Details on the Quiz and how to attempt it are detailed in the “AIS knowledge quiz” booklet on the AIS manuals disk.

What happens if I do not submit my National Police Certificate or pass the quiz every three years?You’re VE status will expire, which means you cannot inspect vehicles on behalf of the RMV. In the event that the VE does not pass the quiz and submit their NPC within twelve months of being placed on hold their VE status will be cancelled.

Will I be notified of the dates that I am required to submit a new National Police Certificate and re-sit the quiz?Yes. VEs in the first instance will receive their VE Certificate with the recorded end date (expiry date), including a letter advising the same. It is expected that VEs will comply with the requirements to submit an updated NPC and re- sit and pass the quiz by the nominated end date. As a reminder:

• Eight weeks before the end date a letter will be sent to their home address advising that they are required to submit their NPC and sit the quiz before the nominated end date

• If after the end date the VE has not re-submitted their NPC or sat the Quiz their VE status will automatically expire. Confirmation letters will be sent to the VE at their home address and the Proprietor of the AIS

Note: VEs that conduct vehicle inspections on behalf of the RMV after their end date may be sanctioned.

Refresher trainingAIS Compliance Unit runs free of charge refresher-training courses in each region quarterly either during the afternoon, or after hours. The course runs for approximately 2 hours. Dates and timings will be published in future “AIS Information Bulletins”, and on the Department’s website under vehicle inspections – AIS information.


Are there any sanctions against a Vehicle Examiner?While the principle sanction is against the Contractor/Proprietor of a LVAIS where an improper activity is carried out, the Department may revoke the VE status of an individual if the inspections or inspection reports carried out by that VE are found to be inadequate, incorrect or fraudulent or their conduct is found to be unacceptable to the scheme.

Can a Vehicle Examiner be placed on hold?Yes, this is detailed further in Chapter 7 “Breaches and Sanction”. Further to that VEs can be placed on hold in the event their nominated LVAIS has been placed on hold for the following:-

• Non-payment of annual fees

• LVAIS being placed on hold due not having an active VE

If a VE has been on hold for 12 months and you have not attempted to rectify the cause of being placed on hold your VE status will be cancelled, which means should wish to re-establish your VE status after the specified time you will need to reapply and undertake initial VE training with TasTAFE.

VEs that have been cancelled due to circumstances highlighted above will be formally notified of the Departments intention to cancel their VE status by the RMV.

Signs and StampsDoes a Light Vehicle Approved Inspection Station have to display a sign?Upon approval each LVAIS will be issued with a certificate. The certificate must be clearly displayed in a part of the premises easily accessible by the public. A sample LVAIS certificate is shown as an Attachment in this chapter.

LVAIS’s may additionally display a sign showing they are an AIS. Display of a sign is not mandatory. The approved sign is shown in the attachment in this chapter.

Painted or illuminated signs may be used provided the design, colour and proportions are not altered. The size may, however, vary.

If the LVAIS status is cancelled or suspended by either party, all AIS signs must be removed.

Does an approved Light Vehicle Approved Inspection Station have to have a Rubber Stamp?It is a requirement that every AIS has a rubber stamp 30 mm by 50 mm (landscape orientation) bearing the name of the LVAIS on the top, its locality on the bottom and its AIS Number in large print in the centre.

Examples of the rubber stamps are shown below (not to scale).

1 - AIS Stamp.

2 - AIS Remote Site Stamp – Nominated Type 1 and Type 2 service provider only - (location to be recorded on the dotted line).

Each passed Inspection Report and Defect Clearance must be stamped as well as signed by the VE.

The dimensions of the rubber stamp are to be 30 mm high by 50 mm.

BP WEST MOONAH

AIS 336

West Moonah

BP WEST MOONAH

AIS 336

.............................................


Code of Conduct (Type 2 Service providers only)All LVAIS’s under Contract must display the code of conduct developed by the Department as outlined in their Contract. The Contractor/Proprietor must:

• Fully comply with the code of conduct

• Clearly display in a location easily accessible by the public at the premises, in order that the public can easily view and access it

• Ensure that it has systems in place to prevent the occurrence of fraud and corrupt practices in relation to the provision of the service

• Ensure that all of its VEs, administrative support staff and any other employees and agents are familiar with the code of conduct

The code of conduct is shown as an attachment.


Sample Vehicle Examiner Cer1ficate

!!

Vehicle Examiner

This is to cer1fy that the following individual

!JOE CITIZEN

!has been approved by the Registrar of Motor vehicles to

conduct inspec1ons on behalf of the

!Department of State Growth

!Examiner Number: VE 123

!Examiner Classes: 1. (LV) Light Vehicles

2. (SPPV) Small Public Passenger Vehicles

!!!!Issue date: 4/12/2009 Expiry Date: 4/12/2012

AttachmentSample Vehicle Examiner Certificate


Sample AIS Certificate

Approved Inspection Station

This is to Certify

That the following premise

SMITHS GARAGE

Has been licensed as an

Approved Inspection Station

AIS number: S124 Issue Date: 04/12/2008

Name of Proprietor: Citizen, Joe

Business Address: 121 Midlands HWY, PONTVILLE TAS 7015

Station Classes: 1. (LV) Light Vehicles

AttachmentSample AIS Certificate


The Approved Inspection Station SignAttachment


Department of State Growth

APPROVED INSPECTION STATION

CODE OF CONDUCT

• To not accept any bribe such as money, gifts, or favours in return for services offered.

• To examine all vehicles strictly in accordance with departmental policy and procedures.

• To be reasonably available to conduct examinations.

• To refrain from conveying the impression that work revealed as a result of an examination may only be rectified at this station.

• To respect the professionalism of other Approved Inspection Stations.

• Distinguish between Approved Inspection Station responsibilities and normal working activities.

AttachmentCode of Conduct


Chapter 5Fees and ChargesRegistration FeesWhat are the Registration Fees for a Light Vehicle Approved Inspection Station?There are two fees to be paid in order to operate a Light Vehicle Approved Inspection Station (LVAIS):

• An initial application fee of $308 (including GST)

• An annual documentation fee of $143 (including GST) to cover the ongoing costs of maintaining and updating the LVAIS manual. This fee is paid irrespective of the LVAIS being suspended or placed on hold.

The registration fees must accompany the contract to become a LVAIS.

If the premise is deemed unsuitable to become a LVAIS, the fees will be refunded to the applicant.

What if the Annual Fee is not paid?If the annual fee is not paid, the LVAIS will be removed from the scheme and the inspection forms will be required to be returned to the Department of State Growth. (A refund will be paid for unused forms).

LVAIS’s must renew their registration annually in order to remain as an AIS.

Will there be a refund if a Light Vehicle Approved Inspection Station withdraws from the scheme?No. Apart from a full refund if an applicant is turned down, there will be no refunds other than for unused inspection forms.

Will a Light Vehicle Approved Inspection Station that is under suspension have to reapply?Sanctions will include a short- term suspension, long- term suspension and cancellation of Contract/agreement.

Suspension, provided fees and annual renewal is paid, will not attract a re admission fee.

Cancellation will require a new application at a later date with payment of the initial registration fee and annual subscription.

Inspection ChargesWho sets Inspection Charges?There is no set fee for inspections customers of LVAIS will be able to negotiate the fee charged for all vehicle inspections with the LVAIS undertaking the inspection.


Fees and ChargesAll LVAIS are required to provide a cost estimate, before any inspections are commenced.

LVAIS may display a list of charges for motorist to view. Type 2 AISs must display a list of vehicle inspection charges.

The level of inspection fee charged must always be shown as a separate item on any account given to the motorist.

Similarly a motor dealer which is a LVAIS, and which carries out its own inspections of vehicles brought in from interstate, does not have to charge itself an inspection fee.

Should the Motorist be made to pay up front?Payment for the inspection is a matter between the LVAIS and the motorist.

Is there a Charge for any Stationery?Pre-Registration Inspection Forms

All pre-registration inspections (see Chapter 8) must be recorded on uniquely numbered official Department of State Growth ‘Application for Registration’ forms. These forms are printed in triplicate and are provided in books of 20 forms at a cost of $200 (including GST) per book.

General Inspection Forms

All general inspections (see Chapter 10) must be recorded on uniquely numbered official the Department ‘General Inspection Forms’ forms. These forms are printed in triplicate and are provided in books of 20 forms at a cost of $200 (including GST) per book.

Inspection Report forms for Small Passenger Vehicles

All inspection report forms for small passenger vehicles (see Chapter 11) must be recorded on uniquely numbered official the Department Inspection Report for Small Public Passenger Vehicles’ forms. These forms are printed in triplicate and are provided in books of 20 forms at a cost of $200 (including GST) per book.

Vehicle Inspection Labels

Costs for inspection labels are as follows:

Small Passenger Vehicle inspection labels - $1.00 (GST inclusive)

Driving instructor inspection labels - $0.50 (GST inclusive)

Vehicle Inspection checklist form

There is no charge for the Vehicle inspection checklist forms. These will be issued free to VE’s.

Application for type approval form

There is a charge of $10.00 per electronic inspection report completed and sent to Registration & Licensing Services. It is the responsibility of the type 2 AIS to recover the cost as part of the type approval inspection fee.

How are Inspection Forms/Labels obtained? Books of forms/labels must be ordered using the order form shown in chapter 2 of this manual.

The order forms along with payment for the following are only available from any Service Tasmania outlets:

• Pre-registration Inspection books

• General Inspection Report books

The order form, along with payment for the following, is to be forwarded to AIS Compliance Unit, who will arrange distribution of the order:

• Inspection report for Small Public Passenger Vehicles

• Inspection labels

To reorder the “Vehicle Inspection checklist booklet complete the order form and forward to AIS Compliance Unit who will arrange distribution of the order.

A minimum of 48 hours is required for the issue of forms/labels.


Numbers of Inspection Reports and labels issued will be recorded on the file of the ordering LVAIS. When purchased the forms/labels immediately become the responsibility of the Proprietor.

What happens to unused Inspection Forms/Labels?All unused inspection forms/labels must be returned to the Department within seven days of a LVAIS being cancelled/sus-pended or ceasing to be a LVAIS. A refund will be made for unused inspection forms.

What Forms are required for Defect Clearances?Defect notices contain a space for the name and number of the clearing officer so no extra stationery is required. How-ever, when a full roadworthy has been requested then a General Inspection Report needs to be completed and attached to the Defect Notice.

Trailer identification platesTwo types of trailer identification plates are available:-

Trailer identification plate – Issued for new first time registered trailers. These are available from any Service Tasmania outlets

Please note: No form is required for the purchase of this plate.

Used import trailer identification plate – Issued for used import trailers imported into Australia from overseas only. These are only available from AIS Compliance Unit by submitting AIS form 4D.

Fees and ChargesRegistration Fees (Paid to Department State Growth)

Description PaymentInitial registration $308Annual documentation $143Relocation of AIS audit $88 (GST included)

Forms

Description Payment

Inspection Report for Small Public Passenger Vehicles (per 20) (Incl. GST) $200

Description Payment

Small Passenger Vehicle inspection labels $1.00Driving instructor inspection labels $0.50

Books of forms to be collected from Service Tasmania as follows. Cheques to be made payable to Service Tasmania.

Application for Registration (per 20) (Incl. GST) $200General Inspection Report (per 20) (Incl. GST) $200

Electronic Forms

Description Payment

Application for type approval form $10.00

Trailer identification plates

Description Payment

Trailer identification plate (available from Service Tasmania outlets) $2.50Used import trailer identification plate (only available from AIS Compliance Unit) $2.50


Chapter 6AuditsWhat is an Audit?An audit is a process for examining and evaluating the adequacy and effectiveness of the Light Vehicle Approved Inspection Station (LVAIS) scheme.

Purpose of Light Vehicle Approved Inspection Station Audits?LVAIS will be audited to ensure that;

• All inspections are being carried out in strict compliance with Approved Inspection Station (AIS) manuals

• The audit provides an opportunity for Proprietors and Vehicle Examiners (VE) to discuss any problems they may have

Who conducts these Audits?The following audit officers will conduct audits/site visits;

• Team Leader AIS Compliance

• AIS Officer

• Transport Inspectors

Audit officers conducting audits are operating under confidentiality agreements that prevent them from passing on information off LVAIS business operations to people other than those for which the information is intended.

Frequency of AuditsWith the exception of an “Initial Equipment Audit”, all AIS will have site audits conducted as outlined in the “Audit and site visits procedures for Approved Inspection Stations”, or at other times as determined by the Team Leader AIS Compliance or Registrar of Motor Vehicles.

Types of AuditsThe following audits have been developed to ensure that LVAIS comply with AIS manuals;

Initial Equipment AuditAn initial equipment audit is conducted prior to a LVAIS being approved to undertake vehicle inspections, and ensures that the LVAIS meets the requirements of the AIS scheme.

Scheduled Site AuditsThe number of inspections that a LVAIS currently undertake will determine the frequency of scheduled site audits undertaken and has been ranked from highest to lowest, based on the number of vehicle inspections undertaken annually. This assessment is conducted utilizing the three respective regions, South, North and North West. From this LVAIS’s have been separated into three groups, which are;

• Group 1 – The top 20% in each region – audited twice annually

Note: Inspection and checklist books will only be checked on the second audit of the year.

• Group 2 – The second 20% in each region – audited once annually

• Group 3 – The remaining 60% in each region – audited bi-annually

LVAIS’s have been advised which group they have been assessed as, this will be reviewed annually.

LVAIS’s will be notified in writing of which day their scheduled audits will take place.


Inspection of Vehicles inspected by Light Vehicle Approved Inspection StationThe Assistant Manager AIS Compliance/Transport Inspectors will conduct random vehicle inspections of vehicles inspected by LVAIS’s. These inspections can be;

• Routine inspections as part of an audit

• Written Off Vehicle Register (WOVR) inspection

• Targeted inspections as part of an investigation

Triggered AuditsTriggered audits can be conducted at the discretion of the AIS Compliance Unit. This type of audit will be conducted in the same manner as a scheduled audit.

Desk Top AuditA desk top audit is an in internal audit conducted by the AIS Compliance Unit on vehicle inspection reports completed by LVAIS’s.

DocumentationThe following documentation will be used by audit officers when conducting audits/site visits.

• AIS initial equipment audit (form AIS 1)

• AIS site audit check list (form AIS 2)

• AIS Vehicle inspection checklist (form AIS 3)

• AIS Site Visit (form AIS 4)

All forms listed above are in triplicate similar to all LVAIS inspection reports. The copies are;

• Top copy – Office copy

• Middle copy – LVAIS copy

• Bottom copy – remains in book

Does the Proprietor have to be present for the Audit?Yes. The Proprietor must make themselves available for the Audit to discuss any issues with the Audit Officer. Under no circumstances will the Audit proceed without the Proprietor being present.

Notification of AuditsLVAIS’s will be notified in advance in writing of intended scheduled audits only. This will be forwarded approximately two-weeks before the scheduled audit, and will outline the audit process. If the time nominated is not convenient, the Proprietor is to contact the AIS Compliance Unit ASAP to arrange a time to suit both parties.

It is the responsibility of the Proprietor to advise the AIS Compliance Unit if the nominated time does not suit. In the event that the Proprietor is not available the LVAIS will be placed on hold. It will then be a responsibility of the Proprietor to arrange an Audit time to suit both parties.

Note: The AIS will remain on hold until Audited.


Approved Inspection Station Initial equipment audit

Date: …./…./…. AIS No: ……………………………….

1. STATION DETAILS

Station name: ………………………………………………………………. ABN: ………………………………………

Address: …………………………………………………………………………………….. Postcode: ………………….

Inspected by: ………………………………………………………………………………………………………………

Proprietor/nominees name: ……………………………………………………. License No: …………………………..

Email address: ………………………………………………………………………………………………………………..

Telephone : ………………………………………………………Fax: ……………………………………………………

2. PREMISESYes No

o o Have the premises details been confirmed?o o Company/business certificate sighted?o o Public Liability insurance sighted? Company: ……………. Policy No: ………….. Expiry: …/…/…o o Professional indemnity insurance Company: ……………. Policy No: ………….. Expiry: …/…/…

3. PROPRIETOR/NOMINEEYes Noo o Have the Proprietors/nominees details been confirmed?o o Has proprietor/Vehicle Examiners current photo drivers licence been sighted?

4. EQUIPMENTYes No Yes No o o Level covered inspection areao o Off street parking o o Pit with correct lightingo o Hoist Certification date …/…/…o o Inspection lighto o Jack NLT 4000 kgo o Warning signs

COMMENTS

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

Inspection PASS/FAIL

Date: …/…/…

……………………………….. ……………………………………

AIS Officer Proprietor/nominated person

Self-clearance:

I acknowledge that all non-compliance issues highlighted above have been rectified.

………………….. Date: …/…/…ProprietorRe-inspection PASS/FAILDate: …/…/…

……………………………….. …………………………………… AIS Officer Proprietor

PROPRIETOR- Please return this form to AIS Compliance GPO Box 936 Hobart 7001 within 14 days

o o Vehicle protection equipmento o Headlight testing deviceo o Window tint deviceo o Number/letter puncheso o AIS stampo o Photocopier

AttachmentApproved Inspection Station Initial Equipment Audit


Approved Inspection Station Audit checklistType of audit

o Scheduled audit o AIS complainto Random audit o Desktop audit Date: …./…./….

o Follow up audit o Complaint AIS No: ………………………………. 1. STATION DETAILS

Station name: ………………………………………………………………. ABN: ………………………………………

Inspected by: ………………………………………………………………………………………………………………

Proprietor’s name: ………………………………………………………………………………………………………….

2. PROPRIETOR AND VE DETAILS

o Proprietor’s details correct on database? o Has Department of State Growth been advised of any changes of conditions to the AIS?o VE’s recorded correctly on database? o Is the VE email address current? o Has Department of State Growth been advised of any changes of conditions to the AIS?

3. PREMISESYes No Yes Noo o Phone No: ………… o o Public liability insurance; …/…/….o o Fax No: …………… o o Third party insurance; …/…/….o o Photocopier o o Warning signs entrance to workshop?o o Computer access o o Cleanliness of workshopo o Phone No: ………… o o Hoist certified …/…/…o o Email access o o Brake efficiency tester …/…/…o o AIS stamp o o Brake tester printout (attach to audit)o o AIS Certificate displayed? o o Seat/floor/guard coverso o Code of conduct displayed? o o Headlight testing deviceo o Code of practice displayed? o o Tint testero o Current schedule of fees displayed? o o Suitable tools for inspectiono o Professional indemnity insurance; …/…/… o o Number/letter punches (optional)

4. INSPECTION MANUALSYes No Yes No o o Are inspection reports kept in a safe place? o o Are SPPV inspection reports correct?o o Are pre-registration reports correct? (See attached) o o Are LPPV inspection reports correct?o o Are general inspection reports correct? o o Are manuals/Disc current and easily accessible?

5. REASON FOR FAILURE………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Inspection PASS/FAIL

If failed follow up audit will be conducted by: …/…/….

Date: …/…/…

Signed: ……………………………….. Proprietors signature:……………………………………Self-clearance: (Strike out if not applicable)

I acknowledge that all non-compliance issues have been rectified

Proprietor……………………………………….. Date: …/…/…Re-inspection PASS/FAIL (Strike out if not applicable)Date: …/…/…

Signed: ……………………………….. Proprietors signature:……………………………………

PROPRIETOR- Please return this form to AIS Compliance GPO Box 936 Hobart 7001 within 14 days

AttachmentApproved Inspection Station Audit Checklist


Attachment


Date: …./…./…. AIS No: ………

Time: ……….am/pm

Station name: ………………………………………….. ABN: …………………..

Inspected by: ……………………………………………

Proprietors name: ………………………………………..

VEHICLE DETAILS

REGISTRATION NUMBER MONTH & YEAR .……/…….

MAKE ……………………. MODEL ……………………….. SEATING …………

VIN ENGINE NO ……………………………………. CYLINDERS ……

ODOMETER ………………………

INSPECTION CHECK LIST

BRAKES STEERING SUSPENSION CHASSIS WHEELS/TYRES EXHAUST OIL/FUEL LEAKS HEAD/TAIL LIGHTS

SIGNAL LIGHTS BRAKE LIGHTS HORN WINDSCREEN WIPERS/WASHERS MIRRORS SEATBELTS BODY WORK

INSPECTION REPORT PASSED INSPECTION FAILED INSPECTION REASON FOR FAILURE ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… INSPECTED BY I agree/disagree with the reasons for failure listed ………………………… ………………………………….. AIS COMPLIANCE OFFICER PROPRIETOR Original: White- Return to AIS Compliance Duplicate: Blue – Proprietors copy Triplicate: Pink – Book Copy

Approved Inspection Station Vehicle Inspection Checklist


Approved Inspection StationSite Visit

Date: ..../...../......

AIS: ...................................................................................

Site visit with: ....................................................................

Items raised.......................................................................................................................................................................................

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Items discussed.......................................................................................................................................................................................

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Remedial action.......................................................................................................................................................................................

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AIS Compliance Officer AIS Proprietor/Vehicle Examiner

AttachmentApproved Inspection Station Site Visit


To the Proprietor AIS: ………. Premises: ………………………………….

Scheduled Audit Inspection

As part of our ongoing program to ensure the safety of Tasmania’s light and heavy vehicle fleet an Audit Officer of the AIS Compliance Unit will visit your premises on the ...…/……./2012 during the Morning/Afternoon. As you are aware this scheduled audit is to ensure that your AIS meets the requirements of the AIS scheme but more importantly it is a time that the Audit Officer can provide assistance regarding your business in meeting the standards expected of an AIS. To assist both parties during the audit, as the Proprietor you need to take the time before the audit date to prepare and make available the following:

• Any changes to the details of the Proprietor/Premises/Vehicle Examiners no longer employed? -If so complete Form AIS 3 in chapter 2 of the AIS Manual and fax to the AIS Compliance Unit;

• AIS Certificate displayed; • AIS Special news bulletin declarations; • Copies of current insurance policies; • Copies of current hoist certification certificates; • Pit/Ramp compliant? • Seat/floor/guard covers available; • Headlight testing device; • Tint Tester; and • All inspection report books/inspection checklists books completed since your last

audit. If this date is not convenient for you, please could you advise the AIS Compliance Officer on Ph 6233 5403 as soon as possible to make an alternative date to suit both parties? Please note: 1. It is a requirement that the Proprietor is present for the audit. If AIS Compliance has not been notified, the AIS will be placed on hold. 2. If the above-mentioned items are not available at audit it may result in your AIS being placed on Hold? I look forward to working with you in the continuing interests of road safety. Yours sincerely, Russell Clark Assistant Manager AIS Compliance

AttachmentScheduled Audit Inspection


To the Proprietor AIS: ………. Premises: ………………………………….

Scheduled Audit Inspection

As part of our ongoing program to ensure the safety of Tasmania’s light and heavy vehicle fleet an Audit Officer of the AIS Compliance Unit will visit your premises on the ...…/……./2016 during the Morning/Afternoon. This audit will be looking at your inspection reports & checklist books only If the Proprietor is unavailable on this day the audit can still proceed. If this date is not convenient for you, please could you advise the AIS Compliance Officer on Ph: 6166 3270 as soon as possible to make an alternative date to suit both parties? Please note: 1. If the above-mentioned items are not available at audit it may result in your AIS being placed on Hold? I look forward to working with you in the continuing interests of road safety. Yours sincerely, Karen Sames AIS Compliance

AttachmentSecond scheduled audit letter for Group 1 audits


What is required by the Light Vehicle Approved Inspection Station to assist in the Audit?Proprietors are required to make the following available for audits;

• AIS Certificate displayed

• AIS Information Bulletin declarations

• Copies of current insurance policies

• Copies of current hoist certification certificates

• Pit/ramp compliant

• Seat/floor/guard covers available

• Headlight testing device

• Tint tester

• All inspection report books/inspection checklist books completed since your last audit

What is the Procedure for Conducting an Audit?1. Notify Proprietor of LVAIS of proposed audit (for scheduled audits only).

2. Conduct entry interview with Proprietor.

3. Conduct audit completing;

a. AIS site audit check list sheet, and

b. AIS Site Visit sheet.

4. Audit officer to document discrepancies found and record in AIS site visit sheet.

5. Conduct exit interview with Proprietor.

6. Audit officer/Proprietor sign Inspection Pass/Fail declaration.

7. Middle copy of reports given to Proprietor.

What happens if the LVAIS fails the Audit?1. Proprietor notified in exit interview of discrepancies (if any) found during audit.

2. Audit officer will nominate on audit checklist whether the re-inspection will be;

a. Self clearance: to be completed by Proprietor once non-compliance issues have been rectified (top copy will be left with Proprietor in this instance), or

b. Re-inspection: is required for non-compliance issues by the audit officer.

3. Audit officer will nominate on audit checklist when non-compliance issues are to be rectified (14-days from first audit).

4. Self clearance: declaration completed once non-compliance issues rectified and forward top copy to AIS Compliance Unit.

5. Re-inspection: audit officer will conduct re-inspection, complete top copy indicating non-compliance issues have been rectified.

What happens if non-compliance issues have not been rectified in the nominated time?The LVAIS will be placed on hold until the non-compliance issues have been rectified. What this means that you cannot conduct vehicle inspections on behalf of the Registrar of Motor Vehicles.


Chapter 7 Breaches and Sanctions (Breaking The Rules) – Light Vehicle Approved Inspection StationsWhat are “the Rules”Each Light Vehicle Approved Inspection Station (LVAIS) Proprietor and Vehicle Examiner (VE) voluntarily takes on obligations, duties and responsibilities when they apply and are approved to undertake in their respective role. These are set out clearly in Chapter 4 .

Each LVAIS and each VE is approved by the Registrar of Motor Vehicles (RMV) to conduct specified inspections on certain vehicles, and to complete specific types of inspection reports and certificates.

Each LVAIS vehicle inspection is to be conducted in accordance with the requirements set out in the then current version of the Department’s Light Vehicle Inspection Manual (LVIM), and the report or certificate is to be completed in accordance with this Light Vehicle Approved Inspection Station Procedures Manual (LVAISPM).

For the purposes of the administration of the LVAIS Scheme, each obligation, duty and responsibility is deemed to be a Rule to which the Proprietor and/or VE is bound to perform at the required standard. The LVAIS Scheme has a public road safety objective to ensure the roadworthiness of vehicles, and to provide a system of vehicle inspections on which the RMV and the community can rely to ensure vehicles are safe for normal use, including compliance with noise and emission controls.

Each Proprietor assumes, and is responsible for all activities of the LVAIS including those conducted by the VE.

Why are the rules so important?In approving any LVAIS and the VEs at that LVAIS, the RMV is satisfying himself, as well as holding out to the community, that the inspections he has authorised to be done at those premises will be carried out thoroughly, honestly and at the required standard. The RMV is attesting to the community that this LVAIS and its VEs are considered to have sufficient responsibility and aptitude to inspect and report on vehicles to which the authority relates in accordance with the required standards – “you can trust these people”.

By accepting the approval to be an LVAIS Proprietor or to be a VE there is also an acceptance of the public trust in the LVAIS Scheme and the trust of the RMV to complete the tasks under that trust with integrity.


Some “Terms” ExplainedCarelessly: not paying enough attention to what is being done or what needs to be done.

Fit and proper person: A person who is suitable, appropriate, and legally eligible to undertake a particular activity.

Fraudulently: an intentional dishonest act or omission done with the purpose of deceiving.

Incompetent: The inability to undertake the work that results from the person lacking (or failing to exercise) the skills necessary for the job.

Knowingly: To participate in an activity with knowledge of the essential elements of the activity.

Negligently: failing to exercise the degree of care which in the circumstances is required of you for the protection of those interests of other persons that can be injuriously affected by the want of such care.

Recklessness: heedless or careless conduct where the person can foresee some probably or possible harmful consequence, but nevertheless decides to continue with that action with an indifference to, or disregard of, the consequences. (Recklessness implies something less than intent but more than mere negligence.)

Seriousness: is the likely level of harm to the AIS Scheme outcomes caused by the commission of a breach.

SANCTIONS:

What will happen if a Light Vehicle Approved Inspection Station or Vehicle Examiner breaks the rules?To ensure the integrity of the LVAIS Scheme, the RMV expects that all alleged breaches of the scheme rules be investigated. If a breach is found to have occurred the RMV will determine if a sanction should be applied. A sanction may be in the form of a formal warning, conditional suspension, a suspension of authority, or a cancellation of authority. The sanction to be applied in any situation will depend on the seriousness of the breach.

What is meant by “seriousness” of the breach?The target outcomes of the LVAIS Scheme are having safe vehicles on Tasmanian roads, and providing a reputable, reliable and honest system for assessing the safety of vehicles on Tasmanian roads.

There are 4 levels of seriousness for breaches:• A breach

• Substantial breach

• Severe breach

• Critical breach

Taken into consideration in determining the level of seriousness of the breach are –

1. the nature of the breach;

2. the number of breaches involved;

3. the period of time over which the breach has occurred;

4. the level of culpability (blameworthiness) involved in the commission of the breach, and

5. whether breaches have occurred previously.

Where a LVAIS Proprietor/VE commits a breach. The determination of the seriousness of that breach will hinge on whether the RMV believes a breach was committed;

• recklessly (irresponsibly, inattentively), or

• carelessly (not carefully, sloppily, hastily, haphazardly), or

• incompetently, or

• negligently (with indifference), or

• knowingly (deliberately, intentionally, with intent), or

• fraudulently


Levels of sanctionsThere are 4 levels of sanctions for established breaches:

Level 1 – formal warning

Level 2 – conditional suspension (see below)

Level 3 – full suspension

Level 4 – cancellation

Where a conditional suspension or a period of suspension is applied there may also be a requirement for the LVAIS/VE to undertake formal refresher training and or sit and pass the Department’s knowledge quiz, or the RMV may require some other condition to be met before the lifting of the suspension or as part of a conditional suspension.

A Level 2 sanction involves the imposition of a period of suspension, which may itself be wholly or part suspended for a specified period on condition that no further breach of any kind and of any level of seriousness occurs during that period e.g.: A 3 month suspension may be conditionally given that will be enforced if there is a further breach within 12 months of the date of the original sanction. This is in essence a suspended sanction – a suspension of a suspension.

Where the RMV determines that a Proprietor/VE is not a fit and proper person their status will be suspended for a period specified by the RMV and will not be reinstated as an AIS/VE until after the specified time period, and they have provided evidence and demonstrate to the RMV in writing that they are a fit and proper person.

SANCTION LEVELS

Level 1 sanction • formal warning

Level 2 sanction – conditional suspension • up to 12 months suspension, option to conditionally suspend all or part off

Level 3 sanction – suspension• up to 12 months suspension (first offence) and

• up to 60 months suspension (second or subsequent offence)

Level 4 sanction – Cancellation• Authority cancelled

Where a breach by a member of the scheme is considered to be a criminal offence the matter will be handed to Police for appropriate action.

What does “suspension” involve?

Suspension of LVAIS approvalThe LVAIS in unable to conduct any LVAIS inspections during the suspension period. The LVAIS name is removed from the Department’s website and referral list – the LVAIS sign cannot be displayed. If the person is a Proprietor of more than one LVAIS Premise (regardless of inspection type) the suspension is also effective for each other LVAIS. Formal refresher training of the Proprietor (and possibly the VE) must be undertaken as directed, and satisfactory completion of the Department’s knowledge quiz before the suspension is lifted. The Proprietor is to notify any customers with bookings that the LVAIS is unable to undertake those inspections. Any inspections currently underway cannot be completed.

The lifting of the period of suspension may be conditional on the Proprietor and or the VE(s) undertaking training etc as directed by the RMV before the suspension will be lifted.

Suspension of VE authority to conduct inspectionsThe VE is unable to undertake any LVAIS inspections during the suspension period, and the VE Instrument of Authority is placed on hold. If the person is a VE at more than one AIS the suspension is effective for each LVAIS for which that person is authorised – if authorised for inspections and reports for more than one type of inspection, the authority is suspended across all Types. Any inspections currently underway cannot be completed.


What does “cancellation” involve?Cancellation of AIS approvalThe LVAIS Premises are unable to conduct any LVAIS inspections. If the person is a Proprietor of more than one LVAIS Premise (regardless of inspection Type) the cancellation is effective for each other LVAIS. The LVAIS name is removed from the Department’s website and referral list the LVAIS sign must be removed along with inspection books and any other documents the RMVs requires to be returned. Any inspections currently underway cannot be completed.

Cancellation of VE authority to conduct inspectionsThe VE’s Certificate is revoked and the VE is unable to conduct any LVAIS inspections. If the person is a VE at more than one LVAIS the cancellation is effective for each LVAIS for which the person is authorised, and if authorised for more than one type of inspection, the authority is revoked across all types. The relevant Certificate is to be returned to the AIS Compliance Unit. Any inspections currently underway cannot be completed.

Any sanction applied to a LVAIS Proprietor will also affect the VE nominated at that LVAIS. If the VE is unable to undertake inspections owing to a sanction imposed only on the Proprietor this fact will be accurately reflected on the Department records. If a LVAIS approval has been suspended, the VE’s Certificate will be put on hold with a notation that this is a ‘no-fault hold’. If a LVAIS approval has been cancelled, the VE’s Certificate will also be revoked with a notation this is a ‘no-fault revocation’.

If the VE moves to another LVAIS that is active the VE’s Certificate will be re-issued.

Can the approval to be a Light Vehicle Approved Inspection Station be suspended or cancelled as a result of the actions or non-actions of a Vehicle Examiner?Yes. A Proprietor can be held responsible for a breach committed solely by a VE even when it has been committed without the Proprietor’s knowledge. In these circumstances the Proprietor may be asked in writing to “show cause” as to why the LVAIS should not be suspended (or cancelled) as a result of the VEs actions. Their written response will be reviewed by the Approved Inspection Station (AIS) Review Panel and the review and appeal provisions set out below will apply.

HOW ARE BREACHES DETERMINED?1. InvestigationThe Team Leader AIS Compliance (investigating officer) or Transport Inspector (TI) may conduct an investigation of any LVAIS-related issues including suspected breaches and general service complaints brought by the public.

As part of the investigation the investigating officer will interview and obtain statements/record of interviews/statutory declarations to determine if suspected breaches have occurred.

After completing his investigation, the investigating officer’s final report will be put before the AIS Review Panel. The AIS Review Panel well then make its findings and recommendations to the RMV.

A copy of the investigating officer’s final report will also be provided to the person under investigation, along with a letter advising of that person’s ability to make a personal submission at the AIS Review Panel hearing. The date, time and place of the sitting will be advised, and any additional information provided by that person will be considered as part of the Review Panel’s deliberations. The person under investigation and investigating officer are not present during the actual deliberations of the Review Panel

2. The AIS Review PanelThe AIS Review Panel consists of 4 members from the Department:• Manager Driver Licence Assessment (Chair)• AIS Officer• Registration & Licensing Services representative or delegateA minimum of 3 members is required to consider alleged breaches

The AIS REVIEW PANEL PROCEDUREThe Review Panel will make its finding on whether or not it considers a breach has occurred based on the investigating officer’s final report and any submissions by the person investigated. If a finding of a breach is made, the Panel will then determine the level of seriousness of the breach and proposed sanction. The Chair of the Panel will advise the person under investigation in writing of the Panel’s decision, reasoning for its finding and its proposed recommendation to the RMV. However before a final decision is made the Panel will give the person under investigation a reasonable opportunity to be heard. And will be given 14


days after service of the letter to outline anything that they would like the Panel to consider before making their recommendation to the RMV. Should they not provide any written advice with in the specified time The Panel’s final recommendation will be presented to the RMV.

Should the person under investigation provide the Panel with further advice in writing within the specified time the Panel will convene and consider these matters as soon as possible after the specified time taking into consideration the information before them? The Chair of the Panel will advise the person under investigation of the outcome of their deliberation and there reasons for coming to that decision. The Panel’s final recommendation will be presented to the RMV.

3. The Registrar of Motor Vehicles DecisionWhere there has been a finding of a breach by the AIS Review Panel, a copy of the Panel’s reasoning for its finding, along with its recommendation for sanction (including recommendation for time of commencement for suspension or cancellation) will be presented to the RMV.

The RMV may accept the Panel’s finding of a breach and accept the particular recommendation for sanction, or he may impose some sanction of his own, or no sanction. The RMV’s decision is a determination as to breach, and sanction (if any), and the commencement date of any sanction.

In the event the RMV’s decision is to impose a formal warning the person (VE or AIS) who has been investigated will receive notice of that formal warning in the mail. If that person is a VE, the relevant Proprietor will also receive a copy of the VE’s formal warning. Included with the notice will be the AIS Review Panel’s determination and reasons. If the RMV has not accepted the Panel’s recommendation, he will say so and provide his own statement of reasons for his decision.

In the event the RMV’s decision is to impose a suspension or a cancellation, a Notice of Suspension or of Cancellation will be personally served on the person investigated. If that person is a VE, the relevant Proprietor will receive a copy of the suspension or cancellation. If the RMV has not accepted the Panel’s recommendation, he will say so and provide his own statement of reasons for his decision. Included with the Notice will be a copy of the AIS Review Panel’s findings and reasons.

In most cases a Notice of Suspension or Cancellation will have immediate effect on service of the Notice. Should the person lodge an application for appeal the decision by the RMV to suspend or cancel that person will not be set aside. This means that that person cannot continue to inspect vehicles on behalf of the RMV until the appeal is heard.

APPEALS

Can the person the subject of a suspension or cancellation appeal against a finding of breach and or the sanction? An investigation that results in the RMV issuing a formal warning cannot be appealed.

If the RMV has suspended or cancelled any approval, the person the subject of the suspension or cancellation may appeal the RMV’s decision.

The person must forward the appeal request to the Chair of the AIS Review Panel within 14 days of the Notice. The appeal request need not be in specific form but must be in writing and state the decision appealed against, the reasons for seeking that appeal, and a business hours contact phone number. The appellant will then be advised in writing of the day, time, and date of the appeal hearing and that they are able to make a personal submission at that hearing. The appellant will be required to appear in person or by video conference, which are located at our Launceston and Burnie officers. The investigating officer will also be present at the hearing.

The appeal will be determined by the AIS Appeal Committee - a Committee of representatives of government and Industry bodies. The appeal proceeds afresh, i.e. as if it had not been determined before. The Committee will have before it the investigating officer’s final report, the finding and recommendations of the Review Panel, the RMV final decision and statement of reasons. Any new evidence or information to be presented at that hearing must also be provided in written form to the other party prior to the hearing.

The investigating officer and the appellant can ask questions of each other, and the Committee may ask questions of both parties. The investigating officer and appellant will not be present during the Committees deliberation.

The Committee must either –1. affirm the RMV’s decision, or2. vary the RMV’s decision, or3. set aside the RMV’s decision and make a new decision in place of the decision set aside. This decision may only be one that

the RMV might have originally made.


The AIS Appeal Committee’s decision is binding on the RMV who will then advise the appellant of the outcome of the appeal.

The AIS Appeal Committee will consist of at least 5 members with no more than one from each of:• Royal Automobile Club of Tasmania• Tas TAFE• Tasmanian Automobile Chamber of Commerce• Tasmania Police• the Department (Chair)• Approved Inspection Station representative• Approved Vehicle Certifier representative• Approved Body Repair Inspection Station representative

Contract (Type 2 Service providers only)What are some examples of Breaches, which could result in Termination of the Contract?Listed below are examples that could lead to termination of the contract:• Defects not detected (substandard inspection)• Conduct Illegal Modification• Inadvertently approve for registration a vehicle not suitable for registration• Knowingly approve for registration a vehicle not suitable for registration• Issue inspection report for a vehicle not physically examined• Breach of conflict of interest, as mentioned in chapter four• Fraudulent activities by the contractor or employees of the contractor (i.e. selling stolen vehicles, misrepresenting vehicles for

sale by speedometer wind-back, un-stated defects, etc or carrying out illegal modifications)

The above list is not definitive. Penalties in line with those listed above will be applied for other breaches of the terms of the AIS (including misrepresentation & misconduct).

Matters of prior AIS/Vehicle Examiner history, number & nature of previous breaches, and by who committed, should be considered.

The lapse of time between breaches and the seriousness of the breach should be considered against public interest.

InvestigationInvestigations will be conducted by the Assistant Manager AIS Compliance as outlined under “How Breaches are determined” in this chapter.

How will the Contractor be notified?DefaultIf in the event that a Contractor has failed to meet the obligations (default) of the contract, the crown will serve a ‘Default Notice’ requiring the contractor to remedy each default in the performance of its obligations.

If after ten business days the contractor has not remedied each default in the performance of its obligations, or continues to be in breach of the provisions of the contract, the contractor will be served with a ‘Termination Notice’; this notice will be effective immediately from when the contractor receives it.

SuspensionThe crown may suspend the Contract in whole or in part, by notifying the Contractor in writing that;

• The Contract or a part of the contract is suspended from the date specified in the notice

Right of AppealThe contractor has a right of appeal in the event of being issued with a ‘Termination notice’. An independent arbitrator will be consulted and investigate the alleged breach. The arbitrator’s decision is final.


Chapter 8Pre-Registration InspectionsTypes of Pre-Registration InspectionWhat Types of Pre-Registration Inspection can a Light Vehicle Approved Inspection Station Carry Out?Light Vehicle Approved Inspection Stations (LVAIS) may undertake pre-registration inspections and prepare pre-registration inspection reports on light vehicles (GVM up to 4.5 tonnes), motorcycles and light trailers (GVM up to 4.5 tonnes) which:

• Are currently registered in another state

• Have been registered in Tasmania but whose registration has lapsed for more than 90 days

• Have been directed to an Approved Inspection Station by officers of the the Department for inspection prior to being issued with conditional registration, restricted registration, other special classes of registration or as part of the approval process for modified vehicles

• Have been purchased at auction and which were previously registered as government vehicles and do not have registration plates

• Vehicle has been classified (by appropriate Authority) as a WOVR

What Classes of Vehicle may not be inspected by Light Vehicle Approved Inspection Station?LVAIS are not authorised to prepare pre-registration inspection reports for the following:

• Heavy vehicles (over 4.5 tonnes GVM)

• Buses (over 4.5 tonnes GVM)

• Small Passenger Vehicles unless approved for Type 2 inspections

• Vehicles with major modifications, which have not been approved by the Department

On what grounds should a Vehicle be Failed at Inspection?LVAIS may not recommend for registration:

• Vehicles that have defective components. For full details of reasons for rejection refer to the Light Vehicle Inspection Manual

• Vehicle has had modifications carried out and does not display a modification plate, unless accompanied by a written approval by the Department

• Vehicles that have defaced, replaced, modified or otherwise tampered with identifiers unless accompanied by a written approval by the Department

NB: Components, which are within the manufacturers wear limits, will not render a vehicle unsuitable for registration. A motorist may be advised that components may need replacing in the future but provided they are functioning properly and are within the abovementioned limits at the time of the inspection the vehicle cannot be failed.


Completing the Inspection ReportWhat General Requirements are there for completing the Inspection Report?

Official Inspection ReportsThere are two official inspection reports:

• “Application for Registration of a Light Motor Vehicle or Trailer” report

• “Vehicle inspection checklist” reports for :

- Light motor vehicle.

- Motorcycle/light trailer/caravan.

Application for Registration of a Light Vehicle or TrailerOnly reports prepared on official the Department Report forms will be accepted for registration purposes. These can be purchased from any Service Tasmania shop using the Inspection Report order form (see Chapter 2) and payment of $200 (including GST) for each 20 forms purchased. The Application for Registration of a Light Motor Vehicle or Trailer must bear the name and signature of the Vehicle Examiner (VE) and the stamp of the LVAIS. Inspection forms must not be pre signed and stamped.

Vehicle Inspection ChecklistAll LVAIS VEs have been issued with three official Department checklists which are in book form. These will be issued at no cost to the VE. The checklist must be completed during the inspection for all pre-registration inspections and where a full roadworthiness inspection is conducted. There is no requirement to attach the checklist to the “Application for Registration of a Light Motor Vehicle or Trailer” form however the checklist booklet must be made available on request by an officer of the Department.

Note: Checklist books are cross referenced with inspection report books issued to the AIS as part of their scheduled AIS audit. Checklist books can only be completed by the VE recorded on the front cover page of the checklist book.

HandwritingAll details must be completed in ink or ball point and with sufficient pressure to ensure all copies are readable. Illegible Inspection Reports will be returned to the Proprietor and will be noted on the record of the LVAIS. Repeated preparation of illegible Inspection Reports may result in cancellation of the LVAIS agreement.

Remember: handwriting must be legible at all times.

MistakesMistakes may be corrected by crossing out the incorrect data and writing in the correct information above or below. All corrections must be initialled including their VE’s number.

Note: Correction fluid or tape must not be used to correct a mistake.

CopiesThe “Application for Registration of a Light Motor Vehicle or Trailer” report comes in triplicate. The copies are:

Bottom copy: LVAIS copy - remains in the book

Middle copy: Motorist’s copy - given to the motorist after the initial inspection (with defects marked if present).

Top copy: Service Tasmania’s copy - given to the motorist to take to Service Tasmania ONLY after the vehicle has been passed at inspection.

REMEMBER: PRE – REGISTRATION INSPECTION REPORT FORMS ARE ONLY VALID FOR 30 DAYS FROM THE DATE OF PASSED INSPECTION.


AttachmentA completed Vehicle Inspection checklist for a light motor vehicle


AttachmentA completed vehicle inspection checklist for a light trailer/caravan


Attachment continuedA completed vehicle inspection checklist for a light trailer/caravan


AttachmentA completed Vehicle Inspection checklist for a motorcycle


AttachmentA completed Inspection Report


AttachmentAn Inspection Report for a vehicle which passes.


AttachmentAn Inspection Report for a vehicle which fails.


AttachmentA completed Inspection Report for a vehicle which subsequently passes.


Filling in the Inspection ReportReason for InspectionNew – This refers to new vehicles.

Registration Lapsed - This refers to vehicles previously registered in Tasmania whose registration has been expired for more than 90 days.

Previously registered interstate - This refers to vehicles currently registered interstate or previously registered interstate but now expired.

Homebuilt - This generally refers to homebuilt trailers. It can also refer to motor vehicles which have been individually constructed and directed to a LVAIS by the Department for a final pre registration inspection. Homebuilt motor vehicles must always be referred to the Department for approval prior to being registered in Tasmania.

Imported from Overseas - This refers to vehicles imported into Australia for which there is Department for Infrastructure, Transport, Regional Development and Local Government import approval. Without import approval from the Department for Infrastructure, Transport, Regional Development and Local Government imported vehicles cannot be registered and must be referred to the Department.

Conditional Registration - This refers to vehicles that are not eligible for full registration but under certain conditions can be used on public streets. The conditions of registration must be carried in the vehicle at all times as well as being recorded in the Motor Registry system.

Rebuilt Wreck - This refers to a wrecked vehicle (i.e. : any vehicle (light or Heavy) that is older than 15 years from the date of manufacture and/or over 4.5 tonnes GVM) that has successfully passed a structural inspection by an Approved Motor Body Repair Inspection Station and a roadworthiness inspection at a LVAIS.

Special Interest Registration – This refers to certain class of vehicles that can be used up to 52 days per year under log book arrangement.

MakeThe make of the vehicle - e.g. Ford, Holden, Toyota or in the case of a trailer it may be ‘home-made’. Specific instructions in regard to some modified vehicles may be included in the Department referral and should be complied with.

ModelThe model of the vehicle - e.g. Falcon, Commodore, Camry. In the case of a vehicle without a model name the model number can be used, e.g. Morris 1100, call the Model 1100.

If a compliance plate is fitted take this information from the compliance plate.

Odometer ReadingOdometer reading at the time of inspection. Do not round up or down.

Main Body ColourWhen determining the colour, only the main body colour, not the manufacturer’s descriptive definition, should be used.


Vehicle Identification Number (VIN)A VIN is a 17 character identification number unique to each vehicle.

Record the imprinted VIN from the vehicle body/chassis. Under no circumstances is the VIN to be recorded from any other source. The compliance plate can be used as a means to verify that the VIN recorded on the body/chassis is the same.

Please Note: To avoid registering an incorrect VIN the numbers and letters must be distinguishable. Following are examples of the numbers/digits, which are difficult to distinguish and the correct way to enter them.

Numeric Zero 0 or 0Numeric 7 7Letter S SNumeric 5 5Letter Z ZNumeric 2 2Numeric 1 1

Vehicles built before 1989 may not have a VIN, but will have a chassis number which may be less than 17 characters.

All vehicles built from 1989 onwards must have a VIN

In the case of a motor vehicle the number will be imprinted normally on one place on the vehicle as well as the vehicle compliance plate. The VIN certification board has recommended the following locations for the number:

• On top of the dashboard at the bottom left hand corner of the windscreen

• On the firewall just inside the engine bay

• On the chassis rail under the drivers side door

Unfortunately some manufacturers have not adhered to these recommended places. Therefore VEs may need to seek assistance from an the Road Vehicle Certification Scheme (RVCS) site or the New South Wales RTA site if a VIN proves difficult to locate.

In the case of a trailer made/manufactured after 1 January 1989, the VIN must be displayed on a compliance plate attached to the drawbar and imbossed or stamped into a substantial part of the frame.

Motor vehicles manufactured prior to 1 January 1989 were issued a chassis number. As with VIN’s, these numbers are located in various places. As a result if there are any difficulties assistance should be sought from the AIS Compliance Unit.

It should be noted that a chassis number can be any combination of numbers and or lettersTrailers made/manufactured prior to 1 January 1989 that are presented with a Tasmanian number plate are acceptable for registration with a VIN/chassis number of less than 17 digits.

If there is no VIN/chassis number on the trailer, the AIS can in the first instance contact the AIS Compliance Unit to seek advice on the identity of the trailer. The AIS will need to provide details as follows:

• Registration number of trailer (if available)

• Type of trailer including colour

• Details of current/past owner

Depending on the information provided AIS Compliance Unit will either :

• Provide a VIN chassis number of the trailer

• Request further information from the owner by means of a statutory declaration

• Direct that the trailer be presented to Transport Inspectors for an identification check by phoning the Integrated Tasmanian Government Contact Centre (ITGCC) on 1300 13 55 13 to make a booking

What if the VIN/Chassis number looks suspect? VE’s must be satisfied that the vehicle is authentic (genuine) and there is no sign of tampering with the VIN/Chassis number. If it looks suspect the VE is to fail the vehicle for an identification check to be undertaken by Transport Inspectors. The motorist can contact ITGCC on 1300 13 55 13 to arrange a booking.


Engine Number (Motor Vehicles only)Record the number found on the engine block. Under no circumstances is the engine number to be recorded from any other source.

Please note: The present computer program only provides 20 spaces for recording of the engine number. If the engine number has more than 20 characters only record the last 20 on the form. The Mercedes Benz is an example of a engine number, which has more than 20 characters.

If the VE has exhausted all avenues and can’t locate an engine number they are to contact the AIS Compliance Unit for further assistance.

What if the engine number looks suspect?VE’s must be satisfied that the vehicle is authentic (genuine) and there is no sign of tampering. If it looks suspect the VE is to fail the vehicle for an identification check to be undertaken by Transport Inspectors. The motorist can contact ITGCC on 1300 13 55 13 to arrange a booking.

Compliance Plate fitted & date of ComplianceFor Australian Manufactured vehicles

Mark Y or N to indicate if a compliance plate is fitted. If the answer is Y, write under the heading ‘Date of Australian Compliance/Manufacture’, the date shown on the compliance plate. Cross out “Manufacture”.

For Imported Vehicles

Mark Y or N to indicate if a compliance plate is fitted.

VEs must always record the “year of manufacture”, not “date of compliance” when recording the month/year of the vehicle. This is listed after the make and model of the vehicle on the compliance plate. In the event that no compliance plate is affixed i.e pre 1989 this information can be sourced from import documentation or other appropriate sources.

Import plates are covered further under “Imported vehicles” in this chapter.

If there is no compliance plate, mark N in this box. Refer to page 80 in this chapter regarding ‘vehicles without a compliance plate’.

Body Type (vehicle) Van – An enclosed body vehicle primarily for the transportation of goods – vehicle must have a GVM.

Ute – Vehicle with an enclosed driver/passenger space, and a load carrying area with vertical sides, permanently affixed to the chassis (ute space may have a cover fitted). Vehicle must have a GVM.

Tray - Vehicle with an enclosed driver/passenger space, and a flat tray permanently affixed to the chassis for carriage of goods. Vehicle must have a GVM.

Tipper - Vehicle with an enclosed driver/passenger space, and a load carrying space for bulk materials that has ‘tip’ capabil-ity for unloading of materials. Vehicle must have a GVM.

Campervan - An enclosed vehicle designed primarily for human occupation whilst stationary, includes motorhome and motor caravan. At least 70% of the space must be for human occupation.

Bus - A vehicle with greater than 9 seats (including drivers seating position).

Body Type (trailer)Trailer – A vehicle designed to be towed by another vehicle – compliant with VSB1 if manufactured after 1 Jul 1991.

Box – A general purpose trailer with a load carrying box and drawbar - may be fitted with a cage, enclosed or open.

Bike – framework upon main load deck of trailer for securing motor / trail / push bikes.

Horse Float - Contained space primarily for the transportation of horses/livestock.

Boat – Trailer primarily constructed for transportation of a boat as the load.

Car – trailer specifically built to carry a motor vehicle passenger / racing car.


Caravan - An enclosed trailer, which is intended for use as a mobile home or living quarters when parked. It will usually provide fixed sleeping accommodation and/or facilities for the preparation of food. A trailer permanently equipped with a folding and stowable roof (such as a camper trailer) is a caravan. Enclosed trailers constructed for the accommodation of people when parked such as workers’ amenity trailers, mobile kitchens or mobile offices are also regarded as caravans.

Place a tick in the box describing the unladen mass.

Note: The following can be used as a guide when assessing the unladen mass of a trailer. If there is still some uncertainty about the unladen mass then the motorist must provide a weighbridge ticket.

0.5 tonnes or less - Single axle box and boat trailers, some small tandem axle trailers and small caravans.

0.5 - 1.0 tonnes - Tandem axle caravans trailers & horse floats

1.0 tonnes or greater - Tri-axle caravans & small goods and plant carrying trailers with a Gross Trailer Mass (GTM) less than 4.5t. The GTM will be displayed on the compliance plate.

Fuel TypeTick the appropriate box, or if duel fuel then tick both boxes.

Number of CylindersWrite in the number of cylinders in the engine.

Number of RotorsEnter the number of rotors (This section is for use when inspecting a vehicle with a rotary engine).

Gross Vehicle Mass (GVM)

This section is used for commercial vehicles i.e. vans, utilities, flat trays, small trucks and light passenger vehicles with a GVM of not more than 4.5t. The mass used is the manufactures rated GVM which is stamped on the vehicle compliance plate. All commercial vehicles MUST have their GVM recorded.

Aggregate Trailer Mass (ATM)Refer to information bulletin on Trailers – construction for details on how to determine the ATM.

No. of AxlesIndicate the number of axles. Steer axle is treated as one axle.

No. of WheelsIndicate the number of road wheels - e.g. 4, 6, 8 etc.

Manufactured SeatingThis is the number of seats recorded on the compliance plate

Seats (Including the driver).This is the number of adult seats in the vehicle.

Where additional child seats have been fitted or removed then it is necessary for the motorist to be in possession of a certificate for category 2 and 3 seats (Child seats) issued by the Department.

If additional category 1 (Adult seats) seats are fitted or removed, then the approved seat fitter notifies the Department so the database is then upgraded to reflect the additional adult seating capacity.

These approvals can be gained by contacting an authorised seat fitter and having the vehicle inspected for the extra seats.

Engine Capacity (Motor cycles only)This section is only used for motor cycles and the capacity is shown in cc’s only.

Inspection ReportIn this area note the inspection result i.e. passed, failed or passed second inspection. Also note Conditional, Street Rod, left hand drive registration if the vehicle was presented with a letter of approval in principle from the Department.


Inspection ProcedureWhat is the normal course of events for a vehicle requiring an inspection?1. Arrange a time for the motorist to have the vehicle inspected.

2. Arrange with the motorist to wait while the inspection is undertaken or to drop the vehicle off and collect it later.

3. Advise the motorist of the cost of the pre-registration inspection.

4. On the vehicle being presented, get the pad of Inspection Reports and place the cardboard backing sheet behind a set of three copies.

5. Ascertain why the vehicle is to be inspected and if necessary check any written documentation such as import approvals, the Department letters of approval or the Department instructions to the VE, i.e. - conditions if a conditional registration.

6. Place the vehicle on a hoist, ramp or pit for the purpose of inspecting the vehicle.

7. Undertake the vehicle identity and compliance inspection in accordance with the vehicle inspection checklist shown in this chapter. Complete vehicle inspection checklist during the course of the vehicle inspection.

8. Enter details on the Application for registration of a light motor vehicle or trailer form.

9. If the vehicle passes:

• stamp the form,

• mark the Inspection Report with a tick in the passed box and

• sign and date, and include the time inspection was undertaken.

10. Give the top two copies to the motorist and advise the motorist to take the top copy to the nearest Service Tasmania Office to complete the transaction.

11. Retain the third copy in the book.

12. You may contact the motorist and arrange to repair the defects immediately. If this occurs you may put a line through the defects, write ‘repaired’ and proceed to approve the vehicle as in 9, 10 & 11 above.

13. Alternatively the motorist may wish to repair the defects themselves or take the vehicle elsewhere. In this case, do not sign the inspection report off but instead retain the top copy and give the second copy to the motorist.

14. When the motorist returns with the vehicle repaired, check all the defects have been repaired and replace the second copy under the top copy and proceed with steps 9, 10 & 11.

15. Retain all bottom copies of inspection reports for future audit, these must be kept for 7 years.

Can the motorist take the AIS inspection report to another AIS and have them pass the vehicle that has been previously failed by the first AIS?No, the inspection report can only be signed by a VE that is associated with the first AIS.

What is the validation period for the inspection report?The inspection report is valid for 30 days only, (from when the vehicle passed inspection) as indicated by the date of inspection in the declaration block. In the event that the Applicant returns with the inspection report, due to the validation period expiring, VEs must not amend the date on the inspection report. A new inspection report must be completed.

In addition, where the vehicle was failed subject to specified defects, the top copy of the Inspection report should be returned to the Department after 30 days marked ‘FAILED TO RETURN’.

Note In the event that the VE is made aware that the motorist is waiting for parts to effect repairs the inspection report can be held for a further 14 days.


AttachmentInspection Report returned to the Department after 30 days.


Special Requirements for some Classes of VehicleVehicles currently Registered InterstateThis is the most common class of vehicle requiring inspection. Look out for any signs of the vehicle having been cut and shut, re-bodied or otherwise given a new identity.

Do not pass any suspect vehicles. Always play safe and contact the Department.

Upon passing the inspection, give the motorist the completed inspection report and direct them to the nearest Service Tasmania shop front to pay their registration and collect their new number plates.

Vehicles without a Compliance PlateIt is not a requirement in Tasmania to have a compliance plate on a vehicle previously registered anywhere in Australia.

The motorist must present the vehicle that has no compliance plate to a LVAIS for inspection.

Once the inspection has been completed by the LVAIS the VE must be satisfied that the vehicle is authentic and there appears to be no signs of tampering. This can be verified by a visual inspection of VIN and engine number for tampering.

Note: if the VE is satisfied, and the vehicles identity appears authentic, pass as acceptable for registration, ensuring that it is noted that no compliance plate is fitted.

If the LVAIS VE believes that the vehicle identity is in question, fail the inspection, documenting the reason for failure on the pre-registration form and advise the driver that the vehicle will need to be presented to Transport Inspectors for verification. They will need to re-book the vehicle in for inspection. The motorist can contact ITGCC on 1300 13 55 13 to arrange a booking.

The motorist takes the vehicle to the Transport Inspection site. If the vehicle is given the approval to be registered, the Transport Inspectors will issue the following:

• A vehicle identification form to take back to the LVAIS stating this vehicle is approved for registration, subject to passing inspection by the LVAIS

If the vehicle is an imported vehicle and is presented for first time registration VE must follow the procedures outlined under ‘Imported Vehicles’ on page 82.

Once the LVAIS has received the documentation from Transport Inspectors the VE will need to sign off the Original copy as passed and the registered operator needs to take this to a Service Tasmania shop for registration.


LPG/LNG/CNG Vehicles

For vehicles under three years of ageNote: the age of a vehicle shall be determined by the Month and Year of its compliance plate.

Vehicles under three years of age that have passed a Pre-Registration Inspection do not require a LPG/LNG/CNG safety check inspection if the vehicle complies with either part 1 or 2 as follows:

Visually inspect for the presence of an approved LPG/LNG/CNG modification plate.

1. Vehicles with systems installed within this state:

Installation of LPG/LNG/CNG must be done in accordance with State regulations and licensing requirements. An LPG/LNG/CNG modification plate from a licensed gas fitter/installer must be fitted to the vehicle, as part of installation.

2. Vehicles with systems installed in another Australian State or Territory:

A vehicle which has an LPG/LNG/CNG fuel system fitted and which is registered in another State or Territory may be accepted if:

a metal plate is fitted in a prominent position near the installation, showing the following:

• a statement that the installation complies with the Standards Australia code for the fuel type (AS1425 for LPG and AS2739 for LNG/NGV)

• the date the installation was commissioned

• the State or Territory where installation was made

• the identification number of the suitably qualified installer

Vehicles that comply with parts 1 or 2 may be passed suitable for registration

For vehicles that are in excess of 3 years of age or do not comply with either part 1 or 2 as listed above must: Be failed for ‘LPG/LNG/CNG Certification Required’ and the LVAIS Vehicle Examiner must provide the customer with a copy of:

• The failed inspection report

Present the vehicle to a registered gas fitter who will undertake an inspection of the LPG/LNG/CNG system and if satisfied that the gas system complies issue a certificate of compliance for LPG vehicles.

The owner must then take the vehicle to a registered gas fitter/installer of their choice and have a safety check inspection completed.

When the customer returns with the vehicle and the signed Certificate of Compliance for LPG Vehicles stating the vehicle complies with AS1425 for LPG or AS2739 for LNG/NGV the VE may then pass the vehicle. The Certificate of Compliance for LPG Vehicles Form must be attached to the pre-registration form for presentation by the owner to Service Tasmania

AIS that have a registered gas fitter/installer employed may conduct this inspection as required with the registered gas fitter/installer completing the Certificate of Compliance for LPG Vehicles prior to the vehicle being passed suitable for registration


Imported VehiclesImported vehicles that are presented for first time registration can in some instances be passed as suitable for registration by LVAIS’s

Imported vehicles may be registered in Tasmania under a range of circumstances provided the motorist holds appropriate documentation.

LVAIS’s may approve selected import vehicles suitable for registration, providing the following procedures are followed.

Important Note:

Vehicle Examiners must always record the “Year of manufacture” not “Date of Compliance” when recording the month year of the vehicle. This is listed after the make and model of the vehicle on the compliance plate. In the event that no compliance plate is affixed i.e. pre 1989 this information can be sourced from import documentation or other appropriate sources.

Where a month cannot be determined a default month of December always applies. The only exception to this is that the vehicle was manufactured in the same year that you are inspecting it. In this instance, record the month of compliance as the month of your inspection.

Vehicles built before 1 Jan 1989Imported vehicles manufactured before 1 Jan 1989 do not require an import compliance plate, but they must still comply with applicable standards for registration. The procedure to inspect this type of vehicle is as follows.

1. The LVAIS completes a safety check (roadworthiness inspection) of the vehicle and additionally completes the ‘Checklist for imported vehicles manufactured prior to 1 January 1989’ which is located on page 90 and 91 of this chapter.

2. The VE is to fail the vehicle for no compliance plate. The driver/owner is to be advised to.

- Book the vehicle in for an ‘identity check’ by Transport Inspectors. The owner can contact ITGCC on 1300 13 55 13 to arrange a booking.

- Advise driver that he must present all documentation for the vehicle for this inspection.

Note: The VE is to indicate on the pre-registration report that the vehicle does not have a compliance plate

4. Transport Inspectors will conduct an identity check of the vehicle and if satisfied with the identity of the vehicle they will issue a ‘Vehicle Identity ‘inspection form.

5. Owner returns to LVAIS, sights the vehicle identity inspection report and subject to final safety inspection, pass the vehicle as suitable for registration.

6. VE attaches all supporting documentation to the pre-registration paperwork and returns paperwork to owner.

Chapter 7 L.V.A.I.S Manual

Page 72

AIS that have a registered gas fitter/installer employed may conduct this inspection as required with the registered gas fitter/installer completing the Certificate of Compliance for LPG Vehicles prior to the vehicle being passed suitable for registration

IMPORTED VEHICLES Imported vehicles that are presented for first time registration can in some instances be passed as suitable for registration by LVAIS’s

• Full details of the requirements for imported vehicles are given in the ‘Imported Vehicles’ instruction in Volume 2 of this manual.

• Imported vehicles may be registered in Tasmania under a range of circumstances provided the motorist holds appropriate documentation.

LVAIS’s may approve selected import vehicles suitable for registration, providing the following procedures are followed.

Important Note:

Vehicle Examiners must always record the “Year of manufacture” not “Date of Compliance” when recording the month year of the vehicle. This is listed after the make and model of the vehicle on the compliance plate (see import plate below). In the event that no compliance plate is affixed i.e. pre 1989 this information can be sourced from import documentation or other appropriate sources.

Where a month cannot be determined a default month of December always applies.

Sample import plate

Vehicles built before 1 Jan 1989 Imported vehicles manufactured before 1 Jan 1989 do not require a low volume compliance plate, but they must still comply with applicable standards for registration. The procedure to inspect this type of vehicle is as follows.



Imported Vehicle manufactured after 1 January 1989

New low volume imported vehiclesA new low volume import vehicle is a vehicle when imported must be fitted with a ‘Low volume import compliance plate’ (green plate). These may only be fitted by a person or firm that has been granted compliance plate approval for that model vehicle by the Administrator of Vehicle Standards at Department of Transport and Regional Services (DOTARS). This plate is evidence of vehicle compliance and must be fitted to the vehicle before it can be registered.

Personal Imported Vehicles All personal import vehicles require a personal import compliance plate. The procedure to inspect this type of vehicle is as follows.

1. The LVAIS completes a roadworthiness inspection of the vehicle and additionally completes the ‘Checklist for personnel import scheme’ which is on page 89 of this chapter.

2. The VE is to fail the vehicle for no compliance plate. The owner/driver is to be advised to.

- Book the vehicle in for an ‘identity check’ by Transport Inspectors. The owner can contact ITGCC on 1300 13 55 13 to arrange a booking.

- Advise driver that he must present all documentation for the vehicle for this inspection.

3. Transport Inspector will conduct an identity check of the vehicle as indicated in the import papers issued by the DOTARS. If satisfied, the Transport Inspector will sign the DOTARS paperwork and advise the owner/driver to forward paperwork to ‘Niddrie’, who intern will issue a ‘Personal import plate’ (yellow plate) which then must be properly affixed to the engine firewall or similar appropriate location.

4. Owner returns to LVAIS, VE will ensure that the plate is affixed appropriately and that the VIN appearing on it matches the VIN stamped on the vehicle. Subject to final safety inspection, pass the vehicle as suitable for registration


Page 74

Imported vehicle manufactured after 1 January 1989

New Low Volume imported vehicles

A new low volume import vehicle is a vehicle when imported must be fitted with a ‘Low volume import compliance plate’ (green plate). These may only be fitted by a person or firm that has been granted compliance plate approval for that model vehicle by the Administrator of Vehicle Standards at DOTARS. This plate is evidence that the vehicle compliance and must be fitted to the vehicle before it can be registered.



Page 74





Personally Imported Motor Vehicle Personally Imported Two-wheeled & Three-wheeled Vehicle (Motorcycle)

Plate Sample Only

Low Volume New Motor Vehicle

Plate Sample Only


Page 74






Page 74





Low Volume New Two-wheeled & Three-wheeled Vehicle (Motorcycle)


Used Import Plate

A used import plate

Registered Automotive Workshop Scheme (RAWS)

A RAWS is a business that has been approved to import and plate up to 100 used vehicles per year. These vehicles must be fitted with a “Used import plate – unrestricted volume plate” (purple plate). These plates may only be fitted by a RAW’s workshop that has been granted approval by the Administrator of Vehicle Standards at DOTARS.

When a vehicle is presented for inspection with the type of import plates listed above affixed. In this instance if the vehicle passes a safety check it can be passed as suitable for registration, indicating on the pre-registration form that the vehicle has a compliance plate affixed, ensuring that you record “Date of Manufacture” not “Date of compliance” as detailed under “imported vehicles” in this chapter.


Page 75


A RAW is a business that has been approved to import and plate up to 100 used vehicles per year. These vehicles must be fitted with a “Used import plate – unrestricted volume plate” (purple plate). These plates may only be fitted by a RAW’s workshop that has been granted approval by the Administrator of Vehicle Standards at DOTARS.

Used Import Plate

A used import plate

When a vehicle is presented for inspection with the type of import plates listed above affixed. In this instance if the vehicle passes a safety check it can be passed as suitable for registration, indicating on the pre-registration form that the vehicle has a compliance plate affixed.



Page 75



Used Import Plate

A used import plate




Page 75



Used Import Plate

A used import plate



MotorcyclesAll motorcycles imported into Australia are subject to the same rules as motor vehicles and the same procedure applies.

Second Stage ManufactureSecond Stage Manufacture (SSM) plate is for vehicles that have been modified by a manufacturer on a new vehicle that already has affixed a completed vehicle complaicne plate.

For example a new cab chassis delivered from a vehicle manufacturer and made into a motorhome by another manufacturer

Below are samples off SSM plates.

Low volume (emerald freen) refers to one or two being converted by a manufacturer.

Full volume (silver) refers to several vehicles being converted by the one manufacturer.

Unrestricted Volume Metal Raws Plate

Used Import Motor Vehicle Used Import Restricted Volume Two-wheeled & Three-wheeled Vehicle (Motorcycle)

Plate Sample Only

Plate Sample Only

Plate Sample Only

Second stage manufacturers plate

Second Stage Manufacture (SSM) plate is for vehicles that heve been modified by amanufacturer on a new vehicle that already has affixed a completed vehicle complaicne plate.

For example a new cab chassis delivered from a vehicle manufacturer and made into a motorhome

by another manufacturer




Second stage manufacturers plate

Second Stage Manufacture (SSM) plate is for vehicles that heve been modified by amanufacturer on a new vehicle that already has affixed a completed vehicle complaicne plate.

For example a new cab chassis delivered from a vehicle manufacturer and made into a motorhome

by another manufacturer




Low Volume Second Stage of Vehicle Manufacturer

Full Volume Second Stage of Vehicle Manufacturer


Plate Sample Only

Modification plateA Modification plate is aluminium; blue with a silver border. It is a requirement that it be fitted when a vehicle is modified.

For example aftermarket suspension components fitted, engine installation of an engine not offered by the manufacturer for that make and model of vehicle etc

Owners of these vehicles should be referred to the Department to arrange for approval of their vehicle.

Conditional RegistrationCertain imported, modified or otherwise normally unsuitable vehicles may be presented for an inspection report prior to being granted conditional registration.

In such cases the owner will be in possession of an ‘approval in principle’ certificate from the Department.

Inspection Report is to be marked in the inspection report section ‘CONDITIONAL REGISTRATION ONLY’ and the approval in principle pinned or stapled to the inspection report.

Note: Under no circumstances are VEs to conduct an inspection without firstly sighting the “Approval in principal” letter for the vehicle approving the vehicle for conditional registration.

Special Interest Vehicle Registration Scheme:The Special Interest Vehicle (SI) scheme allows certain classes of vehicles (heavy and light) to be used up to 52 days per year under log book arrangement. SI vehicles attract a 50% rebate of motor tax and pay a reduced MAIB premium (Class 22). All other charges (including duty) are as normal. To be eligible for SI registration the applicant must have another fully registered (i.e. non concessional) motor vehicle registered in their name (includes joint registered vehicles & motor cycles). Applicants currently claiming a pension concession on a fully registered motor vehicle are eligible for SI registration.

Eligible registration classes include;

Section A – Vehicles manufactured 30 years or more before date of application.

Note: The VE must ensure that it meets special requirements of being in exceptional condition inside and out.

Section B – Rally vehicles used in rallies or events organised by an approved motorsport organisation e.g. Confederation of Australian Motor Sports (CAMS) and Australian Auto-Sport Alliance (AASA).

Section C – A vehicle adopted and modified exclusively for charitable events e.g Tasbash, Make a wish foundation etc.

Modified Vehicles

What is a modified vehicle?Any light vehicle where there has been a change from the manufacturers (including 2nd stage manufacture) specifications for the vehicle including the addition or removal of components

Approved Vehicle CertifiersApproved Vehicle Certifiers (AVC) perform certification services to modified vehicles under the Approved Vehicle Certifier Approved Inspection Station (AVCAIS) scheme. An AVC can undertake inspections of modified vehicles to ensure they meet Vehicle Standards Bulletin (VSB) 14 which specifies the minimum standards a modified vehicle must comply with, and in some instances provides an operational limit where a modification must comply.

In the event that a modified vehicle is presented for inspection or a registered operators seek advice on vehicle modifications AISs should direct clients to a Type 8A AVC which are located on the Departments website:-

http://www.transport.tas.gov.au/vehicles


Inspection requirements

Section A and C vehicles over 30 years of age. The applicant need to complete the application for special vehicle interest application and present the vehicle to an AIS to verify that the vehicle is roadworthy and meets the requirements of being in exceptional condition inside and out.

Section B vehicles. Firstly requires the applicant to complete the application form and forward the required evidence for approval by the RMV. If approved the applicant will receive an “Approved in Principal” letter confirming approval subject to the requirements outlined in the SI handbook.

Note: Under no circumstances is a VE to inspect a section B vehicle until approval is granted by the RMV and viewed by the VE .

Vehicles over 30 years of age (e.g. vintage and TasBash Vehicles) - To access the scheme an application form is completed. The vehicle is then inspected by a LVAIS.

Vehicles under 30 years of age - To access the scheme an application form is completed and forwarded to the Registration & Licensing Branch. Upon approval an Approval in Principle letter will be issued to the applicant. The vehicle is then to be inspected by a LVAIS.

Vehicle Examiner’s are to ensure that the vehicle complies with the above requirements as part of the safety check (Roadworthiness inspection) undertaken, additionally they should confirm that the vehicle meets the categories outlined in the ‘Handbook and application form’

Trailers/caravansAll trailers/caravans must have a trailer identification number. Where the trailer was manufactured after 1 January 1989 this number must be a 17 character VIN

Trailers previously registered in Tasmania or interstate in most instances may retain their existing identification number.

Trailers/caravans without a trailer ID, which are presented for first time registration require a trailer identification (compliance) plate. A sample identification plate is detailed below.

Identification plates for new or first time registered trailers .

Identification plates for used import trailers/caravansTrailers/caravans imported from overseas with no Australian identification plate affixed will require an import trailer/caravan plate to be issued and affixed prior to being registered for the first time.

Details of how to complete (engrave/stamp) the identification plate are as follows.

Manufacturer: Name of manufacturer e.g.. King, Brooker and homemade. Or if homebuilt the manufacturers initial and surname e.g. J Citizen.

Trailer model: Not mandatory unless specified by manufacturer. Or if homebuilt record as homebuilt.

Date of manufacturer: Month and year of manufacture e.g. 08/10.

ATM: Aggregate Trailer Mass (ATM), this is the total mass of the trailer when carrying the maximum load recommended by the manufacturer. This is detailed further in the bulletin.

Note: VE’s must confirm that the ATM is correct if it has been calculated by another source.

VIN: Vehicle Identification Number (VIN). This is a 17 digit identification number normally obtained by the VE from the ITGCC on 1300 813 55 13 at the time of inspection.

4

Caravan - An enclosed trailer, which is intended for use as a mobile home or living quarters when parked. It will usually provide fixed sleeping accommodation and/or facilities for the

preparation of food. A trailer permanently equipped with a folding and stowable roof (such as a camper trailer) is a caravan. Enclosed trailers constructed for the accommodation of people when parked such as workers' amenity trailers, mobile kitchens or mobile offices are

also regarded as caravans.

Page 84-85 – Second stage manufacture

Insert the following after subparagraph and its contents and before “Plate sample” only on page 85

Modifiedvehicles

Whatisamodifiedvehicle?

Any light vehicle where there has been a change from the manufacturers (including 2nd stage manufacture) specifications for the vehicle including the addition or removal of components

ApprovedVehicleCertifiers

Approved Vehicle Certifiers (AVC) perform certification services to modified vehicles under the Approved Vehicle Certifier Approved Inspection Station (AVCAIS) scheme. An AVC can undertake

inspections of modified vehicles to ensure they meet Vehicle Standards Bulletin (VSB) 14 which specifies the minimum standards a modified vehicle must comply with, and in some instances provides an operational limit where a modification must comply.

In the event that a modified vehicle is presented for inspection or a registered operators seek advice

on vehicle modifications AISs should direct clients to a Type 8A AVC which are located on the Departments website:-

http://www.transport.tas.gov.au/vehicles

Page 85 – Modified vehicles

Amend heading to read “Modification plate”

Plate sample of modification plate to be inserted after sub paragraphs of “Modification plate”

Page 86 – Trailers/caravans

After third paragraph insert new sub heading “Identificationplatesforneworfirsttimeregisteredtrailers”

After third paragraph delete sample trailer identification plate and insert the following new plate

5

After plate insert the following

Identificationplatesforusedimporttrailers/caravans

Trailers/caravans imported from overseas with no Australian identification plate affixed will require an import trailer/caravan plate to be issued and affixed prior to being registered for the first time.

Page 86 – Where do I record tyre data from?

“Tyreloadrating” delete paragraph and insert “Ensure that the tyres fitted to the trailer have a

speed category greater than 120km/h.

Note: In the event that the tyres fitted to the trailer have a speed rating less than 120 km/h they will

need to supply their own plate and tyre placard.

Chapter11Page 119 – Accredited Operators (insert s) Amend first paragraph to read Operators of SPV’s must be accredited under the Transport Passenger Services Accreditation

Scheme. It is a requirement that they carry a certificate of accreditation in their vehicle issued under the Passenger Transport Service (PTS) Act 2011.

Amend second paragraph to read Under no circumstances are VEs to conduct an SPV inspection without firstly sighting the accreditation certificate or having evidence that they are an accredited operator including their

accreditation number. After second paragraph insert new paragraph

It is not necessary for HVEs to satisfy themselves if the conditions of accreditation are being met or if the audit due date or NPC due date are current.


Where do I record tyre data from?From the tyre carcass and attached tables by using the tyre size designation below and the tables in Appendix V of the Light Vehicle Inspection Manual. (LVIM)

This is an example tyre size designation185/70ZR1486J which was taken from a tyre carcass and will be used as an example to record the correct data on a compliance plate. – An explanation of the tyre size designation is detailed in Appendix V.

Tyre size: -185/70Cold inflation pressure: Obtain from the tyre carcass,

Tyre load rating: Ensure that the tyres fitted to the trailer have a speed category greater than 120km/h.Note: In the event that the tyres fitted to the trailer have a speed rating less than 120 km/h they will need to supply their own plate and tyre placard.Recommended maximum vehicle operating speed: Refer to Appendix V in the LVIM table 2. Speed symbol J equates to speed category of 100Km/HrNote: In the event that the information required above is illegible on the tyre carcass, it is the responsibility of the owner to obtain the information required.

What does Unladen Mass/Gross Trailer Mass and Aggregate Trailer Mass mean?To understand weight requirements of a trailer VEs need to understand the difference between the three as follows:-

Unladen Mass (UM) or tare weight

Is the total mass of the trailer when not carrying any load?

Gross Trailer Mass (GTM)

Is the total mass transmitted to the ground by the tyres of the trailer?

Aggregate Trailer Mass (ATM)

Is the total mass of the trailer when carrying the maximum load recommended by the manufacturer?

The difference between a trailers ATM and GTM

How do I assess the requirement for brakes?1. Trailers that do not exceed 0.75t GTM with a single axle - no brakes are required;

2. Trailers up to 2.00t GTM - an efficient braking system is one that has brakes operating effectively on at least one axle.

3. Trailers over 2.00t GTM – must have brakes working on all axles. The brake system must cause immediate application of the trailer brakes in the event of the trailer becoming detached from the towing vehicle. Under these circumstances, the brakes must remain applied for at least 15 minutes.

Over-run brakes may only be used on trailers that do not exceed 2.00t GTM.

It should be noted that if brakes are not affixed to the trailer irrespective of how many axles the maximum ATM for that trailer is 0.75t

Who assesses the ATM?This is the responsibility of the manufacturer of the trailer/caravan, irrespective of who manufactures it. VEs are not required to assess the ATM.

The requirement for ATM is assessed using the following criteria:-


1. Towing coupling rating;2. Spring/suspension ratings; and3. Tyre ratings.The lesser of the three will determine the ATM of the trailer and whether brakes are required.

How does the manufacturer determine their ratings?Towing coupling - Couplings will have an ATM embossed on the coupling.

Springs/suspension – The manufacturer of the springs/suspension will advise the manufacturer of the trailer of the rating.

Tyres - Tyres will have maximum load rating on the carcass of the tyre.

Assessing brakes is covered further under Section 14 “Light trailers and caravans” and Appendix T “Building small trailers” in the Light Vehicle Inspection manual.

What if I have a concern as to the calculated ATM by the manufacturer?It is still expected that the VE carries out a quick assessment of the ATM by assessing the towing coupling and tyre rating only. If for example either is lower than the ATM assessed by the manufacturer, the trailer/caravan must be failed for inspection until rectified.

Does the trailer/caravan have to have a secondary VIN/Chassis No?Yes, all trailers/caravans are now required to have the VIN/Chassis No stamped onto a substantial non-removable part of the frame. This applies for all trailers/caravans that are presented for a pre-registration inspection, irrespective of age.

All Terrain Vehicles All terrain vehicles are not suitable for normal registration.

All terrain vehicles will only be allowed in public places (anywhere other than private property) under Conditional Registration -Restricted.

Applications for these classes of registration are considered by the Department and can only be granted by the Department.

Restricted Conditional Registration is usually granted without an inspection of the vehicle being required.

Conditional Registration may require the vehicle to be inspected. Refer to the section on Conditional Registration for details.

Conditional Registration may require the vehicle to be inspected. Refer to the section on Conditional Registration for details.

Therefore, if an all terrain vehicle is presented for pre-registration inspection do the following:

- Ask if the owner has any documentation from the Department (such as an Approval In principle)

- If not refer the owner to the Department to get information on Conditional Registration - Restricted.

Second Level VIN InspectionsThe Department has a responsibility to ensure that all VINs are recorded correctly.

From August 1998 an automatic VIN checking provision was incorporated in the the Departments Motor Registry System.

This causes a VIN to be rejected if not of the correct form or listed as a duplicate or one of several other categories not allowed to be processed.

The Department or Service Tasmania personnel are unable to process a registration application where a VIN has been rejected by the computer.

In such cases a ‘Second Level VIN Inspection’ form will be partly completed and given to the motorist to take back to the LVAIS to recheck details.

An example of the form is shown on page 94. The LVAIS must recheck the VIN and write it on the bottom of the form together with other relevant details regardless of whether the data is the same as previously recorded or different.

The motorist then returns with the completed form to have another attempt at registering the vehicle.

If the VIN is again rejected the Department takes over the investigation to determine what the problem is.

Where the Second Level Inspection form is returned to the original LVAIS the VIN check is carried out at no charge to the registered owner.

Where it is returned to another LVAIS, the second LVAIS may complete the bottom half of the form and may negotiate an appropriate charge for this inspection. The charge may not exceed the pre-registration inspection fee and should be considerably less than this.



Page 80

Second Level Inspection Form

(For use when a VIN is invalid or duplicate and needs to be inspected again) Section 1: Vehicle Descriptors shown on the Registration form (To be completed by the CSO)Vehicle registration (if applicable)

Name of person wishing to register vehicle

Name of original inspection station

Address of original inspection station

Number of original inspection station

Date vehicle presented for registration

Office requesting second level inspection

VIN shown on registration form when presented:

Vehicle identifiers:

Engine #: Make: Model: Year: Body type: Colour:

Reason why the VIN was rejected: VIN not allocated VIN duplicate VIN incorrectly formatted /

illegibleSection 2: Re-inspected Vehicle Descriptors (To be completed by the Approved Inspection Station) VIN imprinted on vehicle:

Vehicle identifiers: (either tick if unchanged, or fill in any changes)

Engine #: Make: Model: Year: Body type: Colour:

Re-inspected by

Location

SignatureDate

Completed form is to be returned by the Motorist to a Service Tasmania office. Personal Information Protection Statement: Personal information we collect from you for Registration and Licensing processes will be used by the Registrar of Motor Vehicles for that purpose and may be used for other purposes permitted by the Vehicle and Traffic Act 1999 and associated laws. Your personal information may be disclosed to contractors and agents of the Registrar of Motor Vehicles, law enforcement agencies, the Motor Accident Insurance Board, vehicle manufacturers (safety recall only), courts and other public sector bodies or organisations authorised to collect it. This information will be managed in accordance with the Personal Information Protection Act 2004 and may be accessed by you on request to this Department. You may be charged a fee for this service. Failure to provide this information may result in your application not being processed or records not being properly

maintained.


AttachmentSecond Level Inspection Form



Page 81

CHECKLIST FOR ALL PERSONAL IMPORT SCHEME (Y = Yes) (N = No) – Please tick appropriate box

1.0 Import Authority Y N

1.1 Have you personally sighted the original copy of the import approval papers signed by the (Federal) Administrator of Vehicle Standards?

2.0 Seat Belts & Child Restraints Y N

2.1 Are seat belts fitted for all seating positions lap/sash in outer positions, lap style for inboard positions?

2.2 Are all seat belts marked in English as complying with an Australian Standard or British Standard?

2.3 Do all seat belt anchorages meet the number and location requirements of second edition ADR 5 or 34?

2.4 Are child restraint anchorages fitted to each rear seating position and do they meet the number, location, accessibility, tread size and form requirements of second edition ADR 34 or third edition ADR 5 or 34?

2.5 Are head restraints fitted that meet the number, location and size requirements of second or third edition ADR 22?

3.0 Windscreen and Windows Y N

3.1 Is the windscreen made of safety or laminated glass displaying an acceptable international standards marking?

3.2 Does the windscreen meet tinting requirements?

3.3 Is all other glazing of approval safety glass and marked accordingly?

4.0 Head Restraints Y N

4.1 Are head restraints for driver and left front passenger seat fitted?

(Head restraints which clip onto the seat back are not acceptable.)

5.0 Lighting Y N

5.1 Do headlights dip to the left?

5.2 Are parking lights fitted?

5.3 Are front and rear amber coloured indicators fitted?

NOTE: If a vehicle fails on one of the above criteria, contact the Vehicle Operations branch of the Department of State Growth

for a ruling on whether the deficiency is sufficient to preclude registration.

_______________________________________________________________________________________________ DATE EXAMINER NUMBER SIGNATURE


Checklist for imported vehicles manufactured after 1 January 1989 (Y = Yes) (N = No) – Please tick appropriate box


Page 82

CHECKLIST FOR IMPORTED VEHICLES MANUFACTURED PRIOR TO 1 JANUARY 1989 (Each page to be signed by the vehicle examiner - NB, the vehicle is only suitable for registration if ‘Y’ is answered for

each question)

VEHICLE DETAILS

Make:

Model:

Year and month of manufacture:

17 digit VIN:

___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___

(Y = Yes) (N = No) – Please tick appropriate box




2.1 Are seat belts fitted for all seating positions lap/sash in outer positions, and at least lap style for inboard positions?

2.2 Are all seat belts marked in English as complying with an Australian Standard or international standard?

2.3 Have all new seat belt anchorages been positioned and installed appropriately??





3.4 Are fan forced windscreen demisters fitted?

3.5 Are two-speed wipers and windscreen washers fitted?




5.0 Lighting Y N


Attachment

Note: If a vehicle fails on one of the above criteria, contact the Registration & Licensing Services of the Department for a ruling on whether the deficiency is sufficient to preclude registration.


AttachmentChecklist for Imported Vehicles manufactured prior to 1 January 1989(Each page to be signed by the vehicle examiner - NB, the vehicle is only suitable for registration if ‘Y’ is answered for each question)


Page 82


each question)

VEHICLE DETAILS

Make:

Model:


17 digit VIN:

___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___

















5.0 Lighting Y N




Page 82


each question)

VEHICLE DETAILS

Make:

Model:


17 digit VIN:

___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___

















5.0 Lighting Y N



Page 83

5.1 Do headlights dip to the left?

5.2 Are parking lights fitted?

5.3 Are front and rear amber coloured indicators fitted?

5.4 Reversing lights (white or amber)?

5.5 Is a number plate light fitted?

5.6 Are rear reflectors fitted?

6.0 Doors Y N

6.1 Are burst proof door locks fitted to all doors adjacent to seats?

7.0 Automatic Transmission Y N

7.1 If fitted, does auto transmission only allow starting in park or neutral? (Neutral must be between reverse and drive.)

8.0 Internal Fittings Y N

8.1 Are internal sun-visors (if fitted) made of soft material?

8.2 Is there an absence of highly polished or reflective components in the driver’s field of view which would produce glare?

8.3 Is the dash covered with shock absorbent material designed to minimise injury to occupants in event of an accident?

9.0 Mirrors Y N

9.1 Are external rear vision mirrors fitted on both sides of vehicle; or is there a centre positioned interior mirror with an external mirror on the drivers side ?

10.0 Speedometer Y N

10.1 Does the speedometer indicate speed in km/h?

NOTE: If a vehicle fails on one of the above criteria, contact the Vehicle Operations branch of the Department of Infrastructure, Energy and Resources for a ruling on whether the deficiency is sufficient to preclude registration.

_______________________________________________________________________________________________

DATE EXAMINER NUMBER SIGNATURE


Note: If a vehicle fails on one of the above criteria, contact the Registration & Licensing Services of the Department for a ruling on whether the deficiency is sufficient to preclude registration.


Chapter 9Major and Minor Defect Notices and Call-in LettersWhat is a Major And Minor Defect? Major and minor defect notices are issued by Police or Transport Inspectors for vehicles found on the roads in an un-roadworthy condition.

A minor defect notice is issued for vehicle defects, where further use of that vehicle may constitute a safety risk. The time period allowed for repair of defects may vary but is usually around 14 days.

A major defect notice is issued for a critical component, which renders the vehicle unfit for further use. Major notices may require immediate repair or within 24 hours.

The severity of the damage or wear may determine whether the vehicle requires a Major defect or a Minor defect notice. For example a cracked windscreen may be a Minor defect whilst a shattered windscreen will be a Major defect.

What is a Formal Warning?A formal warning may be issued by a Police Officer or a Transport Inspector if that officer is of the opinion that the vehicle’s defects do not cause a safety risk but should be remedied. A formal warning is issued on the same defect form but marked as a formal warning. The registered operator must rectify the faults but no further action is required.

What is Self Clearance?The registered operator or other person in charge of a vehicle may, when a defect notice has been marked for self clearance, complete the ‘Declaration of self clearance’ declaring that the defects recorded on the notice have been repaired.

Once the defects listed on the notice have been corrected the registered operator or representative should complete the declaration of clearance at part four on the front of the notice and send the completed notice to the the Department. No vehicle inspection is required to clear this type of notice.

What form does the Major and Minor Defect Notice take?Both are issued on a written form issued by Police or Transport Inspectors in triplicate. Two copies are given to the motorist. They state the date that the defect notice was issued, list the defects, states any conditions to be adhered to and the date the vehicle must be repaired to allow for the continued use of the vehicle.

In addition, for a Major defect, a yellow sticker is placed in a prominent location on the vehicle.

Minor defects do not get issued with a sticker.

Which Major and Minor Defect can Light Vehicle Approved Inspection Stations clear?Light Vehicle Approved Inspection Stations (LVAIS) may clear Major and Minor defect notices for all classes of vehicles including trucks, buses and taxis when specified.

The defect notices may be cleared as shown at part three on the front of the defect notice by:

1. Declaration of clearance (self clearing minor defects).

2. Defect clearance inspection at a LVAIS.

3. Full roadworthiness inspection at an LVAIS.

Defect notices are no longer marked by Police or Transport Inspectors to have defect notices cleared at a Departmental Inspection Station.


AttachmentVehicle Defect Notice


Vehicle Defect NoticeAttachment continued


Attachment

Defect labels

Defect Sticker


Procedures for Clearing Major and Minor Defect NoticesHow does a Light Vehicle Approved Inspection Station Clear a Defect?1. Book the motorist in or, for a quick clearance, do it on the spot.

2. Ask the motorist for both copies (yellow and blue) of the Major or Minor defect notice.

3. If the motorist does not have them, or they have been lost, it is not possible to clear the defect. Therefore advise the motorist that there are three options:

• Find the defect notice

• Contact the Department to obtain a copy of the defect notice on 6166 4965

• Undergo a full roadworthiness and identity inspection which additionally will require completing a the Department “Vehicle inspection checklist” form as outlined in Chapter 8 of this Manual

4. Upon presentation, check that the vehicle presented is the vehicle described on the notice then check that each of the defects listed has been rectified.

5. Sign off by completing part five of the defect notice and make sure the Vehicle Examiner (VE) number is clearly marked and the form stamped with the AIS Stamp

6. Return both copies (yellow and blue) to the motorist and explain to the registered operator their obligation to send the top copy (yellow) to the Department for clearance.

7. Remove the Major defect sticker and destroy the sticker.

Do not place the sticker on the back of the defect notice.

What Procedure should be followed to return Cleared Defect Notices to the Department? It is the responsibility of the of the registered operator to return the top copy (yellow) of the cleared defect notice to the the Department at the following address:

DEFECT NOTICES

REGISTRATION & LICENSING SERVICES

GPO BOX 1002

HOBART TAS 7001

These Copies must reach the Department within 28 days of the defect being issued. Failure of the registered operator to send the completed notice will result in the suspension and or the cancellation of the vehicles registration. It is an offence to drive a vehicle with suspended or cancelled registration.

Attachments show examples of defect notices. These show from self clearing defect notices to Major defect notices where the vehicle is not to be driven.


What if other Defects are found when Clearing a Normal Defect Notice? VEs are not authorised to issue defect notices.

If additional defects are found, the VE may point these out to the motorist and suggest repairs, but the vehicle may not be failed for these defects unless the defect notice has the ‘full vehicle inspection’ box ticked.

How does a Light Vehicle Approved Inspection Station Advise the Department of Additional Defects? It will occur from time to time that a vehicle will be found to have defects in addition to those listed on the defect notice.

If the motorist does not wish to have the additional defects rectified, the LVAIS cannot refuse to clear the defect notice.

In such cases, and in fact in any case where a vehicle is known to be defective the following details should be forwarded to the AIS Compliance Unit on 6166 3271 immediately:

1. The Registration number of the vehicle.

2. Make and model.

3. Nature of the defect.

4. Date and time that the vehicle was seen being driven on a public street with the defect.

5. The location that the vehicle was being driven.

6. Name and contact details of Vehicle Examiner or person advising of the defect.

This information is held in the strictest confidence and is sufficient for the Department to issue a ‘call-in’ notice. Registration & Licensing Services should be advised of the vehicle registration and the nature of the defect. The Department may subsequently issue an official ‘call-in’ on the vehicle and require an inspection of the nominated defects.

If a Full Roadworthiness Check is required, is additional Documentation Necessary?Yes. The LVAIS must attach to the cleared defect notice a copy of a ‘general inspection report’ completed for the vehicle.

In addition the VE must complete a “Vehicle inspection checklist” during the inspection as outlined in Chapter 8 of this Manual.

Note: The general inspection number must be shown at part five of the defect notice.

What do I do if a Full Vehicle Inspection is Required and I find Additional Defects?When a LVAIS is dealing with a vehicle which has a defect notice stipulating that a ‘full roadworthiness inspection’ is required, the following should occur:

1. A ‘General Inspection Report Form’ must be completed for the vehicle.

2. The vehicle should be thoroughly inspected for both identity and compliance.

3. A “Vehicle inspection checklist” form is to be completed during the inspection as outlined in Chapter 8 of this Manual.

4. If no defects are found then the completed ‘General Inspection Report’ should be signed, the defect notice should be cleared, the defect label if fitted should be removed, the General Inspection Report and cleared defect notice given back to the registered operator for them to forwarded to the Department.

5. If additional defects are found, they should be reported on the ‘General Inspection Report Form’ and cleared once repairs have been made.

6. The original defect order is not to be cleared until all the defects, that is - both those on the defect order and those on the ‘General Inspection Report Form’ - have been rectified.

7. Once all defects have been repaired, the defect notice can be cleared, the label if fitted must be removed and both the defect order and ‘General Inspection Report Form’ should be given to the registered operator for them to forward to the Department.


AttachmentExample of Defect Notice ‘Formal Warning’


AttachmentExample of a Defect ‘Self Clearance’


AttachmentExample of a Minor Defect requiring inspection


AttachmentExample of a Minor Defect which requires a Full Roadworthiness


AttachmentExample of a Major Defect


Call-In Letters What is a Vehicle Call-In?When a vehicle is reported to the Department by members of the public as allegedly being unroadworthy or not complying with regulations, it can be directed to a LVAIS for a “Vehicle call-in” Inspection. The registered operator will be sent a letter and inspection report (see pages 106-107) that they are required to show to the VE. The VE will be required to inspect the vehicle to see if the alleged faults are present, similar to clearing a Vehicle Defect Notice.

Procedures for conducting a full roadworthiness inspection when requested on a Vehicle Call-In notice?How does a LVAIS conduct a full roadworthiness inspection when requested on a vehicle call-in?

1. Book a motorist in for inspection.

2. Ask the motorist for the letter which was sent out by the Department.

3. If the motorist does not have the letter or it has been lost, it is not possible to undertake the inspection. Therefore, advise the motorist that they will need to contact Registration & Licensing Services on 6166 4985 to obtain a copy.

4. Upon presentation, check that the vehicle presented is the vehicle described in the letter then conduct a full roadworthiness inspection of the vehicle.

5. If defects are evident, the VE is to advise the registered operator and under no circumstances is the inspection report to be signed off until the defects have been rectified.

6. Fill out a General Inspection Report as outlined in Chapter 10 of this manual, and complete page 2 of the vehicle call-in notice. If the vehicle passes the inspection record it as “passed” on the General Inspection Report.

7. If the vehicle has failed the inspection write in all defects on the General Inspection Report and record the inspection as “failed” on the vehicle call-in notice and give second copy of the report only to the motorist.

8. When the vehicle is presented for a re-inspection, check that all defects written in the General Inspection Report have been rectified and record the re-inspection as “passed”.

9. Sign off the letter in the space required with your VE number and AIS stamp, including the General Inspection Report number entered in the space provided. Attach the top copy of the General Inspection Report to the letter.

10. The letter is then given back to the motorist to forward to the Department for clearance.

What Procedure should be followed to return a Cleared Call-In to the Department It is the responsibility of the registered operator to return the 2nd page of the call-in letter to the Department at the following address:

Att: Vehicle Standards Unit

Registration & Licensing Service

Department of State Growth

GPO Box 1002

HOBART TAS 7001

Failure of the registered operator to send the completed call-in notice, as above, will result in the suspension and or the cancellation of the vehicles registration. It is an offence to drive a vehicle with suspended or cancelled registration.


GPO Box 1002 HOBART TAS 7001

Department of State Growth Registration and Licensing Services

GPO Box 1002, Hobart TAS 7001 Ph: 1300 851 225 Email: [email protected] Web: www.stategrowth.tas.gov.au

File – 001336-45

John Citizen 1 Main St MAIN TOWN TAS 7999

VEHICLE INSPECTION CALL-IN NOTICE

Toyota Utility AA1111

Our records show that you are the registered operator of the above vehicle.

I have received information that the vehicle may not be in a safe or roadworthy condition due to;

Inefficient exhaust system

Under Section 50 of the Vehicle and Traffic Act 1999, within 14 days of receipt of this Notice you are required to -

• produce the vehicle for a full roadworthiness inspection and provide the Vehicle Inspection Report (on the reverse of this letter) at an Approved Inspection Station (AIS); and

• return the completed Vehicle Inspection and General Inspection Reports to the Vehicle Standards Unit, irrespective of whether the vehicle passes or fails the inspection.

The fee for the inspection will be determined by the AIS.

The vehicles registration may be suspended if the Vehicle Inspection and General Inspection Reports are not returned within the required timeframe, or the vehicle fails the inspection.

If you are unable to comply within the required time you may request an extension. This must be applied for at least 24 hours before the due date. If it is reasonable to do so, an extension of time will be allowed, and you will be notified of the details of the rescheduled inspection. Alternatively, you may simply cancel the vehicles registration by returning the number plates to any Service Tasmania Shop or Police Station before the end of the 14 day period.

Martin Crane REGISTRAR OF MOTOR VEHICLES 6 July 2015

AIS locations www.transport.tas.gov.au/vehicles/vehicle_inspections/ais_locations

ITGGC 1300 13 55 13

Sample of Call-In LetterAttachment


Sample of Call-In LetterAttachment

Department of State Growth – Road User Services Division GPO Box 1002 HOBART TAS 7001

- 2 -

VEHICLE INSPECTION REPORT

To be completed by Authorised Vehicle Examiner.

I have conducted a full roadworthiness inspection on a make/model registration number rego, on ____/____/____ and the vehicle passed/failed* the inspection. General Inspection Report AB________ has been completed. Particular attention was given to the alleged faults of <faults>.

............................................... …………. …………….

Signature of Authorised Vehicle Examiner Number AIS Stamp

* Please cross out whichever is not applicable

Note to the registered operator:

It is your responsibility to forward this Report, and the General Inspection Report within the required time when completed by the Authorised Vehicle Examiner to: Att: Vehicle Standards Unit Registration and Licensing Services Department of State Growth GPO Box 1002 HOBART TAS 7001.


Chapter 10General InspectionsWhat is a General Inspection?A general inspection is an inspection of a vehicle which is already registered in Tasmania, carried out by a Light Vehicle Approved Inspection Stations (LVAIS) on behalf of the the Department of State Growth for reasons other than pre-registration.

Is there a special form for a General Inspection? Yes, a separate form is required for a general inspection. These forms are available from the Department in books of 20 for $200.00 (includes GST). They are in triplicate with similar arrangements applying to pre-registration forms, i.e. –

- top copy for motorist to return to the Department.

- second copy for motorist to retain.

- third copy to be retained by the LVAIS.

Does a Vehicle Examiner have to complete a full Roadworthiness Inspection for all General Inspection Report Inspections?Yes. In addition LVAIS Vehicle Examiners (VE) are required to complete a “Vehicle Inspection Checklist” form. This procedure is explained in Chapter 8 of this Manual. The checklist must be completed for all inspections. There is no requirement to attach the checklist to the “General Inspection” report, however the checklist booklet must be made available for audit purposes

What are some examples Of General Inspections?The following are examples where a general inspection report is required:

• Inspection and notification of a standard engine replacement

• Final inspection following approval in principle for modifications

• Full identity and compliance inspection as ordered by Police/Transport Inspectors

• Twelve-month inspection of driving instructor vehicles

• Full roadworthy for defect clearance

What is the Fee for an Inspection? There is no set fee for an inspection.

Completing the Inspection ReportsWhat General Requirements are there for completing the Inspection Reports?

HandwritingAll details must be completed in ink or ballpoint and with sufficient pressure to ensure all copies are readable. Illegible Inspection Reports will be returned to the Proprietor and will be noted on the record of the LVAIS. Repeated preparation of illegible Inspection Reports may result in cancellation of the LVAIS agreement.


MistakesMistakes may be corrected by crossing out the incorrect data and writing in the correct information above or below. The VE must initial all corrections and include their VE number.



Filling in the General Inspection ReportRegistered operatorName and address of registered operator to be completed.

Vehicle DetailsRegistration Number – Current registration number of vehicle.

Month & yearInsert month & year from identification (Compliance) plate

State State vehicle registered in

MakeThe make of the vehicle, e.g. Ford, Holden, and Toyota or in the case of a trailer it may be ‘home-made’.

ModelModel of vehicle

GVM/GCMIf applicable

Vehicle Identification Number (VIN)A VIN is a 17-character identification number unique to each vehicle.

Record the imprinted VIN from the vehicle body/chassis. Under no circumstances is the VIN to be recorded from any other source. The compliance plate can be used as a means to verify that the VIN recorded on the body/chassis is the same.

Please Note: To avoid registering an incorrect VIN the numbers and letters must be distinguishable. Following are examples of the numbers/digits, which are difficult to distinguish and the correct way to enter them.

Numeric Zero 0 or 0Numeric 7 7

Letter S SNumeric 5 5Letter Z ZNumeric 2 2Numeric 1 1

All vehicles built from 1989 onwards must have a VIN.

Seating capacityRecord seating capacity from identification (compliance) plate

Engine Number If the engine or engine number has not been changed, then the engine number displayed should be written as the engine number under Vehicle Details.

If the engine has been changed and the old engine number is not known, then unknown is to be written in as the engine number under Vehicle Details.

If the engine number has been changed, the old engine number should be written in the box marked ‘old engine number’ and the new engine number should be written in the box marked ‘new engine number


Cylinder/RotorWrite in the number of cylinders/rotors of the engine

CapacityRecord engine capacity (motorcycles only)

OdometerRecord odometer reading, do not round up or down

Old engine number if knownOnly required if an engine change

Type of InspectionTick the type of inspection

Inspection reportIndicate whether vehicle:-

• Passed inspection

• Failed inspection

• Passes second inspection

Reason for failure• Document reasons for failure

• Date failed

• VE number

Vehicle passed inspection• Complete declaration

• Stamp AIS stamp in Stamp of Approval

Description of Modifications/Engine Change If the vehicle has been modified write a brief description of the modification and attach all relevant paperwork.

Capacity – this section is only used for motorcycles and the capacity is shown in cc’s only.

Engine must be fitted in accordance with Departmental guidelines (VSB 14).

Fittings and mounting satisfactory.

Please note: The present computer program only provides 20 spaces for recording of the engine number. If the engine number has more than 20 characters, only record the last 20 on the form. The Mercedes Benz is an example of a vehicle, which has more than 20 characters.

Inspection ChecklistThis is to be completed for all inspections where a General Inspection report is required to be completed.

Note:The inspection report must not be pre-stamped or pre-signed. The Approved Inspection Station stamp is only to be used when a vehicle passes inspection. The VE must only sign the inspection report when the vehicle has passed and must clearly write his/her VE number in the place allocated on the inspection report.


Inspection Procedure for a General Inspection ReportWhat is the normal course of events for a vehicle requiring an inspection?1. Arrange a time for the motorist to have the vehicle inspected.

2. Arrange with the motorist to wait while the inspection is undertaken or to drop the vehicle off and collect it later.

3. Advise the motorist of the cost of the general inspection.

4. On the vehicle being presented, get the pad of inspection reports and place the cardboard backing sheet behind a set of three copies.

5. Ascertain why the vehicle is to be inspected and if necessary check any written documentation such as import approvals, the Department letters of approval or the Department instructions to the VE, i.e. - conditions if a conditional registration.

6. Undertake the vehicle identity and compliance inspection in accordance with the vehicle inspection checklist shown in this chapter.

7. Enter details on the General Inspection Report form.

8. If the vehicle passes: 1. stamp the form, 2. mark the inspection report with a tick in the passed box and 3. sign and date, and include the time inspection was undertaken.

9. Give the top two copies to the motorist and advise the motorist to take the top copy to the nearest Service Tasmania Office to complete the transaction.

10. Retain the third copy in the book.

11. You may contact the motorist and arrange to repair the defects immediately. If this occurs you may put a line through the defects, write ‘repaired’ and proceed to approve the vehicle as in 9, 10 & 11 above.

12. Alternatively the motorist may wish to repair the defects themselves or take the vehicle elsewhere. In this case, do not sign the inspection report off but instead retain the top copy and give the second copy to the motorist.

13. When the motorist returns with the vehicle repaired, check all the defects have been repaired and replace the second copy under the top copy and proceed with steps 9, 10 & 11.

14. Retain all bottom copies of inspection reports for future audit, these must be kept for 7 years.

Engine ChangeThere are currently two types of engine changes recognised by the Department:

TYPE 1: Direct exchange if similar motor. These can be approved by a LVAIS.

TYPE 2: Non-standard change. This must be referred to the Department for approval in principle. Approval in principle may involve a report from an Engineering Signatory and a final check by a LVAIS. The final check confirms that the engine is completed in accordance with the requirements of VSB-14 which is the National Code of practice for light vehicle modifications. This can be accessed on the Government website at www.infrastructure.gov.au/roads/safety/bulletins/index.aspx

Inspections in Relation to Vehicle Modifications including final check (following issue of approval in principal)The Department must be notified of all modifications to vehicles outside manufacturer’s specifications.

The normal procedure is as follows:

1. Motorist advises the Department of the proposed modification.

2. Advises if the modification is standard or non-standard.

3. If non-standard, a written application is forwarded to the Department.

4. Approval in principle is given subject to certain conditions, which may include a report, by Engineering signatory and a final inspection by a LVAIS.

5. Upon completion of the work the vehicle is presented to a LVAIS, which confirms that all conditions have been met with and that the vehicle complies with the Vehicle and Traffic Act and Regulations.


Full Roadworthiness InspectionWhere a Police officer or Transport inspector requests a full roadworthiness inspection as a result of a defect notice being issued the normal procedure is as follows:

1. VE conducts full inspection of vehicle.

2. VE completes ‘Vehicle inspection checklist’ form during full inspercion.

3. If vehicle passes inspection, clear defect as outlined in chapter 10 of this manual.

4. If vehicle fails inspection complete ‘General Inspection Report’ as outlined in chapter 9 of this manual, and follow the procedure outlined to pass vehicle for inspection.

Inspections in Relation to Driving Instructor VehiclesWhere driving instructor vehicles require a scheduled twelve monthly inspection, approved LVAIS may undertake this type of inspection.

A general inspection report is to be completed - the inspection type ‘driving instructor vehicle’ is to be recorded under OTHER in TYPE OF INSPECTION.

Any defect, which meets reason for rejection under the ‘Light Vehicle Inspection manual’, must be recorded as failed.

Once passed, the VE will affix a ‘Vehicle Inspection Label’ to the left hand side of the inner side of the rear window of the vehicle. This will indicate when the inspection certificate expires – 12 months from the date of inspection.

Note: A whole punch is to be used indicating the month and year.

Operator is given middle copy.

LVAIS is to forward top copy to Registration & Licensing Services within seven-days of inspection.

Inspection Label Chapter 10 H.V.A.I.S Manual

Page 110

INSPECTION LABEL - SIX MONTHS


Chapter 10 H.V.A.I.S Manual

Page 110

INSPECTION LABEL - SIX MONTHS



AttachmentExample of a completed General Inspection Report for an Engine Replacement Inspection


AttachmentExample of a completed General Inspection Report for Final Check (following approval in principal) Inspection


AttachmentExample of a completed General Inspection Report for Full Roadworthiness Inspection


AttachmentExample of a completed General Inspection Report for Other Inspection i.e. Driving Instructor Vehicle


Chapter 11Small Passenger Vehicle operating as a Passenger Transport Service (formally SPPVs)” Type 2 Service Providers onlyWhat is a Small Passenger Vehicle?A “small passenger vehicle” is defined under the Passenger Transport Services Act 2011 as “a motor vehicle with fewer than 10 seats”.

For the purpose of this chapter Small Passenger Vehicles (SPV) are defined as

Taxi - a vehicle to which a perpetual taxi licence or temporary taxi licence under the Taxi and Hire Vehicle Industries Act 2008 is in force.

Luxury Hire Car (LHC) - a vehicle in which a luxury Hire car license under the Taxi and Hire Vehicle Industries Act 2008 is in force.

General Restricted Hire Vehicle (RHV) - may be used to provide pre-booked transport services approved by the Transport Commission. This type of PV must have written approval from the Transport Commission prior to being inspected by the VE.

Specific RHV - a vehicle approved by the Transport Commission used to provide transport for specific events. These events are:

• weddings

• funerals

• school, college and university leavers functions, balls and formals

• tours (as defined in the Act)

Hire and Drive (H&D) vehicles

A hire and drive vehicle is defined as a vehicle which is hired/rented for reward, for the carriage of passengers, and is driven by the hirer. Vehicles used to carry goods (single-cab utilities, vans and trucks) are not passenger vehicles (for their primary purpose) and therefore are not required to be inspected as hire and drive vehicles.

A dual-cab utility with seating capacity of 5 or more, or a camper van/mobile home, however, is deemed as having a primary purpose of carrying passengers, and therefore is required to be inspected as a hire and drive vehicle if hired or rented for hire and drive purposes.

Accredited OperatorsOperators of SPV’s must be accredited under the Transport Passenger Services Accreditation Scheme. It is a requirement that they carry a certificate of accreditation in their vehicle issued under the Passenger Transport Service (PTS) Act 2011.

Under no circumstances are VEs to conduct an SPV inspection without firstly sighting the accreditation certificate or having evidence that they are an accredited operator including their accreditation number.

It is not necessary for VEs to satisfy themselves if the conditions of accreditation are being met or if the audit due date or NPC due date are current.

What is an Inspection Report for Small Passenger Vehicles?An Inspection Report for SPV’s is an inspection of SPV’s, which are currently registered in Tasmania that requires a scheduled inspection. These can be carried out by a Type 2 Approved Inspection Station on behalf of the the Department.


How will I know when the Vehicle is Scheduled for Inspection?It is the responsibility of the accredited operator to ensure that the SPV remains at all times under current inspection. From this they will arrange to book the SPV in for its scheduled inspection.

Additionally all SPV’s display a ‘Vehicle Inspection Label’ on the left hand side of the inner side of the front window of the vehicle, which indicates when the inspection certificate (label) expires.

Samples of vehicle inspection labels are shown in this chapter.

Age limits of Small Passenger vehiclesThere are specified age limits for SPVs. The entry/exit age limit is determined by the month/year specified on the vehicle compliance plate.

TaxiMetropolitan areaEntry age limit – up to 5 yearsExit age limit – 8 yearsRemote areaEntry age limit – up to 7 yearsExit age limit – 10 yearsWheelchair Accessible taxiMetropolitan areaEntry age limit – up to 12 months, speedo reading no more than 1,000km a new vehicle, never registeredExit age limit – 10 yearsRemote areaEntry age limit- up to 7 yearsExit age limit – 10 yearsLuxury Hire CarsGroup 1- up to 7 years (Australian manufactured vehicle)Group 1A – up to 12 years (stretch limousine)Group 2 – up to 15 years (prestige vehicle)Group 2A – up to 20 years (stretch limousine)

Inspection CriteriaInspection criteria for SPVs areTaxiLess than 12 months- initial inspection12 months old to either 8-10 years – 6 monthsOther SPVs (and LPVs less than 13 seats)Less than 3 years – initial inspection3 years old to 15 years – 12 monthsGreater than 15 years – 6 monthsNote: H&Ds only require a pre-registration inspection if under 3 years of age. No PTS label is affixed to H&Ds until its first inspection after reaching 3 years of age (this policy does not apply to H&D buses).

Large Passenger Vehicles less than 13 seatsType 2 LVAISs can conduct scheduled PTS inspections of buses less than 13 seats not requiring brake testing. VEs must in this instance complete a Large Passenger Vehicle (LPV) inspection report and affix a LPV inspection label.

Is there a special form for an inspection report for small/large passenger vehicles? Yes, a separate form is required for an SPV inspection. These forms are available from the Department in books of 20 for $200.00 (includes GST). They are in triplicate with similar arrangements applying to pre-registration forms:

• top copy for AIS to return to the Department.• second copy for motorist to retain• third copy to be retained by the AIS


How many Inspection Reports are there?There is one inspection report for SPV’s. There are, however, a number of SPV’s that require scheduled inspections.

These are listed as follows:

• Taxis• Luxury hire cars• Restricted Hire Vehicles (RHV)• Hire and Drive

What is the Fee for an Inspection? There is no set fee for an inspection. Fees are covered in chapter 5 of this manual.

Inspections in Relation to Small Passenger Vehicles

Who can Conduct a Small Passenger Vehicles Inspection?VEs who have attended both the TasTAFE and the Department training on SPV’s are authorised to conduct SPV inspections.

Note: If the VE has a vested interest in the SPV, or has conducted any maintenance, repairs as part of the scheduled inspection, the VE cannot conduct an inspection of that vehicle for the purpose of it’s SPV inspection.

Inspection process1. Site Accreditation letter

2. Conduct inspection of SPV.

3. An inspection report is to be completed.

4. Any defect, which meets reason for rejection under the ‘Light/Heavy Vehicle Inspection manual’, must be recorded as failed and recorded under ‘reason for failure’.

5. VE’s are to nominate that the failed inspections was either non-conformance or non-conformance critical.

6. Once the vehicle has passed inspection, the VE will affix a ‘Vehicle Inspection Label’ to the left hand side of the inner side of the front window of the vehicle, which will indicate when the inspection certificate expires.

7. Operator is given middle copy.

8. The AIS is to forward top copy to AIS Compliance Unit within 7 days of inspection (5 business days).

If the vehicle is presented for its first time inspection, the operator is to be advised that they must take their copy to Service Tasmania for MAIB upgrade.

Completing the Inspection ReportWhat general requirements are there for completing the inspection reports?

HandwritingAll details must be completed in ink or ballpoint and with sufficient pressure to ensure all copies are readable. Illegible Inspection Reports will be returned to the Proprietor and will be noted on the record of the AIS. Repeated preparation of illegible Inspection Reports may result in cancellation of the AIS contract.


MistakesMistakes may be corrected by crossing out the incorrect data and writing in the correct information above or below. The VE must initial all corrections and include their VE number.



Filling in the Inspection Report for Small Passenger Vehicles Reason for inspectionTaxi

• Initial inspection – vehicles under 12 months old and vehicles that have been used for other purposes before first being used as taxis or were second-hand when first used as taxis)

• 6 months– vehicles greater than 12 months old

Other Small Passenger Vehicles (LHC, H&D and RHV)

• Initial– vehicles under 3 yrs old

• 12 months – vehicles greater than 3yrs old and less than 15 years old

• 6 months – vehicles greater than 15yrs old

Note:

1. To determine age of vehicle refer to the vehicle identification plate.

2. Taxis less than 12 months old after their initial inspection do not require another inspection until they are 12 months old

3. Other Small Passenger Vehicles less than 12 months old after their initial inspection do not require another inspection until they are three years old

Accreditered operator detailsName and address of accredited operator to be completed.

Accreditation number of operator.

Note: A letter of accreditation that displays the accredited operators name and number must be carried in the vehicle.

Type of inspectionTick relevant box

Note: If vehicle is a H&D draw a box next to RHV write beside it H&D) and tick the box √ H&D

Vehicle detailsRegistration Number – current registration number of vehicle.

Licence plate number - e.g. HB333 or LHC125.

The make of the vehicle - e.g. Ford, Holden, Toyota.

The model of the vehicle - e.g. Falcon, Commodore, Camry.

Month and year of vehicle.

Odometer reading of vehicle.

Adult seating of vehicle.

Manufactured seating (The number of seats the vehicle was originally constructed with, unless the number of seats has increased to be greater than when first manufactured, then the increased number is taken to be the manufactured seating capacity).

Note: If the vehicle is unregistered or has no registration plate insert VIN in allocation boxes

Inspection ChecklistComplete inspection checklist √ if passes, or x if fails.

There are two columns; the second column is only to be used on a re-inspection.


Inspection ReportTick Passed Inspection if vehicle passes inspection.

Tick Failed Inspection if vehicle fails inspection.

Tick whether vehicle failure is a result of either :

• Non-Conformance

• Non-Conformance-Critical

Note: Non-conformance defects are covered on page 133 and 134 of this chapter.

Tick Passed second inspection if vehicle passes second or subsequent inspection.

Reason for FailureDocument all defects.

Date failed.

VE number

DeclarationOnce vehicle passed inspection VE fills out declaration, which includes date/time, signature and VE number.

VE stamps both copies of inspection report.

Note: The inspection report must not be pre-stamped or pre-signed. The Approved Inspection Station stamp is only to be used when a vehicle passes inspection.

Additionally the VE must only sign the inspection report when the vehicle has passed and must clearly write his/her VE number in the place allocated on the inspection report.

Inspection LabelOnce the vehicle has passed inspection, the VE will affix a ‘Vehicle Inspection Label’ to the top left hand (passengers) corner of the front windscreen of the vehicle, which will indicate when the inspection certificate expires.

Note: It is acceptable to affix the inspection label to the lower left corner if not practical to affix to the top left corner.


What is a Non-Conformance Defect?Any defect highlighted as part of the scheduled inspection is to be recorded as a non -conformance defect. There are two types of non conformance defects, which are listed as follows:

Non-ConformanceThis is generally a minor defect and is to be recorded as such; for example one headlight out on high beam, inoperative number plate light etc.

Non-Conformance – CriticalThis is a defect identified by the VE that should have been rectified by the Accredited Operator as part of their “Maintenance Program” and is to be recorded as such. These can be assessed by referring to the Passenger Vehicle Non-Conformance Critical Criteria in this chapter.

What is the procedure for reporting a Non-conformance-critical Inspection?In the event that a Non conformance-critical defect is identified as part of the inspection, the following procedure is to apply:

1. Advise and show the defect to the driver.

2. Remove the current Vehicle Inspection label from the left hand side of the inner side of the rear window of the vehicle, and destroy.

Restricted Hire Vehicles - GeneralWhen a RHV-General is presented for its initial PV inspection, the accredited operator must provide an “Approved in principal” letter from the Transport Commission specifying what the VE must do as part of the inspection.

If the vehicle is over 30 years of age VEs will be required to complete form AIS 14 to determine whether the vehicle meets the requirements of an RHV-general vehicle. The form is to include a colour photo of the vehicle taken from either the left/right front corner. The form once completed is to be attached to the SPV inspection report and forwarded to the AIS Compliance Unit.

A blank form can be sourced from AIS forms (LVAIS forms) on your AIS disk. A sample completed form is included in this chapter.

In the event that the vehicle fails any of the “reasons for rejection” listed on page 2 of the form the vehicle must be failed for inspection.


Inspection process1. Site Accreditation letter

2. An inspection report is to be completed; the specific inspection type is to be ticked as follows:• Taxi, or• LHC, or• H&D, or• RHV

3. Any defect, which meets reason for rejection under the ‘Light Vehicle Inspection manual’, must be recorded as failed and recorded under ‘reason for failure’.

4. Vehicle Examiner’s are to nominate that the failed inspections was either non-conformance or non-conformance critical. These can be assessed by Small Passenger Vehicle Non-Conformance Critical Criteria at the rear of this chapter.

5. Once the vehicle has passed inspection, the VE will affix a ‘Vehicle Inspection Label’ to the left hand side of the inner side of the rear window of the vehicle, which will indicate when the inspection certificate expires.

Note: A whole punch is to be used indicating the month and year.

5. Operator is given middle copy.

6. AIS is to forward top copy to AIS Compliance Unit within five working days of the inspection.

7. If the vehicle is presented for its first time inspection, the operator is to be advised that they must take their copy to Service Tasmania for MAIB upgrade.

Wheelchair Access Taxi VehiclesLegislation has been changed where additional safety equipment is required for Wheelchair Access Taxi (WAT) Vehicles as follows:

• The vehicle is fitted with a secondary emergenccy release mechanism on the wheelchair entry door is fitted to allow the door to be easily opened from the inside without the use of a key or any tools and is easily labelled “Emergency release”

• The vehicle is fitted with a fire extinguisher with a minimum relay of 2A: 20B fitted with a hose and has been tested and tagged within the last 6 months


SPV Inspection Report – Passed InspectionAttachment


AttachmentSPV Inspection Report – Passed Inspection vehicle with no registration plate to record


SPV Inspection Report – Failed Inspection on Non-conformance defect

Attachment


SPV Inspection Report – Failed Inspection on Non-conformance critical defect

Attachment


SPV inspection report for a Restricted Hire VehicleAttachment


Completed Restricted Hire Vehicle (RHV) general inspection form

Attachment


AttachmentSPV Inspection Report for a Hire and Drive


Public Passenger Vehicle

Non-Conformance Critical Criteria

Group Inspection Checks Possible fault Critical

Oil leaks Oil or grease dripping on roadway or exhaust system

Yes

Fuel/Gas leak Fuel leaking onto manifold

LPG leakage from any component

(Footnote 1)

Yes

Engine

Engine mounting Broken mounting Yes

Manifold Loose or leaking joints Yes Exhaust System

Pipes/muffler Holes in exhaust Yes

Transmission Oil leaking onto roadway Yes

Rear axle Oil leaking onto roadway Yes

Transmission mountings

Broken mounting Yes

Drive line

Transmission park brake

No effort on brake Yes

Steering box, arms and linkages

Cracked mountings, arms or anchorages. Splines worn or loose.

Yes

Power steering Oil leaking onto roadway Yes

Steering

Drag links/ball joints Excessive wear or movement

(Footnote 2)

Yes

Front axle King pin and bushes Excessive wear

(Footnote 2)

Yes

Springs Broken leaf spring Yes

Shackle bushes, spring hangers,

Excessive wear

(Footnote 2)

Yes

Centre bolt and U bolts Loose, broken, worn Yes

Ball joints Excessive wear (Footnote 2)

Yes

Suspension

Shock absorber Missing Yes

Chassis Frame Cracked or unsound Yes

Small Passenger Vehicle


Tyres No clear visible tread pattern, Yes

Carcass Damaged or deep cuts, exposed cords

Yes

Re-grooved tyres Re-grooved tyre unless indicated on side wall that tyre suitable for re-

grooving.

Yes

Wheels and tyres

Rims Cracked, loose, elongated stud holes

Yes

Windows/windscreen Shattered drivers windscreen Yes

Rear vision mirrors Missing (buses only) Yes

Body

Body/floor pan Structural rust Yes

Dynamic foot brake test

No effort on axle group 70% imbalance on axle group

(Footnote 3)

Yes

Dynamic park brake test

No effort on axle group Yes

Park brake No effort or does not hold the vehicle

Yes

Linings Contaminated with oil or grease, insufficient brake lining material

Yes

Hydraulic brake system

Fluid leaks Yes

Hydraulic brake pedal height

Sponginess or unable to support foot pedal load

Yes

Brakes

Air brake system Excessive air leaks Yes

SRS or ABS warning light

Indicator light not operating Yes

Seat Belts Seat belt missing, buckle does not lock when tongue fitted, webbing is

cut or severely deteriorated

Yes

Fire Extinguisher Missing (bus and WAT vehicles only Yes

Accessories

Secondary- release mechanism

Secondary release mechanism not fitted to wheelchair entry door

(WAT vehicles only)

Yes

Footnote 1: Refer to light/heavy vehicle inspection manual

Footnote 2: Exceeds 3 mm movement or manufacturers specifications

Footnote 3: Not to be recorded unless maintenance failure evident.


Chapter 12Type Approval inspections – Type 2 service providers onlyWhat is Type Approval?Before a new vehicle can be registered for the first time in Australia, it must meet the requirements of the Motor Vehicle Standards Act 1989. The Act applies to all new vehicles – whether motor vehicles or trailers. Under the Act, new vehicles are required to be fitted with an identification plate (formerly known as a compliance plate). The identification plate provides a clear indication to the Registrar of Motor Vehicles (RMV) – and to the owner and the general public – that the vehicle is ready for use in transport on public roads in Australia.

Under type approval, manufacturers certify that a type of vehicle complies with the Australian Design Rules (ADRs). A sample vehicle is selected to represent the vehicle type. The sample vehicle is inspected in accordance with the ADRs and the Light Vehicle Inspection Manual (LVIM) “reasons for rejection”. If the vehicle passes the inspection, the RMV is satisfied that it complies with relevant ADRs and does not meet any “reasons for rejection” specified in the LVIM.

Vehicle Standards Bulletin (VSB) No. 1; National Code of Practice – Building Small Trailers up to 4.5 tonnes, summarises the construction requirements necessary for caravans and trailers to meet the applicable ADRs. The RMV has determined that trailers built to meet the requirements of VSB No. 1 are accepted as meeting the applicable ADRs.

What type of vehicles would a Type 2 Light Vehicle Approved Inspection Station is expected to inspect for type approval?Type 2 light Vehicle Approved Inspection Stations (LVAIS) are expected to undertake type approval of the following vehicles with a GVM/ATM up to 4.5t

• Cab chassis fitted with a non-Original Equipment manufacturer (OEM) tray/body• Light trailers and caravans

Who will present a vehicle for type approval inspection?Vehicles will normally be presented for inspection by a Licensed Motor Vehicle Dealer (LMVD), agent or manufacturer of the vehicle.

What type of inspection report is required to be completed for a type approval inspection?An electronic inspection report (package) will be made available to LMVD from the Department.

The LMVD presenting the vehicle will complete and print of an “An application for type approval number” form. Details provided by the LMVD will include:-

• If it is a cab chassis fitted with a tray body or light trailer/caravan• Dealer details• Details of vehicle• Schematics of the vehicle including dimensions etc.

What is the fee for an inspection?There is no set fee for an inspection. Fees are covered in chapter 5 of this manual.

There is a charge of $10.00 per electronic inspection report completed and submitted to Registration & Licencing Services (R&LS). It is the responsibility of the LVAIS to recover this cost as part of the type approval inspection fee.

The LVAIS will receive a tax invoice for payment every three months beginning at the end of September 2015 and every three months thereafter.

Failure to pay 2 consecutive invoices will result in the LVAIS being put on hold until paid.


Inspection process1. Dealer completes “Application for type approval number” package.

2. Dealer presents vehicle and package including associated documentation to LVAIS for inspection.

3. VE conducts inspection of vehicle for compliance confirming that it meets the requirements and dimensions specified in the schematic drawings of the vehicle.

4. VE completes “Vehicle Examiners” section of report.

Vehicle passes

• VE scan application package and email to Vehicle registration at [email protected]

Vehicle fails

• VE scan application package and email to Vehicle registration at [email protected]

5. Return application package to LMVD

Filling in the Inspection ReportTick passed inspection if vehicle passes inspection

Tick failed inspection if vehicle fails inspection

When the vehicle fails inspection

Document all defects

Complete declaration

When the vehicle passes inspection

Complete declaration

Attachment

Application for type Approval form – Passed inspection


AttachmentApplication for Type Approval Form – Passed Inspection


AttachmentApplication for Type Approval Number Failed – AIS 15

152 Light Vehicle Approved Inspection Station Procedures Manual Version 18, February 2017

Produced by Registration and Licensing Services Department of State Growth

GPO BOX 536Hobart Tasmania 7001

Phone: 03 6166 3265


This manual is available online at: www.transport.tas.gov.au/vehicle_inspections

light vehicle approved inspection station procedures manual

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