limerick council meetingtownship.limerick.on.ca/publicnotices/2019-11-18-council packet.pdf ·...

LIMERICK COUNCIL

MEETING

November 18th, 2019

12:30 p.m. 7645 Highway 620

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Township of Limerick 2019-11-18

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Township of Limerick 89 Limerick Lake Road Gilmour ON K0L 1W0

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Registry of Disclosure of Interest

Date Member Reason

2/20/2018 #1 Reeve Carl Stefanski The complaint was regarding a neighbour's property6/15/2019 #2 Councillor Glenn Locke Will be assisting with applicant's development


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Time Item Pg12:30 Call to Order - Extend Meeting Time (If Required) 512:32 Declarations of pecuniary interest and the general nature thereof. 5

Delegations12:40 Cathy Trimble - Hastings Designation Trails 712:55 OFATV 16

1:10 Hemson - presentation of AMP 181:05 Adoption of Minutes - requires resolution to adopt 421:10 Approval of Accounts - r equires resolution to approve 471:25 Staff Reports - requires resolution to receive

Clerk/CAO 55CEMC Report 56CBO 58

1:40 Matters arising from Standing Committees - r equires resolution to receive

Planning Committee Minutes 60Recreation Committee Minutes 62

County Council Report 65North Hastings Economic Development Minutes 68CVCA Report 73

1:55 New Matters (New Actions)

2020 Environmental Monitoring and Reporting Work Program - requires resolution to approve 76RFP - Replacement of 2010 International - resolution to direct staff to investigate 81Council Honorarium and Compensation - requires resolution to amend 83ROMA Delegations - for review 85Ontario Volunteer Service Awards - requires resolution to appoint 97Volunteer/Staff Holiday Gift Cards - requires resolution to approve 99

2:10 Old Action Matters

South Steenburg - Ad Hoc Committee - requires resolution to approve and appoint members 101Joint Services - requires resolution to adopt recommendations 103

2:20 Referred and Deferred Matters 106Tudor and Cashel - Fire Agreement - defer to ?Tweed Fire Agreement - defer to?Parkland Draft Bylaw - deferred to January 2020Facebook/Social Media Policy - deferred to January 2020Pennisula Proposal - deferred to January 2020Sander for Pickup - deferred to December 2019

3:10 Standing Items - No action needed 107Pancon/McBride Mine Trident

3:15 Question Period3:45 Notices of Motion 1083:50 Consent Agenda - requires resolution to receive and file or ?

1 2020 OMPF 110

2 CABHC News 112

3 Township of Ramara - Conservation Authority Exit Clause 1144 AMO - Federal Gas Tax 115

5 Prescott - Building Code Delegated Administrative Authority 116

6 Stirling Rawdon - Municipal Liability and Insurance Costs 118

7 CALC - Justice Gaps: Building a Community Response 120

8 Grey Sauble - Grey Sauble Conservation Authority Board of Directors 122

9 West Elgin-Blue Mountains - Integrity Commissioner Matters 124

10 West Elgin - Penetanguishene - Municipal Amalgamation 126

11 County of Wellington/Township of Township of Puslinch - PPS Review 127

12 Township of Springwater - Conservation Authority Levies 135

4:00 Closed Session under Section 239 (b) Identifiable Individual - requires resolution 1394:30 Adjournment - requires resolution to adjourn 141

Special Thanks to Open Mic Night Volunteers for the Donation of $1000 towards the new chairs!

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Motion # 2019- EXTEND MEETING TIME (If Required)

Moved by Seconded by Councillor Glenn Locke Councillor Glenn Locke Councillor Ingo Weise Councillor Ingo Weise Councillor Jan MacKillican Councillor Jan MacKillican Councillor Kimberly Carson Councillor Kimberly Carson Reeve Carl Stefanski Reeve Carl Stefanski Motion Carried Yes No

Now Therefore Be it Resolved That the Council of the Township of Limerick extends the time of the November 18th, 2019 meeting until all items are dealt with in a satisfactory manner.

Recorded Vote Yeas Nays

Councillor Glenn Locke Councillor Glenn Locke Councillor Ingo Weise Councillor Ingo Weise Councillor Jan MacKillican Councillor Jan MacKillican Councillor Kimberly Carson Councillor Kimberly Carson Reeve Carl Stefanski Reeve Carl Stefanski

Signature of Reeve or Presiding Officer

Disclosure of Pecuniary Interest and the General Nature Thereof; Name: General Nature:

Disclosed the pecuniary interest and the general nature thereof and abstained from the discussion, vote and influence.

Users of these unofficial electronic copies are cautioned that these records are for use solely as a reference and have no legal force or effect .For all legal or official purposes, users should consult the official clerk's recordings available at the Municipal office.


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Motion # 2019-

Councillor Glenn Locke Councillor Glenn LockeCouncillor Ingo Weise Councillor Ingo WeiseCouncillor Jan MacKillican Councillor Jan MacKillicanCouncillor Kimberly Carson Councillor Kimberly CarsonReeve Carl Stefanski Reeve Carl Stefanski

Now Therefore Be it Resolved That the Council of the Township of Limerick

Yeas NaysCouncillor Glenn Locke Councillor Glenn LockeCouncillor Ingo Weise Councillor Ingo WeiseCouncillor Jan MacKillican Councillor Jan MacKillicanCouncillor Kimberly Carson Councillor Kimberly CarsonReeve Carl Stefanski Reeve Carl Stefanski


Disclosure of Pecuniary Interest and the General Nature Thereof;



Name:General Nature:

Recorded Vote

Moved by Seconded by

Motion Carried Yes No

Hastings Destination Trails


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Cathy TrimbleChair, Hastings Destination Trails Inc.

Limerick Council November 18, 2019


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Hastings Destinations Trails Inc.

VisionCreation of sustainable, crafted signature trail experiences that connect the human spirit with nature.

MissionTo promote the management, use, conservation and development of trails and trail-based tourism activities to improve quality of life and stimulate economic growth.


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Trails Initiative Timeline

Jun 2017NHEDC non-

motorized Trails

Initiative

Aug 2017Trillium

Seed Grant for NH

Master Plan

Aug 2017Non-

motorized Trail

Committee

Mar 2018NH Master Trail Plan

Completed

Dec 2018Hasting Trails

Destination Inc

Mar 2019Trillium Capital Grant

Oct 2019 Trillium Capital Project Started


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Why are Non-motorized Trails a Priority?

Economic Development

Tourism

Business Base Expansion

Natural & Cultural Assets Preservation

Recreation

Active Transportation


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Trails Contribute to Economic Development

Reduce Health Care Costs & Improve Quality of Life

Increases in Property Values

Job Creation

Community Development

Recreation Investment Attraction

Land-use Development


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OTF Capital Grant

Signature Trails Pilot Project – 18KM of Trails

Trail Refurbishment

Mapping

Signage – Trailhead, Wayfinding, Interpretation

Accessible Vault Washrooms

Litter

Data Collection


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How Limerick Can Get Involved

Vault Washroom

Building Permits

Kiosk Installation

Roadside Brushing

Parking Lot

Maintenance

Volunteer Program


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Motion # 2019-









Recorded Vote



OFATV


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Tel: (705) 797-0797 PO Box 76085, 863 March Road, Morgan’s Grant PO, K2W 0C0

Mission Statement: The Ontario Federation of All-Terrain Vehicle Clubs (OFATV) is a not-for profit volunteer driven association that along with support staff, provides resources to our member clubs, so that together, we are able to

strengthen the public’s perception, and the position: that our clubs strive to provide responsible, safe, legal, and environmentally friendly trails, for riding all-terrain vehicles (ATVs, ROVs) in the province of Ontario.

Vision Statement: “To have one trail access model available, from one sustainable organization that represents the interests of recreational ATVers in Ontario.”

www.ofatv.org

Hello OFATV Stakeholders, to facilitate your decision making with regards to the Eastern Ontario Trails

Alliance “One Pass”. The Board of the Ontario Federation of All-Terrain Vehicle Clubs wanted to share our

perspective and rational for not participating.

Please allow me to give you a bit of history on the off-road stakeholders in Ontario. A number of years ago

the Ontario motorized groups, including the OFATV (Ontario Federation of All-Terrain Vehicle Clubs),

OFTR (Ontario Federation of Trail Riders -- dirt bikes), OF4WD (Ontario Federation of 4WD trucks), and

the OFSC (Ontario Federation of Snowmobile Clubs), got together to form the OPSWG (Ontario

Powersports Working Group). This group received some funding from the provincial government to hire a

lobbyist to come up with strategies to further enhance the motorized industry in Ontario and form

partnerships between the organizations. OPSWG then brought in EOTA (Eastern Ontario Trails Alliance) to

represent trail managers and ATV Ontario (many years ago ATV Ontario marketed trails, but they are no

longer operational). At the time, the OPSWG’s biggest goal was to have the government require annual

stickers on ORV license plates so some of that revenue would come back to the Rider Federations aka a

method to capture funding from ORV owners who do not belong to a Rider Federation. That idea was

dropped after the Liberal Wynne government took over. Before long the funding was spent and OPSWG

could no longer afford to employ the lobbyist group. One thing that did come out of this was a document

called "Where the Blacktop Ends, Opportunities Begin" which was first released in 2014 and discusses the

economic and tourism opportunities in Ontario involving off road vehicles.

At this point the OPSWG became stagnant for a period of time. In 2017, the COHV (Canadian Off Highway

Vehicle Manufacturers Association) joined the OPSWG to try to resurrect the group and get them back on

track. The EOTA brought Park to Park into the group, but most of the stakeholders have no idea why. The

OPSWG hired a consultant to take the information from the 2014 report and come up with a business plan

and strategy for moving forward and they also agreed that they would eventually incorporate the

OPSWG. Cindy Cassidy, the general manager of the EOTA, took the lead to hire the consultant and she

sourced some government funding to pay for the new report.

Cindy Cassidy went ahead with the project, but it was supposed to be a joint project with input from all

stakeholders in the OPSWG. That never happened. Cindy Cassidy worked alone with the consultant, with

input from Andrew Ryeland from ATV Ontario. No other groups had any say in the strategy document

whatsoever. The document identified the new legal entity to be formed as the "Recreational Trails Coalition

of Ontario" or RTCO. The OFATV, OFTR and OF4WD had absolutely no input into the document and in

fact disagree with much of the strategies laid out in the document. The Federations couldn't get her to

remove our names and logos, we were forced to send cease and desist letters. The only reason that Cindy has

anyone considering this plan is because she first presented it at ROMA or one of the other municipal

conferences with all of our names on it, and she did the same with the Ministry of Tourism Culture and

Sport, completely misleading all involved.


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Mission Statement: The Ontario Federation of All-Terrain Vehicle Clubs (OFATV) is a not-for profit volunteer driven association that along with support staff, provides resources to our member clubs, so that together, we are able to

strengthen the public’s perception, and the position: that our clubs strive to provide responsible, safe, legal, and environmentally friendly trails, for riding all-terrain vehicles (ATVs, ROVs) in the province of Ontario.

Vision Statement: “To have one trail access model available, from one sustainable organization that represents the interests of recreational ATVers in Ontario.”

2

EOTA and OFATV had a hand-shake reciprocal agreement in place for nearly a decade. On February 8th,

2018 the EOTA Board of Directors ended the agreement because OFATV was offering a $25 loyalty

discount to their members. In June of 2019 the OFATV agreed to end the loyalty discount to their members,

if reciprocal with the EOTA could be re-instated – to date the EOTA has refused. Instead Cindy wants the

OFATV to sign an agreement to go with her OnePass system that she put together as part of the RTCO

business plan. This OnePass is to be managed by Cindy under the umbrella of RTCO and any clubs or

organizations are required to give her 20% of all gross revenue just for her to manage this OnePass. There is

no benefit to the organizations or their members other than being able to ride the EOTA rail beds. In

addition to the 20%, the contract says that Cindy can spend however much money she wants on marketing

the trails and the clubs and organizations have to pay those bills, not RTCO. Of course the OFATV said

no. We all have a long history with Cindy Cassidy and EOTA and it's not a positive one. I can provide you

with a copy of the contract that Cindy wants the organizations to sign to join her RTCO OnePass if you

would like to see it.

I know this is a long read but I think it's important that you understand all the facts before you make a

decision to accept the EOTA OnePass document and understand why we as the ATV Federation, the dirt

bike federation and the 4Wheel Drive Federation have completely rejected the RTCO OnePass or anything

else managed by Cindy Cassidy under the guise of EOTA or RTCO.

If you have any questions, please feel free to contact me at the OFATV office and I will answer any

questions you may have

Best regards,

Denise Erickson

OFATV General Manager

707.797.0797


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Township of LimerickAsset Management PlanOverview & Draft Results

Monday, November 18, 2019


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Presentation Outline

1


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Introduction to Asset Management

Asset management (AM) is the process of maintaining assets in the most cost effective way

2

Manage Risks

Sustainable Delivery of

Services

KEY OBJECTIVES


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Municipal Asset Management Context

3

Road Needs Study/Software

Fleet Management Program/Software

Condition Assessments

Insurance Schedules

Other

Provincial Submissions (AMP, Grants, Regulatory)

Long-Range Financial Plan

Performance Measurements

Service Level Tracking & Analysis

Financial Documents

Other


21

Study Background

• Municipalities are responsible for ensuringinfrastructure is planned, built andmaintained in a sustainable way

• Township has applied sound assetmanagement principles and processes todate

• Asset Management Plan is a useful toolfor identifying long-term infrastructurerequirements

4


22

AMP Objectives

Overall Objective:• Provide staff and Council information to guide

sustainable infrastructure investment decisions

• Meet requirements of Ontario Regulation 588/17

• To have a readily available document to support futureProvincial/Federal grant applications and support gastax funding agreement

• AMP must consider all assets owned by the Township1. Engineered assets2. General service assets

5


23

AMP Objectives

• Identify current state of infrastructure

• Make recommendations on how to manageexisting assets so that service levels aremaintained

• Build on past practice by determining how best tosave for infrastructure to 2058 (40-year timeframe)

6


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Asset Management Progress:O.Reg 588/17

7

• Strategic AssetManagementPolicy

July 1 2019

• Existing Levelof Service

• Core Assets

2021• Existing Level

of Service• All Assets

2023

• Proposed Levelof Service

• All Assets

2024


25

State of Local Infrastructure

8

– What do we own?– What is it worth?– How old is it?– What condition is it in?

• Details about each asset class areprovided in Section II of the Plan.


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Total Asset Value is $32.9 Million

9

Roads, $23.5 , 72%

Buildings, $3.7 , 11%

Bridges and Culverts, $2.8 , 9%

Vehicles, $2.2 , 7%

Stormwater, $0.5 , 1%

Equipment, $0.1 , <1%


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Overall Assets are in “Fair” Condition

10

• Mostly related toroads, bridges,culverts andbuildings

Note: Excludes gravel roads.

Very Good ($10.8 M) ,

48%

Good ($0.3 M) ,

1%

Fair ($4.3 M)

, 19%

Poor ($2.7 M) ,

12%

Very Poor ($4.5 M) ,

20%

Total Replacement Value = $22.5 Million


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Condition of Township AssetsBy Category

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59.0% 16.0% 13.0% 10.0% 2.0% <1%

0%10%20%30%40%50%60%70%80%90%

100%

Roads Buildings Bridges andCulverts

Vehicles Stormwater Equipment

Summary of Condition Shares

Very Poor Poor Fair Good Very Good


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Current Levels of Service

12

• Desired service levelsshould be prepared withreference to theTownship’s corporategoals and developedover time

Category Sample Measure as per O. Reg. 588/17

Current LOS

Equipment Average weighted condition assessment

Very Good

Vehicles Percentage of assets at or above "Good" or "Very Good" condition 21%

Buildings Average weighted condition assessment Poor

Roads Average weighted pavement condition index value (paved roads)

80 (out of 100)

Bridges Average weighted bridge condition index value

64 (out of 100)


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Risk Matrix:Assumptions and Methodology

13

– Likelihood of failure relative to condition of assets– Consequence of failure based on Hemson’s review

Risk Matrix and Rating AssumptionsLikelihood

1 2 3 4 51 1 2 3 4 52 2 4 6 8 103 3 6 9 12 154 4 8 12 16 205 5 10 15 20 25C

onse

quen

ce

Evaluation Rating


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Risk Matrix:Summary of all Assets

14

Risk Matrix SummaryAll Assets Under Risk Analysis

Higher Risk ----->-$ 60,500$ -$ -$ -$

273,622$ 203,760$ 43,245$ 2,050,000$ 620,000$ 120,400$ -$ 691,464$ -$ 563,081$ 500,450$ -$ 1,800,000$ 664,436$ -$

-$ -$ 1,746,874$ -$ -$ <----

- Hig

her R

is

Summary by Risk CategoryLow Risk Moderate Risk High Risk

454,522$ 747,455$ 2,741,464$ 5,394,391$ -$ 5% 8% 29% 58% 0%


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Capital Contribution: Risk Model

15

Note: All figures in constant 2019 dollars.Note: Estimated reserve funds have been incorporated into the annual provision calculation for 2019.Note: Estimated existing tax supported in-year capital based on 2018 budget assumed for starting year of forecast in 2019.Note: Roads is based on 2019 Roads Asset Management Plan. Gravel roads based on 2015 Road Needs Study gravel resurfacing of $30,000 per km.Note: OMPF funding in 2018 of $367,000 has been excluded from the calculation of the average annual funding gap.

$-

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

2019

2020

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

2037

2038

2039

2040

2041

2042

2043

2044

2045

2046

2047

2048

2049

2050

2051

2052

2053

2054

2055

2056

2057

2058

Required Annual Contribution to 2058 ($ Millions)

Equipment Vehicles Buildings Bridges and Culverts Roads Stormwater Gravel Road Maintenance

Average annual contribution required= $1.19 millionLess: Estimated existing tax supported capital = $0.21 millionLess: Gas tax funding $0.01 millionAverage annual funding gap = $0.97 million


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Financing Strategy:Township’s Existing Situation

16

• Financial analysis based on known funding sources

• Based on 2018 budget expressed in 2019 dollars• Includes gravel road maintenance

• Considered to be an ongoing source of revenue for the Township moving forward


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What is the Current Tax Supported Infrastructure Deficit?

17

Note: All figures in constant 2019 dollars.*Note: Based on tax levy of $1.1 million from 2019 budget.

$-

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

$14.0

$16.0

$-

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

2019

2020

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

2037

2038

2039

2040

2041

2042

2043

2044

2045

2046

2047

2048

2049

2050

2051

2052

2053

2054

2055

2056

2057

2058

Infr

astr

uctu

re D

efic

it (L

ine)

Capi

tal P

rovi

sion

vs.

Fun

ding

(Bar

s)

Close Infrastructure Deficit by 2058 ($ millions)

Total Projected Annual Capital Provision Total Capital Funding Cumulative Infrastructure Deficit


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Three Financing Strategies

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Financing Strategy Parameters

Strategy 1: Annual provision requirement met in 20 years (by 2038)

Increase capital funding by $41,900 per annum.

Revenue requirement equal to 3.9% of Township’s 2019 tax levy revenue.*

Strategy 2:Annual provision requirement met in 30 years (by 2048)



Strategy 3:Annual provision requirement met in 40 years (by 2058)




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Comparing Financing Strategies:Cumulative Infrastructure Deficit

19

Note: All figures in constant 2019 dollars.

$-

$5

$10

$15

$20

$25

$30

2019

2020

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

2037

2038

2039

2040

2041

2042

2043

2044

2045

2046

2047

2048

2049

2050

2051

2052

2053

2054

2055

2056

2057

2058

Infrastructure Deficit Comparison ($ millions)

Strategy 1 Strategy 2 Strategy 3

Infrastructure Deficit (2019) = $1.1 million

Strategy 1 (2058) = $5.7 million




37

Key Funding Recommendations

20

• The Township can fund an additional $2.0 million in capital if it were tomaximize the existing Provincial debt ceiling(assuming 5% interest, 10year term).


38

Moving Forward

21


39

Project Next Steps

• Refine key assumptions and finalizeplan

• Provide Township with MS Excelfinancial model

• Assist Township along AssetManagement continuum

22


40

Motion # 2019- ADOPTION OF MINUTES


Now Therefore Be it Resolved That the Council of the Township of Limerick adopts the minutes of October 23rd, 2019.








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CORPORATION OF THE TOWNSHIP OF LIMERICK COUNCIL MEETING

2019-10-23 7465 Hwy. 620 – Limerick Community Centre

12:30 P.M.

Present for the Meeting – Reeve Carl Stefanski, Councillor Glenn Locke, Councillor Ingo Weise, Councillor Kimberly Carson, Councillor Jan MacKillican.

Declaration of Conflict of Interest - None

Staff Present: J. Trumble, Clerk-AdministratorM. Reid – Administrative Assistant

Delegations:

Donna Endicott /Frank Rockett, - Quinte Humane Society Cindy Cassidy – Eastern Ontario Trails Alliance

MOTION (2019-158) MACKILLICAN-CARSON

NOW THEREFORE BE IT RESOLVED THAT the adopts the minutes of September 16th, 2019.

MOTION (2019-159) STEFANSKI-CARSON

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township receives the budgetary control for October 2019 as presented.


NOW THEREFORE BE IT RESOLVED THAT the Council of the Township receives the following staff reports;

1. Clerk/CAO2. CBO


NOW THEREFORE BE IT RESOLVED THAT the Council of the Township receives the following joint committee/board reports;

1. Hastings County Report2. Focus Group


42

MOTION (2019-162) CARSON-LOCKE

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township authorizes members to contribute comments regarding Joint and Several Liability consultations when requested by the Attorney General.


NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Limerick approves the proposed 2020 rate increase to $540 per metric tonne collected from Quinte Waste Solutions.

Note: No objections to Notice of Proposed Zoning Amendment received from Wollaston Township.

MOTION (2019-164) CARSON-WEISE

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Limerick wishes to amend Section 1 (a) of Bylaw 2016-13 to read; a) All that portion of St. Ola Road commencing at the intersection of

Highway 62 South and proceeding to the posted maintained portion ofthe Hamlet of St. Ola shall be no more than 60 kilometers per hour;

AND FURTHER THAT the provision shall come into effect upon the following;

i. confirmation from the Municipal engineer that the proposed rate ofspeed meets all applicable traffic and safety regulation; and

ii. that signage is posted upon completion of St. Ola Roadreconstruction.


NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Limerick defers the decision of the Sander Unit for the Municipal pickup until the Public Works Supervisor recruitment process is completed.

MOTION (2019-166) WEISE-STEFANSKI

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township Limerick Asset Management Municipal Action Plan as compiled by Hemson Consulting and presented by the Clerk.


43

MOTION (2019-167) WEISE-CARSON

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township authorizes Clerk to forward a letter of recommendation to the North Hastings Public Library for submission to the ICIP; Community, Culture and Recreation Stream.

MOTION (2019-168) STEFANSKI-LOCKE

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Limerick defers the electronic correspondence as submitted by Brenda Schnizel to the Chief Building Official for consideration under Municipal by-laws.


NOW THEREFORE BE IT RESOLVED THAT the Council of the Township approves in principle the proposal for Joint Service for Chief Building Official services and directs the Clerk to continue with discussion.

MOTION (2019-170) WEISE-LOCKE

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township supports the application for rehabilitation of the Limerick Community Centre under the ICIP; Community, Culture and Recreation Stream.

MOTION (2019-171) MACKILLICAN-STEFANSKI

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township approves the cost of the proposal as submitted by Hillside Contracting in the amount of $24,295.00 for kiosks under the Downtown Revitalization Funding with the remainder of funds to go towards purchasing electronic signage at the Limerick Community Centre.

MOTION (2019-172) WEISE-MACKILLICAN

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township enters into Bylaws.


NOW THEREFORE BE IT RESOLVED THAT Council adopts Bylaw 2019-16, being a Bylaw to close up and stop up and to sell that part of the original road allowance between Lots 10 & 11 Concession 5, Township of Limerick designated as Part 1 on Plan 21R25348 be read a first time, read a second time, read a third time and finally passed this 23rd day of October 2019, signed by the Reeve and Clerk with the Corporate Seal affixed thereto.


44


NOW THEREFORE BE IT RESOLVED THAT Council adopts Bylaw 2019-17, being a Bylaw to close up and stop up and to sell that part of the original shore road allowance long Steenburg (Bass) Lake in front of Lot 23, Concession 1, Township of Limerick designated as Part 1 on Plan 21R25243 be read a first time, read a second time, read a third time and finally passed this 23rd day of October 2019, signed by the Reeve and Clerk with the Corporate Seal affixed thereto.

MOTION (2019-175) WEISE-CARSON

NOW THEREFORE BE IT RESOLVED THAT leaves Bylaws, resuming general business.


NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Limerick receives and files consent items #1-10 for future consideration.

MOTION (2019-177) LOCKE-CARSON

NOW THEREFORE BE IT RESOLVED THAT Council goes into closed session regarding; Section 239 (2)

(b) personal matters about an identifiable individual, including municipal orlocal board employees;(c) a proposed or pending acquisition or disposition of land by themunicipality or local board;(d) labour relations or employee negotiations

MOTION (2019-178) MACKILLICAN-CARSON

NOW THEREFORE BE IT RESOLVED THAT Council comes out of closed session resuming general business.

MOTION (2019-179) CARSON-WEISE

NOW THEREFORE BE IT RESOLVED THAT Council adjourns the meeting of October 23rd, 2019 to meet again on November 18th, 2019.

REEVE-CARL STEFANSKI CLERK: J. TRUMBLE


45

Motion # 2019- APPROVAL OF ACCOUNTS


Now Therefore Be it Resolved That the Council of the Township of Limerick receives the Budgetary Control for October 2019 as presented.








46

Township of Limerick

Budgetary ControlReport Date

11/13/2019 8:17 AM For the Period 1/01/2019 - 11/30/2019 Page 1

Current Year to Date Budget Variance %Account # / Description Committed

TAXATION14-1110 - General Levy 13,626.73 1,082,758.84 1,082,758.84

14-1120 - County Levy 4,561.08 360,871.64 360,871.64

14-1130 - School Board Levy: Public 2,534.34 193,150.02 193,150.02

14-1140 - School Board Levy: Separate 77.46 10,098.61 10,098.61

14-1150 - School Board Levy: French Pub 329.77 329.77

14-1160 - School Board Levy: French Sep 3.03 3.03

14-1180 - School Board Levy: No Designation 7,642.44 7,642.44

14-1210 - Payment -in- Lieu of Taxes (PIL/GIL/Misc 1,317.96 14,000.00 (12,682.04) 9.4

14-2110 - Penalty/Interest on Taxes 28,060.96 30,000.00 (1,939.04) 93.5

15-3120 - General Misc. 54,224.06 54,224.06

15-3121 - Tax Certificate 500.00 500.00 100.0

15-3133 - Grants/OMPF 287,834.00 385,900.00 (98,066.00) 74.6

15-3135 - Aggregate Resources Licence Fee 4,494.18 4,494.18

15-3137 - OCIF Formula 379,188.00 50,000.00 329,188.00 758.4

15-3138 - OCIF - AC4-4081 - St. Ola 200,000.00 (200,000.00)

15-3139 - OCLIF - Ont. Cannabis Legalization 15,000.00 10,000.00 5,000.00 150.0

351.3Total TAXATION: 20,799.61 2,425,473.51 690,400.00 1,735,073.51

FIRE DEPARTMENT15-3210 - Fire: Agreements 22,230.98 57,000.00 (34,769.02) 39.0

15-3211 - Fire: V.F.F. Services 5,121.70 5,000.00 121.70 102.4

15-3213 - Fire: Miscellaneous 100.00 500.00 (400.00) 20.0

43.9Total FIRE DEPARTMENT: 27,452.68 62,500.00 (35,047.32)

ROAD DEPARTMENT15-3310 - Roads: Miscellaneous 400.00 400.00

Total ROAD DEPARTMENT: 400.00 400.00

DISPOSAL/RECYCLING15-3450 - Disposal: Garbage Disposal Fees 4,145.00 7,500.00 (3,355.00) 55.3

15-3451 - Disposal: Bag Tag Fees 2,620.00 3,500.00 (880.00) 74.9

15-3452 - Recycling: Misc. Revenue 6,146.97 6,146.97

15-3455 - Ont. Tire Stewardship 200.00 (200.00)

115.3Total DISPOSAL/RECYCLING: 12,911.97 11,200.00 1,711.97

BUILDING DEPARTMENT15-3510 - Building: Building Permits 8,474.00 12,000.00 (3,526.00) 70.6





15-3520 - Building: Septic Permits 1,200.00 1,200.00 100.0

15-3565 - Trailer fee's 400.00 1,000.00 (600.00) 40.0

70.9Total BUILDING DEPARTMENT: 10,074.00 14,200.00 (4,126.00)

LIMERICK COMMUNITY CENTRE15-3721 - Recreation Centre Rental Fees 1,690.00 1,000.00 690.00 169.0

169.0Total LIMERICK COMMUNITY CENTRE: 1,690.00 1,000.00 690.00

PLANNING AND DEVELOPMENT15-3810 - Planning Fees 16,129.69 5,000.00 11,129.69 322.6

15-3811 - Zoning Fees 200.00 (200.00)

15-3812 - Lim. Lake Est. 10,772.34 10,772.34

15-3814 - Shoreline/Road Allowance Purchase 5,000.00 (5,000.00)

15-3815 - Minor Variance 500.00 250.00 250.00 200.0

262.2Total PLANNING AND DEVELOPMENT: 27,402.03 10,450.00 16,952.03

OTHER REVENUE15-3990 - Other Local Revenue 1,000.00 (1,000.00)

15-3993 - Transfer From Reserve Funds 15,515.89 (15,515.89)

Total OTHER REVENUE: 16,515.89 (16,515.89)

FEDERAL GOVERNMENT GRANTS15-4111 - Gas Tax 126,750.89 (126,750.89)

15-4115 - Gas Tax - County 16,459.71 10,192.31 6,267.40 161.5

12.0Total FEDERAL GOVERNMENT GRANTS: 16,459.71 136,943.20 (120,483.49)

OTHER MUNICIPALITIES15-8201 - FUND RAISING 100.00 100.00

15-8500 - Gen Bank Monthly Interest 21,969.54 21,969.54

15-8510 - GST/HST Rebate 38,511.12 38,511.12

Total OTHER MUNICIPALITIES: 60,580.66 60,580.66

Revenue Totals: 20,799.61 2,582,444.56 943,209.09 1,639,235.47 273.8

COUNCIL SERVICES16-1110 - Council: Honorarium 3,360.55 35,674.12 50,000.00 14,325.88 71.4

16-1115 - Council: Receiver General (EHT,CPP,WSIB) 108.24 1,746.83 (1,746.83)

16-1131 - Council: Mileage/Training 96.59 19,177.58 20,000.00 822.42 95.9





16-1135 - Council phones/internet 54.03 1,103.09 3,500.00 2,396.91 31.5

78.5Total COUNCIL SERVICES: 3,619.41 57,701.62 73,500.00 15,798.38

GENERAL ADMIN16-1210 - Admin: Salaries 7,203.89 82,611.00 142,000.00 59,389.00 58.2

16-1220 - Admin: Benefits 11,191.78 15,000.00 3,808.22 74.6

16-1221 - Health Tax 2,900.00 2,900.00

16-1222 - XXX - Workers Comp (see RG 2019) 699.91 4,000.00 3,300.09 17.5

16-1223 - Admin:Receiver General (EHT,EI,CPP,WSIB) 375.80 11,510.96 9,869.00 (1,641.96) 116.6

16-1224 - Admin: RRSP & OMERS 987.03 10,467.40 13,500.00 3,032.60 77.5

16-1230 - Admin: Operating Expenses 2,063.83 8,500.00 6,436.17 24.3

16-1231 - Admin: Mileage/Training/Membership 32.69 9,297.21 10,000.00 702.79 93.0

16-1232 - Admin: Phone 369.19 5,053.04 7,000.00 1,946.96 72.2

16-1235 - Admin: Photo Copier 221.33 1,565.12 1,500.00 (65.12) 104.3

16-1240 - Admin: Materials/Supplies 3,108.80 8,000.00 4,891.20 38.9

16-1241 - Admin: Postage 2,661.34 3,500.00 838.66 76.0

16-1251 - Admin: Legal 4,163.28 11,000.00 6,836.72 37.9

16-1252 - Admin: Audit 17,858.91 25,000.00 7,141.09 71.4

16-1253 - Admin: Insurance 49,600.14 45,798.00 (3,802.14) 108.3

16-1256 - Admin: Fin/Bank Charges 10,246.37 12,000.00 1,753.63 85.4

16-1257 - Admin: Conf/Zone Meetings 2,845.02 5,000.00 2,154.98 56.9

16-1258 - Admin: Economic Development 150.00 500.00 350.00 30.0

16-1260 - Admin: Reserve/Computer Software/Hardwar 5,367.08 4,000.00 (1,367.08) 134.2

16-1261 - Gateway Signs 108.87 4,000.00 3,891.13 2.7

16-1262 - CAPITAL 10,364.28 13,000.00 2,635.72 79.7

16-1263 - Electronics 4,542.11 3,000.00 (1,542.11) 151.4

16-1270 - EPT 254.40 350.00 95.60 72.7

16-1280 - Social Grants/ News letter 1,446.26 3,000.00 1,553.74 48.2

16-1410 - Election 670.39 1,000.00 329.61 67.0

16-1450 - Payroll Processing & Fees 574.25 5,000.00 4,425.75 11.5

16-1500 - Revitalization 176.96 500.00 323.04 35.4

16-1525 - Pay Equity 12,628.15 (12,628.15)

72.8Total GENERAL ADMIN: 9,189.93 261,226.86 358,917.00 97,690.14

FIRE DEPARTMENTFIRE16-2110 - Fire: Salaries/Point System 6,211.67 19,380.00 13,168.33 32.1

16-2115 - Fire : Fire Chief - Proposed 22,500.00 22,500.00

16-2120 - Fire: Health Tax/Receiver General 1,454.12 700.00 (754.12) 207.7





16-2122 - Fire: W.S.I.B 4,096.38 3,000.00 (1,096.38) 136.6

16-2130 - Fire: Fuel 1,234.16 5,000.00 3,765.84 24.7

16-2131 - Fire: Mileage/Training/Memberships 1,133.26 10,400.00 9,266.74 10.9

16-2133 - Fire: Heat/Propane 2,316.40 2,750.00 433.60 84.2

16-2134 - Fire: Hydro 1,557.76 2,400.00 842.24 64.9

16-2140 - Fire: Materials/Supplies 5,539.02 12,000.00 6,460.98 46.2

16-2150 - Fire: Equipment/Repairs 10,517.98 25,000.00 14,482.02 42.1

16-2160 - Fire: CAPITAL AND RESERVE 15,000.00 15,000.00

16-2180 - Fire: Volunteer Fire Fighter Services 73.70 5,000.00 4,926.30 1.5

16-2195 - Fire: Vaccinations-OPP Checks 1,000.00 1,000.00

16-2196 - Fire: Operating Expense 8,773.35 6,500.00 (2,273.35) 135.0

16-2197 - Fire: Advertising 1,000.00 1,000.00

16-2198 - Fire: Public Education 498.47 1,500.00 1,001.53 33.2

16-2199 - Fire: Smoke Alarm Program 1,000.00 1,000.00

32.4Total FIRE: 43,406.27 134,130.00 90,723.73

CONSERVATION AUTHORITY16-2310 - Crowe Valley - Conservation Authority 11,122.09 26,637.98 15,515.89 41.8

41.8Total CONSERVATION AUTHORITY: 11,122.09 26,637.98 15,515.89

BUILDING16-2410 - Building: CONTRACT 17,299.20 20,000.00 2,700.80 86.5

16-2430 - Building: Operating Expenses 150.00 1,000.00 850.00 15.0

16-2460 - Building: Training 758.11 (758.11)

16-2480 - Building: Legal 1,500.00 1,500.00

80.9Total BUILDING: 18,207.31 22,500.00 4,292.69

EMERGENCY MEASURES16-2610 - Emergency Measures 3,000.00 3,000.00

Total EMERGENCY MEASURES: 3,000.00 3,000.00

39.1Total FIRE DEPARTMENT: 72,735.67 186,267.98 113,532.31

ROAD DEPARTMENT16-3110 - Roads: Payroll/Union/WSIB 6,868.58 114,078.64 220,000.00 105,921.36 51.9

16-3124 - Roads: RRSP & OMERS 838.18 14,561.69 20,000.00 5,438.31 72.8

16-3130 - Roads: Receiver General (EHT,EI,CPP,WSIB 705.94 14,553.47 14,363.80 (189.67) 101.3

16-3132 - Roads: Phone 1,500.00 1,500.00

16-3133 - Roads: Mobile Phones 1,980.46 3,000.00 1,019.54 66.0

16-3134 - Roads: Hydro 3,955.56 5,500.00 1,544.44 71.9

16-3136 - Roads: Auto Parts/Repairs 1,689.78 35,785.11 30,000.00 (5,785.11) 119.3

16-3140 - Roads: Materials and Supplies 10,957.69 17,055.33 6,000.00 (11,055.33) 284.3

16-3141 - Roads: Benefits 22,020.39 30,318.12 8,297.73 72.6





16-3142 - Roads: Tank Rental - Praxair 419.41 500.00 80.59 83.9

16-3144 - Roads: Fuel - Pickup 8,395.66 (8,395.66)

16-3146 - Roads: Diesel 19,531.30 35,000.00 15,468.70 55.8

16-3148 - Roads: Furnace Oil/Repairs 208.61 4,245.66 7,200.00 2,954.34 59.0

16-3150 - Roads: Association Dues/Training 5,043.94 12,000.00 6,956.06 42.0

16-3152 - Roads: Labour Consultant/Legal 124.25 757.63 5,000.00 4,242.37 15.2

16-3154 - Roads: Insurance 230.50 (230.50)

16-3156 - Roads: Bridges/Culverts 14,905.47 20,146.54 6,500.00 (13,646.54) 310.0

16-3158 - Roads: Grass Mowing 1,500.96 2,650.00 1,149.04 56.6

16-3160 - Roads: Brushing 10,000.00 10,000.00

16-3162 - Roads: Ditching 11,000.00 11,000.00

16-3164 - Roads: Patching - Hardtop 1,220.63 3,000.00 1,779.37 40.7

16-3172 - Roads: Dustlayer 7,928.06 10,000.00 2,071.94 79.3

16-3174 - Limited Service General 968.18 5,968.18 5,000.00 (968.18) 119.4

16-3176 - Roads: Sanding/Salting 25,488.93 30,000.00 4,511.07 85.0

16-3178 - Roads: Snowfence/Culvert Cleaning 2,355.91 2,200.00 (155.91) 107.1

16-3180 - Roads: Safety Devices/Signs/Guardrails 2,456.91 7,500.00 5,043.09 32.8

16-3182 - Roads: Contigency 79.37 8,989.03 10,000.00 1,010.97 89.9

16-3186 - Roads: Line Painting 6,183.96 7,500.00 1,316.04 82.5

16-3192 - Roads: Advertising/Tendering 236.76 1,000.00 763.24 23.7

16-3196 - Roads: Gravel Resurfacing 11,018.09 40,000.00 28,981.91 27.6

16-3198 - Roads: CAPITAL FUND EQUIPMENT 40,000.00 40,000.00

16-3199 - Roads: General Roads Reserve 466,200.00 466,200.00

16-3460 - Roads: License Renewal 4,600.00 4,600.00

16-3487 - Bridge Inspections - OSIM Studies 5,000.00 5,000.00

16-3489 - Roads: ISF Pleasure Bay Road 14,226.83 (14,226.83)

16-3505 - CAPITAL-INFRA-BRIDGES 25,000.00 25,000.00

16-3602 - Asset Management Plan 9,392.97 (9,392.97)

16-3606 - St. Ola Rd Re-hab 1,111,390.73 (1,111,390.73)

138.4Total ROAD DEPARTMENT: 37,346.05 1,491,119.24 1,077,531.92 (413,587.32)

DISPOSAL/RECYCLING16-4210 - Disposal: Wages 1,406.99 19,902.42 30,114.10 10,211.68 66.1

16-4225 - Disposal: OMERS 143.44 400.29 (400.29)

16-4230 - Disposal : Receiver General (EHT,EI,CPP, 116.66 1,846.12 (1,846.12)

16-4250 - MHSW - Hazourdous Waste Collection 539.06 2,000.00 1,460.94 27.0

16-4410 - Disposal: Heat/M&S/Boot Allow. 1,480.99 2,000.00 519.01 74.1

16-4510 - Disposal: Phone 132.34 275.00 142.66 48.1

16-4520 - Disposal: Freon Removal/Bag Tags 500.00 500.00





16-4525 - Disposal: Reserve Funds 10,000.00 10,000.00

16-4530 - Recycling: Recycling/Quinte Waste 11,880.48 15,000.00 3,119.52 79.2

16-4620 - Monitoring-Cambium 17,364.29 19,895.00 2,530.71 87.3

16-4630 - BACKHOE - Parts & Supplies 1,517.92 10,000.00 8,482.08 15.2

16-4640 - CAPITAL-WASTE EXPANSION 1,000.00 1,000.00

16-4642 - Waste Site-Training 86.50 (86.50)

60.8Total DISPOSAL/RECYCLING: 1,667.09 55,150.41 90,784.10 35,633.69

HEALTH SERVICES16-5120 - Health: Water Upgrade/Testing 500.00 500.00

Total HEALTH SERVICES: 500.00 500.00

PLANNING AND DEVELOPMENT16-6110 - Planning 100.00 100.00

16-6120 - Zoning 500.00 100.00 (400.00) 500.0

16-6130 - Limerick Lake Estates 11,943.13 (11,943.13)

16-6160 - Shoreline Road Allowance 4,817.85 (4,817.85)

16-6170 - Minor Variance 500.00 500.00

2465.9Total PLANNING AND DEVELOPMENT: 17,260.98 700.00 (16,560.98)

LIMERICK COMMUNITY CENTRE (LCC)16-7110 - LCC: Salaries LCC/Parks & Cementery 12,415.10 23,918.41 11,503.31 51.9

16-7111 - LCC: Milage - Parks/LCC/Cemetery 1,634.47 3,000.00 1,365.53 54.5

16-7120 - LCC: Employer Health Tax 500.00 500.00

16-7130 - XXX LCC: W.S.I.B.(see RG 2019) 88.11 693.63 605.52 12.7

16-7140 - LCC: Receiver General (EHT,EI,CPP,WSIB) 1,290.34 1,554.70 264.36 83.0

16-7142 - LCC: OMERS 1,386.18 2,152.66 766.48 64.4

16-7150 - LCC: M & S (Boot Allow/Bk Chgs 3,328.93 3,500.00 171.07 95.1

16-7160 - LCC: Heat/Hydro 5,741.76 7,500.00 1,758.24 76.6

16-7162 - LCC Internet - use phone 386.70 (386.70)

16-7170 - LCC: Phone 53.84 672.52 600.00 (72.52) 112.1

16-7190 - LCC: Water Sampling 1,000.00 1,000.00

16-7220 - Capital Upgrades -SEE CAP-CHG TO RESERVE 6,634.41 9,000.00 2,365.59 73.7

62.9Total LIMERICK COMMUNITY CENTRE (LCC): 53.84 33,578.52 53,419.40 19,840.88

MISCELLANEOUS DEPARTMENTS16-8110 - Misc: Policing Costs 12,592.00 138,105.32 151,099.00 12,993.68 91.4

16-8121 - Parks - Upgrades 1,891.85 2,500.00 608.15 75.7

16-8125 - Occ. Health & Safety 1,500.00 1,500.00





16-8140 - Misc.: Social Programs 100.77 5,000.00 4,899.23 2.0

16-8150 - Contigents/Unforseen 850.78 5,000.00 4,149.22 17.0

16-8160 - Misc.: 9-1-1 Civic 152.28 300.00 147.72 50.8

16-8170 - Misc.: Special Capital Reserve/AODA 500.00 500.00

16-8190 - Misc.: Lost Assmt. Decisions 2,000.00 2,000.00

16-8195 - Other: CAPITAL UPGRADES 2,550.11 5,000.00 2,449.89 51.0

16-8200 - Misc.: Donations 150.00 2,000.00 1,850.00 7.5

82.2Total MISCELLANEOUS DEPARTMENTS: 12,592.00 143,801.11 174,899.00 31,097.89

Expense Totals: 64,468.32 2,132,574.41 2,016,519.40 (116,055.01) 105.8

Net Surplus (Deficit): (43,668.71) 449,870.15 (1,073,310.31) 1,523,180.46 141.9

Accounts Printed: 174

STAFF REPORTSMotion # 2019-


Now Therefore Be it Resolved That the Council of the Township of Limerick recieves the following staff reports; Clerk/CAO/CEMC CBO








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Clerk-Treasurer/CEMC Report November 2019

As of November 13th, 2019, the following amounts pertain to outstanding taxes plus penalty within the township:

- 1. Supplemental and Omitted tax bills have been issued. The overall financial increase for the

Municipality was $13, 626.00. 2. I have prepared the 2019 Emergency Management Report for Council approval. There are

several recommendations, however in order to meet compliance Council MUST designate the Municipal office as the Emergency Operations Centre is functional due to lack of communication ability in the primary EOC. This will need to be addressed in the 2020 budget.

3. The contract for the Downtown Revitalization project has been supplied to the contractor. It has not yet been returned; however I will have the Public Works Supervisor follow-up before the end of the month.

4. Assessment values for 2020 have been provided by MPAC. Budget preparations will begin shortly.

5. Preliminary estimates for St. Ola Road indicate that payment amounts of 19% and 64% for project management and construction are still outstanding. I anticipate the third payment certificate to be forwarded soon.

Respectfully, Jennifer Trumble Clerk/CAO

PREVIOUS MONTH CURRENT MONTH

2016 746.61 2016 749.08 2017 30,171.78 2017 22,650.25 2018 67,357.68 2018 65,530.72 2019 210,741.56 2019 180,006.12

TOTAL 309,017.63 TOTAL 268,936.17


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Meeting Date: November 18th, 2019

REPORT TITLE: 2019 ANNUAL REVIEW EMERGENCY MANAGEMENT PROGRAM

RECOMMENDATION(S) THAT the 2019 Annual Review Emergency Management Program Report be received, and the following measures implemented;

1. That the Plan be amended to designate the Municipal office as the Emergency Operations Centre;AND FURTHER that the CAO is hereby authorized to close the office to the public during anactivated emergency;

2. That the Community Emergency Management Co-ordinator be authorized to investigate the costs for Adobe connect for the purposes of establishing a virtual Emergency Operations Centre;

3. That the Community Emergency Management Co-ordinator investigate the possibility of accessto the channel frequency with the Ontario Provincial Police to assist with further communicationpossibilities.

SUMMARY All municipalities in Ontario are required to establish and maintain an emergency management program in accordance with the requirements under the Emergency Management and Civil Protection Act (EMCPA) RSO 1990 and Ontario Regulation 380/04. The purpose of this information report is to provide Council with an update on the status of the Township of Limerick Emergency Management Program for 2019.

The following is a summary of activities the Township has taken to meet the requirements.

• COMMUNITY EMERGENCY MANAGEMENT COORDINATOR (CEMC) (O. REG. 380/04, SECTION 10)All municipalities are required to designate an employee to perform the role of CEMC.

The Clerk/CAO is the Township's designated CEMC. (O. Reg. 380/04) The CEMChas successfully completed the provincial CEMC course and other requiredtraining.

• COMMUNITY EMERGENCY MANAGEMENT PROGRAM COMMITTEE (EMPC)(O. REG. 380/04, PART II SECTION 11)

The Township of Limerick EMPC is comprised of senior level staff; the CEMC chairs the committee This committee is responsible for overseeing the Township ofLimerick’s Emergency Management Program. The Committee met on May 9th,2019 and reviewed Minutes, the Plan, HIRA and Critical Infrastructure. Notedchanges were made.


56


• BY-LAW ADOPTING THE EMERGENCY MANAGEMENT PROGRAM – (EMCPA, SECTION 2.1 (1)) Township Council passed a by-law on July 10th, 2018, adopting its emergency

management program including The Township of Limerick EmergencyResponse Plan.

• DESIGNATED EMERGENCY OPERATIONS CENTRE (EOC) WITH APPROPRIATE COMMUNICATIONSEQUIPMENT (O. REG. 380/04, PART II SECTION 13(1) AND (2))

The Township of Limerick has designated a primary and alternate EOC location.Please see recommended resolution to amend the designation of the primarylocation to ensure Township's EOC is equipped with dedicated landlines, fax line,internet, dedicated email accounts and has the capability to bring in radiocommunications when needed.

• CRITICAL INFRASTRUCTURE IDENTIFICATION (EMCPA S. 2.1 (3)) The EMPC Working Group reviewed the Township's critical infrastructure list

including contact information.

• ANNUAL TRAINING FOR MUNICIPAL EMERGENCY CONTROL GROUP (MECG) (EMCPA SECTION 2.1(2) (B) SECTION 3.4 O. REG. 380/04 PART II SECTION 12 (3))

This year’s annual exercise was held on October 19th, 2019 and was a jointMunicipal exercise focusing on loss of Communications.Recommendations resulting from the exercise are noted above.

• DESIGNATED EMERGENCY INFORMATION OFFICER (O. REG. 380/04 SECTION 14) Cindy Fuerth is the designated Emergency Information Officer responsible for

coordinating emergency information whenever the Township Emergency Planand EOC are activated.

• PUBLIC EDUCATION AND AWARENESS PROGRAM (EMCPA S. 2.1 (2) (C) Annual public education activities are important ongoing components of the

Township of Limerick Emergency Management Program. The annual County ofHastings emergency preparedness pamphlet was placed it on the Township ofLimerick website.www.township.limerick.on.ca In addition the Municipality will be providing

further public education on during the Holiday season.

THE CEMC WILL COMPLETE THE ANNUAL COMPLIANCE TOOL ONLINE TO SUBMIT ANNUALCOMPLIANCE.


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NOV 2019 MEETING LIMERICK BUILDING DEPARTMENT REPORT

PERMITS & INSPECTIONS Year to date, in 2019, we have 23 permits, and one new residence. Assessment is $478,884 and permit fees are $8071. This is somewhat less than 2018 but there are still a couple of new residences we are working on. There are still several houses and additions from previous years that are being inspected.

REGULATIONS There are some new amendments to the Building Code which we will get presentations for in the new year. Also, the Province is considering a new Non Government Agency to oversee some aspects of the Building Code.

BUDGET Permit fees are designed to cover the cost of operating the building department, balanced out year after year.

BY-LAW/LEGAL There was a call about a spill on Limerick Lake. Sometimes these fall and spring ‘oil’ slicks in lakes and streams are just decaying vegetation giving off their plant oils. However, we should have a spills policy just in case. This is the contact for reporting:

Ministry of the Environment, Conservation & Parks. Spills Action Centre 5775 Yonge St 5th Fl, Toronto, ON M2M 4J1 North York Central Office phone 416-325-3000Crisis phonePublic Reporting Hotline 1-866-663-8477 (1-866-MOE-TIPS) ; Regulatory Spills Reporting anddrinking water reporting 1-800-268-6060TTY1-855-889-5775Toll free1-800-268-6060Fax416-325-3011Emailmoe.tips@ene.gov.on.caWebsite www.ontario.ca/page/report-spill

ZBL, COUNTY & SHARED SERVICES No updates.

Respectfully Submitted

Frank Mills CBO


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http://www.ontario.ca/page/report-spill

Motion # 2019- JOINT COMMITTEE/BOARDS


Now Therefore Be it Resolved That the Council of the Township of Limerick receives the following reports from Joint Committee/Boards;








59

Planning Committee MinutesRecreation Committee MinutesCounty Council ReportNorth Hastings Economic Development MinutesCVCA Report

CORPORATION OF THE TOWNSHIP OF LIMERICK PLANNING COMMITTEE Limerick Community Centre

7645 Highway 620 2019-10-30 1:03 P.M.

Present for the Meeting – Reeve Carl Stefanski, Councillor Ingo Weise, Councillor Jan MacKillican, Councillor Glenn Locke.

Staff Present: J. Trumble, Clerk-Administrator

Declaration of Potential Conflict of Interest – None

Recommendations in Colour Green and Italics – Council approval of Minutes indicates consent to continue with processes.

MOTION (P-2019-036) MACKILLICAN-STEFANSKI

NOW THEREFORE BE IT RESOLVED THAT the Planning Committee adopts the Planning Committee meeting minutes of September 4th, 2019, as amended.

MOTION (P-2019-037) WEISE -MACKILLICAN

NOW THEREFORE BE IT RESOLVED THAT the Planning Committee requests the Municipal solicitor to prepare the Bylaw, Statutory Declaration and Notice in regards to the road allowance purchase made by Garland Burkitt. (Roll # 12 51 000 010

MOTION (P-2019-038) MACKILLICAN-WEISE

NOW THEREFORE BE IT RESOLVED THAT the Planning Committee approves in principle the Minor Variance application 2019-02 subject to public hearing and comments on November 18th, 2019 and directs the Clerk to prepare appropriate notice under the Planning Act.

MOTION (P-2019-038) LOCKE-WEISE


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NOW THEREFORE BE IT RESOLVED THAT the Planning Committee approves in principle the application submitted by Dean McNeil to the purchase of the original shore road allowance lying in front of his property in Lot 1 in Concession 6 of the Township of Limerick (Roll #12 51 000 010 35800).

MOTION (P-2019-040) MACKILLICAN-WEISE

NOW THEREFORE BE IT RESOLVED THAT the Planning Committee adjourns the meeting of October 29th, 2019 to meet again at the call of the Chair.

Secretary-Clerk- Jennifer Trumble Chair – Glenn Locke


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Present: Linda Hamm, David Hamm, Joanne Carroll, Reeve Carl Stefanski, Councillor Ingo Weise, Clerk/CAO Jennifer Trumble

The following items were discussed at the Recreation Committee on October 29th, 2019;

A. Update from Liz Park –1. Card tables – Committee requests that staff look at pricing for two (2) four-foot (4’) card tables

for ticket events at the centre.2. Soccer posts – recommend removal of soccer posts as they are no longer utilized and are an

obstruction3. Coke fridge is now fixed, please advise Municipal staff of further issues.

B. Reeve Carl Stefanski spoke to the group regarding a bi-weekly report request for community functions made by a local paper. No representative was appointed at this time; however, community eventswill be forwarded for promotion purposes.

C. Summer 2020 Event – Proposed date: July 11th, 2020 from 10 am – 6 p.m.1. The following persons are to investigate the following and report back on November 27th, 2019;

Carl Stefanski Investigate Car Clubs for participation dates Contact Doug Socha – Paramedic Services display/booth Contact Andrew Redden – County Assistance with Promotion

Dave Hamn Pricing for Tents Pricing for Hay/Straw Organization of Music

Elizabeth Park Look into Bouncy Castle Ingo Weise Look into OPP participation Joanne Carroll Discuss possible BBQ – change of date with Limerick Friends Club to

coincide with event. Jennifer Trumble Contests

Model Cars – Children Jennifer Trumble Check with Frank Cowan – insurance requirements

D. Merger of Focus Group into Recreation CommitteeThe following recommendation is put forth;That the members of the Focus Group be appointed to the Recreation Committee to operate underthe following terms of reference;


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Terms of Reference for Recreation Committee

Purpose

To create and promote an atmosphere of volunteerism and recreational activities within the community.

Mandate

The Recreation Committee provides an ongoing opportunity for the discussion of social and recreational programs between the Council of the Township of Limerick and its various stakeholders.

Objectives

The objectives of the Recreation Committee are:

• to provide guidance to Council and Municipal staff on possible opportunities for social programs,non-government organizational outreach and recreational programs;

• to serve as a vehicle proactively recruiting volunteers for programs offered by the Township;• to provide an ongoing forum for non-profit and fundraising activity suggestions;• to convey information and network with various groups to publicize and promote community

events.

Role and Responsibilities of Members

The Recreation Committee members are responsible for providing guidance on social programs geared to all members of the community, focusing on seniors and youth, which may have a real or perceived impact on the community; and to review, as necessary, all activities, incidents and programs and provide feedback on concerns.

Committee Membership and Structure

The Recreation Committee is to be comprised of a balanced representation of the community consisting of at least one Municipal elected official, one Municipal staff member and respectfully invites participation from each of the following stakeholder groups:

The Tri-Lakes Cottage Association

Steenburg Lake Community Association

Limerick Waterways Ratepayers Association

One member of local business from the business community

The Limerick Friend’s Club

The Limerick Fire Department

North Hastings Prince Edward and District School Board Volunteer(s) or Representative


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Seniors and Members from the Community at Large

Youth Representation

Terms of Appointment

Members of the Community Focus Group are not appointed with the exception to the elected official representative member who shall serve for a one-year term and are replaced or re-appointed annually.

Group members shall be listed on a volunteer registry in order to obtain coverage for activities under WSIB and other legislative requirements. All other policy requirements under Federal, Provincial or Municipal shall be adhered to. Participants or members who violate any rule or requirement will be forbidden to participate in future activities or events.

Participation is voluntary (no financial compensation) and the Council of the Township of Limerick retains the right to revoke or withdraw in-kind or financial assistance to the group at any given time.

Process

The Recreation Committee shall not encumber or interfere with Council policy, including but not limited to infrastructure development, budgeting, staffing, land planning and emergency service provision.

Recommendations or requests made by the Recreation Committee shall be made by written submission to the Council of the Township of Limerick. Upon deliberation and decision, a resolution (or bylaw where applicable) shall be carried by Council. Financial requests shall be made in a timely manner and whenever possible prior to the calendar year for the annual budgeting process.

Activities that are approved by the Council of the Township of Limerick and that are not subject to external funding shall be presented to the Recreation Committee by the elected Council member. The Recreation Committee shall organize the activity and shall adhere to any Federal, Provincial or Municipal requirement.

AND FURTHER THAT the Focus/Recreation Group appoint the following individuals for each respective position;

Bonnie Weise – Chair

Linda Hamm – Treasurer

Elizabeth Park – Secretary

Note: Ingo Weise appointed by Council as elected representative.


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November 1, 2019

This report highlights some of the issues considered by County Council at its last regular

meeting on October 31, 2019. It is a summary and is provided for the interest of County

employees.

Warden’s Report to Council

Warden Rick Phillips highlighted the many events and meetings that he attended across

Hastings County since the last Council meeting in September, including his attendance at the

75th anniversary of the 436 Transportation Squadron at CFB Trenton. The Squadron has been

involved in many peacekeeping, UN and NATO missions over the past 75 years and Warden

Phillips expressed his sincere gratitude on behalf of the residents and members of County

Council from Hastings County.

Warden Phillips also introduced a motion to keep the same membership of County Councillors

on the Committees for 2020 as are currently representatives in 2019. County Council

unanimously supported this motion and it was passed.

CAO’s Report to Council

Jim Pine, CAO, provided an update on his activities since the last Council meeting in September,

including his assignment as Special Advisor to the Minister of Health. He has been in engaged to

assist in a consultation effort and constructive dialogue about current challenges and

opportunities to modernize the public health and emergency health services sectors. The

engagement will include, but not be limited to, Boards of Health, the Association of

Municipalities of Ontario, public health experts, emergency health services, unions, and other

partners. His role has already started as he has begun to set up meetings with stakeholders

across the province. This position is expected to conclude in 2020.

County Council Report


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Members of Parliament Delegations

Newly elected Derek Sloan, MP, Hastings – Lennox & Addington, and

re-elected Neil Ellis, MP, Bay of Quinte, attended the Council session,

expressing their commitment to working with County Council on

federal issues affecting the residents and member municipalities of

Hastings County. On behalf of County Council, Warden Rick Phillips

congratulated MP Sloan on his election and MP Ellis on his re-election.

Hastings County has had longstanding, positive working relationships

with previous Members of Parliament and looks forward to continued

strong partnerships.

Planning and Development Update

Council approved the Planning Committee’s recommendation that the

previous deadline of October 31, 2019 given to the Eastern Ontario

Trails Alliance to reach an agreement with the Ontario Federation of

All Terrain Clubs regarding a reciprocal agreement, be extended to November 30, 2019.

Council was also given an update on the Branding and Marketing Strategy, detailing the work

completed to date and work in progress regarding the “Wildly Authentic Branding Strategy”

and associated marketing initiatives.

Finance, Property and Personnel Committee Update

The Finance Committee’s recommendation to distribute almost $24,000 in surplus federal gas

tax administration fees to the member municipalities through the same allocation basis as the

funding is distributed by AMO was approved.

County Council also approved the Finance Committee’s recommendation to sign an

Employment Agreement with Mr. Jim Pine to be the Acting Administrator until June 30, 2021,

which includes the development of a recruitment plan for a full-time Chief Administrative

Officer by the third quarter of 2020.

Emergency Services Update

Council approved the Hastings/Quinte Emergency Service Committee’s recommendation to

enter into a service agreement with Community Information Centre of Ottawa/211 Eastern

Region. The Community Information Centre of Ottawa is the 211 Ontario Regional Service

Partner for Eastern Ontario, including Hastings County. The 211 public inquiry line is supported

by an online database of 56,000 services that, during an emergency, would be helpful in

managing and sharing information affecting the public.

Council also approved the ordering of 5 new Crestline ambulances as part of the annual

replacement for the fleet for 2020.


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Community and Human Services Update

Council approved the strategic priorities and measurement indicators of the Child Care and

Early Years, Service System Plan 2019-2024. These contribute to children’s learning

development and well-being through the key elements of Accessibility, Affordability, Quality,

Responsiveness, and Administrative Efficiency.

Council approved the Committee’s recommendation to accept the increased funding allocation

of $2.15 million in Child Care Expansion Funding received by the Province of Ontario, aimed at

reducing fee subsidy waitlists and increasing access to licensed child care for children aged 0-4

years. The funding was previously $300,000 lower and 100% provincially funded, where in 2020

will be cost shared 80/20 between the province and the County. Staff were directed to request

a Call for Concepts for new and expanded child care programs that would accommodate all age

groups and offer extended hours.

Council approved the re-allocation of underused funding originally allocated under the Ontario

Renovates Accessibility program to the Public Homeownership Down Payment Assistance

Program. This will increase the total funding from $168,000 to $397,000 for 2019-2020. This

program has been very successful in assisting residents in purchasing an affordable home in

Hastings County.

Hastings County received federal funding to administer Reaching Home: Canada’s

Homelessness Strategy from 2019-2024, which requires a coordinated access system for

individuals and families at-risk, or experiencing homelessness, to be directed to community-

level access points. From there, a common assessment tool will be utilized to evaluate the

depth of need, prioritize them for housing support services, and help them access housing

focused interventions. Bridge Street United Church in Belleville was awarded a contract

totalling $335,000 until March 31, 2024 to plan and implement this coordinated system.

Further information regarding other decisions approved by County Council, the full agenda

package can be accessed on our website at:

https://hastingscounty.civicweb.net/Portal/MeetingInformation.aspx?Id=1299.

Jim Pine, CAO


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North Hastings Economic Development Committee MINUTES September 30, 2019 – CFDC Conference Room

Directors in Attendance: Bonnie Adams, Lloyd Churchill, Emma Kearns, Valerie Miles, Carol Russell, Tracey Rutledge, Dora Yateman, Libby Clarke, Tracy Hagar, Roxanne Lambert Directors’ Regrets: Cathy Trimble, Avis Price, Tracy Rutledge, Jay Morrison

Meeting Called to Order by Carol Russell, Chair at 9:30 am.

Motion to approve the Agenda by Valerie Miles, seconded by Libby Clarke. Carried

Draft Minutes of September 9th. Carol and Roxanne will further revise these minutes and circulate to the group for approval via email.

Approval of Finance Reports Finance update: Valerie Miles provided an overview of the current situation regarding signing authority on the bank account. Bonnie Adams attended at the bank with Valerie and provided the necessary verification information. Anticipate that next week they will have access to electronic statements and they will be able to approve transactions via email. Valerie also wants to change the Visa statement to an electronic report.

At a future meeting NHEDC will need to have a discussion about Bookkeeper services and access. In terms of financial reporting the committee agreed that a quarterly report by the Treasurer would be sufficient.

Insurance Update: Carol Russell outlined that we have received an invoice from Hudson Henderson, who is the new insurance provider. The annual cost a slightly less than the previous year. Motion by Bonnie Adams, seconded by Valerie Miles to renew the policy with Hudson Henderson. Carried.

Defer discussion on Reserves Policy to November meeting.

HASTINGS COUNTY HOUSING PLAN 2014 – 2024 Bonnie Adams introduced Michelle Ogden, Housing Manager. Michelle distributed notes on the activities of Housing Services regarding their work over the last five years implementing the Housing Plan. Michelle provided an overview of the various funding streams and information on various housing services. Each year an annual report is posted on the website. Bonnie Adams will obtain a copy of the video “Home for Good” to show to NHEDC. Michelle also provided copies of a one-page overview of the Housing Profile for the Municipalities in North Hastings. The top 3 ways for North Hastings to increase affordable housing: • Find a wealthy individual to become a champion and financial supporter.• The County and the municipalities court 5 – 7 developers to build housing in the north.

VISIONProsperousNorthHastings.MISSIONTofostersustainableeconomicdevelopmentinNorthHastings.

PURPOSEToundertakeinitiativeswherewearebettertogether.


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• The northern municipalities promote individual homeowners to add secondary suites or accessoryhousing units, and rent them, perhaps using a home-sharing model of some type. Perhapsexpanding on North Hastings Community Trust’s research and pilot of a Home Share Program.https://www.homesharecanada.org/ON

HASTINGS TRAILS UPDATE: Dora Yateman, Vice President of HDTI provided an update on the current status of the project and brought forward the rationale for their recommendation to award the contract to Treadscape. Motion by Bonnie Adams, Seconded by Tracy Hagar to receive the report outlining the rationale for selecting Treadscape as the contractor to refurbish trails. Carried. The committee members discussed the matter. Motion by Libby Clarke, Seconded by Emma Kearns to approve the recommendation from HDTI to award the contract to refurbish the hiking/walking trails to Treadscape. 7 in favour; 1 opposed. Carried. Next Steps: HDTI will finalize the contract for NHEDC to sign. The committee identified that the timelines must be rock solid, there can be no overruns for costs, and the awarded company may not post any photos or information about the project without the approval of NHEDC.

ROUNDTABLE: Valerie Miles announced an All Candidates Meeting at the Bancroft Legion on October 8, from 7:00 – 9:00 p.m.

Dora Yateman provided an update on the Culture Days. There were 5 events at Eagles Nest.

Libby Clarke: The Revitalization funding project at Tudor Cashell is finishing. They have installed their Electronic Board. Noted that several municipalities are talking about how they might share services.

Tracy Hagar: Hastings Highlands is hosting a meeting tonight from 7 – 9 to present their Strategic Plan and receive input from the public before it is finalized.

Roxanne Lambert: Noted that Wollaston Township has received a grant for $50,000 to develop a staging parking area that leads to the multi-use trail in a partnership with the Coe Hill Fair Board of Directors. Three organizations in Wollaston Township were nominated for the Hastings County Trailblazers award: Hidden Potential Consulting; Bear Ridge Campground and Cottages and Coe Hill Riders ATV club. CHATV is in the top five nominees. The award ceremony will be Wednesday October 9th at the Stirling Festival Theatre. This past weekend Coe Hill Riders ATV hosted the OFATV face-to-face meeting & AGM on Sunday. Warden Rick Phillips brought greetings from Hastings County. Reeve Shaw participated in the ATV ride and the face-to-face, along with Mayor Jenkins and Mayor Blackburn. This brought representatives and their families (50 people) from 16 other OFATV clubs, who enjoyed the local amenities. The OFATV purchased $400 of EOTA trail passes, as there is no reciprocal agreement in place.

Lloyd Churchill: Noted that approximately 30 people attended the Library meeting which is looking at opportunities to relocate the Library. He noted that borrowing books is declining, while technology needs are increasing.

Motion to Adjourn the meeting at 11:55 am by Bonnie Adams, Seconded by Tracy Hagar. Carried.

Next meeting: November 4, 2019, 9:30 a.m. – noon. CFDC Boardroom


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1

North Hastings Economic Development Committee MINUTES

September 9, 2019 – CFDC Conference Room

Directors in Attendance: Bonnie Adams, Lloyd Churchill, Emma Kearns, Valerie Miles, Avis Price, Carol Russell, Tracey Rutledge, Dora Yateman Directors’ Regrets: Libby Clarke, Tracy Hagar, Roxanne Lambert, Cathy Trimble, Greg Webb Guest: HDTI Project Manager: Carey McMaster

Meeting called to order by Carol Russell, Chair: 9:30 a.m.

Motion to approve the Agenda as amended: Add to Hastings Trails Update: a comprehensive update from grant approval to now by Carol Russell, 2. Current update by Carey McMaster - moved by Bonnie Adams, seconded by Lloyd Churchill. Carried

Motion to approve the draft Minutes of June 3, 2019, moved by Emma Kearns, seconded by Avis Price. Carried.

Discussion of July 12 minutes Re Lawyer to advise NHEDC re Letter of Agreement with HDTI and Memoranda of Understanding with Landowners: - A lawyer from Barry’s Bay has provided legal advice for the Letter of Agreement and Memoranda

of Understanding.- The consultation is within budget.- The MOUs were sent to the landowners.

Discussion re Financials: per Treasurer Valerie Miles - Valerie Miles is working with the bank re transfer of financial authority to herself and current

directors.- Valerie Miles will contact Cathy Trimble when she returns from her trip to learn the rationale for

NHEDC having and paying for a bookkeeper and Quikbooks.- Motion to provide an updated list to our bank of NHEDC members with signing authority;

Bonnie Adams and Val Miles. Moved by Lloyd Churchill, seconded by Emma Kearns.Carried.

- Motion to remove Graham Blair and Mary Kavanagh from signing authority. Moved by ValMiles, seconded by Emma Kearns. Carried.

- ACTION: Bonnie Adams will accompany Val to bank with a copy of these Minutes to makechanges.

Discussion re NHEDC Insurance: payment is due Sept. 23, 2019. Carol Russell will check with NHEDC’s broker and other non-profits and see if we are being charged an appropriate amount..

Discussion re Hastings Trail Project: - Carol Russell presented a timeline of NHEDC actions that have occurred since she became Chair

of NHEDC, March 4 to Sept 7.

VISIONProsperousNorthHastings.MISSIONTofostersustainableeconomicdevelopmentinNorthHastings.

PURPOSEToundertakeinitiativeswherewearebettertogether.


70

2

- Dora Yateman - HDTI, as per the LOA with NHEDC, has the responsibility for handling the RFPprocess.

- General Agreement around the table – defer discussion of the Trails Project until HDTI has metand provided recommendations to NHEDC.

Discussion re NHEDC Governance: this discussion was deferred to the October meeting

Roundtable: Carol Russell – re Hastings Highlands - The Garlic Festival, huge success, even in rain.- Maynooth Madness excellent. It finally transformed from having big events in the Loggers’ Field to

having events all up and down the street in Maynooth. The main events were plein aire artists,children’s events, motorcycles and the farmers’ market.

Valerie Miles – re Bancroft - The Gemboree was good- Water, Wheels and Wings was very successful.- The new Rockhounds hockey team had 1st game on Sunday night. Check out website for dates

and swag. They play every Saturday night. Charitable causes can run 50/50 tickets at game.- Check out the new façade for Hastings Heritage Shop.- The Town of Bancroft still has funding still available to businesses for façade upgrades.- North Hastings Community Choir started up on Wednesday nights.

Emma Kearns - She is involved with raising funds for wells in Guatemala.- There is a new 100 Women of Bancroft organization to raise funds for local charities. Members

must commit to $300.00 per year ($100 per event for 3 events). The money goes to a drawwinner. Local leaders are Cheryl Easton, Tracy McGibbon, and ?? Sears.

Lloyd Churchill: - Wheels, Water and Wings went well – They need volunteers- Not many Bancroft stores offer extended hours for tourists.- BCC-BBIA- Town of Bancroft need more communication working toward the common goal.- Funding for BBIA based on 5-7 years ago numbers. Has not increased with cost of living or

expenses.- BBIA has digital Mainstreet. It was very complicated to get up and running.

Bonnie Adams: - The Canada Day Fireworks at Foster Lake was well attended.- The Fort Stewart Country Music Jamboree a success.- The NC Boyz 1st Mud Bog was a great success. 1,000 people attended. (It ran the same day as

Maynooth Madness, yet both were well attended.)

Avis Price : - Mineral Capital Concerts – first year with no rain during any of the concerts.

o Organizers are perplexed with number of people sitting in vehicles watching concert andlistening to it on their radio, 88.1 fm.

- Culture Days is taking place September 27-29, 2019. This is a province-wide initiative toencourage “experiential” tourism, with lots of smaller, local events that give participants a taste oflocal culture.


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3

o There will be numerous events happening across North Hastings (studio tours, Consensusbus, jam sessions). Check out Culture Days on line. Google Bancroft Culture days or NorthHastings Culture days

Dora Yateman - For Culture Days the Algonquins in partnership with Eagles Nest Park are offering guided tours,

drumming and local history. The Fish Hatchery is offering ½ hour tours.- the birch bark canoe build was finished August 17th. The finished canoe is being raffled off, raffle

tickets are still available for the draw on October 12th, and can be purchased at the Art Gallery ofBancroft, North Hastings Heritage Museum and at the Algonquin Office at 24 Flint Ave. Bancroft.

Discussion: Volunteers. - There is a shortage of volunteers in most events. The current volunteers must do too much, and

they are close to burnout.- Our events and organizations depend on volunteers.

Discussion: Lack of housing. - In Bancroft 108 rental units will be built on old Public School site. It will consist of 3 Buildings with

2 stories each. The old school will be demolished after 1st building is completed. The developmentcompany if from Renfrew. This is not affordable housing. Having this many new units occupied soclose to the downtown area will help drive the upgrading of services and infra-structure there.

- Another project in works is a 7 plex – integrated housing.- Possible resort – housing on Mill street.- Lloyd Churchill, on behalf of North Hastings Community Integration, sent a letter to County of

Hastings noting the County is now into 5th year of 10-year plan for low income housing. Hisquestions were: what has been accomplished over the last 5 years and what will be accomplishedin the next 5 years. He received a 1 page response that is a “non-answer” to his questions.

- Bonnie Adams is the Chair of the Housing Committee for Hastings County. She will request theCounty to respond to Lloyd’s inquiry then.

- Most developers are not interested in affordable housing.- Federal funding is now available through a program named “A place to call home”. It is very

complicated for developers to access this fund.

Discussion: All Candidates meetings for the upcoming Federal Election - Valerie Miles – is interested in NHEDC supporting/organizing debates for upcoming federal

election.- Avis Price has done this many times in past years. She will offer guidance and outlines regarding

venues, dates, moderators and use of pre-set questions.

Motion to investigate organizing election debates, moved by Valerie Miles, seconded by Emma Kearns; carried.

Motion to Adjourn Moved by Bonnie Adams, seconded by Emma Kearns; carried.

NOTE: the next regular meeting originally scheduled for October 7, as been re-scheduled for September 30, 2019.

NEXTMEETINGMonday,September30,2019-9:30–Noon,regularmeeting⋅ CFDCConferenceRoom,26ChemaushgonRd,Bancroft


72

Meeting –19 September

2019

Board Members Present Chair – Catherine Redden Municipality of Trent Hills

Vice-Chair - Suzanne Partridge Municipality of Highlands East

Jan O’Neill Municipality of Marmora and Lake

Jim O’Shea Corporation of the Township of North Kawartha

Dan Bujas Township of Faraday

Jan MacKillican Township of Limerick

Tim Conlin Wollaston Township

Ronald Carroll Tudor and Cashel Township

Jim Martin Township of Havelock-Belmont-Methuen

Edgar Storms Township of Stirling-Rawdon

Staff Members Present

Tim Pidduck General Manger, CVCA

Amanda Donald Recording Secretary, CVCA

Vicki Woolfrey, Regulations Officer

Robert Cole, Regulations Officer

2020 Budget Deliberations Catherine Redden referred to the letter received from Minister Yurek

regarding increasing fees and levies for 2020

There was some discussion on the implications this will have for CVCA

Other conservation authorities are moving forward with 2020 budgets and

some are asking for levy increases between 2 and 15%

Catherine reminded the Board the province made these cuts assuming all

conservation authorities are the same, but one size does not fit all in this

case

A round table discussion ensued & each member expressed their concerns

for the 2020 budget development

There was discussion on contacting local MPPs to discuss the impact of the

cuts to CVCA

A motion was passed to direct staff to set up meetings with local MPPs to

discuss the impacts the cuts will have on CVCA and small rural conservation

authorities

Short Term Disability A motion was passed directing staff to investigate options for short term

disability and bring options to the November Board meeting

Regulations & Planning Reports Vicki Woolfrey summarized the reports circulated to the Board

81 permits, 32 property inquiries and 41 planning files were completed

since the last Board meeting


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Crowe Valley Conservation Authority – Municipal Brief

Page 2

70 Hughes Lane

P.O. Box 416

Marmora, Ontario

K0K 2K0

Phone: (613)472-3137

Fax: (613) 472-5516

www.crowevalley.com

[email protected]

Sign up for our Newsletter on

our website to stay informed!

Follow us on Twitter and

Facebook!

Violations Report Robert Cole reviewed the violations report with the Board

Since the previous Board meeting 12 new violations have been

received

There are a total of 28 on going violations in the queue

Board Orientation – Regulations Violations & Non-Compliance Robert Cole gave a presentation to the Board reviewing the violations

& non-compliance program

The presentation reviewed a typical enforcement procedure

There was discussion on completing a brochure about the regulations

program to include in municipal welcome packages to new residents

General Manager’s Report Tim Pidduck updated the Board on the McGeachie trails

An agreement needs to be signed between CVCA and North Hasting

Economic Development Committee (NHEDC) to begin the upgrades to

the McGeachie trails

A motion was passed to sign the agreement

Other Business There was discussion on having a full day watershed tour for the Board

members

A poll will be circulated to the Board with possible dates for the tour

Next Full Authority Meeting– 21 November 2019


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http://www.crowevalley.com/


Motion # 2019-


Now Therefore Be it Resolved That the Council of the Township of Limerick authorizes the cost for Cambium Environmental to perform the Environmental Monitoring and Reporting Work Program for the period of 2020-2022 at no more than $15,360 per year as proposed;AND FURTHERMORE that any additional services costs or changes in the program scope shall be brought to Council for further consideration.







Recorded Vote



2020 Environmental Monitoring and Reporting Work Program


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October 23, 2019

8646-001 Page 1

Environmental

Geotechnical

Building Sciences

Construction Monitoring

Telephone

(866) 217.7900

(705) 742.7900

Facsimile

(705) 742.7907

Website

cambium-inc.com

Mailing Address

P.O. Box 325

52 Hunter Street East

The Corporation of the Township of Limerick

89 Limerick Lake Road

Gilmour, Ontario K0L 1W0

Attn: Ms. Jennifer Trumble CAO-Clerk

Re: 2020 Environmental Monitoring and Reporting Work Program Cambium Reference # 8646-001

Dear Jennifer,

Cambium Inc. is pleased to provide the Township of Limerick (Township) with the following scope of professional services in relation to the monitoring, reporting, and compliance of the Township’s waste disposal site. When reviewing the scope of work, we trust you will recognize the quality, attention to detail, and client support associated with Cambium’s services.

Proposed Scope of Service

Cambium, based on the work completed in previous years, discussions with the Township, correspondence from the Ontario Ministry of the Environment, Conservation and Parks (Ministry), and Cambium’s assessment of the Township’s current waste management status, provides the following scope of service respective of the waste disposal site for the environmental work program.

This work is essential in maintaining compliance with the sites Environmental Compliance Approval (ECA) and the Ministry. As such, the environmental monitoring work program will be completed in accordance with the Ministry document titled Monitoring and Reporting for Waste Disposal Sites, Groundwater and Surface Water, Technical Guidance Document (November 2010).

Environmental Monitoring

All field work will be completed in accordance with the standard field procedures employed by Cambium which meet methodologies approved by the Ministry and the United States Environmental Protection Agency (USEPA).

Prior to collecting groundwater samples, water levels will be measured at each monitoring well using an electronic water level tape. Each groundwater monitoring well will then be purged of approximately three well bore volumes. The volume of water to be purged will be calculated on-site during the monitoring event using the measured water level and the well diameter. Samples will then be collected using the dedicated polyethylene tubing equipped with inertial lift footvalves. All groundwater samples will be filtered in the field with 0.45 µm filters, as required. For the residential sample locations, the samples will be retrieved from taps allowed to run for approximately five minutes prior to sampling. Field measurements of pH, conductivity, dissolved oxygen, temperature, and oxidation reduction potential (ORP) will be recorded at the time of sampling.


76

October 23, 2019

8646-001 Page 2

Environmental

Geotechnical

Building Sciences


Telephone

(866) 217.7900

(705) 742.7900

Facsimile

(705) 742.7907

Website

cambium-inc.com

Mailing Address

P.O. Box 325


Surface water samples will be collected by immersing the sample container in the water body. Where sample bottles are prefilled with preservatives, a clean bottle will be used to collect and decant the water directly into the sample bottle. Field measurements of pH, conductivity, dissolved oxygen, temperature, and ORP will be recorded at the time of sampling. Surface water flow velocity will also be measured and recorded at each surface water sampling station requiring measurements, where a flow is present.

All collected samples will be stored in coolers with freezer packs and maintained below 10C during transport to an Environmental Analytical Laboratory accredited by the Canadian Association for laboratory Accreditation Inc. (CALA), for specific environmental tests listed in the scope of accreditation approved by the SCC.

The groundwater and surface water monitoring programs for the waste disposal site is summarized in Table 1 as follows.

Table 1 Environmental Monitoring Program

Location Frequency Parameters

Groundwater

TW1-1, TW1-2, TW2-1, TW2-2R, TW3-1, TW3-2, TW4-1, TW4-2, TW5, TW6, TW7, TW8, H2, H1-1, TWP Office

1 QA/QC Duplicate

Twice per year

(Spring & Autumn)

alkalinity, ammonia, arsenic, barium, boron, cadmium, calcium, chloride, chromium, conductivity, copper, iron, lead, magnesium, manganese, mercury, nitrite, nitrate, TKN, pH, phosphorus by ICP, potassium, sodium, TDS, sulphate, zinc, COD, DOC, phenols, hardness

TW7 Twice per year

(Spring & Autumn) TSS, BOD

TW7 Once every 5 years; next in 2023

(Autumn) EPA 624 VOCs

Surface Water

SW4, SW5

1 QA/QC Duplicate

Three times per year

(Spring, Summer, Autumn)

alkalinity, ammonia, arsenic, barium, boron, cadmium, chloride, chromium, conductivity, copper, iron, lead, dissolved mercury, nitrite, nitrate, TKN, pH, total phosphorus, TSS, TDS, sulphate, zinc, BOD, COD, phenols, hardness

Annual Topographic Survey

Cambium will complete a topographic survey of the Site in late autumn. The topographic survey will be completed using Total Station DEM equipment and will reference the established Site benchmarks. Cambium will use the survey to update the Site Plans, determine the volume of waste and fill material placed at the Site since it was last surveyed and to determine the capacity status of the Site. The result of the annual topographic survey will be detailed in the annual report.

Data Analysis and Reporting

The results of the monitoring tasks identified in the annual work program would be presented in an Annual Report as per the ECA and Ministry requirements.


77

October 23, 2019

8646-001 Page 3

Environmental

Geotechnical

Building Sciences


Telephone

(866) 217.7900

(705) 742.7900

Facsimile

(705) 742.7907

Website

cambium-inc.com

Mailing Address

P.O. Box 325


The Annual Report will contain annual environmental monitoring information, as well as operational information related to waste disposal and diversion activities. A draft version of the Annual Report would be prepared by Cambium and submitted to the Township for appropriate review and comment, prior to the finalization of the report and submission to the Ministry as per required submission date.

Other Waste Management compliance tasks

Cambium, as part of its complete waste management service to the Township, will assist the Township, as requested, with any regulatory agency or external organization consultation as necessary. This would include review and recommendations for comments in response to Ministry correspondence, by-law review and recommendations, technical assistance with waste disposal site matters, and any other waste management matters that the Township may request of Cambium’s expertise.

Cambium would provide the above related services on an as-needed basis, with scope of service and payment terms to be confirmed respective of particular circumstances, and the Township needs.

Estimated Associated Costs

The following estimated costs are expected for the provision of the services proposed above. Please note that all costs are based on the identified scope of work to be completed and are exclusive of taxes and external fees. Professional services costs include professional fees, consumables, communication, travel, and printing. Although costs may vary between parts of the work program, the total collective costs for the items presented will not be exceeded without authorization from the Township of Limerick.

The estimated costs for the work program tasks are shown in Table 2 for the years 2020 to 2022 for the purpose of offering the municipality extended cost certainty, service continuity, and knowledgeable technical support beyond 2020.

Table 2: Work Program Estimated Costs

Service 2020 2021 2022

1 Environmental Monitoring and Reporting $ 15,360 $ 15,360 $ 15,360

Cambium has developed the costs presented above based upon the information available and previous experience conducting this type of work. If these costs are anticipated to be exceeded as a result of a change in the program scope or additional services, Cambium will promptly notify and consult with the Township of Limerick. For all approved additional person hours required to execute the project, the Township of Limerick would be invoiced in accordance with the approved additional time and expenses.

In addition to the above, as part of our complete waste management services to the Township, we suggest that the Township set aside an additional 10% to 15% of the annual monitoring and reporting costs to cover additional waste management


78

October 23, 2019

8646-001 Page 4

Environmental

Geotechnical

Building Sciences


Telephone

(866) 217.7900

(705) 742.7900

Facsimile

(705) 742.7907

Website

cambium-inc.com

Mailing Address

P.O. Box 325


compliance tasks that arise throughout the year. To provide some insight into some of the unexpected costs, we have included proposed costs herein for the following:

Any additional meetings, assumed to be held on-site with one Cambium teammember

Preparation of typical documentation that may be required to respond to Ministrytechnical support comments or Site inspections, the preparation of minor ECAamendment applications, etc.

Well Repairs that often are observed during sampling events (casing replacements,pipe extensions or reductions, etc.)

Closure/Post-closure Costing Landfill Attendant Training Data Call Review and Support

Typical costs for these items are included for information purposes only. As noted, Cambium would provide these services on an as-needed basis, with scope of service and payment terms to be confirmed respective of particular circumstances, and the Township’s needs.

Service Cost

1 Meeting/Site Visit $1,100

2 ECA Amendment Application (minor in nature, administrative) $1,650

3 Miscellaneous Well Repairs $500

4 Closure/Post-Closure Costing (Financial Assurance) $1,000

5 Landfill Attendant Training $1,650

6 Data Call Review and/or Support $1,200

Closing

It is possible that unforeseen or unknown conditions or occurrences will be encountered, which could alter the services described above. If this occurs, Cambium will promptly notify and consult with the Township, but will act based on Cambium’s sole judgement where risk to Cambium personnel is involved.

If you have any questions or require clarification of any aspect of this submission, please do not hesitate to contact the undersigned at (705) 742-7900. Cambium appreciates the opportunity to provide services for this project.

Best regards,

Cambium Inc.

Stephanie Reeder, P.Geo., C.E.T Project Manager P:\8600 to 8699\8646-001 Township of Limerick - Limerick Landfill AMP 2019\Proposal\2019-10-23 PRO Limerick 2020 AMP.docx


79

Motion # 2019-


Now Therefore Be it Resolved That the Council of the Township of Limerick directsstaff to investigate costs and potential joint purchasing of a new tandem truck for the 2020 budget year.







Recorded Vote



RFP - Replacement of 2010 International


80

Reference No.

AssetID Asset Name Useful Life In service

YearReplacement

CostRemaining Useful Life

Replacement Year

1 R-1 2016 International 10 2016 $ 200,000 7 20262 R-2 2010 International Dump Truck 10 2010 $ 200,000 1 20203 R-3 2003 Volvo Grader 20 2003 $ 300,000 4 20234 R-4 2002 John Deer 31-SG Backhoe 20 2002 $ 75,000 3 20225 R-5 2017 Backhoe 15 2017 $ 120,000 13 20326 R-6 Air Compressor 5 2005 $ 5,000 -9 20197 R-7 Stacker 10 2011 $ 20,000 2 20218 R-8 Pickup 5 2014 $ 25,000 0 20199 R-9 Garage Doors 15 2014 $ 10,400 10 202910 R-10 Fuel Tank Replacement 20 2014 $ 10,000 15 2034

11 F-1 1994 GMC Fire Truck 30 1994 $ 10,000 5 202412 F-2 1989 Mack 35 1989 $ 300,000 5 202413 F-3 2006 International Tanker 30 2006 $ 10,000 17 203614 W-1 Track Loader 20 2017 $ 25,000 17 2036


81

Motion # 2019-









Recorded Vote



COUNCIL HONORARIUM AND COMPENSATION


82

POLICY FOR COUNCIL HONORARIUM AND COMPENSATION

The Corporation of the Township of Limerick shall pay each member of Council a monthly honorarium, a daily honorarium for attendance at all other meeting when acting as representative of Council, and accountable expenses for costs incurred for such items as accommodation, travel and meals for events when approved by Council resolution.

The Annual honorarium is to compensate members of Council for: (see motion 2013-008, Nov 19, 2018)

1. Regularly scheduled Council meetings;2. Council-of-the-Whole meetings;3. Preparation and research for Council related activities;4. Day-to-day dealing with the public.

The daily honorarium is compensation to members of Council for:

1. Attendance at meetings or functions that an official invitation has been received and attendanceapproved by Council;

2. Meetings where official minutes are taken and the Councillors name has been recorded;3. Special meeting of Council;4. External committees where Council representation is required.

Meeting fees will not be paid for attendance at activities such as:

1. Golf tournaments;2. Openings;3. General public appearances;4. Community events such as Canada Day, Remembrance Day, etc. Lake Association Meetings;5. Retirement celebrations;6. Other purely social events.

The rates paid to Council are as follows:

Annual Honorarium (see motion 2014-143) Reeve $8500 Councillor $6000

Daily Honorarium – Reeve & Councillors Eligible meetings over 2 hours (e.g. Committee meetings with confirmation of attendance in minutes/reports)

$50.00

Special Meeting – called by Reeve or CAO $150.00

Mileage (see motion 2015-083) Mileage paid from eligible residential address within Municipal boundaries for Daily Honorarium Only

.55 cents per kilometer


83

Motion # 2019-









Recorded Vote



ROMA Delegations


84

Honourable Minister Steve Clark

Multi-Purpose Building Proposal

The Township of Limerick

The Township of Limerick ROMA - Rural Ontario Municipal Association (ROMA) 2020 Conference: Reeve Carl Stefanski


85

The Township of Limerick, a lower-tier Municipality within the County of Hastings is primarily rural based with limited potential for economic development due to its geographical nature and the vast amounts of crown land within its borders. In 2019 the Municipality raised approximately $1, 071, 852.20 of tax revenue from a limited 814 parcels within its borders. Many recent programs, policies or legislative requirements have impacted the Municipality at both Federal and Provincial levels. While the Council of The Township of Limerick appreciates the efforts of Ontario government under the Ontario Community Infrastructure Fund by providing much needed transportation funding, there are inherent obstacles balancing the need for efficient, modern community facilities to hard services such as roads and bridges. The paper serves to demonstrate the need for funding to ensure that the Municipality can continue to provide ratepayers with a balanced infrastructure portfolio. Background Since 2014, the Municipality has been integrating asset management practices into the budget process. As required by legislation, the Municipality strives to build and maintain assets that provide sustainable services that encompass the principles laid by the Ontario government out that “allow needs to be prioritized over wants.”i The initial phase of the Township of Limerick Asset Management Plan identified a significant investment required in the Limerick Community Centre. Subsequent consideration was given, however as a “soft service” funding opportunities have been directed towards critical transportation improvements rather than the facilities in order to reduce the burden under Joint and Several liability and relevant legislation. In order to provide a solution to this dilemma, the Council of the Township of Limerick is currently exploring Federal and Provincial funding programs to construct a Multi-Purpose Municipal building. Preliminary concepts focus on transforming the Limerick Community Centre into a facility that will also provide an office environment for shared business operations while retaining the recreational and social areas in a multi-purpose structure. The model includes modern office spaces that provide flexible workplace solutions, shared service arrangements (conservations authorities, etc.), and communal space for the public.


86

Members of Council have already begun preliminary investigations resulting in potential increased service levels. Hastings County Emergency Services and the Bancroft detachment of the Ontario Provincial Police have indicated their willingness to establish unmanned substations that will benefit not only Limerick Township, but the neighbouring communities of Tudor Cashel and Wollaston (Coe Hill). Issues Municipal Offices Currently the Municipal offices at 89 Limerick Lake Road are linked to Public Works and Fire Services structures. The building was constructed in 1981 to house and service equipment and provide operational space for the public works staff. Built solely as a commercial garage, it did not incorporate modern office requirements. As a result, the design and layout of the current building do not contribute to providing effective and efficient services. Staff and ratepayers are constrained by the lack of operational space and its environs. The building has deficiencies in air quality, sound interference (machinery), limited security and other environmental factors. There is no general meeting space available and lack of privacy for both ratepayers and employees is concerning. Although upgrades have been undertaken over the years, the building still requires major renovation to meet current accommodation standards, energy efficiency goals and health and safety legislation, among other requirements. Limerick Community Centre Historically the Limerick Community Centre located at 7645 Highway 620 was a public school. The Municipality acquired the building in 1974, prior to new accessibility and building code standards. Although upgrades have been made the facility is not energy efficient and requires extensive upkeep in order to make the building functional for social programs. Ratepayers wishing to utilize the building currently arrange bookings with the Municipal office. This requires additional preplanning and staffing for small impromptu events resulting in additional costs. The Centre also functions as Council Chambers and a general assembly building. Difficulties include lack of staff availability and access to information since these resources are stored at the Municipal office. The Community centre is also listed as an evacuation centre, although, conversely there are suspected difficulties with obtaining records, personnel, etc. should this occur. Continuous renovations have improved the situation, though the building is far from adequate.


87

Benefits Moving forward, the following benefits would be recognized by rehabilitating the Limerick Community Centre to a Multi-purpose Municipal complex;

1. The relocation of the Municipal offices will result in improvements in employee experience and enable further effective public service delivery. Providing improved workplace environments for employees (e.g. greater access to light, improved air quality, ergonomic furniture solutions) and collaborative spaces to facilitate meetings will result in higher employee satisfaction (e.g. improved sense of morale, greater commitment to work, resulting in higher employee retention benefitting succession planning).

2. By establishing a “one-stop business centre” the Municipality will enhance its economic development strategy. Residents, visitors and ratepayers will have access to enhanced services such as public internet, shared meeting facilities, cell phone charging, etc. The Municipality will be in a better position to promote new entrepreneurship by providing services together in one place.

3. Reducing the financial burden of updating buildings to new industry standards is a viable long-term strategy. Public access to a one-stop centre as opposed to several buildings will provide cost-efficiency in terms of current and new building standards.

4. Increased staff availability for improved social and recreational programs. Municipal staff generally undertake the organization and promotion of most social programs. Relocation of the offices should assist in the increase of programs resulting in a healthier populace. “For example, municipal social and recreation programs for seniors promote physical activity and address senior isolation. These municipal services keep seniors happy, healthy and independent for longer, improving overall health outcomes and quality of life.” ii

The benefits listed above are not comprehensive. As mentioned, the proposed building would support shared office spaces and support various types of public initiatives.


88

Conclusion The Council of the Township of Limerick are asking for your support in future applications in order to achieve our goal of reorganizing our facilities to keep up with ratepayer needs. As a rural Municipality we recognize the need to implement modern technological advances and follow the example of the Province by ensuring programs and services are “relevant, efficient and effective for hardworking taxpayersiii. Several attachments have been included outlining proposed designs for your perusal. Additional information can be obtained by contacting staff or election officials at your convenience at the information listed below. Thank you for taking time from your busy schedule this meeting and permitting to speak about this noteworthy objective. Reeve Carl Stefanski 702 Steenburg Lake North Road Gilmour ON K0L 1W0 [email protected] 647-268-2620 or 613-474-1284 Councillor Kimberly Carson 382 Tamarack Lane Gilmour ON K0L 1W0 or 2560 Denure Rd. Peterborough ON K9K 2T2 [email protected] 416-816-1553 or 613-474-2072 Councillor Ingo Weise 23466 Highway 62 Coe Hill ON K0L 1P0 [email protected] 613-334-7587

Councillor Glenn Locke 232 Robinson Lake Road Coe Hill ON, K0L 1P0 [email protected] 613-334-1566 Councillor Jan MacKillican 100 Kensington Cres. Belleville ON K8P 1P0 or 353 North Shore Limerick Lake Gilmour ON K0L 1W0 [email protected] 613-922-4940 Township of Limerick 89 Limerick Lake Road Gilmour ON K0L 1W0 613-474-2863 www.township.limerick.on.ca

i https://www.ontario.ca/page/building-together-guide-municipal-asset-management-plans ii AMO - Partners for a Healthy Ontario A Check-up on the Municipal Role for Health January 18, 2019 iii https://www.fin.gov.on.ca/fallstatement/2018/


89

https://www.ontario.ca/page/building-together-guide-municipal-asset-management-plans

https://www.fin.gov.on.ca/fallstatement/2018/

Example of Minimum Sq. Foot Requirement of 1200 Sq. Ft. (not including Emergency Services)


90

Delegation Request with the Honourable John Yakabuski

Managed Forest Tax Incentive Program Impact on

The Township of Limerick ROMA - Rural Ontario Municipal

Association (ROMA) 2020 Conference:

The objective of this material is to provide insight into the difficulties arising from the Managed Forest Tax Incentive Program on a rural Municipality with a limited assessment base and request that the Province of Ontario consider alternatives to the program in order to mitigate such hardships.


91

Background Prior to 1997, under the Managed Forest Tax Rebate Program, municipalities taxed farm properties at the residential tax rate and the Province rebated owners directly for 75% of their property taxes. Since 1998, qualifying properties are taxed at 25% of the local residential tax rate. “In January 1997, the Minister of Natural Resources announced a property tax reduction system for eligible forest properties called the Managed Forest Tax Incentive Program (MFTIP). According to MNR, the essence of MFTIP was to ensure that forests that are actively managed by their landowners, and that are more than four hectares (10 acres) in size, would be assessed as equivalent to farm land and taxed at the rate of 25 per cent of the municipal tax rate for residential properties. The changes, which began with the 1998 tax year, were meant to encourage landowners to be good managers, or stewards, of private forest land. MNR indicated that MFTIP would take the place of the Managed Forest Tax Rebate Program, which had been canceled in 1993 and then reinstated in February 1996. MNR’s media release at the time said that the reinstatement of the Managed Forest Tax Rebate Program was a temporary measure and that long-term financial incentive measures for managing private forests would be provided through MFTIP.” -1

1- Environmental Commissioner of Ontario. 2005. "The Managed Forest Tax Incentive Program."

Planning our Landscape, ECO Annual Report, 2004-05. Toronto, ON : Environmental Commissioner of Ontario. 137-141.

Issue


92

Changing this program from provincially-funded tax rebates has resulted in municipal tax dollars subsidizing this provincial program where Municipal representatives have little or no consultation. This is patently unfair to the taxpayers of residential ratepayers where the bulk of these properties are located. Impact and Considerations The Township of Limerick, a lower-tier Municipality within the County of Hastings is primarily rural based with limited potential for economic development due to its geographical nature and the vast amounts of crown land within its borders. In 2019 the Municipality raised approximately $1, 071,852.00 of tax revenue from the limited parcels within its borders. The 2020 projected assessment roll return indicates an approximate 47% reclassification of managed forest lands (2,822, 070 from 5,408,895 in 2019) to the residential tax base. Although this may appear to be a positive outcome for the Municipality, it is our understanding that the holder of these lands is a large United States corporation. There are significant concerns that the landowner may appeal under the North American Free Trade Agreement (as did the previous corporation) and claim the same entitlement of “disqualification from the MFIP on the basis of nationality constitutes a clear breach of the Government of Canada’s obligation to provide American investors treatment no less favorable than it accords to Canadian investors” – 2

Should a reclassification occur after the Municipality sets its annual tax levy there would be a significant deficit affecting the annual budget and/or operations. As noted earlier, the Managed Forest Tax Initiative Program places the tax burden on residential ratepayers. Although considered a valuable program in the proper context the MFTIP does present concerns for the Township of Limerick that may not have been contemplated during review and announcement of the program. 2- JM Longyear, LCC vs. Government of Canada – Request for Arbitration - http://www.international.gc.ca/trade-agreements-accords-commerciaux/assets/pdfs/disp-diff/longyear-02.pdf .


93

By allowing the re-classification of large tracts of potential development property the Municipality must account for the lower assessment base and raise the residential rate accordingly. In addition, although the MFTIP does provide that structures are assessed separately from acreage that contains timber, the Municipality could not locate any disqualification for those properties that are “leased land”. These would include those properties in which landowners receive compensation from tenants or interested persons for trapping, fishing or hunting rights. It seems unjust that a landowner may profit for allowing these activities while maintaining a 75% reduction for taxes. It seems reasonable that if a portion of lands are leased for recreational activities then the remaining lands should be taxed at the same rate. Many of these lands contain dwellings that are temporary recreational “cabins” with low assessment values. Our review of our returned roll also discovered that there are subject waterfront properties that have also qualified for the MFTIP. The Township of Limerick conducted a Cold Water Lake Capacity Study in 1992 in order to protect one of our most treasured resources. Many of these properties are on lakes with “lots of record” and therefore are protected from additional development. By allowing waterfront properties to qualify for the MFTIP the Province is restricting the ability of the Township to raise revenue from one of the most desirable property types. It is the intention of the Council of the Township of Limerick to demonstrate how the above noted legislation and combined Provincial Managed Forest Tax Incentive Program place an unfair burden on residential ratepayers. As one of the Provinces least populated incorporated Municipalities the Township of Limerick places great pride on the beauty of the natural landscape we live in. Our Council strives to ensure that policies and By-laws contain provisions to protect the environment and promotes the area in participation with the County of Hastings economic development initiatives. It is the role of the lower tier government to provide services for the protection of its residents. One must remember that large tracts of combustible timber also provide the potential for a large scale forest fire. The Municipality must also maintain equipment to ensure the safety of its populace although no compensation is received under the MFTIP. It is unlikely that in the event of such a disaster that ODRAP funding would be received. In all likelihood further reduction of taxes under Section 357 of the Assessment Act would apply. As shown, unoccupied “forest” lands still have a budgetary consequence. Request for Review


94

As shown, the MFTIP provides financial constraints for lower-tier governments, especially those with limited growth potential. The Municipality hereby requests that the Minister petition the Province to provide full provincial reimbursement of their lost property tax revenue on managed forest properties and at the minimum deliver a consultation process for each application that will provide elected officials a voice for their constituents.


95

Motion # 2019-


Now Therefore Be it Resolved That the Council of the Township of Limerick recommends that the following persons be nominated for the Ontario Volunteer Service Awards;







Recorded Vote



Ontario Volunteer Service Awards


96

From: Adema, Kendra (MTCS/MSAA)To: Adema, Kendra (MTCS/MSAA)Subject: Ontario Volunteer Service Awards 2020 - deadline for nominations!Date: Friday, November 8, 2019 2:55:26 PM

Hi Folks!

Just a reminder that it’s not too late to nominate your organization’s terrific volunteersfor the Ontario Volunteer Service Awards. Nomination forms are available online athttps://www.ontario.ca/page/honours-and-awards-volunteering and the deadline forsubmission is January 25, 2020! An organization can nominate up to nine volunteers,with a maximum of 6 adults and 3 youth. Awards will be presented at ceremoniesacross Ontario in spring/summer 2020.

Kendra AdemaRegional Development Advisor I Regional and Corporate Services DivisionMinistry of Heritage, Sport, Tourism and Culture IndustriesMinistry for Seniors and Accessibility

300 Water Street, 2nd Floor, South Tower, Peterborough ON K9J 8M5Phone: 705-760-5896 Email: [email protected]


97



https://www.ontario.ca/page/honours-and-awards-volunteering


Motion # 2019-








Recorded Vote




98

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Limerick appreciates the efforts of the many volunteers and staff engaged in various programs within the Municipality; AND BE IT FURTHER RESOLVED that Council authorizes $3000 from Account # 16-8140 for the purposes of purchasing and distributing holiday gift cards as recommended by the Clerk.

To: Reeve Carl Stefanski and Council Prepared by: Clerk Date of Meeting: November 18th, 2019 Subject: Holiday Bonus Background Customarily the Council of the Township of Limerick has given its

volunteer and staff holiday gift cards in appreciation for their dedication and hard work. In order to ensure administrative staff, have time to procure and distribute this gift a resolution authorizing these costs needs to be made.

Financial Consideration

There are approximately 60 individuals who have dedicated time and resources to ensure the programs and services undertaken by the Municipality function smoothly. It is recommended that a gift card in the amount of $25-$50 depending on time, commitment etc be given in gratitude. Overall costs would be approximately $3000. Review of the budgetary control indicates that funds are available under account 16-8140 (Social Programs).

Resolution NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Limerick appreciates the efforts of the many volunteers and staff engaged in various programs within the Municipality; AND BE IT FURTHER RESOLVED that Council authorizes $3000 from Account # 16-8140 for the purposes of purchasing and distributing holiday gift cards as recommended by the Clerk.


99


Motion # 2019-









Recorded Vote



SOUTH STEENBURG AD HOC


100


101

Motion # 2019-









Recorded Vote



Joint Services


102

CORPORATION OF THE TOWNSHIP OF LIMERICK AD HOC JOINT SERVICES COMMITTEE

2019-10-31 7465 Hwy. 620 – Limerick Community Centre

9:00 AM

Note: Confidential Information Released. Ad Hoc Committee Members advised not to discuss personal information.

Present for the Meeting Township of Limerick: Councillor Jan MacKillican Councillor Glenn Locke Clerk-CAO Jennifer Trumble

Township of Tudor and Cashel Councillor Bob Bridger Councillor Roy Reeds Clerk-CAO- Bernice Crocker

Township of Madoc Clerk-CAO Anne Marie Fire Chief Jason Gear

Township of Wollaston: Councillor Lynn Kruger

Joint Services as noted on the Agenda were discussed with the following comments and/or recommendations;

JOINT FIRE CHIEF SERVICES

Costs relating to the service were the main concern expressed by Municipalities. Potential renumeration was discussed and different options for payroll application. There was a consensus that costs should be split equally rather than by household, populations, etc. Councillor Lynn Kruger advised that Wollaston Township had not previously discussed being part of the Joint Fire Chief Services discussion and that distance may be concern for Wollaston Council.

Chief Jason Gear suggested that costs may be reduced with the introduction of fire permits, fees, etc. that could be administered with a full-time position.


103

Further discussion included adding duties that are currently undertaken by the Community Emergency Management Co-Ordinator thereby reducing the burden on those individuals.

Note: There is some urgency as it was confirmed that pro-tem Fire Chief Services for Limerick and Tudor and Cashel may not continue past 2019.

Recommendation: THAT a recommendation be brought forward to each respective Council to authorize costs for Joint Fire Chief shared services cost of up to thirty thousand ($30,000.00) per year, over a period of five (5) years, with no opt-out provision.

CHIEF BUILDING OFFICIAL

Note: Madoc Township not interested in shared Chief Building Official Services as they are part of an existing board with Municipalities to the south.

Previous information circulated by Faraday Township was discussed. Information regarding permit fees from the past five years from each interested municipality is to be forwarded to Faraday Township to undertake further research. It was confirmed that the proposal for the agreement was a three (3) year contract with committee members consisting of two elected officials from each Municipality with one support staff member (non-voting).

Recommendation: THAT a recommendation be brought forward to each respective Council to authorize costs related to joint Building Official services as presented by budget submitted by Faraday Township, with a proposed implementation date of January 1st, 2020.

Community Emergency Management Co-Ordinator

Confirmation was given by Lynn Kruger that the Province required the Community Emergency Management Co-Ordinator to be a Municipal employee. Discussion ensued that the CEMC would remain as standing with some delegation of duties to be undertaken by the proposed Fire Chief Joint Services.

Waste Disposal – Recycling Services Faraday and Tudor and Cashel confirmed that they utilize Raymond Reid for recycling and are quite satisfied with the service. They will forward information as requested and future discussions are to take place once appropriate staffing in Limerick is completed.


104

Tenders for 2020 Tudor and Cashel to forward RFP for Plough trucks to interested parties. Other joint purchasing discussion will go forward once pressing issues as discussed above are resolved.

Deadlines and Council Dates

The following represents the dates the above-notes recommendations are to be brought to the subject Municipalities.

Wollaston Fire Chief Services Chief Building Official Services

November 4th, 2019

Tudor ad Cashel Fire Chief Services Chief Building Official Services

November 5th, 2019

Madoc Fire Chief Services November 6th, 2019 Limerick Fire Chief Services

Chief Building Official Services November 18th, 2019

The Ad Hoc Committee adjourned to meet again subject to further consent by individual Council approval.


105

Motion # 2019- REFERRED AND DEFERRED ITEMS


Now Therefore Be it Resolved That the Council of the Township of Limerick ǎŜǘǎ ǘƘŜ ŦƻƭƭƻǿƛƴƎ ƛǘŜƳǎ ŦƻǊ ŎƻƴǎƛŘŜǊŀǘƛƻƴ ŀǘ ŀ ŦǳǘǳǊŜ ŘŀǘŜ








106

Tudor and Cashel - Fire Agreement - defer to ?Tweed Fire Agreement - defer to?Parkland Draft Bylaw - deferred to January 2020Facebook/Social Media Policy - deferred to January 2020Pennisula Proposal - deferred to January 2020Sander for Pickup - deferred to December 2019

Motion # 2019- STANDING ITEMS









1. Hastings Highlands Resources Ltd.- No further Correspondence to Date

2. Trident Members Inc.- No further recommendations from Solicitor


107

Motion # 2019-


Now Therefore Be it Resolved by the Council of the Township of Limerick that

requests that the following item be placed on the upcoming agenda;







Recorded Vote



Notices of Motion


108

Motion # 2019- CONSENT ITEMS


Now Therefore Be it Resolved That the Council of the Township of Limerick receives consent items # 1 to 19, for future consideration.

OR Now Therefore Be it Resolved that the Council of the Township of Limerick receives and files consent agenda items # 1-19with the exception of #








109

Ministry of Finance Office of the Minister

Ministère des Finances Bureau du ministre

7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416-325-0400

7e étage, Édifice Frost Sud 7 Queen's Park Crescent Toronto ON M7A 1Y7 Téléphone: 416-325-0400

October 24, 2019

Dear Head of Council:

We are writing to announce the release of the 2020 Ontario Municipal Partnership Fund (OMPF) allocations.

As communicated by the Premier at the Association of Municipalities of Ontario (AMO) conference, the government is maintaining the current structure of the OMPF for 2020. This means the program is the same as it was in 2019, while allowing for annual data updates and related adjustments.

We have been listening to municipalities and have heard that you need information early to allow time to plan for your budgets. That is why we are announcing allocations now – the earliest that OMPF allocations have ever been announced.

Consistent with prior years, Transitional Assistance will ensure that the 2020 funding guarantee for municipalities in northern Ontario will be at least 90 per cent of their 2019 OMPF allocation and for municipalities in southern Ontario will be at least 85 per cent of their 2019 OMPF allocation.

Northern and rural municipalities with the most challenging fiscal circumstances will continue to have their guarantee enhanced up to 100 per cent of the prior year’s allocation.

As in prior years, Transitional Assistance continues to adjust in 2020 as fewer municipalities require this funding. Consequently, the 2020 OMPF will provide a total of $500 million to 389 municipalities across the province.

The Ministry of Finance’s Provincial-Local Finance Division will be providing your municipal Treasurers and Clerk-Treasurers with further details on the 2020 OMPF. This information and other supporting materials will be posted online at http://www.fin.gov.on.ca/en/budget/ompf/2020.

.../cont’d


110

http://www.fin.gov.on.ca/en/budget/ompf/2020

http://www.fin.gov.on.ca/en/budget/ompf/2020

- 2 -

Our government respects our municipal partners and we are committed to working together to serve the people of Ontario.

Sincerely,

Original signed by

Rod Phillips Minister of Finance

c: The Honourable Steve Clark, Minister of Municipal Affairs and Housing


111

This bright red box was transferred to the

Community Archives recently with other records

from the basement store of the City of Belleville’s

Finance Department. It was empty, except for

three gold-coloured caps and a 1982 letter to

Mayor George Zegouras from the College of Arms

in London, England, mentioning an enclosed set

of armorial bearings. The bearings themselves,

however, were not in the box.

It turns out that the missing document

had been discovered recently by City

Clerk, Matt MacDonald. It, too, was in

the basement of City Hall.

It was today’s Mayor of Belleville, Mitch

Panciuk, who made the connection

between the two items. Mayor Panciuk

had seen the almost-empty box on a

recent tour of the Community Archives

and he recognized the three seals as

being related to the three caps in the red

box.

Nice to have another mystery solved, and

what a beautiful document it is!

Community Archives of Belleville and Hastings County, 254 Pinnacle Street, Belleville ON K8N 3B1 613-967-3304 [email protected]

City of Belleville coat of arms and badge, awarded in 1982

CABHC: CB 6-11 Box formerly containing

the City of Belleville coat of arms, 1982


112

This month’s display is called ‘Glimpses of

Deseronto’ and is timed to coincide with a

talk on the history of the town by Bobby-Jo

Morris which will be happening on November 19th at 100

College Street West in Belleville.

2019-091 Quinte Morning Music

Club materials, 1963-2019

2019-092 Donald Boyle family

history research and photographs,

c.1860-2016

2019-093 Digital photograph of

1948 Public Health notice from

Front Street building, 2019

2019-094 Painting of Belleville

buildings by Florence Lennox,

1978

2019-095 Reproductions of two

Front Street photographs, c.1980

2019-096 Belleville-related

materials transferred from the

Recreation, Culture, and

Community Services Department,

2001-2014

2019-097 Digital reproductions of

155th Battalion photographs, 1916

2019-098 Digital photographs of

the Hotel Quinte after the fire in

December 2012, 2012-2013

2019-099 Candidate materials

from the Canadian federal

election, 2019

2019-100 Moirambler yearbooks

from Moira Secondary School,

1967-1994

2019-101 Bay of Quinte

Remedial Action Plan notices to

shoreline property owners, 2001-

2004

A recent donation by former Moira Secondary School

teacher, Paul Henderson, has helped to enhance our

collection of yearbooks from the school. If you are a

graduate of

Moira Secondary

School, there is

now a good

chance you will

find your school

yearbooks here

at the archives.

CABHC: DA 2015.09 Glasses frames manufactured at the Canada Optical Company

plant in Deseronto, c.1960s

CABHC: 2019-100 Moiramblers from

1960s and 1970s

We are online at: cabhc.ca flickr.com/cabhc @CArchivesBHC facebook.com/CABHC


113

November 7, 2019

Honourable Jeff Yurek

Minister of Environment, Conservation and Parks

College Park 5th Floor

777 Bay St

Toronto, ON M7A 2J3

Re: Conservation Authority Exit Clause

2297 Highway 12, PO Box 130

Brechin, Ontario LOK 1 BO p. 705-484-537 4f. 705-484-0441

The Council of the Corporation of the Township of Ramara passed the following motion at their

regular meeting held October 28, 2019, unanimously by a recorded vote:

WHEREAS the TOWNSHIP OF RAMARA has consistently expressed its view that its

watershed conservation authorities are duplicative, financially unaccountable, in conflict

with citizens and private property rights;

AND WHEREAS the TOWNSHIP OF RAMARA has encountered the regulatory obstacles

to challenge the arbitrary, inefficient, non-transparent, and unsustainable municipal levy

forced upon it annually by its watershed conservation authorities;

AND WHEREAS the TOWNSHIP OF RAMARA questions the efficacy and relevance of its

watershed conservation authorities' programs and services and their performance in

achieving the goals of conservation and environmental stewardship;

AND WHEREAS the TOWNSHIP OF RAMARA finds the current Conservation

Authorities Act, 1990, R.S.O. 1990, c. C.27 and its proscribed regulations inconsistent and

obsolete;

AND WHEREAS the Minister of Environment, Conservation, and Parks the Honourable

Jeff Yurek signaled the province's intent to reconsider and update the Conservation

Authorities Act, 1990, R.S.O. 1990, c. C.27 and its proscribed regulations;

THEREFORE BE IT RESOLVED THAT: the TOWNSHIP OF RAMARA support the

province's determination that the existing Conservation Authorities Act, 1990, R.S.O.

1990, c. C.27 and its proscribed regulations require review;

www.ramara.ca


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From: Federal Gas Tax ProgramTo: Carl StefanskiCc: ClerkSubject: Federal Gas Tax UpdateDate: Thursday, November 7, 2019 9:53:31 AM

Dear Reeve Stefanski,

I'm pleased to confirm that AMO distributed over $12 million in surplus federal Gas Taxadministration fees to municipalities last week. Your community received $208.81. Anadditional $5,248.17 - the second half of your municipality's 2019 allocation - will betransferred later this week.

In the meanwhile, I encourage you to review and share AMO's latest annual report on thefederal Gas Tax Fund. The report describes how our sector is investing federal Gas Tax fundsto rebuild local roads, cut energy consumption, improve recreation facilities, and more.

Your community's investments are mapped on AMO's website. Take a moment to explore themap if you haven't already done so - and feel free to connect with AMO's Gas Tax Team ifyou would like to promote your municipality's work. The Team uses Twitter, Instagram,YouTube, and the Gas Tax at Work website to spread the word about the Fund and its impact,and would love to hear from you.

Sincerely,Jamie McGarveyAMO President

cc: Jennifer Trumble, CAO/Clerk-Treasurer


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https://www.gastaxatwork.ca/sites/default/files/assets/Documents/Annual%20Reports/2018%20Annual%20Report%20-%20Part%20I.pdf

https://www.gastaxatwork.ca/project-map


https://twitter.com/gastaxinontario

https://www.instagram.com/federalgastaxontario/

https://www.youtube.com/channel/UCHMBoLPD6b1fcl4UXZ8V9mw

https://www.gastaxatwork.ca/


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117

Embracing the Future while Remembering our Past

www.stirling-rawdon.com

Township of Stirling-Rawdon 2529 Stirling-Marmora Road, Box 40, Stirling, ON K0K 3E0 Phone • 613-395-3380 Fax • 613-395-0864

November 5, 2019

The Honourable Doug Downey Attorney General of Ontario McMurtry-Scott Building 720 Bay St., 11th floor Toronto, ON M7A 2S9

Dear Sir:

Re: Municipal Liability and Insurance Costs

At a meeting of the Township of Stirling-Rawdon Finance and Personnel Committee held on October 29, 2019 the following motion was passed:

“The Committee acknowledges receipt of the AMO report entitled ‘A Reasonable Balance: Addressing growing municipal liability and insurance costs’

and further that the Township of Stirling-Rawdon endorse the report submitted by the Association of Municipalities of Ontario

and further that the Attorney General of Ontario be requested to conduct a full review of joint and several liability as it affects municipalities

and further that this motion be forwarded to all Ontario municipalities for their consideration.”

Council respectfully requests your favourable consideration of this important matter.

Yours truly,

Tawnya Donald Clerk

c.c. Daryl Kramp, MPP Hastings-Lennox & Addington All Ontario Municipalities


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Embracing the Future while Remembering our Past

www.stirling-rawdon.com

Township of Stirling-Rawdon 2529 Stirling-Marmora Road, Box 40, Stirling, ON K0K 3E0 Phone • 613-395-3380 Fax • 613-395-0864

November 5, 2019

The Honourable Doug Downey Attorney General of Ontario McMurtry-Scott Building 720 Bay St., 11th floor Toronto, ON M7A 2S9

Dear Sir:

Re: Municipal Liability and Insurance Costs

At a meeting of the Township of Stirling-Rawdon Finance and Personnel Committee held on October 29, 2019 the following motion was passed:

“The Committee acknowledges receipt of the AMO report entitled ‘A Reasonable Balance: Addressing growing municipal liability and insurance costs’

and further that the Township of Stirling-Rawdon endorse the report submitted by the Association of Municipalities of Ontario

and further that the Attorney General of Ontario be requested to conduct a full review of joint and several liability as it affects municipalities

and further that this motion be forwarded to all Ontario municipalities for their consideration.”

Council respectfully requests your favourable consideration of this important matter.

Yours truly,

Tawnya Donald Clerk

c.c. Daryl Kramp, MPP Hastings-Lennox & Addington All Ontario Municipalities


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November 7, 2019

Ms. Jennifer Trumble, ClerkTownship of Limerick891 Limerick Lake RoadR.R. #2Gilmour, ON K0L 1W0

Dear Ms. Trumble:

Re: Invitation to attend local forum November 26 – ChallengingJustice Gaps: Building a Community Response

We are writing on behalf of the Community Advocacy & Legal Clinic (CALC), a localnon-profit community-based justice organization. CALC staff provide free legal help tovulnerable people living in your municipality with their most basic justice needs. Wewould like to invite you to our upcoming community forum on November 26 to learnmore about how recent drastic cuts to government funding to Legal Aid Ontario (CALC’smain funder) threaten the legal health and the economic and social well-being of ourmost disadvantaged residents. The forum is co-sponsored by the Poverty Roundtable.

From 9:30 a.m. to 10:30 a.m., the forum will feature short presentations about theimpact of the cuts, gleaned from local experts who work with domestic violence victims,people experiencing family breakdown, seniors being taken advantage of byunscrupulous companies, refugees and immigrants, people in conflict with the law,prisoners, and people living in poverty. We will talk about the success of our work withtrusted intermediaries, giving the examples of our work with primary health careproviders in Justice & Health partnerships initiatives as well as our homelessnessprevention work. We will also share results from our on-line survey. We’ve attached aposter about the forum, and you can read more about it in our recent newsletter:http://communitylegalcentre.ca/wp-content/uploads/2019/10/CALC-Volume-28-Number-2-Oct-2019-FINAL.pdf.

From 10:30 a.m. to 1:00 p.m., we will facilitate into small group discussions tobrainstorm ideas and approaches. Please join us to discuss how the community can pulltogether to better help people experiencing challenges with getting legal information,advice, and representation about common legal problems. We need to engage


120

http://communitylegalcentre.ca/wp-content/uploads/2019/10/CALC-Volume-28-Number-2-Oct-2019-FINAL.pdf

http://communitylegalcentre.ca/wp-content/uploads/2019/10/CALC-Volume-28-Number-2-Oct-2019-FINAL.pdf

everyone in coming up with solutions – and discussing existing resources that might behelpful, as well as possible future initiatives

In addition to local experts, we are pleased that Julie Mathews, Executive Director ofOntario’s community legal education clinic CLEO (see Steps to Justice for an exampleof some of their work) will be joining us to talk about how service providers and otherscan help close justice gaps. Lois Cromarty, lawyer and Executive Director of ourneighbouring community legal clinic in Cobourg will share examples about how ascommunity members we can intervene earlier and more holistically to prevent commonproblems from escalating into intractable challenges. We will also be joined by staff fromLegal Aid Ontario.

You can register on-line for the forum here: https://exposing-justice-gaps-2019.eventbrite.ca, or by emailing our Office Manager at [email protected].

Thank you for considering this invitation to our forum.

Yours very truly,

Michele Leering Peter KerrExecutive Director/Lawyer Chairperson, Board of DirectorsExt. 27


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https://stepstojustice.ca/

https://exposing-justice-gaps-2019.eventbrite.ca/

https://exposing-justice-gaps-2019.eventbrite.ca/


Grey Sauble Conservation

237897 Inglis Falls Road, R.R.#4, Owen Sound, ON N4K 5N6

Telephone: 519.376.3076 Fax: 519.371.0437

www.greysauble.on.ca

November 1 st, 2019

The Honourable Jeff Yurek Minister of the Environment, Conservation and Parks 5th Floor 777 Bay Street Toronto, ON M7 A 2J3 sent via email: [email protected]

RE: Grey Sauble Conservation Authority Board of Directors Resolution FA-19-116

Please be advised that the following resolution was passed at the October 23, 2019 meeting of the Grey Sauble Conservation Authority Board of Directors.

Motion No.: FA-19-116 Moved by: Scott Greig Seconded By: Marion Koepke

Whereas the Grey Sauble Conservation Authority (GSCA) Board of Directors is comprised of elected representatives from the Municipality of Arran-Elderslie, the Township of Chatsworth, the Township of Georgian Bluffs, the Municipality of Grey Highlands, the Town of Meaford, the City of Owen Sound, the Town of South Bruce Peninsula, and the Town of the Blue Mountains; and,

Whereas the Board of Directors determines the policies, priorities, projects, fees and budget of the GSCA; and,

Whereas the GSCA provides important and valued programs and services to the residents of its member municipalities that include recreation, education, water quality monitoring, forestry services, biodiversity preservation, stewardship, as well as protecting life and property through a variety of measures;

Therefore, be it resolved that the publicly elected and municipally appointed GSCA Board of Directors supports the continuation of the programs and services of the GSCA, both mandatory and nonmandatory, and that no programs or services of GSCA be "wound down11 at this time; and,

That the Minister of the Environment, Conservation and Parks give clear direction as to what programs and services are considered mandatory and non-mandatory and how those programs will be funded in the future; and,

That the Minister of the Environment, Conservation and Parks utilize the Conservation Authorities Act regulations to ensure that all programs and projects of the Authority that are consistent with the Objects and Powers of an Authority be considered core programs.

Conservation ONTARIO

N�tur•I Ch.urtpion>

Watershed Municipalities

Arran-Elderslie, Chatsworth, Georgian Bluffs, Grey Highlands

Meaford, Owen Sound, South Bruce Peninsula, Blue Mountains

1of2


122


123

The Municipality of West Elgin 22413 Hoskins Line, Box 490, Rodney Ontario N0L 2C0

October 11, 2019

At the Regular Meeting of Council on October 10, 2019, the Council of the Municipalityof West Elgin passed the following Resolution:

Resolution No. 2019-530Moved: Councillor RoweSeconded: Councillor Tellier

That West Elgin Council hereby supports the Resolution of Town of the Blue Mountainsregarding Integrity Commissioner Matters as attached.

Disposition: Carried


124



125

The Municipality of West Elgin 22413 Hoskins Line, Box 490, Rodney Ontario N0L 2C0

October 11, 2019

At the Regular Meeting of Council on October 10, 2019, the Council of the Municipalityof West Elgin passed the following Resolution:

Resolution No. 2019-531Moved: Deputy Mayor LeathamSeconded: Councillor Tellier

That West Elgin Council hereby supports the Resolution of the Town ofPenetanguishene regarding Municipal Amalgamation as attached.

Disposition: Carried


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Town of /Ville de Penetanguishene

10 rue Robert St. West/ouest, P.O./C.P. Box 5009

Penetanguishene, ON L9M 2G2

Tel: 705.549.7453 Fax: 705.549.3743

www.penetanguishene.ca

October 2, 2019

Hon Doug Ford

Premier of Ontario

Premier's Office - Room 281

Legislative Building - Queen's Park

Toronto, ON M7A 1A1

BY EMAIL ONLY

Dear Premier;

RE: Resolution from the Town of Penetanguishene – Municipal Amalgamation

As you are aware, the Town of Penetanguishene, Township of Tay and Township

of Tiny provided a joint letter response on June 5, 2019 regarding the Regional

Governance Review.

Please also be advised that the Council of the Town of Penetanguishene, during

their September 25, 2019 Council meeting and at the request of the Township of

McKellar, adopted the following resolution:

"WHEREAS there are 444 municipalities in Ontario that are very efficient and well

governed, and who respond quickly to ratepayer's needs;

AND WHEREAS in the 1990's the Conservative Government forced many

municipalities to amalgamate on the guise they would become more efficient,

effective, save money, lower taxes and ultimately reduce the provincial deficit;

AND WHEREAS there has never been a valid evidence-based study that

supported these outcomes;

AND WHERAS forced amalgamation actually accomplished just the opposite: ill

feelings, increased animosity and mistrust, job losses, rise in local taxes and an

increase in the provincial deficit;

AND WHEREAS there are many positive examples of· small rural and northern

municipalities working together in a collaborate and cooperative manner via,

shared agreements that responds to local needs without amalgamation and

provincial interference;

Delivered by Email to:

[email protected]


127

https://www.penetanguishene.ca/en/news/index.aspx?feedId=332cb99c-6528-48f3-98c1-4393b13712a8&keyword=regional&newsId=31933ba0-4ec3-45e9-8a62-76c756478f74

AND WHEREAS the Provincial Government has a large deficit due to their own

decision-making;

AND WHEREAS recently the same Conservative Government recently reduced

one large regional municipal government by 50%, without "consultation";

AND WHERAS this same Conservative Government is presently reviewing other

provincial regional governments through a purported "consultative" approach

with a view to reduce or eliminate them;

AND WHEREAS the Provincial Government should investigate all other internal

ways of reducing their deficit and becoming more fiscally responsible over time

rather than downloading to the one level of government that is the most

efficient, has the lowest cost and is closest to the electorate which will not put a

dent in the provincial deficit;

AND WHEREAS the Province could look at what other provinces have done to

reduce the debt with one singular education system, organizing unorganized

municipalities, controlling OPP costs, substantially increase fines, and find a way

to collect millions and millions of dollars in unpaid fines and instead, invest in the

north to create jobs and stimulate and enhance economic development;

NOW THEREFORE BE IT RESOLVED THAT before the Provincial Government forces

amalgamation in any of the 444 municipalities in Ontario, our AMO organization

go beyond requesting "consultation" and "demand" that the Provincial

Government do the following:

1. Hold a local referendum letting the citizens decide to amalgamate or not.

2. Conduct an evidence-based study to show that amalgamation actually

saves costs, jobs, lowers taxes and reduce the provincial deficit.

3. Allow those municipalities to work out their own local collaborative

agreement that best suit their local needs and to be permitted to do so

on their own time line and volition.

4. To ensure that there is absolutely no conflict of interest in this consultative

process.

5. To emphasize the political reality of forcing amalgamation on the many

rural and northern municipalities across Ontario.

AND FURTHER THAT a copy of this resolution be sent to Doug Ford, Premier of


128

Ontario; Christine Elliott, Deputy Premier; Steve Clark, Minister of Municipal

Affairs; Andrea Horwath, Leader of the New Democratic Party; and all MPPs in

the Province of Ontario;

AND FURTHER THAT a copy of this resolution be sent to the Association of

Municipalities of Ontario (AMO), the Northwestern Ontario Municipal Association

(NOMA), Rural Ontario Municipalities Association (ROMA), Federation of

Northern Ontario Municipalities (FONOM), and all Ontario municipalities for their

consideration."

Please let me know if you have any questions or concerns.

Sincerely,

Stacey Cooper, Clerk

Town of Penetanguishene

c. Hon. Christine Elliott, Deputy Premier

Hon. Steve Clark, Minister of Municipal Affairs

MPP's in the Province of Ontario

Association of Municipalities of Ontario (AMO)

Northwestern Ontario Municipal Association (NOMA)

Rural Ontario Municipalities Association (ROMA)

Federation of Northern Ontario Municipalities (FONOM)

All Ontario Municipalities


129

October 18, 2019 Ministry of Municipal Affairs and Housing Provincial Policy Statement Review – Proposed Policies

Submitted via the Environmental Registry of Ontario

RE: 2019 Provincial Policy Statement Review

Please be advised that Township of Puslinch Council, at its meeting held on October 16, 2019, considered the aforementioned topic and subsequent to discussion, the following was resolved:

That the County of Wellington report regarding the 2019 Provincial Policy Statement be received; and

That Council supports the County of Wellington’s position with respect to the 2019 Provincial Policy Statement; and

That Council directs staff to submit the County of Wellington comments to the EBR and to endorse the County of Wellington’s comments by way of forwarding the comments to all municipalities.

On behalf of the Mayor and Members of Council, please accept the Township of Puslinch comments with respect to the Provincial Policy Statement Review of Proposed Policies.


130

COMMITTEE REPORT

To: Chair and Members of the Planning Committee From: Sarah Wilhelm, Manager of Policy Planning Date: Thursday, September 12, 2019 Subject: 2019 Provincial Policy Statement Review

1.0 Background To further support its Housing Supply Action Plan and other priorities, the Ministry of Municipal Affairs and Housing is consulting on proposed changes to the Provincial Policy Statement (PPS). Comments are requested prior to October 20, 2019 (EBR Registry Number #019-0279).

The current PPS, which came into effect April 30, 2014, provides overall policy direction on matters of provincial interest related to land use planning and development across Ontario. Where provincial plans are in effect (such as the Growth Plan for the Greater Golden Horseshoe and the Greenbelt Plan in Wellington), such plans:

• provide additional, and in some cases, more specific land use planning policies• take precedence over the policies of the PPS in the event of a conflict

Where policies in the PPS do not overlap with policies in provincial plans, the policies of the PPS must be independently satisfied.

This report provides an overview of the key policy changes and responds briefly to questions posed by the province in the consultation documents.

2.0 Key Changes to the Provincial Policy Statement Many of the proposed changes appear to have little impact on the County as they:

1. harmonize the PPS with the 2019 Growth Plan for the Greater Golden Horseshoe (“Growth Plan”) whichalready applies to Wellington; or

2. the Growth Plan policies are more specific/restrictive than the draft PPS.

In other respects, staff have identified the following key areas with the greatest impact on land use planning in Wellington County.

Agriculture Current PPS policies allow for planning authorities to permit non-agricultural uses in prime agricultural areas subject to meeting specific criteria. Some examples of non-agricultural uses include manufacturing, automobile sales, golf courses, and campgrounds. The draft policies remove the criterion that the proposed use “complies with the minimum distance separation formulae” (MDS). Instead, impacts on surrounding agricultural operations and lands are to be “informed by provincial guidelines”. This is more permissive when compared to language used elsewhere in the PPS, such as “in accordance with provincial guidelines”. While the wording would allow for consideration of guidelines in addition to MDS, such as the “Guidelines on Permitted Uses in


131

Ontario’s Prime Agricultural Areas” we have questions about what these changes mean for MDS implementation.

Mineral Aggregates Changes to subsection 2.5.2.4 include additional policy direction that depth of extraction be addressed through processes under the Aggregate Resources Act. The intent of the new wording is unclear and we are concerned that it may be meant to remove the ability of municipalities to continue to use vertical zoning to regulate extraction below the water table.

For gravel pits outside of the Greenbelt area and subject to satisfactory long-term rehabilitation, draft policies allow consideration of extraction in provincially significant wetlands (applies to areas outside of the County), woodlands, valleylands, wildlife habitat, areas of natural and scientific interest; fish habitat; and habitat of endangered species and threatened species. The Growth Plan is more restrictive for some features, but overall, the more permissive draft policies would appear to allow interim negative impacts to features and areas in favour of potential long-term environmental benefits through rehabilitation.

Indigenous Consultation New requirement for planning authorities to:

• engage with Indigenous communities and coordinate on land use planning matters; and• engage with Indigenous communities and consider their interests when identifying, protecting and

managing cultural heritage and archaeological resources.

Extension of Planning Horizon The planning horizon is extended from 20 to 25 years. We do not know whether the province intends to address this change in the Growth Plan for the Greater Golden Horseshoe, which provides a growth forecast to 2041.

Housing The province has changed housing policies and related terms in an effort to encourage a greater mix and supply of housing. For example, a new term “housing options” provides more specific policy direction about housing types. The draft policies increase the required supply of land for residential growth from ten years to twelve years. Municipalities are also given the option to maintain land with servicing capacity to provide a five-year supply of residential units (up from three). Overall, these changes appear to be positive, but we will continue to assess as more information becomes available.

Servicing Hierarchy and Private Communal Services The draft PPS clarifies that the servicing hierarchy supports protecting the environment, human health and safety. With that in mind, upper-tier municipalities are required to work with lower-tier municipalities to assess long-term impacts of individual services on environmental health and character of rural settlement areas and the feasibility of full municipal services or private communal services. Policies specify that communal services are preferred for development of multiple residential units/lots where municipal services are not available, planned or feasible.

Land Use Compatibility Stronger protection is provided for existing or planned major facilities (including industries, manufacturing uses, other facilities and infrastructure) from proposed sensitive lands uses (such as residences, day care centres, etc.).


132

3.0 Comments

Questions from Ministry Response 1. Do the proposed policies effectively

support goals related to increasinghousing supply, creating andmaintaining jobs, and red tapereduction while continuing to protectthe environment, farmland, and publichealth and safety?

The PPS has become much less relevant to Wellington because of the more specific, more restrictive, same or similar policies of the Growth Plan for the Greater Golden Horseshoe.

The Province should consider fully implementing the PPS in the Greater Golden Horseshoe through one policy document - the provincial Growth Plan. This would reduce red tape byeliminating policy duplication and streamline the review ofdevelopment applications.

2. Do the proposed policies strike theright balance? Why or why not?

The policy changes for mineral aggregate resources do not effectively balance the need:

• for local Council input regarding depth of extraction asbelow water table extraction is a permanent change tothe landscape

• to protect the environment by allowing extraction to beconsidered within natural heritage features and areas

We do not support these permissive aggregate policies in the draft PPS, particularly in areas of the County where there is a high concentration of gravel pits.

3. How do these policies take intoconsideration the views of Ontariocommunities?

See response to question 1.

4. Are there any other policy changes thatare needed to support key priorities forhousing, job creation, and streamliningof development approvals?

See response to question 1.

5. Are there other tools that are neededto help implement the proposedpolicies?

The province should support municipalities and housing developers by researching and sharing best practices to facilitate a greater mix of housing options and increase the supply of affordable rental accommodations.

We have reported on the PPS review at this time to ensure that County Council may consider these comments prior to the October 20, 2019 deadline. We will be attending an information session with the province September 9 and the Association of Municipalities of Ontario (AMO) is working on a response. Planning staff may augment this report if we become aware of new information of relevance to Wellington.


133

Recommendation That the report “2019 Provincial Policy Statement Review” be forwarded to the Ministry of Municipal Affairs and Housing and be circulated to member municipalities in Wellington County.

Respectfully submitted,

Sarah Wilhelm, BES, MCIP, RPP Manager of Policy Planning


134

www.springwater.ca 2231 Nursery Road

Minesing, Ontario L9X 1A8 Canada

October 21, 2019

Nottawasaga Valley Conservation Authority 8195 8th Line Utopia ON, L0M 1T0

RE: Nottawasaga Valley Conservation Authority Levy

Please be advised that at its meeting of October 16, 2019, Council of the Township of Springwater passed the following resolution:

C457-2019 Moved by: Coughlin Seconded by: Moore

Whereas the Township of Springwater, like all municipalities in Ontario must confront fiscal limitations and re-evaluate programs, services, and the financial sustainability of each;

And Whereas the Township of Springwater is a constituent municipality in portions of the watershed under the jurisdiction of the Nottawasaga Valley Conservation Authority and is compelled to remit non-negotiable levy funding to the Authority on an annual basis;

And Whereas the Township of Springwater cannot exercise line-item scrutiny of Nottawasaga Valley Conservation Authority’s budget and operations nor does the Authority itself provide detailed substantiation of the same to its member municipalities like the Township of Springwater;

And Whereas the Township of Springwater must account for all taxpayer funds it expends within its operations and that it forwards to local agencies and boards;

Therefore Be It Resolved That the Township of Springwater requests that the Nottawasaga Valley Conservation Authority provide prior to passage of its 2020 budget the following:

(1) Its interpretation and understanding of its mandated operations as found in thecurrent Conservation Authorities Act, 1990, R.S.O. 1990, c.C.27 and its prescribedregulations;

(2) The costs of each as determined under (1);

(3) Detailed definitions and determinations of what can be characterized as non-mandatory programming and service(s);


135

http://www.springwater.ca/

Phone: 705-728-4784 Ext. 2015

Clerk’s Department Fax: 705-728-6957

(4) The costs of each as determined under (3);

(5) Detailed definitions and determinations of fee-for-service activities of theNottawasaga Valley Conservation Authority, the revenues they generate as theactivities take place within and/or requests originate from geographic area of theTownship of Springwater; and

(6) The costs that arise from programs and services enabled through theMemorandum of Understanding with the Severn Sound EnvironmentalAssociation.

And That this resolution be circulated to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario.

Carried

Sincerely,

Renée Chaperon Clerk /cp

cc. Doug Ford, Premier of OntarioJeff Yurek, Minister of Environment, Conservation and ParksThe County of SimcoeConservation OntarioOntario municipalitiesOntario Conservation Authorities


136

www.springwater.ca 2231 Nursery Road

Minesing, Ontario L9X 1A8 Canada

October 21, 2019

Nottawasaga Valley Conservation Authority 8195 8th Line Utopia ON, L0M 1T0

RE: Conservation Authority Levies

Please be advised that at its meeting of October 16, 2019, Council of the Township of Springwater passed the following resolution:

C456-2019 Moved by: Coughlin Seconded by: Cabral

Whereas the Township of Springwater supports the objects of balance on conservation, environmental stewardship, and sustainability to anchor its operations, planning, services, and strategic vision;

And Whereas the Township of Springwater understands the need for both the Province and its municipalities to deliver clear, costed, and sustainable programs and services for taxpayers;

And Whereas both tiers of government must assess all programs and services to eliminate duplication and balance costs on tests of affordability, health, safety, and environmental stewardship;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16, 2019 of a need for conservation authorities to re-focus their operations related to core mandates as currently defined in the Conservation Authorities Act, 1990, R.S.O. 1990, c. C.27 and its prescribed regulations;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16, 2019 that Conservation Authorities should not proceed with any increases to fees or levies;

Therefore Be It Resolved That the Township of Springwater supports any Provincial effort to require its municipal levy only apply to core mandated programs and services;

And That this resolution be forwarded to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario, signaling the Township of Springwater’s


137

http://www.springwater.ca/

Phone: 705-728-4784 Ext. 2015

Clerk’s Department Fax: 705-728-6957

support of the Province’s review, consultations and development of an updated Conservation Authorities Act and the willingness to participate in all consultations and submissions to the same.

Carried

Sincerely,

Renée Chaperon Clerk /cp

cc. Doug Ford, Premier of OntarioJeff Yurek, Minister of Environment, Conservation and ParksThe County of SimcoeConservation OntarioOntario municipalitiesOntario Conservation Authorities


138

Motion # 2019- CLOSED SESSION


Now Therefore Be it Resolved That the Council of the Township of Limerick goes into closed Session under Section 239 of the Municipal Act, 2001, S.O.; (a) the security of the property of the municipality or local board;(b) personal matters about an identifiable individual, including municipal or local board employees;(c)(d)

a proposed or pending acquisition or disposition of land by the municipality or localboard;labour relations or employee negotiations;

(e) litigation or potential litigation, including matters before administrative tribunals, affectingthemunicipality or local board;(f) advice that is subject to solicitor-client privilege, including communications necessary forthat

purpose; (g) a matter in respect of which a council, board, committee or other body may hold a closed meetingunder another Act. 2001, c. 25, s. 239 (2).

O Recorded Vote Yeas Nays







139

Motion # 2019- CLOSED SESSION


Now Therefore Be it Resolved That the Council of the Township of Limerick comes out of closed session and reports the following;








140

Motion # 2019- ADJOURNMENT


Now Therefore Be it Resolved That the Council of the Township of Limerick adjourns the meeting of November 18th, 2019 to meet again on December ???, 2019 or at the call of the Reeve.








141