limpopo - provincial government...limpopo provincial government department of social development...

Limpopo Provincial GovernmentDepartment of Social Development

Private Bag x 9710Polokwane

0700

21 Biccard StreetPOLOKWANE 0700

Main Switchboard: 015 230 4300Fax: 015 291 2335 / 2185

Monitoring and Evaluation Sub Branch

PR301/2016 ISBN: 978-0-621-44888-7

DEPARTMENT OF

SOCIAL DEVELOPMENT

VOTE NO. 12

ANNUAL REPORT

2015/2016

FINANCIAL YEAR

LIMPOPO

BSB PRINTERS TEL: 015 297 2828 - 24911M

LIMPOPO

The heartland of southern Africa - development is about people!

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The heartland of southern Africa - development is about people!

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Annual Report for 2015/16 Financial Year Vote 12: Department of Social Development

Limpopo Province

Table of Contents

PART A: GENERAL INFORMATION ........................................................................................................ 3

1. DEPARTMENT GENERAL INFORMATION ..................................................................................... 4

2. LIST OF ABBREVIATIONS/ACRONYMS ......................................................................................... 5

3. FOREWORD BY THE MEMBER OF THE EXECUTIVE COUNCIL ...................................................... 8

4. DEPUTY MINISTER STATEMENT .................................................................................................10

5. REPORT OF THE ACCOUNTING OFFICER ....................................................................................10

6. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL

REPORT ...................................................................................................................................... 15

7. STRATEGIC OVERVIEW .............................................................................................................. 16

8. LEGISLATIVE AND OTHER MANDATES ...................................................................................... 16

9. ORGANISATIONAL STRUCTURE ................................................................................................. 21

10. ENTITIES REPORTING TO THE MEC ........................................................................................... 21

1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ................................................. 22

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE ...................................................................... 22

3. STRATEGIC OUTCOME ORIENTED GOALS ................................................................................. 34

PART B: PERFORMANCE INFORMATION BY PROGRAMME ................................................................ 36

5. TRANSFER PAYMENTS ............................................................................................................... 87

6. CONDITIONAL GRANTS ............................................................................................................. 93

7. DONOR FUNDS .......................................................................................................................... 94

8. CAPITAL INVESTMENT ............................................................................................................... 95

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PART C: GOVERNANCE ......................................................................................................................... 98

1. INTRODUCTION ......................................................................................................................... 99

2. RISK MANAGEMENT .................................................................................................................. 99

3. FRAUD AND CORRUPTION ..................................................................................................... 100

4. MINIMISING CONFLICT OF INTEREST ..................................................................................... 100

5. CODE OF CONDUCT ................................................................................................................ 100

6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ..................................................................... 101

7. PORTFOLIO COMMITTEES ....................................................................................................... 101

8. SCOPA RESOLUTIONS .............................................................................................................. 103

9. PRIOR MODIFICATIONS TO AUDIT REPORTS .......................................................................... 132

10. INTERNAL CONTROL UNIT ....................................................................................................... 133

11. INTERNAL AUDIT AND AUDIT COMMITTEES ........................................................................... 133

12. AUDIT COMMITTEE REPORT ................................................................................................... 139

1. Audit Committee Structure ...................................................................................... 139

2. Audit Committee Responsibility............................................................................... 139

3. In-Year Management and Monthly/Quarterly Report ............................................... 140

4. Auditor General’s Report......................................................................................... 140

PART D: HUMAN RESOURCE MANAGEMENT .................................................................................... 141

1. INTRODUCTION ....................................................................................................................... 142

2. OVERVIEW OF HUMAN RESOURCES ....................................................................................... 142

3. HUMAN RESOURCE ACHIEVEMENTS. ..................................................................................... 143

4. CHALLENGES FACED BY THE DEPARTMENT ............................................................................ 144

5. FUTURE HUMAN RESOURCE PLANS/GOALS ........................................................................... 145

PART E: FINANCIAL INFORMATION...................................................................................................210

1. REPORTOFTHEAUDITORGENERAL.....................................................................................211

2. ANNUALFINANCIALSTATEMENTS........................................................................................216

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PART A: GENERAL INFORMATION

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1. DEPARTMENT GENERAL INFORMATION

PHYSICAL ADDRESS : 21 Biccard Street

Polokwane

0700

POSTAL ADDRESS : Private Bag X 9710

Polokwane

0700

TELEPHONE NUMBER/S: +27 15 230 4300

FAX NUMBER : +27 15 291 2185

EMAIL ADDRESS : [email protected]

WEBSITE ADDRESS : www.dsd.limpopo.gov.za

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2. LIST OF ABBREVIATIONS/ACRONYMS AC Audit Committee

AGSA Auditor General of South Africa

ANC African National Congress

AO Accounting Officer

APP Annual Performance Plan

BAS Basic Accounting System

BAUD Bar Coded Asset Audit

BBBEE Broad Based Black Economic Empowerment

CAC Central Audit Committee

CBO Community based Organization

CHH Child Headed Household

CCMA Commission for Conciliation Mediation and Arbitration

CDP Community Development Practitioner

CDA Central Drug Authority

CFO Chief Finance Officer

CNDC Community Nutrition Development Centres

CYCC Child and Youth Care Centre

CYCW Child and Youth Care Workers

DIC Drop in Centre

DORA Division of Revenue Act

DSD Department of Social Development

EBT Electronic banking transfer

ECD Early Childhood Development

EPWP Extended Public Works Programme

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EXCO Executive Committee

EU European Union

FET Further Education and Training

GOVT Government

HIV Human immune virus

AIDS Acquired immune deficiency syndrome

HCBC Home Community Based Care

HOD Head of Department

HR Human Resource

HRD Human Resource Development

HRM Human Resource Management

HRP Human Resource Plan

HWSETA Health and Welfare Sector Education and Training Authority

ICT Information Communication Technology

IDT Independent Development Trust

IEC Information, Education and Communication

LDP Limpopo Development Plan

MDDA Media Development Diversity Agency

MDG Millennium Development Goals

MEC Member of Executive Council

MTEF Medium Term Expenditure Framework

MTSF Medium Term Strategic Framework

MPAT Management Performance Assessment Tool

NACCW National Association of Child Care Workers

NDA National Development Agency

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NDP National Development Plan

NGO Non-Governmental Organization

NPO Non-Profit Organization

NQF National Qualification Framework

OD Organisational Design

OFA Organisational Functionality Assessment

OSD Occupation Specific Dispensation

OVC Orphans and Vulnerable Children

PERSAL Personnel Salary

PFMA Public Finance Management Act

PMDS Performance Management Development System

SANCA South African National Council for Alcoholism and Drug dependence

SAPS South African Police Services

SAQA South African Qualification Authority

SCM Supply Chain Management

SCOPA Standing Committee on Public Accounts

SDIP Service Delivery Improvement Plan

SITA State Information Technology Agency

SMME Small Medium and Micro Enterprises

SMS Senior Management Services

TR Treasury Regulations

TVET Technical Vocational Education and Training

VEP Victim Empowerment Programme

WAN Wide Area Network

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3. FOREWORD BY THE MEMBER OF THE EXECUTIVE COUNCIL

Name: Mme Happy Joyce Mashamba

Title : Member of the Executive Council

The Department has, in the year under review, continued to provide comprehensive service delivery that is responsive to the needs of our people. In a year that marks 60 years of the historic Women’s March to the Union Buildings, the Department managed to provide capacity development programmes to 12 223 women through effective partnerships with other stakeholders. The year also marks the 40th anniversary of the 1976 Soweto student’s uprising and the Department managed to ensure the participation of 8 307 youths in youth mobilization programmes, while 3 421 participated in entrepreneurship programmes.

Service delivery achievements as contained in this report signifies the extent to which Government seeks to create an inclusive and caring society. Remarkable progress in addressing the triple challenges of poverty, unemployment and inequalities has been made, though more still needs to be done to broaden the social safety net and ensure that the goal of a better life for all is eventually realized.

The scourging effects of substance abuse on the socio-economic being of individuals, families and communities and especially the youth, is a serious cause for concern. The use of drugs leads to risky sexual behavior which among others, include contracting infectious diseases such as HIV/AIDS. To this end, the Department has intensified campaigns against substance abuse.

While implementing the pronouncement of the NDP, the Department will continue with its quest to protect the vulnerable and the poor and in particular children, people with disabilities, women and the elderly, not forgetting the victims of social crime. We shall

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not be deterred by anything in ensuring that the scourge of violence against women and girls in particular is eradicated.

In the year under review, the Department has also intensified its efforts in partnering with NPO’s. To this end, continuous capacity building and support has been rendered to the majority of our organizations, as partners in the fight against poverty and inequalities. Collaboration between the Department and other development stakeholders and agencies have been strengthened in the 2015/16 financial year. This was aimed at ensuring that the challenges of our people are addressed in a more coordinated manner for comprehensive solutions.

The Department was guided by the following MTSF key Priorities:

Reforming the social welfare sector.

Early childhood development provision.

Deepening social assistance and extending the scope for social security.

Strengthening community development interventions.

Establish social protection systems to strengthen coordination, integration, planning, monitoring and evaluation of services.

Many households continue to suffer from food insecurity, hence the introduction of the Provincial Food Distribution Centres and the Community Nutrition Development Centres which will start to function in the next financial year 2016/17. This was done with the view to address extreme hunger and destitution confronting our communities. The Department will intensify its campaign of distributing food to the needy families and individuals guided by food for all programme.

As the Member of Executive Council responsible for Social Development in Limpopo, I am confident that our work during the said period has made an indelible mark in improving the socio-economic conditions of the people of Limpopo. It is my conviction that the forthcoming year will witness the intensification of the programmes and projects that seek to respond to the immediate needs of poor people.

In conclusion I wish to thank the commitment and dedication showed by the entire workforce for the realisation of the goals and objectives of the Department as outlined in the 5 year Strategic Plan. I also want to acknowledge hard work and professionalism displayed by our employees. It is against this background that I present the 2015/16 annual report.

Building a caring society. Together.

______________________________

Mme Happy Joyce Mashamba

MEC for Social Development

Date______________

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4. DEPUTY MINISTER STATEMENT

Not applicable

5. REPORT OF THE ACCOUNTING OFFICER

Name: Mme Daisy Mafubelu

Title : Head of Department

Overview of the operations of the Department: Overview of the financial results of the Department:

Departmental receipts

Departmental

receipts

2015/2016 2014/2015

Estimate Actual

Amount

Collected

(Over)/Und

er

Collection

Estimate

Actual

Amount

Collected

(Over)/Under

Collection

R’000 R’000 R’000 R’000 R’000 R’000

Sale of goods and services

1 446

1 597

(151)

1 158

1 289

(131)

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Departmental

receipts

2015/2016 2014/2015

Estimate Actual

Amount

Collected

(Over)/Und

er

Collection

Estimate

Actual

Amount

Collected

(Over)/Under

Collection

R’000 R’000 R’000 R’000 R’000 R’000

other than capital assets

Sale of capital assets

328 13 315 500 546 (46)

Financial transactions in assets and liabilities

1 331

1 814

(483)

3 524

5 053

(1 529)

Total 3 105 3 424 (319) 5 182 6 888 (1 706)

The Departmental revised revenue budget for 2015/16 financial year is R3 105 million and a collection of R3 424 million or 110% of the adjusted budget by 31 March 2016.

Sale of Goods and Services – Non capital assets

Over collection is as a result of more employees renting at state housing at the districts and one-stop Centers.

Revenue Financial Assets

Over collection is due to more NGO's paying debts from overpayment from the previous financial year and shared services received from SASSA.

Programme Name 2015/2016 2014/2015

Final Appropriat

ion

Actual Expenditur

e

(Over)/ Under

Expenditure

Final Appropriat

ion

Actual Expenditur

e

(Over)/Under Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 Administration

284 605

264 542

20 063

270 950

257 913

13 037

Social Welfare services

281 238

279 747

1 491

338 198

332 896

5 302

Children and Families

681 952

681 248

704

545 659

545 352

307

Restorative Services

192 514

191 718

796

162 189

161 383

806

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Development and Support Services

168 575

168 242

333

157 620

156 234

1 386

Total 1 608 884 1 585 497 23 367 1 474 616 1 453 778 20 838 The Department spent 98.6% of its adjusted budget during the 2015/16 financial year

compared to 98.5% spent in 2014/15 financial year. Administration programme spent

93% of its adjusted budget during the 2015/16 financial year compared to 95% spent

in 2014/15 financial year. The underspending is due to commitments for infrastructure

payments for projects not completed as planned, however a request for rollover of the

funds amounting to R18 million has been submitted to Provincial Treasury.

Social Welfare Services, Children & families, Restorative Services and Development

& support Services programmes have spent 99% of the adjusted budget.

Virements/roll overs - No virement and an amount of R18 million has been requested as a roll over to

complete the outstanding infrastructure projects.

- A description of the reasons for unauthorised, fruitless and wasteful expenditure

and the amounts involved as well as steps taken to address and prevent a

recurrence.

The Department incurred fruitless and wasteful expenditure during the course of the

financial year amounting to R37 000 for interest charged for late payment. In future,

the Department will process invoices within 30 days after receipt of invoices and

appropriate action will be taken against responsible officials.

Future plans of the Department -Implement the 2016/17 APP.

-Implementation of the National Integrated Childhood Development Policy.

Public Private Partnerships None.

New or proposed activities None.

Supply chain management

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- The Department has filled two posts for Deputy Directors: Acquisition &

Acquisition and SCM Compliance & Capacity Building.

- Furthermore, an internal control tool to monitor compliance on internal control

measures has been developed.

- All Directors and Shareholders of companies as well as members of close

corporations of the recommended companies are being vetted through

PERSAL. This is done prior to award of competitive bids and quotations to

ensure that bids or quotations are not awarded to restricted companies and

officials in public service with business interests without approval.

- Appointed Bid Adjudication Committee members were capacitated on supply

chain management processes.

- Shortage of staff has been the main challenge especially in SCM in the year

unde review. This is for both Head Office and at the District level. The filling of

posts in this area will be reprioritized and it is worth noting that the two Deputy

Directors posts filled were promotions from within the SCM Unit.

Gifts and Donations received in kind from non-related parties None

Exemptions and deviations received from the National Treasury None

Events after the reporting date - The Department advertised a bid for provision of security services at various

cost centres during April 2016.

- The contract for the Head of Department is expiring at the end of May 2016 and

the post was advertised in April 2016.

- The Director: Monitoring and Evaluation has resigned with effect from the 01st

of June 2016.

- Protests in Vuwani have affected service delivery in the Department.

Other There are no other material facts or circumstances, which may have an effect

on the understanding of the financial state of affairs, not addressed elsewhere

in this report.

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Acknowledgement/s or Appreciation The implementation of the Department Annual Performance Plan 2015/16 has been

possible because of the contribution of various stakeholders. In this regard, I would

like to acknowledge among others the following:

Portfolio committee on Social Development

Cluster 1 Audit committee

Limpopo Office of the Premier

National Department of Social Development

Limpopo Provincial Treasury

National Development Agency

South African Social Security Agency

Organized Labour

Civil and Non Profit Organisations

Conclusion As this is my last month in office, I wish to sincerely thank the Honourable MEC, Mme

Happy Joyce Mashamba. Her guidance, support and overall contribution to the

success of the Department has strengthened service delivery. Appreciation is also

extended to the Management team and all staff in the Department for their hard work

and dedication in ensuring a caring and self-reliant society. It is my wish that the

Department may move from strength to strength as it continues to serve the people of

Limpopo.

Approval and sign off

_________________ Mme Daisy Mafubelu Accounting Officer Department of Social Development Date: ______________

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6. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following: All information and amounts disclosed throughout the annual report are consistent. The annual report is complete, accurate and is free from any omissions. The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury. The Annual Financial Statements (Part E), have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury. The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information. The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements. The external auditors are engaged to express an independent opinion on the annual financial statements. In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the Department for the financial year ended 31 March 2016. Yours faithfully ___________________ Head of Department Mme Daisy Mafubelu Date: ________________

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7. STRATEGIC OVERVIEW7.1. Vision A Caring and self-reliant Society.

7.2. Mission To transform our society by building conscious and capable citizens through the

provision of integrated social development services.

7.3. Values

Human Dignity Is a fundamental human right that must be protected in terms of the Constitution

of South Africa and facilitates freedoms, justice and peace.

Respect Is showing regard for one another and the people we serve and is a

fundamental value for the realisation of development goals.

Integrity Refers to consistency with our values, principles, actions, and measures and thus generate trustworthiness amongst ourselves and with our stakeholders.

Equality and Equity We seek to ensure equal access to services, participation of citizens in the decisions that affect their lives and the pursuit of equity imperatives where imbalances exist.

Accountability Refers to our obligation to account for our activities, accept responsibility for

them, and to disclose the results in a transparent manner.

8. LEGISLATIVE AND OTHER MANDATES

The Department derives its legislative mandates from the Constitution of the Republic

of South Africa (Section 27 (1) (c), providing for the right of access to Social assistance

to those unable to support themselves and their dependents. Section 28 (1) of the

Constitution enshrines the right of children with regards to appropriate care , basic

nutrition, shelter, health care and social services.

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8.1 Constitutional Mandates The Department implements its constitutional mandates in terms of Section27

(1)28(1) and schedule 4 of the constitution of Republic of South Africa, Act 108 of

1996.

8.2 Legislative mandates

The following national legislation and policy documents form the legal and policy

framework being implemented within the Department:

Social Assistance Act (Act no13 of 2004) The Social Assistance Act, 1992 provides for the rendering of social assistance

to persons, national councils and Social Development Organizations.

Social Service Professions Act, 1978 (Act no. 110 of 1978) Promotes and regulates the practice of social service practitioners for social

service professions.

White Paper for Social Welfare (1997) Aims to transform social welfare services through developmental approach

Social Service Professions Act, 1978 (Act no. 110 of 1978) Promotes and regulates the practice of social service practitioners for social

service professions.

Child Care Act, 1983 (Act No. 74 of 1983) Provides the framework for the care of vulnerable children.

Probation Services Act, 1991 (Act no.116 of 1991) Provides for the transformation of the child and youth care system.

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Domestic Violence Act (Act no. 61 of 2003) Provides for the protection of the victims of domestic violence and the vulnerable

members of the society.

The Child Justice Act ( Act no. 75 of 2008) Provides the framework for dealing with children in conflict with the law.

Older persons Act (Act no.13 of 2006.) Provides a framework for the empowerment and protection of older persons.

Advisory Board on Social Development Act, 2001 (Act no. 3 of 2001) Provides for a national advisory structure in the social development sector.

Non-Profit Organisations Act, 1997 This Act repealed the Fund-Raising Act, 1997, excluding the chapter that deals

with relief funds, and provided for an environment in which non-profit

organisations can flourish. The Act also established an administrative and

regulatory framework within which non-profit organisations can conduct their

affairs. The process of amending the act is underway and will be concluded in

2015/16 financial year.

Children’s Amendment Act No. 38 of 2005

Provides the framework for the care and protection of children.

Sexual Offences Related Matters Amendment Act no 32 of 2007 Provides for the regulation of sexual offences against vulnerable groups.

Policy mandates

National Development Plan Chapter 11 of the NDP requires that the Department of Social Development

should spearhead the Social Protection to make sure there is alignment and

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coordination of Social protection issues including addressing the challenges of

eradicating poverty and reducing inequality.

Medium Term Strategic Framework It identifies the development challenges that government has to confront in the

next five years. It serves as a backdrop to guide planning and budgeting across

the three spheres of government.

National guideline on Victim Empowerment It provides a framework for sound inter-Departmental and inter-sectoral

collaboration and for the integration of effective institutional arrangements for a

multi-pronged approach in managing victim empowerment.

Limpopo Development Plan It is the overarching development strategy for Limpopo province for the next five

years. It seeks to reduce poverty, unemployment and inequality through

sustainable economic development, social development and transformation.

White Paper for Social Welfare (1997) The White Paper sets out the principles, guidelines, proposed policies and

programmes for developmental social welfare in South Africa. As the primary

policy document, the White Paper serves as the foundation for social welfare in

the post-1994 era.

Integrated National Disability Strategy It provides for an integration of disability issues in all government development

strategies, planning and programmes.

Disability Policy 2006 It recognizes that Persons with Disabilities are valuable human resources for the

country and seeks to create an environment that provides them with equal

opportunities, protection of their rights and full participation in society.

Relevant Conventions and Agreements This refers to relevant and applicable Conventions and Agreements concluded

relating to social development.

Population Policy 1998 It examines the current state and likely future directions of population policy in

South Africa with particular reference to family planning activities set against the

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background of past and it also response to the changing socio-political situations

in the country.

National Crime Prevention Strategy It provides the need to follow developmental approach and inter-sectoral

collaboration towards combating and addressing crime.

Minimum Standards for Residential Facilities on People with Disabilities They serve as a guide to individuals and families as to what they can reasonably

expect of a residential service. They have been developed for the purposes of

the registration and inspection of residential services for people with disabilities.

National drug master plan. It guides and monitors the actions of government Departments to reduce the

demand for and supply of drugs and the harm associated with their use and

abuse.

Policy Framework on Orphaned and Vulnerable Children. It provides for a common agenda for mounting an effective response towards

addressing the challenges posed by the HIV/AIDS epidemic. It outlines key

actions that must be taken urgently, including the prioritization of support for

orphans, vulnerable children and their families in the national policies, actions

and plans.

National Integrated Early Childhood Development Policy The Policy aims at addressing challenges encountered within the sector in

relation to currently available legislation that is not well coordinated. The policy

objective is to improve universal access to quality, equitable and appropriate

services to children.

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9. ORGANISATIONAL STRUCTURE

10. ENTITIES REPORTING TO THE MEC

The table below indicates the entities that report to the MEC.

Name of Entity Legislative Mandate

Financial Relationship

Nature of Operations

N/A N/A N/A N/A

MEC

Mme H. J Mashamba

Accounting Officer

Mme D Mafubelu

Financial Management

ServicesMr T.A Rikhotso

CD: Strategy, Monitoring &

Evaluation Services

Vacant

CD: Social Welfare Services

Mme MD Ramokgopa

CD: Community Development

ServicesMr J.M Mahopo

CD: Corporate Services

Mme M.I Mohale

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PART B: PERFORMANCE

INFORMATION

1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES

The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on other legal and regulatory requirements section of the auditor’s report.

Refer to page 211 of the Report of the Auditor-general, published as Part E: Financial Information.

2. OVERVIEW OF DEPARTMENTAL PERFORMANCE

The Department registered 65.2% (15 of 23) of women in senior management

services. This is an improvement from 2014/15 performance of 54.5%.The

Department is progressing well in compliance with Employment Equity Act. There

has been an improvement from the previous year in terms of the employment of

people with disabilities as the Department has moved from 1.4% to 1.7% (55 of

3196). The Department is at 0.3% short of the planned target (2%). The

appointment of People with Disabilities will remain a priority in the 2016/17 financial

year.

The National Department of Social Development is currently working on the

development of the Service Delivery Model. The model seeks to bring a strategic

realignment of the new Departmental mandates towards the alignment of the

priorities and the goals as reflected within the National Development Plan.

As part of creating an inclusive and responsive Social Protection System, more

than 2500 household accessed food through food security programme. Income

generating and food security projects have been initiated. A reduction in new HIV

and AIDS infections levels through social behavioural change has also been

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registered in the year under review. The Department managed to create 2301 jobs

during the financial 2015/16. Through NDA and National Department of Social

Development, the Department empowered 2120 NPO’s on governance, financial

management, conflict management, registration and compliance.

The Department was able to mobilise communities through Project Mikondzo in

order to uplift the standard of living of the people. To that effect many communities,

youth, women, Child Headed Households, People with Disabilities have benefitted

in terms of farming equipments, school uniform, vegetable gardens, referrals to

other role players and funding of projects.

Despite of these achievement, the Department is confronted with challenge relating

to linking the Provincial Food Security Distribution Center with the capable food

security projects for sustainability purposes. Procurement of goods and services in

order to stimulate local economic development from the credible cooperatives is

still a challenge.

Job creation still remains a challenge that affect women, youth and people with

disabilities particularly in rural areas. Community Development Practitioners have

limited resources to provide services to communities (government cars, computer

and internet services).

The Department participated in the Management Performance Assessment Tool

(MPAT) since its inception in 2011. The programme is embarked on annually and

results are published at the beginning of each financial year. Over the years results

revealed enormous improvements that could be stated as follows:

Strategic Management: Results have shown improvement from level three (3)

to level four (4). Exceptional performance is witnessed in Monitoring and

Evaluation moving from level three (3) to level four (4).

Governance and Accountability: Consistent performance with retention of in

level four (4) in management structures, Audit committees, fraud prevention and

internal audit. Corporate Governance of ICT still remain a challenge attributable

to poor resourcing of the Directorate

Human Resource Management: Results have shown that the Department is

performing well in areas of Human Resource Development Plans in that it

sustained a rating of 4 from the previous year. The Department improved in the

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area of OD which moved from level 3 to 4 during the year under review. HRP

regressed from level 4 to 3 and the outcomes were challenged awaiting a

decision by the moderating committee.

Challenges are still experienced in the area of Diversity Management in that the

Department is struggling to achieve 2% of People with Disabilities and

sustained level one (1) performance as well as disciplinary cases since 2012.

In terms of Employee Health and Wellness program the Department improved

from a rating of 1 to 2.5 during the year under review. The outcomes were

challenged and awaiting the decision by the moderating committee.

Financial Management: Demand and acquisition as well as acquisition

management and payroll certification sustained levels two (2) and four (4)

respectively. Delegations in terms of PFMA remained at level two (2) while

performance in the area of asset management has regressed to level One (1).

2.1 Service Delivery environment

At its core, the Department aims at delivering Social Welfare and developmental

services to the poor and vulnerable households. The Department is also a custodian

of children’s care, protection and well-being. Services to this effect are rendered

through ISIBINDI, access to ECD’s, Drop in Centers, Foster care placements and

psychosocial support.

While substantial improvement in the wellbeing of fostered children has been

registered, the Department realised a need to assess the contribution of the foster care

services programme in order to ensure adherence to requirements of the children’s

act. It is against this backdrop that the Department embarked on an Evaluation Study

on the impact that foster care services has had on its beneficiaries. The Office of the

Premier approved Terms of Reference that detail the intentions of the Evaluation. The

processes around this major Evaluation are underway in partnership with the Office of

the Premier and are expected to be finalised in the 2016/2017 financial year.

The majority of the Department’s services are delivered through NPO’s. In the year

under review, a total number of older persons who accessed accessing funded

residential facilities is 553, while those accessing community care and support

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services is 17 117, an improvement from 2014/15 registered number of 15 564. In

response to the Older Persons Act that requires provision of care, support and

protection of older persons, the Department continues to provide comprehensive and

integrated services to people with disabilities. To this end, 3860 people with disabilities

accessed funded protective workshops in the 2015/16 financial year as compared to

the 3 339 of those that were reached in the 2014/15 financial year. The Department

will continue to capacitate community based rehabilitation centres and community

service centres in order to expand the services to older persons and people with

disabilities.

In the 2015/16 Financial year, 165 774 children between 0-5 were able to access

ECD’s this is 14 226 short of the planned target. The challenge around this was due

to the fact that not all the assessed sites met the registration requirements, thereby

affecting children that needed to be counted. The Department also managed to fully

register 11 ECD’s in the year under review, surpassing the targeted number of 8. This

is to ensure that quality of care and elementary learning is not compromised. Through

child care and protection services, the Department has been able to place 2 721

children in foster care. The Ministerial Task Team of Foster Care, which aimed at

ensuring that backlogs around the programme are addressed and that placement of

children is not hampered unnecessarily so has assisted in the realisation of the target.

The problems around minors who are unaccompanied and loitering the streets of

Limpopo remains a challenge. The Department is working in earnest around strategies

to address this challenge. HIV and AIDS remains a challenge in the midst of the

growing number of orphans and vulnerable children who need dedicated care and

support from the Department. In the year under review, 18 913 orphans and

vulnerable children receiving psychosocial services were reached and the number

increased due to intensified campaigns in areas with high levels of ills.

Challenges posed by substance abuse remain a thorn in the flesh for the Department.

The magnitude and vastness of the problem is what fuelled the Departmental efforts

in ensuring that incidents of substance abuse are reduced. To this end, the Department

managed to reach a total number of 293 417 people (children and adults) through

substance prevention programme. The Department will put more effort in ensuring that

26


Limpopo Province

25

the Seshego Treatment Center becomes activated so that the Department offers

inpatient treatment services.

The department managed to profile 19663 households within 72 communities with

subsequent development of 40 community based plans as a results of ministerial

outreach programmes and pronouncements. The Department has further registered

an over achievement of 3084 EPWP work opportunities.

Provincial Food Distribution Centres became functional during the 2015/16 financial

year. Intensified campaign of distributing food to the needy families and individuals as

guided by food for all programme, culminated in 76619 people accessing food through

DSD feeding programmes. Effective collaboration with stakeholders enabled the

Department to engage 3421 youth to participate in the Entrepreneurship development

programmes.

2.2. Service Delivery Improvement Plan

The Department has completed a service delivery improvement plan. The tables

below highlight the service delivery plan and the achievements to date.

Main services and standards

Main services Beneficiaries Current/actual standard of service

Desired standard of service

Actual achievement

Community Development in relation to capacitating youths on vocational skills.

Unemployed out of school youths between 18 -35 years from profiled vulnerable households in Limpopo province.

200 youths to be capacitated on vocational skills.

200 youths to be capacitated on vocational skills.

200 youths were capacitated on vocational skills.

To ensure access of Early

Children between 0-5 years in

154 637 children accessing the Early Child Development

180000 children accessing the Early Child Development

180000 children accessing the Early Child Development

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Limpopo Province

26

Main services Beneficiaries Current/actual standard of service

Desired standard of service

Actual achievement

Childhood Development

Limpopo province

Programme (through centre based and non-centre based programmes)



Batho Pele arrangements with beneficiaries (Consultation access etc.)

Current/actual arrangements Desired arrangements Actual achievements

Consultation in relation to Early Childhood Development Programme for children between 0-5 years. Capacity building of all ECD Stakeholders (ECD Centers, Government Departments, and NGOs) on ECD services on a quarterly basis. Quarterly Provincial and District ECD Forum meetings for integration and coordination of ECD services. Radio slots to market the ECD services on a quarterly basis.

Consultation in relation to Early Childhood Development Programme for children between 0-5 years. Capacity building of all ECD Stakeholders (ECD Centers, Government Departments, and NGOs) on ECD services on a quarterly basis. Quarterly Provincial and District ECD Forum meetings for integration and coordination of ECD services. Radio slots to market the ECD services on a quarterly basis.

Consultation in relation to Early Childhood Development Programme for children between 0-5 years. Conducted capacity building for all ECD Stakeholders (ECD Centers, Government Departments, and NGOs) on ECD services during the period under review. Quarterly Provincial and District ECD Forum meetings for integration and coordination of ECD services were held.

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Limpopo Province

27


Access: It is through office contacts (visits by beneficiaries at Local, District, Provincial Office, Tribal Offices, clinics and One Stop Centers), telephonic contacts, e-mails and written correspondence (letters, invitation Door-to-door visits will be conducted. ECDs are within 2km radius within the area of access.

Access is through office contacts (visits by beneficiaries at Local, District, Provincial Office, Tribal Offices, clinics and One Stop Centers), telephonic contacts, e-mails and written correspondence (letters, invitation. Door-to-door visits will be conducted.

ECDs are within 2km radius within the area of access.

Through office contacts (visits by beneficiaries at Local, District, Provincial Office, Tribal Offices, clinics and One Stop Centers), telephonic contacts, e-mails and written correspondence (letters, invitation Door-to-door visits were conducted. ECDs are within 2km radius within the area of access.

Openness & Transparency: in relation to Early Childhood Development Programme for children between 0-5 years. Disseminate information through community meetings, workshops and trainings, Departmental summits and use of citizen’s report Minutes of the District ECD Forums are disseminated to all stakeholders Posters, pamphlets and any information relating to ECD services will be sent to all ECD structures

Disseminate information through community meetings, workshops and trainings, Departmental summits and use of citizen’s report Minutes of the District ECD Forums are disseminated to all stakeholders Posters, pamphlets and any information relating to ECD services will be sent to all ECD structures

Disseminated information through community meetings, workshops and trainings, Departmental summits and use of citizen’s report Minutes of the District ECD Forums disseminated to all stakeholders Posters, pamphlets and any information relating to ECD services sent to all ECD structures

Information in relation to Early Childhood Development Programme for children between 0-5 years. Disseminate information through workshops, campaigns and imbizos, including radio stations,

Disseminate information through workshops, campaigns and imbizos, including radio stations, through newsletter, brochures on ECD Programme

Disseminated information through workshops, campaigns and imbizos, including radio stations, through newsletter, brochures on ECD Programme

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Limpopo Province

28


through newsletter, brochures on ECD Programme

Consultation in relation to Youth Development : Consult tribal authorities, local municipalities through stakeholder meeting and ensure that youth structures participate, conduct youth dialogues through youth structures, households profiling

Consult tribal authorities, local municipalities through stakeholder meeting and ensure that youth structures participate, conduct youth dialogues through youth structures, households profiling

Consulted tribal authorities, local municipalities through stakeholder meetings and ensured that youth structures participate, conducted youth dialogues through youth structures, households profiling

Access: The youth will have access to credible and accredited training and be exposed to other courses. They will have a wider range of services in the Province. Physical Addresses of all training service providers will be provided to the identified youths across the Province

The youth will have access to credible and accredited training and be exposed to other courses. They will have a wider range of services in the Province. Physical Addresses of all training service providers will be provided to the identified youths across the Province

The youth had access to credible and accredited training and exposed to other courses. They will had a wider range of services in the Province. Physical Addresses of all training service providers were provided to the identified youths across the Province

Openness & Transparency: in relation to Youth Development Structures All issues relating to the programme are addressed during orientation when intake is done. There are monthly and quarterly meetings with students to allow them to raise issues.

All issues relating to the programme are addressed during orientation when intake is done. There are monthly and quarterly meetings with students to allow them to raise issues. There are monthly and quarterly meetings with students to allow them to raise issues. Encourage use of suggestion boxes and complaints management system.

All issues relating to the programme are addressed during orientation when intake is done. There are monthly and quarterly meetings with students to allow them to raise issues. There were monthly and quarterly meetings with students and requested them to raise issues. Encouraged use of suggestion boxes and

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complaints management system.

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Limpopo Province

30

Service delivery information tool

Current/actual information tools Desired information tools Actual achievements

Disseminate information in relation to access of Early Childhood Development Programme is done through workshops, campaigns and imbizos, including radio stations, through newsletter, brochures on ECD Programme

Disseminate information through workshops, campaigns and imbizos, including radio stations, through newsletter, brochures on ECD Programme

Disseminated information through workshops, campaigns and imbizos, and brochures on ECD Programme

Information in relation to youth development is disseminated during orientation, monthly and quarterly meetings with stakeholders. Use of sms and radio to give information about the programme. During households profiling officials will be informing youths about the programme

Information is disseminated during orientation, monthly and quarterly meetings with stakeholders. Use of sms and radio to give information about the programme. During households profiling officials will be informing youths about the programme

Information disseminated during orientation, monthly and quarterly meetings with stakeholders. Used sms to give information about the programme. During households profiling officials informed informing youths about the programme

Complaints mechanism

Current/actual complaints mechanism

Desired complaints mechanism

Actual achievements

Suggestion boxes mounted in service points

100% of complaints resolved within 25 working days received from suggestion boxes

No complaints received and resolved from the mounted suggestion boxes

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31

Current/actual complaints mechanism

Desired complaints mechanism

Actual achievements

Verbal and written apologies for failing to honour meetings, workshops /trainings

100% of complaints resolved within 25 working days received from suggestion boxes

No complaints received and resolved from the mounted suggestion boxes

2.3. Organisational environment

The Department continues to collaborate with different role players in overcoming the

triple challenges of poverty, unemployment and inequalities. To this end, provision of

homebased services to infected and affected families, including psycho-social services,

social behavioural change programmes and provision of school uniform to needy

students has been made.

As a strategy to address organisational maladies, the Department in partnership with

the Department of Public Service and Administration, conducted Organisational

Functionality Assessment (OFA) with the aim of assessing the functional capability of

the Department in relation to its mandate.

The Department, through the National Department of Social Development is providing

bursaries to needy students as an intervention towards addressing the shortage of

social workers.

In the year under review, there has been a relocation from the Department of Health to

Olympic Towers building. The relocation has and continues to contribute positively on

the smooth running of operations such as IT infrastructure, telephones, municipal

services, and other key functions.

The Department is still experiencing challenges of inadequate network connectivity at

Sub-Offices in the Districts and lack of Information Technology (IT) human resources

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Limpopo Province

32

in GITO. The GITO function has collapsed due to resignations and there is a plan to fill

the GITO post in the next financial year.

Under-funding of the Department is a cause for concern and has far reaching

implications in terms of provision of quality services to communities. This has also

affected the filling of vacant posts.

The Department is unable to absorb plus or minus 800 graduates who completed their

studies since 2013 academic year to date, this has a negative impact in terms of

increasing social service professionals as directed in the National Development Plan

vision 2030.

The capacity of NPO’s to utilise funds appropriated to them remains a key challenge. This is coupled with challenges in overall financial management, records keeping and governance.

2.4. Key policy developments and legislative changes

The ECD Policy has been approved and the National Department of Social

Development is currently finalising its implementation plan. The Policy aims at

reconciling challenges encountered within the sector as there are various pieces of

Legislation in contradiction whereas addressing ECD matters.

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33

3. STRATEGIC OUTCOME ORIENTED GOALS

South Africa’s NDP 2030 accords a central role to social protection in addressing the

critical challenges of eradicating poverty and reducing inequality. A role is assigned to

social protection to contribute amongst others to ensuring that there prevails households

food, and nutrition security, access to basic services, support to early childhood

development and investment if children.

The following tables presents a summary:

Strategic Outcome

Oriented Goal 1

Outcome13: An inclusive and responsive Social Protection System

Outcome 13: An inclusive and responsive Social Protection System

Facilitate household food and Nutrition Security

Strengthening community Development initiatives

Facilitating Community profiling dialogues, and community based planning.

Increased understanding of socio-economic vulnerabilities and opportunities by individuals, households and communities.

The Department contributes to the following outcomes:

Outcome 2: A long and healthy life for all South Africans

A reduction in new HIV and AIDS infections levels through social behavioural change.

Reduced psychosocial impact of HIV/AIDS and other chronic illnesses on the South African population.

HIV and AIDS and key health concerns integrated into development plans

Reduced substance abuse-related mortality and morbidity (CDA)

Outcome 4: Decent employment through inclusive economic growth

Increased work opportunities, skills and income levels in the social sector

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Limpopo Province

34

Outcome Output / Measure

Outcome 1: Quality basic

education.

Improved Early Childhood Development (ECD) for

children between 0 – 5 years old.

Improved care, cognitive learning and protection

services to children.

Outcome 3: All people in

South Africa are and feel

safe.

Reduced incidence of gender based violence.

A reduction in social crime.

Improved access of social services provided to victims

of human trafficking.

A reduction in the levels of substance abuse by

individuals and in communities.

Outcome 7: Comprehensive Rural Development

Strengthening community Development initiatives

Facilitating community profiling dialogues, and community based planning

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Limpopo Province

4. PERFORMANCE INFORMATION BY PROGRAMME

4.1. Programme 1: ADMINISTRATION

This programme captures the strategic management and support services at all levels of the Department i.e. Provincial, District and Facility/Institutional level. This has three sub-programmes- the Office of the MEC, Corporate Management services and District Management.

This programme has the following three sub-programmes:

Sub programme 1.1 : Office of MEC Sub programme 1.2 : Corporate Management Services Sub programme 1.3 : District Management

Strategic Objectives:

Efficient , effective and developmental support oriented system to the Department by ensuring good governance

Programme Name : Administration

Strategic objectives

Actual Achievement 2014/2015

Planned Target

2015/2016

Actual Achievement

2015/2016

Deviation from planned target to Actual Achievement for 2015/2016

Comment on deviations

Efficient,

effective and

developmental

support

oriented

system to the

Department

by ensuring

good

governance

296 316 0 316 Lack of funding for absorption of social work graduates

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Limpopo Province

36

Performance indicators

Programme / Sub-programme: ADMINISTRATION

Performance Indicator


Planned Target

2015/2016

Actual Achievement

2015/2016



Sub-Programme: Corporate Management Services

Number of

Social Service

Professionals

appointed

296 316

0 316 Lack of funding for absorption of social work graduates

Percentage of

women in SMS

positions(Level

13-16)

54,5% (12 of

22)

50% 65.2% (15 of

23)

15.2% (3 of

23)

One female SMS

member

transferred to the

Department.

Two male SMS

members

resigned.

Percentage of

people with

disabilities

employed

1.3%( 44 of

3330)

2% 1.72% (55 of

3 196)

0.28% (9 of

3 196)

People with

Disabilities do not

indicate their

status on the

application forms.

Out of the 76

posts filled the

Department

appointed 5

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Limpopo Province

37




Planned Target

2015/2016

Actual Achievement

2015/2016



People with

disabilities.




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of

facilities under

construction

2 7 1 6 5 facilities

completed and 1

still under

construction

Number of

facilities to be

maintained

56 51 52 1 Emergency

maintenance.

Percentage

reconciliation

of asset

register and

100%(12 of

12)

100% (12 of

12 )

100% (12 of 12) None None

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Limpopo Province

38




Planned Target

2015/2016

Actual Achievement

2015/2016



ledger on

additions

Percentage of

invoices paid

within 30 days

99.9%(203

59 of

20364)

100% 99.86% (19 091

of 19 117)

0.14% (26 of

19 117) Scheduled

Treasury

batch run did

not go

through as

planned

Incorrect

invoice

receipt date

captured

Percentage

implementatio

n of Risk

management

plan

100%(11 of

11)

100% 50% (5 of 11) 50% Inadequate

capacity

within the

Unit to

support all

the Risk

owners.

Acting Chief

Risk Officer

resigned

during the

third quarter.

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Limpopo Province

39

Strategy to overcome areas of under performance

Underperformed indicators Strategy to overcome areas of under performance

Number of Social Service

Professionals appointed.

Continue lobbying for funds through National

Department of Social Development and Provincial

Treasury to absorb graduates.

Percentage of people with disabilities

employed. Prioritize appointment of people with disabilities

who meet appointment requirements.

Intensify disability awareness campaigns

Encourage employees to disclose their

disability status.

Percentage of invoices paid within 30

days.

Strengthen compliance with internal control

measures.

Percentage implementation of Risk

management plan.

Prioritize appointment of Chief Risk Officer as well

as other personnel in Risk management office.

Changes to planned targets

None

Programme 1: Administration

Linking performance with budgets

The programme spent 93% of its adjusted budget during the 2015/16 financial year

compared to 95% spent in 2014/15 financial year.The underspending is due to

commitments for infrastructure payments for projects not completed as planned, however

a request for rollover of the funds amounting to R18 million has been submitted to

Provincial Treasury.

Corporate Management sub programme spent 84% of the adjusted budget against 100%

spent during 2014/15 financial year and the under expenditure is commitments on

infrastructure projects.

District Management sub-programme spent 98% of its adjusted budget during 2015/16

financial year compared to 90% expenditure for 2014/15 financial year.

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Limpopo Province

40

Sub-programme expenditure

Sub- Programme Name

2015/2016 2014/2015

Final Appropriation

Actual

Expenditure


Final Appropriation

Actual

Expenditure


R’000 R’000 R’000 R’000 R’000 R’000

Office of MEC 6 246

6 161

85

4 225

4 106

119

Corporate Management

119 738

101 692

18 046

129 184

129 709

(525)

District Management

158 621

156 689

1 932

137 541

124 098

13 443

Total 284 605 264 542 20 063 270 950 257 913 13 037

4.2. Programme 2: SOCIAL WELFARE SERVICES

The programme provides integrated developmental social welfare services to the poor

and vulnerable in partnership with stakeholders and civil society organisations through

the following sub- programmes.

Sub programme 2.1 : Management and Support

Sub programme 2.2 : Services to Older Persons

Sub programme 2.3: Services to the Persons with Disabilities

Sub programme 2.4 : HIV/AIDS

Sub programme 2.5 : Social Relief

Strategic objectives:

Expand and accelerate developmental social service delivery to the poor,

vulnerable and special focus groups.

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41

Programme Name : Social Welfare Services



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub programme : Services to Older Persons

Expand and

accelerate

developmental

social service

delivery to the

poor,

vulnerable and

special focus

groups

16 184 16120 17 670 + 1550 Older persons becoming aware of the importance of participating in active aging activities

Sub Programme : Services to Persons with Disabilities

Expand and

accelerate

developmental

social welfare

service

delivery to the

poor,

vulnerable and

special focus

groups

3633 3794

4 154 + 360 Mobilisation of Persons with disabilities resulted in the increase of persons accessing services in protective workshops.

Sub programme : HIV and AIDS

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Limpopo Province

42




Planned Target

2015/2016

Actual Achievement

2015/2016



Expand and

accelerate

developmental

social welfare

service

delivery to the

poor,

vulnerable and

special focus

groups.

43 145 38 900 43 713 +4 813 The targeted

group brought

additional people

during the

sessions.

Sub programme : Social Relief

Expand and

accelerate

developmental

social welfare

service

delivery to the

poor,

vulnerable and

special focus

groups.

6 965 6 700 9 276 +2 576 The number increased due to the disasters incidents in Mopani and Vhembe districts.


Limpopo Province

42




Planned Target

2015/2016

Actual Achievement

2015/2016



Expand and

accelerate

developmental

social welfare

service

delivery to the

poor,

vulnerable and

special focus

groups.

43 145 38 900 43 713 +4 813 The targeted

group brought

additional people

during the

sessions.

Sub programme : Social Relief

Expand and

accelerate

developmental

social welfare

service

delivery to the

poor,

vulnerable and

special focus

groups.

6 965 6 700 9 276 +2 576 The number increased due to the disasters incidents in Mopani and Vhembe districts.


Limpopo Province

41




Planned Target

2015/2016

Actual Achievement

2015/2016



Sub programme : Services to Older Persons

Expand and

accelerate

developmental

social service

delivery to the

poor,

vulnerable and

special focus

groups

16 184 16120 17 670 + 1550 Older persons becoming aware of the importance of participating in active aging activities

Sub Programme : Services to Persons with Disabilities

Expand and

accelerate

developmental

social welfare

service

delivery to the

poor,

vulnerable and

special focus

groups

3633 3794

4 154 + 360 Mobilisation of Persons with disabilities resulted in the increase of persons accessing services in protective workshops.

Sub programme : HIV and AIDS

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Limpopo Province

43


Programme / Sub-programme: Social Welfare Services



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub-Programme: Services to Older Persons

Number of

funded

residential

facilities for

older person.

- 8 7 -1 One facility was

not funded due to

late submission

of a business

plan.

Number of

older persons

accessing

funded

residential

facilities

620 620 553 -67 One facility does

not

accommodate 48

older persons

18 Older persons

passed on during

the 4th quarter

period

Number of

older persons

accessing

community

based care

and support

services.

16 543 16 000 17 117 + 1 117 Older persons

becoming aware

of the importance

of participating in

active aging

activities.

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Limpopo Province

44

Programme / Sub-programme: Social Welfare Services



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub-Programme: Service to Persons with Disabilities

Number of

funded

residential

facilities for

persons with

disabilities.

- 3 3 - None

Number of

persons with

disabilities

accessing

services in

funded

residential

facilities.

294 294 294 - None

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Limpopo Province

45

Number of

persons with

disabilities

accessing

services in

funded

protective

workshops.

3 339 3 500 3 860 +360 Mobilisation of Persons with disabilities resulted in the increase of persons accessing services in protective workshops.

Sub-Programme: HIV and AIDS

Number of

funded HCBC

organizations

trained on

social and

Behaviour

change

programmes.

- 27 55 +28 Number increased

as NPOs which

were not targeted

attended the

session.

Number of

beneficiaries

receiving

psychosocial

support

services.

18 560 10 900 15 150 +4 250 The number

increased due to

malnutrition cases

and opportunistic

diseases related to

HIV.

Number of

people

reached

through

behaviour

change

programmes.

24 585 28 000 28 563 +563 The targeted

group brought

additional people

during the

sessions.

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Limpopo Province

46

Number of

community

conversations

on HIV &

AIDS

response

conducted.

135 160 161 +1 Urgent need for

intervention in one

community

identified through

community

profiling process.

Sub-Programme: Social Relief

Number of

beneficiaries

who benefited

from DSD

social relief

programs.

6 965 6 700 9 276 +2 576 The number

increased due to

the disasters

incidents in

Mopani and

Vhembe districts.



Number of funded residential

facilities for older persons. Target has been reduced in the coming financial

year.

Strengthen capacity of organizations to

understand the funding policy and processes.

Number of older persons accessing

funded residential facilities.

Target has been reduced in the coming financial

year.

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Limpopo Province

47


None



which is the same as the expenditure percentage during 2014/15 financial year.

Management and Support sub program spent 98% of its adjusted budget due to R1.7

million not spent by year end under goods and services budget but there are accruals

carried over to 2016/17 financial year.

HIV/AIDS sub programme over spent by approximately R2 million under goods and

services budget allocation due to procurement of food parcels during disaster in

Vhembe and Mopani districts.


2015/2016 2014/2015

Sub-

Programme

Name

Final

Appropriatio

n

Actual

Expenditur

e

(Over)/Un

der

Expenditu

re

Final

Appropria

tion

Actual

Expendit

ure

(Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Management and Support

139 651

136 994

2 657

158 908

162 042

(3 134)

Services to Older Persons

49 649

49 118

531

39 134

39 115

(19)

Services to the Older Person with Disabilities

44 156

44 154

2

40 272

39 717

(555)

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Limpopo Province

48

HIV/AIDS 46 828

48 788

(1 960)

99 015

91 519

7 496

Social Relief 954

693

261

869

503

3 66

Total 281 238 279 747 1 491 338 198 332 896 5 302

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Limpopo Province

49

4.3. PROGRAMME 3: CHILDREN & FAMILIES

This provides comprehensive child and family care and support services to communities in partnership with stakeholders and civil society organisations through the following sub programmes.

Sub programme 3.1: Management and Support

Sub programme 3.2: Care and Services to Families Sub programme 3.3: Child Care and Protection Sub programme 3.4: ECD and Partial Care Sub programme 3.5: Child and Youth Care Centres Sub programme 3.6: Community-Based Care Services for Children Strategic objectives Expand and accelerate developmental social services to vulnerable children

and poor families.

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50

Programme Name: CHILD & FAMILY SERVICES



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub programme: Care and services to families

Expand and

accelerate

developmental

social services

to vulnerable

children and

poor families

36 967 42 000 43 502 +1 502

Number

increased due to

intensified

campaigns in

areas with high

levels of social ills

Sub programme: Child Care and protection

Expand and

accelerate

developmental

social services

to vulnerable

children and

poor families.

55 923 8 000 21 634 +13 634 Number

increased due to

intensified

campaigns in

areas with high

levels of social

ills.

Sub programme: ECD and Partial Care

Expand and

accelerate

developmental

social services

to vulnerable

154 774 180 000 167 353 -12 647 Not all the

assessed sites

met the

registration

requirements and

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51

Programme Name: CHILD & FAMILY SERVICES



Planned Target

2015/2016

Actual Achievement

2015/2016



children and

poor families.

therefore children

could not be

counted.

Sub programme: Child and youth Care Centre

Expand and

accelerate

developmental

social services

to vulnerable

children and

poor families.

1 017 1 027 1 133 +106

Influx of

unaccompanied

minors during the

year.

Sub programme: Community and Based Care Programme

Expand and

accelerate

developmental

social services

to vulnerable

children and

poor families.

51 260 55 200 58 923 +3 723 The number

increased in Drop

in centres due to

children that are

attracted to after

school care

programme.

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52


Programme / Sub-programme: Child & Family Services



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub-Programme: Care and Services to families

Number of

families

participating

in family

preservation

programmes.

36 967 42 000 43 502 +1 502 Number increased

due to intensified

campaigns in areas

with high levels of

social ills.

Number of

family

members

reunited with

their families.

621 600 672 +72 More clients were

found ready to be

reunited.

Number of

families

participating

in the

parenting

programme.

11 030 7 800 9 722

+1 922 Number increased

due to intensified

campaigns in areas

with high levels of

social ills.

54


Limpopo Province

53




Planned Target

2015/2016

Actual Achievement

2015/2016



Sub programme: Child Care and Protection

Number of

orphans and

vulnerable

children

receiving

psychosocial

services.

51 421 5 900 18 913

+13 013

Number

increased due

to intensified

campaigns in

areas with high

levels of social

ills.

Number of

children

awaiting

Foster care

placement.

New Indicator 2 000 1 249 -751 The cases were

low as most

children were

placed within a

minimal period

due to improved

turnaround time

of Form 30.

Number of

children

placed in

foster care.

3 613 2 100 2 721 +621 The improved

turnaround time

of processing

form 30 made

55


Limpopo Province

54




Planned Target

2015/2016

Actual Achievement

2015/2016



easier to place

more children.

Sub-Programme: ECD and Partial Care

Number of fully

registered

ECD sites.

New indicator 8 11 +3 Additional ECD

Centres were

found fully

complying

when applied

for registration.

Number of

partially

registered

ECD sites.

New indicator 227 226 -1 One ECD site

did not meet the

registration

requirements.

Number

partially

registered

ECD sites that

become fully

registered.

New indicator 14 28

+14 Re -registration

drive led to

more facilities

complying fully

with norms and

standards.

56


Limpopo Province

55




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of

children

between 0-5

years

accessing

registered

Early

Childhood

Development

programmes.

154 637 180 000 165 774 -14 226 Not all the

assessed sites

met the

registration

requirements

and therefore

children could

not be counted.


Sub-Programme: ECD and Partial Care

Number of

registered

partial care

sites

(Excluding

ECD).

26 20 14 -6 The targeted

sites did not

meet

conditions due

to structural

challenges that

need funding.

57


Limpopo Province

56




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of

children

accessing

registered

partial care

sites

(Excluding

ECD).

1 139 1 400 1 579 +179 Most sites

admitted

children up to

maximum

capacity due to

the need of the

service in

communities.

Number of

subsidized

children

accessing

registered

ECD sites.

New indicator 72 000 85 642 +13 642 Additional children within the ‘means test’ were funded.

Number of

subsidized

children

accessing

registered

ECD

programmes.

New indicator 40 020 78 127 +38 107 Additional children within the ‘means test’ were funded.

58


Limpopo Province

57




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of

registered

ECD sites.

2 815 3 000 3 039 +39 Number

increased due

to ECD sites

that complied

fully with the

registration

requirements.

Sub-Programme: Child and Youth Care Centres

Number of

funded CYCC

- 19 19 - None

Number of

children in

need of care

and protection

placed in

funded Child

and Youth

Care Centres.

1 017 1 027 1 133 +106

Influx of

unaccompanied

minors during

the year.

Number of

children in

need of care

and protection

placed in

funded Child

- 100 370 +270 Influx of

unaccompanied

minors during

the year.

59


Limpopo Province

58




Planned Target

2015/2016

Actual Achievement

2015/2016



and Youth

Care Centres

(Newly

placed).

Sub-Programme: Community-Based Care Services for Children

Number of

children

accessing

Drop-in

Centres.

42 966 41 700 47 082 +5 382 The number

increase due to

children that are

attracted to

after school

care

programme.




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of

CYCW

trainees who

received

404 510 444

-66 The training did not

commence in other

sites due to non-

compliance with

60


Limpopo Province

59

training

through

ISIBINDI

model.

HWSETA

requirements.

Number of

children

accessing

services

through the

ISIBINDI

model.

8 294 13 500 11 841 -1 659 The training did not

commence in other

sites due to non-

compliance with

HWSETA

requirements and

this affected

provision of services

to children.



Number of partially registered ECD

sites.

Continue with the registration drive and support

ECDs to comply.

Number of children between 0-5

years accessing registered Early

Childhood Development

programmes.

Expand the Non-Centre based ECD programme

in areas of need.

Continue with the registration drive and support

ECDs to comply.

Capacity building of the newly established

unregistered ECD centres.

Number of registered partial care

sites (Excluding ECD). Continue with the registration drive and support

ECD to comply.

Capacity building of the newly established

unregistered partial care sites.

Number of CYCW trainees who

received training through Isibindi

model.

Strengthen support to NPOs in improving the

conditions of the sites to comply with HWSETA

training requirements.

61


Limpopo Province

60

Number of children accessing

services through the Isibindi model. Strengthen support to NPOs in improving the

conditions of the sites to comply with HWSETA

training requirements.

To facilitate training of Child and Youth Care

Workers to provide Isibindi model.


The programme spent 99% of its adjusted budget during 2015/16 financial year same

as the expenditure percentage in 2014/15 financial year.

Management and support sub programme over spent its budget allocation under

compensation of employees ‘budget allocation due to an incorrect linkage of

employees paid from this sub programme.

ECD and Partial Care sub programme overspent its budget allocation under transfers

and subsidies from once off transfers to Non Profit Organisations paid during fourth

quarter.


2015/2016 2014/2015

Sub- Programme Name

Final Appropriation

Actual

Expenditure


Final Appropriation

Actual

Expenditure


R’000 R’000 R’000 R’000 R’000 R’000


160 192

160 825

(633)

219 106

220 911

(1 805)

Care and Support Services to Families

35 575

35 499

76

14 930

14 649

281

62


Limpopo Province

61

2015/2016 2014/2015

Sub- Programme Name

Final Appropriation

Actual

Expenditure


Final Appropriation

Actual

Expenditure


R’000 R’000 R’000 R’000 R’000 R’000

Child Care and Protection Services

48 698

48 406

292

7 315

6 923

392

ECD and Partial Care

277 041

277 500

(459)

223 273

222 508

765

Child and Youth Care Centres

59 744

58 789

955

52 943

52 722

221

Community-Based Care Services for Children

100 702

100 229

473

28 092

27 639

453

Total 681 952

681 248

704

545 659

545 352

307

63


Limpopo Province

62

4.2.4. PROGRAMME 4: RESTORATIVE SERVICES

To provide integrated developmental social crime prevention and anti-substance abuse services to the most vulnerable in partnership with stakeholders and civil society organisations through the following sub programmes:


Sub programme 4.2: Crime Prevention and Support

Sub programme 4.3: Victim Empowerment

Sub programme 4.4: Substance Abuse, Prevention and Rehabilitation


Intensify social crime prevention and anti-substance abuse services to the most

vulnerable groups.

Programme Name: Restorative Services



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub Programme: Social Crime prevention and support

Intensify

social crime

prevention

and anti-

substance

abuse

services to

the most

vulnerable

groups.

2 152 1 800 2 021 +221 High crime rate due

to service delivery

protests

Crimes committed in

groups.

64


Limpopo Province

63

Sub Programme: Victim Empowerment

Intensify

social crime

prevention

and anti-

substance

abuse

services to

the most

vulnerable

groups.

17 273 18 000 18 993

-993 The number

depended on clients

presented to the sites.

Sub Programme: Substance ,prevention and rehabilitation

Intensify

social crime

prevention

and anti-

substance

abuse

services to

the most

vulnerable

groups.

248 295 290 650 292 823 +2 173 Additional people

presented themselves

during the sessions.

65


Limpopo Province

64


Programme / Sub-programme: Restorative Services



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub-programme: Social Crime Prevention and Support

Number of

children in

conflict with

the law.

New indicator 1 800 2 021 +221 High crime rate due

to service delivery

protests

Crimes committed

in groups.

Number of

children in

conflict with

the law

assessed.

2 152 1800 2 021 +221 High crime rate due

to service delivery

protests.

Crimes committed

in groups.

Number of

children in

conflict with

the law in

secure care

centres.

529 900 927

+27 More children

referred to

institutional

diversion

programmes.

Number of

children in

conflict with

the law.

Awaiting trial

New indicator 520 472

-48 Less children are

referred to await trial

within secure care

centres.

66


Limpopo Province

65




Planned Target

2015/2016

Actual Achievement

2015/2016



in secure

care centres.

Number of

sentenced

children in

secure care

centres.

New indicator 50 31 -19 More children are given community based sentences.

Number of

children in

conflict with

the law

referred to

diversion

programmes.

915 1 500 800 -700 The number

depended on the

type of cases as

some are

withdrawn, referred

to Child Justice

Court and the

Children’s Court.

67


Limpopo Province

66




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of

children in

conflict with

the law who

completed

diversion

programmes.

761 800 661 -139 The cases could not all be completed as the other group commenced the diversion programme during fourth quarter and they will overlap to the next quarter.

Number of

stakeholders

capacitated

on integrated

social crime

prevention

strategy.

- 370 380 +10 More stakeholders than expected attended the capacity building sessions.

Sub-Programme: Victim Empowerment

Number of

funded victim

empowerment

programme

service sites.

New indicator 77 74 -3 NPOs targeted did

not meet funding

requirements.

Number of

victims of

crime and

15 249 16 520 15 487

-1033 The number

depended on clients

68


Limpopo Province

67




Planned Target

2015/2016

Actual Achievement

2015/2016



violence in

funded victim

empowerment

programme

service sites.

presented to the

sites.

Number of

victims of

crime and

violence

receiving

psychosocial

support.

17 273 20 020 18 993

-1 027 The number

depended on clients

presented to the

sites.

Number of

Human

trafficking

cases

identified.

New indicator 8 25 +17 Victims trafficked in

groups.

Total number

of victim of

Human

trafficking

identified.

New indicator 8 0 -8 Victims trafficked

could not be counted

as the letter of

recognition is not

issued due to the

late promulgation of

69


Limpopo Province

68




Planned Target

2015/2016

Actual Achievement

2015/2016



the Trafficking in

Persons Act

17/2015.

Number of

Human

trafficking

victims who

accessed

social

services.

New indicator 8 25 +17 Victims supported

were trafficked in

groups.

Sub-programme: Substance Abuse, Prevention and Rehabilitation

Number of

children 18

years and

below

reached

through drug

prevention

programmes.

150 854 165 000 166 509 +1 509 Additional children

presented

themselves during

the sessions.

Number of

people (19

and above)

reached

97 005 125 000 125 843 +843 Additional people

presented

themselves during

the sessions.

70


Limpopo Province

69




Planned Target

2015/2016

Actual Achievement

2015/2016



through

substance

prevention

programmes.

Number of

service users

who accessed

inpatient

treatment

services at

funded

treatment

centres.

- 90 0 -90 The treatment centre

not yet activated.

71


Limpopo Province

70




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of

service users

who

accessed

outpatient

based

treatment

services.

436 500 471 -29 The number

decreased due to

staff turnover at

SANCA during the

fourth quarter.



Number of children in conflict with the

law referred to diversion

programmes.

Capacity building of all relevant stakeholders on

compliance with the relevant legislation.

Number of children in conflict with the

law who completed diversion

programmes.

Capacity building of all relevant stakeholders on

compliance with the relevant legislation.

Number of funded victim

empowerment programme service

sites.

Strengthen capacity of organizations to understand

the funding policy and processes.

Number of service users who

accessed outpatient based treatment

services.

Roll out of the outpatient services in all the five

districts.

72


Limpopo Province

71


None



which is the same expenditure percentage as in the 2014/15 financial year.

Management and Support sub programme over spent the budget under goods and

services due to travel and subsistence.

Crime Prevention and Support sub programme overspent its budget under goods and

services due to payment made to secure care management contract for actual number

of children at secure care centres.

Victim Empowerment recorded an under spending under compensation of employees

due to wrong linkage of employees paid from another programme.

Substance Abuse, Prevention and Rehabilitation sub programme under spent under

goods and services due to budget allocation set aside for operation like security and

catering services at Seshego Treatment Centre which was not completed as initially

planned.


2015/2016 2014/2015

Sub-

Programme

Name

Final

Appropriat

ion

Actual

Expenditur

e

(Over)/Unde

r

Expenditure

Final

Appropria

tion

Actual

Expenditu

re

(Over)/Und

er

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000


81 524

82 363

(839)

98 379

102 032

(3 653)

Crime Prevention and Support

55 588

58 214

(2 626 )

38 119

35 873

2 246

73


Limpopo Province

72

2015/2016 2014/2015

Sub-

Programme

Name

Final

Appropriat

ion

Actual

Expenditur

e

(Over)/Unde

r

Expenditure

Final

Appropria

tion

Actual

Expenditu

re

(Over)/Und

er

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Victim Empowerment

37 212

34 759

2 453

19 334

18 292

1 042

Substance Abuse, Prevention and Rehabilitation

18 190

16 382

1 808

6 357

5 186

1 171

Total 192 514

191 718

796

162 189

161 383

806

74


Limpopo Province

73

4.2.5 PROGRAMME 5: DEVELOPMENT AND RESEARCH

The purpose of this programme is to provide integrated sustainable development

services for the empowerment of vulnerable households through the following:


Sub programme 5.2: Community Mobilisation

Sub programme 5.3: Institutional Capacity Building and Support

Sub programme 5.4: Poverty Alleviation and Sustainable Livelihoods

Sub programme 5.5: Community Based Research and Planning

Sub programme 5.6: Youth Development

Sub programme 5.7: Women Development

Sub programme 5.8: Population Policy and Promotion


Increased access to community intervention services to vulnerable Households.

75


Limpopo Province

74

Programme Name



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub programme : Community Mobilization

Increased

access to

community

intervention

services to

vulnerable

Households.

42 336 20 000 25 237

+5237

Community

outreach

programmes which

includes Project

Mikondzo,

Imbizos, World

Population Day

and International

Day for the

Commemoration

of poverty.

Sub programme: Institutional Capacity Building and Support for NPOs

Increased

access to

community

intervention

services to

vulnerable

Households.

5 795 10 000 10 671 +671 Partnership with

National DSD on

road shows.

76


Limpopo Province

Increased

access to

community

intervention

services to

vulnerable

Households.

42 336 21 000 101 711 +80 711 Effective

coordination of

food security

programme.

Sub programme 5.5: Community Based Research and Planning

Increased

access to

community

intervention

services to

vulnerable

Households.

39 092 20 000 21 168

+1 168 Community

outreach

programmes which

includes Project

Mikondzo,

Imbizos, world

population day and

poverty day.

Sub programme 5.6: Youth Development

Increased

access to

community

intervention

services to

vulnerable

Households.

3 948 12 000 20 086 +8 086 Effective

collaboration with

other

stakeholders.

Sub programme 5.7: Women Development

Increased

access to

community

intervention

services to

vulnerable

Households.

6 322 10 000 12 378

+2 378

Effective

partnership with

other

stakeholders.

Sub programme Poverty Alleviation and Sustainable Livelihoods

77


Limpopo Province

76

Sub programme 5.8: Population Policy and Promotion

Increased

access to

community

intervention

services to

vulnerable

Households.

55 505 775 +270 Effective

collaboration with

other

stakeholders.


Programme / Sub-programme: Development and Research



Planned Target

2015/2016

Actual Achievement

2015/2016



Sub-Programme: Community Mobilization

Number of people

reached through

community

mobilization.

9 438 20 000 24 256

+4 256

Community

outreach

programmes

which includes

Project

Mikondzo,

Imbizos, world

population day

and poverty day.

78


Limpopo Province

77




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of funded

NPOs.

- 3 298 2 543

-755

Failure to meet

funding

requirements,

while others were

under

investigations by

internal risk.

Number of NPOs

capacitated.

3 282 1 900 4 123

+2 223

Partnership with

National DSD on

NPO road shows.

Number of Funded

CBOs trained.

- 55 84

+29

Inconsistent

attendance of the

identified

trainees.

Number of NPO’s

assisted with

registration.

622 300 597

+297

Partnership with

National DSD on

road shows.

Number of NPO’s

assisted to comply

with the NPO Act.

1 891 4 000 2 803

-1197

Difficulty in

tracing some

organisations.

Sub-Programme: Institutional capacity building and support of NPOs

79


Limpopo Province

78




Planned Target

2015/2016

Actual Achievement

2015/2016



Number of EPWP

work opportunities

created.

2 301 3 000 3 084

+84 Additional work

opportunities

created through

incentive grant.

Number of EPWP

participants trained.

1 704 2 200 660 -1 540 Limited funds to

offer

comprehensive

training.

Sub-Programme: Poverty Alleviation &Sustainable Livelihoods

Number of people

accessing food

through DSD

feeding

programmes (

Centre based)

121 280 60 000 76 619

+16 619

Effective

coordination of

food security

programme.

Number of

Households

accessing food

through food

security

programmes( food

production ,

3 898 3 000 4 406

+1 406

Effective

coordination of

food security

programme.

80


Limpopo Province

79




Planned Target

2015/2016

Actual Achievement

2015/2016



packaged food

parcels).

Number of poverty

reduction initiatives

supported(Funded).

22 20 25 +5 Ministerial

outreach

programmes and

pronouncements.

Number of people

benefiting for

poverty reduction

initiatives.

303 800 1 469

+669 Payment of

stipend

motivated project

members to

actively

participate and

benefit from the

produce.

81


Limpopo Province

80




Planned Target

2015/2016

Actual Achievement

2015/2016



Sub-Programme: Community Based Planning and Research

Number of

communities

profiled in a

ward.

624 50 72

+22

Ministerial outreach

programmes and

pronouncements.

Number of

households

profiled.

38 438 20 000 19 663

-337 Ministerial outreach

programmes and

pronouncements.

Number of

community

Based plans

developed.

30 50 40 -10 None

Sub-Programme: Youth Development

Number of

youth

development

structures

supported

(funded).

5 10 11 +1 Accruals paid to

Youth NPO in

Sekhukhune.

82


Limpopo Province

81

Programme / Sub-programme:



Planned Target

2015/2016

Actual Achievement

2015/2016



Number of youth

participating in

skills.

198 200 577

+377

Effective

partnership with

TVET.

Number of youth

participating in

Youth

mobilization

programmes.

6 533 3 000 8 307

+5 307

Effective

collaboration

with other

stakeholders.

Number of youth

participating in

National Youth

Service

Programme.

3 948 5 000 6 141

+1 141

Effective

collaboration

with other

stakeholders.

Number of youth

participating in

entrepreneurship

development

programmes.

2 786 2 000 3 421

+1 421

Effective

collaboration

with other

stakeholders.

83


Limpopo Province

82

Number of youth

structures

established.

22 25 27

+2 Effective youth

mobilisation.

Sub-Programme: Women Empowerment

Number of

women

participating in

socio-economic

empowerment

programmes.

6 322 10 000 12 223

+2 223

Effective

partnership with

other

stakeholders.

Sub-programme: Population Policy Promotion

Number of

population

research

projects

completed.

1 1 0 -1 Facilitate data validation of Child Headed Households (CHH) report.

Number of

demographic

profiles

completed.

1 1 0 -1 Insufficient capacity

due to resignations.

Number of

Population

Policy

Monitoring and

Evaluation

report produced.

- 1 0 -1 Insufficient capacity

due to resignations.

Number of

population

capacity

development

- 17 15 -2 Two reports

pending (Disability

and Demographic

profile).

84


Limpopo Province

83

Sub-programme: Population Policy Promotion

Number of

population

Advocacy,

Information,

education and

communication

(IEC) activities

implemented.

- 1 1 0 None



Number of funded NPOs.

Strengthen capacity building of NPOs on funding requirements.

Number of NPO’s assisted to comply

with the NPO Act.

Update the database and deregister untraceable

organisations in accordance with NPO Act.

Number of EPWP participants

trained.

Motivate for sufficient budget.

session

conducted.

Number of

individuals who

participated in

population

capacity

development

sessions.

-

505 775 +270 Effective

collaboration with

other stakeholders.

85


Limpopo Province

84

Number of population research

projects completed.

Facilitate data validation of Child Headed Households

(CHH) report.

Number of demographic profiles

completed.

Appointment of Demographer.

Number of Population Policy Monitoring

and Evaluation report produced. Appointment of Demographer.

Number of population capacity

development session conducted. Validate the state of the province and FINALE

demographic profile reports.


The programmes spent its 99% of its adjusted budget during 2015/16 financial year

which is the same expenditure percentage during 2014/15 financial year.

Poverty Alleviation and Sustainable Livelihoods sub programme over spent its

adjusted budget under goods and services budget mainly on running costs on

government owed fleet.


2015/2016 2014/2015

Sub- Programme

Name

Final

Appropriat

ion

Actual

Expenditur

e

(Over)/Un

der

Expenditu

re

Final

Appropria

tion

Actual

Expenditur

e

(Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000


128 561

128 559

2

112 432

118 832

(6 400) Community Mobilisation

1 805

1 801

4

1 890

1 886

4

86


Limpopo Province

85

2015/2016 2014/2015

Sub- Programme

Name

Final

Appropriat

ion

Actual

Expenditur

e

(Over)/Un

der

Expenditu

re

Final

Appropria

tion

Actual

Expenditur

e

(Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Institutional Capacity and Support for NGO

6 095

6 032

63

9 203

4 935

4 268

Poverty Alleviation and Sustainable Livelihoods

20 021

20 105

(84)

17 758

15 967

1 791

Community Based Research and Planning

538

523

15

60

-

60

Youth Development

6 580

6 406

174

9 243

8 664

579

Women Development

771

669

102

1 575

1 514

61

Population Policy and Promotion

4 204

4 147

57

5 459

4 436

1 023

Total 168 575

168 242

333

157 620

156 234

1 386

87


Limpopo Province

86

5. TRANSFER PAYMENTS

5.1 Transfer payments to public entities

Name of Public Entity

Services rendered by the public entity

Amount transferred to the public entity

Amount spent by the public entity

Achievements of the public entity

National

Development

Agency.

Training for

non-profit

organizations.

R4 000 000 R3 971 857 The training was attend of

by 250 NPOs on financial

management, corporate

governance and conflict

management modules.

Participants expressed

their appreciation as the

training opened their eyes

in terms of what is

expected of them as they

carry out their daily tasks.

Independent

Development

Trust.

Management

of

infrastructure

projects.

R13 837 000.00 R0 Managing six

infrastructure projects and

five projects have

reached practical

completion stages.

TOTAL R17 837 000 R3 971 857

88


Limpopo Province

87

5.2 Transfer payments to all organisations other than public entities

The table below reflects the transfer payments made for the period 1 April 2015 to 31

March 2016.

Name of transferee

Type of organisation

Purpose for which the funds were used

Did the dept. comply with s 38 (1) (j) of the PFMA

Amount transferred

(R’000)

Amount spent by the entity

Reasons for the funds unspent by the entity

Treatment Centres.

NPOs Provide prevention, treatment and rehabilitation services to the communities

Yes 4 271 4 271 N/A

Care and support to older persons.

NPOs Provide protection, care and support services within communities and institutions

Yes 25 250 24 990 260

Child and

Youth

Care

Centres.

NPOs To provide

care and

support for

children

declared in

need of care

Child and

Youth Care

Centres.

20 686 20 606 N/A

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Name of transferee




Amount transferred

(R’000)



Victim

Empower

ment.

NPOs Provide

counselling

to victims of

crime and

violence in

funded sites.

Victim

Empowermen

t

13 659 13 659 N/A

Communit

y based

care.

NPOs To reduce

the psycho-

social impact

on

individuals

and families

infected and

affected by

HIV and

AIDS.

Community

based care

15 274 15 274 N/A

Care and

support to

families.

NPOs To provide

integrated

services to

families.

Care and

support to

families

17 565 17 565 N/A

Youth NPOs Empowering

youth

structures to

conduct

services for

Yes 1 765 830 Program

me

implemen

tation

commenc

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Name of transferee




Amount transferred

(R’000)



youth

development

.

ed

January

2016 and

overlapp

ed into

2016/17

year as

per

agreeme

nt and

lapses in

Decembe

r 2016.

Communit

y based

projects.

NPOs Reduce

vulnerability

in poor

households

and

communities

.

Yes 14 118

The table below reflects the transfer payments which were budgeted for in the period

1 April 2015 to 31 March 2016, but no transfer payments were made.

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Name of transferee

Purpose for which the funds were to be used

Amount budgeted for

(R’000)

Amount transferred

(R’000)

Reasons why funds were not transferred

Treatment Centres

Provide

prevention,

treatment

and

rehabilitation

services to

the

communities.

4 470 4 271 Delays in submission of banking details by NPO.

Care and support to older persons.

Provide

protection,

care and

support

services

within

communities

and

institutions.

23 300 25 250

Transfer payments to NPO’s are paid in advance and reconciled on a quarterly basis.

Over payments to NPOs are recovered before transfers are made in the next quarterly

tranches. Monitoring of NPO’s is done on regular basis by Social Workers on services

though there is limited capacity of personnel from NGO funding directorate to perform

monitoring.

Most of the NPO’s are struggling on basic financial management, corporate

governance and record keeping because most of them are found in rural areas and

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illiteracy levels are high. Department has entered into an agreement with National

Development Agency for capacity building to the NPO’s on areas mentioned above.

The Department was using financial interns to assist NPOs on financial management

but due to budgetary constraints, the Department did not appoint finance interns to

assist NPOs but the long term solution was the advertisement of admin clerk posts to

deal specifically with financial management aspect at NPOs.

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6. CONDITIONAL GRANTS

6.1 . Conditional grants and earmarked funds paid

None

6.2 . Conditional grants and earmarked funds received

The receiving Department should include the following information in the annual report on conditional grants received:

The Department was able to create 169 jobs with the incentive grant received from National Department of Public Works as allocated. The Department complied with the DORA requirements.

The table/s below details the conditional grants and ear marked funds received during for the period 1 April 2015 to 31 March 2016.

Conditional Grant: Extended Public Works Programme – Incentive.

Department who transferred the grant Public Works

Purpose of the grant Facilitate the achievement of the 2014/15 Social

Sector work opportunities targets

Expected outputs of the grant Monitor and support implementation of the plan

Actual outputs achieved To pay stipend

Amount per amended DORA R 3 190 000.00

Amount received (R’000) R 3 190 000.00

Reasons if amount as per DORA was not

received

N/A

Amount spent by the Department (R’000) R 3 188 443.60

Reasons for the funds unspent by the entity N/A

Reasons for deviations on performance N/A

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Measures taken to improve performance

The Department will continue to recruit EPWP

workers focusing on unemployed people, without

discriminating against gender, age and educational

level.

Monitoring mechanism by the receiving

Department

Standard reporting tool per prescripts

7. DONOR FUNDS

7.1 . Donor Funds Received

Donor Fund HWSETA:

Name of donor HWSETA

Full amount of the funding R15 926 000.00

Period of the commitment 2015/16 financial year

Purpose of the funding Re-imbursement of the expenditure incurred against

development and training of staff.

Expected outputs Re-imbursement of the expenditure incurred against

development and training of staff.

Actual outputs achieved Clearance of development and training expenditure

from CoE programme.

Amount received in current period

(R’000)

R15 926 000.00

Amount spent by the Department (R’000) R12 057 000.00

Reasons for the funds unspent Training and development costs were not paid due to

delays in procurement processes.

Monitoring mechanism by the donor Standard reporting tool per prescripts

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8. CAPITAL INVESTMENT

8.1 . Capital investment, maintenance and asset management plan

No. Project Progress Expected completion date

1 Seshego Treatment Centre 98% construction progress super structure complete, contractor busy with the finalization of works (installation of laundry equipments, erection of steel water tank and commissioning of equipments).

June 2016

2 Iris Children’s Home 100% construction progress, super structure complete

Practical completion

3 Mtsetweni Children’s Home 100% construction progress, super structure complete


4 Mafefe Drop in Centre 100% construction progress, super structure complete


5 Thohoyandou Children’s home

Retention

6 Vukuzenzele Community Rehabilitation Centre

50% Super structure is complete


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Infrastructur

e projects

2015/2016 2014/2015

Final

Appropri

ation

R’000

Actual

Expendi

ture

R’000

(Over)/U

nder

Expendit

ure

R’000

Final

Appropriat

ion

R’000

Actual

Expendit

ure

R’000

(Over)/Under

Expenditure

R’000

New and replacement assets

0 0 0 0 0 0

Existing infrastructure assets

0 0 0 0 0 0

- Upgrades and additions

29 996 13 170 16 826 R30 000 R31 378 (R1 378)

- Rehabilitation, renovations and refurbishments

0 0 0 0 0 0

- Maintenance and repairs

4 870

4 387

483

5 224

4 582

642

Infrastructure transfer

0 0 0 0 0 0

- Current 0 0 0 0 0 0

- Capital 0 0 0 0 0 0

Total

Implementation of maintenance included: repairs of borehole and septic tank at

Rotterdam One-stop centre, repairs of electricity and borehole at Lehlaba One Stop

Centre, upgrading of electrical power at Sekutupu old age home, servicing of air-

conditioners at all district sub-offices, servicing of fire extinguishers at Capricorn

district and purchasing of electrical and plumbing material for the day to day

maintenance in all districts.

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The major maintenance that was done was the repairing of electric fence at Mavambe

Secure Care Centre. The contractor completed the works in February 2016 and the

second phase of repairing the roof trusses damaged by termites will be undertaken

during 2016/17 financial year.

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PART C: GOVERNANCE __________________________________________________________________________________

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1. INTRODUCTION

The Department is committed to strengthen and improve management administrative functions with a view of enhancing service delivery. To this effect the following governance structures were in the year under review:

District Performance Review Committee Branch Meeting Departmental Budget Committee Departmental Performance Review Committee Executive Management Committee Senior Management Committee Risk Management Committee Audit Steering Committee Extended Executive Management Meeting (Called by the MEC)

2. RISK MANAGEMENT

The Department of Social Development continued to perform risk management at both strategic and operational levels. This is evident in the discharge of Risk Management responsibilities facilitated by the establishment of the Risk Management Committee. The committee is comprised of senior management of the Department and is given support by the Audit steering committee in the endeavor to ensure good governance and compliance with audit principles.

The Department conducts risk assessment annually and not regularly due to shortage of workforce. The Department is having an approved Risk Management Strategy and it is effective because new emerging risks are being identified during each and every Annual Risk Assessment. Lack of personnel makes the Department not to do wide enterprise risk management.

There is Risk Management Committee that advices management on the overall system of Risk Management. The committee checks the control measures and mitigations of prioritised risks of the Department on quarterly basis. The Committee recommends for the changing of mitigations if it does not reduce the level of risk. The Committee sat for two quarters but since the resignation of the Acting Chief Risk Officer during the third quarter, no meetings were held.

The Audit Committee advises the Department on risk management issues. The committee advices on Risk Profile which is being done on yearly basis. The prioritised risks are being monitored on quarterly basis.

The Department sees progress in the management of risks. This has transmitted into improvements in the Department’s performance, although there is shortage of workforce. The Department had identified vacant posts of risk management as critical and the plan is to fill them during the current financial year. This may assist

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in identifying the omitted risks in the District, which may improve the performance of the Department

3. FRAUD AND CORRUPTION

The Department has an approved fraud prevention plan. The Department implements the plan through Risk Management section.

Reported cases are being investigated and the approved reports are being sent to Risk owners for implementation and Risk Management is doing monitoring on implementations.

The Department conducts education awareness to employees and customers of Department of Social Development.

The Department has an approved Whistle Blowing Policy. The policy has been distributed to staff members. Amongst other things, the policy affords protection to whistle blowers in terms of the Protective Disclosure Act.

Whistle blowers report cases to the Head of Department while others report the matter directly to Risk Management Unit. People are also advised to report the matter to National Anti-Corruption Hotline at the number 0800 701 701

Cases are being reported to the Department and referred to Risk Management Unit for investigation. Risk Management investigates the case and come up with recommendations. The completed report is send to Head of Department for approval.

The approved report is sent to the risk owner to implement the approved recommendations.

4. MINIMISING CONFLICT OF INTEREST

The Department ensured that every member of the SMS has declared

registrable interests and submitted same to Public Service Commission.

Declarations by members of Bid Adjudication Committees are done through

completion of security clearance forms.

Once conflict of interest is identified, the incumbent it withdrawn to serve in the

Bid Committee immediately.

5. CODE OF CONDUCT

The Code of conduct act as a guideline to employees as to what is expected of them from an ethical point of view, both in their individual conduct and in their relationship with others. Compliance with the code enhances professionalism and help to ensure confidence in the Public Service.

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The code of conduct further assist in providing direction to the employees with regard to their relationship with the political office bearers, executive and the public at large.

Employees who breach the code of conduct are subjected to disciplinary process.

6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES

The Department has an approved Safety, Health, Environment, Risk and Quality Management Policy.

The Department procured summary copies of the Occupational Health and Safety Act and the selected regulations of the Occupational Health and Safety which were distributed in all district offices for display as required by the OHS Act and Regulations.

Head of Department has appointed District Executive Managers and Heads of Institutions in terms of section 16.2 of the Occupational Health and Safety Act to manage and coordinate health and safety issues in all districts and institutions.

Health and Safety Representatives are appointed in all districts offices and head office to help in assessing potential safety, environmental and health hazards.

Occupational Health and Safety Committee Meetings are held quarterly to discuss health and safety issues in the workplace.

The Department through Employee Health and Wellness periodically conducts Health and Safety awareness to employees whereby 437 employees attended information session on health and safety issues.

Health and Safety audits and assessments are continuously done in districts offices and institutions to identify potential health, environment and safety hazards.

7. PORTFOLIO COMMITTEES

7.1. The dates of the Portfolio Committee meetings were as follows:

26 May 2015

03 September 2015

13 November 2015

25 March 2016

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Matters raised by the Portfolio Committee include amongst others the following

Matters Raised Progress

Non completion of the Seshego

Treatment Centre.

The Department engaged the IDT on the

completion of the project and the

outstanding works are installation of

laundry equipment, erection of water

tank and commissioning of equipment,

the revised completion date is the 30

June 2016.

Maintenance of Sekutupu Old Age

Home.

Maintained borehole, purchased new

laundry equipment; upgrading of

electrical power system.

ECD programmes and their quality of

services.

Department monitors on an on-going

basis

Poor infrastructure of the non-profit

organizations funded.

NDSD has a funding plan that will partly

address infrastructure in some ECDs.

Other partners such as local

Municipalities, National Lotteries and

other business sector such as the mining

industry contributes to the construction of

the ECD centres.

An amount of R23 789 016 has been

allocated by the National Treasury for

maintenance from 2017/18 to 2018/19

financial years.

Department was congratulated for

achievement on percentage of women

appointed in SMS positions.

The Department to maintain the

standard.

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8. SCOPA RESOLUTIONS

2012/13 FINANCIAL YEAR

Resolution No.

Subject Details Response by the Department

Resolved (Yes/No)

Resolution 1 (Immovable tangible capital assets)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials.

The Committee further recommends that the Accounting Officer must conduct proper management of assets as required by the PFMA, including the development of credible and reliable asset management register and

The Committee further heard that completed infrastructure assets to the value of R20 356 788 that were recorded in the accounting records of the Department were not included in the additions amount of R24 008 000 disclosed in note 29 to the financial statements.

The Committee further recommends that the Accounting Officer must conduct proper management of assets as required by the PFMA, including the development of credible and reliable asset management register and filing system.

No action was taken against the responsible official who failed to disclose the assets as required as the anomaly was caused by clustering of projects by the Department of Public Works.

All the Park Homes have been bar-coded, properly accounted for as movable assets and the Asset Register has been adjusted accordingly.

The One Stop Centers which were clustered have been broken

The Department has received SCOPA resolution for 2012/13 and 2013/14 and forwarded responses to Legislature. The Department should have presented the report on the 26/01/2016 but the sitting was postponed until further notice.

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Resolution No.


Resolved (Yes/No)

filing system.

down per site and New infrastructure projects are awarded per site and are no longer clustered.

The bar-codes of assets in locations that are shared with other Departments have been changed from silver to yellow in order for them to be easily distinguished from those of the other Departments

Resolution 2 (Transfer payments)

The Committee recommends that the Accounting Officer must take appropriate action against officials responsible for overpayments. The Committee further recommends that the

The Committee heard and considered evidence that the Auditor-General identified material overpayments amounting to R47 969 581 relating to goods and services received from Non-Profit Organisations (NPO’s), which were not accurately accounted for in the records of the Department.

The Department engaged Office of the Premier to assist with the handling of disciplinary matters relating to 2012/13 financial year. Follow up letters have been submitted to Office of the Premier for progress and still waiting for a response.

The Department does not transfer the next tranche to the NPOs which


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Resolution No.


Resolved (Yes/No)

Accounting Officer must take appropriate action against NPOs for late and non-submission of attendance registers. It is further recommended that the Accounting Officer must develop and implement effective internal control measures for proper management of transfers to NPOs

are not submitting the attendance registers.

The Department will explore possibility of putting the NPOs submitting attendance registers late under administration/supervision

Resolution 3 (Irregular expenditure)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible

The Committee heard and considered evidence as disclosed in note 23.1 to the financial statements that irregular expenditure to the amount of R19 977 000 was incurred,

The Department engaged Office of the Premier to assist with the handling of disciplinary matters relating to 2012/13 financial year. Follow up letters have been submitted to Office

The Department has received SCOPA resolution for 2012/13 and 2013/14 and forwarded responses to Legislature.

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Resolution No.


Resolved (Yes/No)

officials. The Committee further recommends that the Accounting Officer must develop a system to detect employees doing remunerative work without permission, recover money earned irregularly and also ensures that their businesses are blacklisted.

due to not adhering to the SCM regulations.

of the Premier for progress and still waiting for a response.

The Department requests information on quarterly basis from Provincial Treasury (Internal Audit) to check on Departmental officials doing remunerative work without permission.

Prior the award of quotations and bids, the Department uses PERSAL to check directorship of recommended service providers. However, access to PERSAL is restricted to checking of officials within the employ of the provincial administration.

Regular support visits to monitor compliance with prescripts are carried out to

The Department should have presented the report on the 26/01/2016 but the sitting was postponed until further notice.

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Resolution No.


Resolved (Yes/No)

supply chain practitioners and other officials.

Resolution 4 (Fruitless and wasteful expenditure)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials. The Committee further recommends that the Accounting Officer must take effective steps to detect and prevent fruitless and wasteful expenditure, and ensure that officials comply with supply chain management requirements. It is further recommended that steps be taken to recover

The Committee heard and considered evidence as disclosed in note 24.1 to the financial statements that fruitless and wasteful expenditure to the amount of R2 069 476.22 was incurred, due to payments made for services not rendered.

No action was taken against the HOD and Manager Infrastructure as both officials are no longer in the employ of the Department.

The Department intended to take action against the implementing agent but was advised by State Attorney that there is no basis to claim from the implementing agent or construction company.

The Department performs monthly creditors’ reconciliation to detect fruitless and wasteful expenditure.


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Resolution No.


Resolved (Yes/No)

fruitless and wasteful expenditure amounting to R2 069 476.22

The Department

solicited an

opinion from

Office of State

Attorney on

recovery of the

fruitless and

wasteful

expenditure from

the implementing

agent and the

legal opinion

advised that there

is no legal basis

for recovery from

the implementing

agent.

Resolution 5 (Significant uncertainties)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials found guilty of negligence and non-compliance

The Committee

noted that the

Department gets

involved in lawsuit

as a result of

action/conduct by

the employees

while on duty. The

cases which the

Department is

defending include

defamation of

Defamation:

Matters already at Court. However, are dormant for long. State attorneys requested to advise on the possible provisionally closure of the files.

The Department has received SCOPA resolution for 2012/13 and 2013/14 and forwarded responses to Legislature. The Department should have presented the report on the 26/01/2016 but the sitting was

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Resolution No.


Resolved (Yes/No)

with rules and regulations. The Committee further recommends that the Accounting Officer must establish mechanisms and systems to effectively control and manage lawsuits cases

character

(R46 100 000),

motor vehicle

accidents

(R575 158.54),

alleged service

rendered (R3 000)

and malicious

prosecution

(R315 000). The

total amount

involved which is

opposed by the

Department is

R46 989 658.29.

SCM related case:

Summons issued and the matter has been referred to State Attorneys for assistance. The matter is being defended to.

MVA:

Summons issued and are being defended

postponed until further notice

Resolution 6 (Achievement of planned targets)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials. The Committee further recommends that the Accounting Officer must conduct proper

The Committee

heard and

considered

evidence that of

the total number of

86 targets planned

for the year, 32 of

targets were not

achieved during

the year under

review. This

represents 37% of

total planned

targets that were


The Department

plans targets

The Department has received SCOPA resolution for 2012/13 and 2013/14 and forwarded responses to Legislature. The Department should have presented the report on the 26/01/2016 but the sitting was postponed until further notice

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Resolution No.


Resolved (Yes/No)

planning in order to ensure that planned targets are achieved.

not achieved

during the year

under review.

based on

baselines from

previous years if

available. There

are instances

where indicators

were newly

introduced and

previous year’s

information was

not necessarily

available. In the

future the

Department will

ensure that in-

depth baseline and

analysis will be

embarked upon.

Resolution 7 (Annual financial statements, performance and annual reports)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials. The Committee further recommends that the

The Committee

heard and

considered

evidence that the

financial

statements

submitted for

auditing were not

prepared in

accordance with

the prescribed


The Department has received SCOPA resolution for 2012/13 and 2013/14 and forwarded responses to Legislature. The Department should have presented the report on the 26/01/2016 but

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Resolution No.


Resolved (Yes/No)

Accounting Officer must enhance their internal control systems regarding financial and performance management as required by the PFMA. It is further recommended that the Accounting Officer must ensure that financial statements and performance information are adequately reviewed before they are submitted for auditing.

financial reporting

framework as

required by

section 40(1) (b)

of the PFMA.

Material

misstatements of

current assets and

transfer payments

identified by the

auditors in the

submitted

financial

statements were

subsequently

corrected, but the

uncorrected

material

misstatements

resulted in the

financial

statements

receiving a

qualified audit

opinion.

Financial statements review team is in place comprised of officials from different units providing financial statements disclosure information.

Provincial Treasury is invited in all our financial statements review meetings

the sitting was postponed until further notice

Resolution 8

The Committee recommends that the Accounting

The Committee

heard and

considered

The Department engaged Office of the Premier to assist with the handling of

The Department has received SCOPA resolution for

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Resolution No.


Resolved (Yes/No)

(Expenditure Management)

Officer must take effective and appropriate disciplinary steps against officials who permitted irregular and fruitless and wasteful expenditures. It is further recommended that the Accounting Officer must develop effective and reliable systems and procedures to ensure that payments due to creditors are settled within 30 days from receipt of an invoice

evidence that the

Accounting Officer

did not take

effective steps to

prevent irregular

and fruitless and

wasteful

expenditure, as

required by

section 38(1)(c)(ii)

of the PFMA and

Treasury

Regulation 9.1.1.

The Committee

heard that

contractual

obligations and

money owed by

the Department

were not settled

within 30 days or

an agreed period,

as required by

section 38(1)(f) of

the PFMA and

Treasury

Regulation 8.2.3

disciplinary matters relating to 2012/13 financial year. Follow up letters have been submitted to Office of the Premier for progress and still waiting for a response.

The Department solicited an opinion from Office of State Attorney on recovery of the fruitless and wasteful expenditure from the implementing agent and the legal opinion advised that there is no legal basis for recovery from the implementing agent.

The system

currently allows

individual

Departments to

2012/13 and 2013/14 and forwarded responses to Legislature. The Department should have presented the report on the 26/01/2016 but the sitting was postponed until further notice

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Resolution No.


Resolved (Yes/No)

upload the budget

unlike before when

all Departmental

budgets were

activated at the

same time.

Suppliers whose

banking details

have changed,

they submit new

banking details

and new invoice

Resolution 9 (Human resource management)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials. The Committee further recommends that the Accounting Officer must develop systems and procedures in order to verify claims

The Committee

heard and

considered

evidence that

sufficient

appropriate audit

evidence could

not be obtained

that a proper

process was

followed to verify

the claims made in

the candidate's

applications

before

appointment as

The Department engaged Office of the Premier to assist with the handling of disciplinary matters relating to 2012/13 financial year.

Follow up letters have been submitted to Office of the Premier for progress and still waiting for a response.

The Department issued Circular No.


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Resolution No.


Resolved (Yes/No)

made in the candidate's applications before appointment. It is further recommended that the Accounting Officer must take appropriate steps to ensure that all leave taken by employees are properly recorded and verified

required by Public

Service

Regulation

1/VII/D.8.

The Committee

heard that the

Accounting Officer

did not ensure that

all leave taken by

employees were

recorded

accurately and in

full as required by

Public Service

Regulation

1/V/F(b).

31 of 2013 that directs that claims made in the candidate’s applications are verified. The process of verification is centralized in the Provincial Office for control and management purposes

Resolution 10 (Procurement and contract management)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials. The Committee further recommended that the Accounting

The Committee

heard and

considered

evidence that

goods and

services of a

transaction value

above R500 000

were procured

without inviting

competitive bids,

as required by


The Department has received SCOPA resolution for 2012/13 and 2013/14 and forwarded responses to Legislature. The Department should have presented the report on the 26/01/2016 but the sitting was

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Resolution No.


Resolved (Yes/No)

Officer must develop measures and procedures to ensure that officials comply with procurement and contract management rules and regulations

Treasury

Regulations

16A6.1.

Deviations were

approved by the

Accounting Officer

even though it was

not impractical to

invite competitive

bids, in

contravention of

Treasury

regulation 16A6.4.

The Department

uses a contract

register that

assists in

monitoring expiry

of contract to start

with advertisement

of new bids at least

six months before

expiry.

The Department

has implemented

the approved

Supply Chain

Management

Policy.

postponed until further notice

Resolution 11 (Revenue management)

The Committee recommends that the Accounting Officer must take appropriate action against the officials who failed to charge interest on debts. It is further

The Committee

heard and

considered

evidence that

interest was not

charged on debts,

as required by

Treasury

Regulation 11.5.1.

The Department

engaged Office of

the Premier to

assist with the

handling of

disciplinary

matters relating to

2012/13 financial

year. Follow up

letters have been

submitted to Office

The Department has received SCOPA resolution for 2012/13 and 2013/14 and forwarded responses to Legislature. The Department should have presented the report on the 26/01/2016 but

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Resolution No.


Resolved (Yes/No)

recommended that the Accounting Officer must develop procedures and measures to ensure that there is full compliance with Treasury Regulation 11.5.1.

of the Premier for

progress and still

waiting for a

response.

The Department

has implemented

the Transversal

Debt Management

Policy and

prevailing rates as

issued by National

Treasury.

the sitting was postponed until further notice

Resolution 12 (Service delivery – Social development)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials. The Committee further recommends that the Accounting Officer must develop and maintain appropriate monitoring measures to ensure that

The Committee

heard and

considered

evidence that the

Accounting Officer

did not maintain

appropriate

measures to

ensure that

transfers to NGOs

were applied for

their intended

purposes, as

required by

Treasury

Regulation 8.4.1.

The Department

engaged Office of

the Premier to

assist with the

handling of

disciplinary

matters relating to

2012/13 financial

year. Follow up

letters have been

submitted to Office

of the Premier for

progress and still

waiting for a

response.


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Resolution No.


Resolved (Yes/No)

transfers to NGOs are applied for their intended purposes. It is further recommended that the Accounting Officer must ensure that NGOs implement effective internal control systems before transferring funds

The Department

identified Social

Workers attached

to NPOs in their

local areas to

support and

monitor.

Conduct

unannounced

visits or spot

checks to identified

NPOs to monitor

compliance using

checklist on

financial

management

issues.

The workshops

held before the

transfer of funds is

to assist the

organizations to

make sure they put

systems in place to

comply with

funding

requirements.

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Resolution No.


Resolved (Yes/No)

Reconciliation

done for all

transfers to NPOs

(compare

attendance

registers for

previous quarter

attached with the

previous claim)

and any variances

found are

deducted from the

claim of preceding

quarter

Resolution 13 (Leadership)

The Committee recommends that the Accounting Officer must take appropriate action against the responsible officials. It is further recommended that the Accounting Officer must develop and maintain measures

The Committee heard and considered evidence that the management does not always provide effective leadership to demonstrate commitment to integrity and ethical values, hence the incurrence of irregular, fruitless and wasteful expenditures

The Department engaged Office of the Premier to assist with the handling of disciplinary matters relating to 2012/13 financial year. Follow up letters have been submitted to Office of the Premier for progress and still waiting for a response. All members of Senior Management are required to include


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Resolution No.


Resolved (Yes/No)

and procedures to ensure that there is adequate commitment to integrity and ethical values

management of discipline in the Performance A The Department ensures that all members of Senior Management have submitted financial disclosures and appointed two ethic officers to ensure and facilitate on the financial disclosures issues agreements.

Resolution 14 (Financial and performance management)

The Committee recommends that the Accounting Officer must take appropriate steps to strengthen capacity in the human resource and finance sections. The Committee further recommends that the

The Committee heard and considered evidence that there is lack of capacity in human resource and finance sections to adequately perform their functions, such as regular confirmation of the existence and reconciliation of assets of the Department and lack of sufficient procedures in place to design

The Department has appointed the General Manager: Corporate Services with effect from September 2014 in order to strengthen the human resource section. The Department has also strengthened the finance section by secondment of Senior Manager: Financial Planning and Budgeting from Provincial Treasury and


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Resolution No.


Resolved (Yes/No)

Accounting Officer must ensure that there is regular confirmation of the existence and reconciliation of assets of the Department. It is further recommended that the Accounting Officer must ensure that sufficient procedures are in place to design and monitor controls over information systems.

and monitor controls over information systems.

Appointment of Senior Manager: Infrastructure. The bar-codes of assets in locations that are shared with other Departments have been changed from silver to yellow in order for them to be easily distinguished from those of the other Departments. The Department had been using the MS Excel based Asset Register which was protected and access was restricted. The Department is implementing BAUD system and all users of the system have to undergo training before given access.

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2013/14 FINANCIAL YEAR

Resolution No Subject Details Response by Department

Resolution 1 (Movable tangible capital assets)

The Committee recommends that the Accounting Authority must develop proper control systems to safeguard and maintain assets as required by section 38(1)(d) of the PFMA and TreasuryRegulation 10.1.1(a).

The Committee heard and considered evidence that some assets that belong to the Department were not included in the accounting records and financial statements. Again, the Committee considered evidence that in the absence of an adequate internal control system over the completeness of recording, the Auditor-General was not able to determine the extent of the understatement in the movable tangible assets of R125 287 000 disclosed in note 29 to the financial statements.

All Departmental assets are bar coded and recorded in the Departmental assets register.

Developed an asset movement form to guard against unauthorized movement of assets.

There is an appointed a Board of Survey that assesses assets which can still be repaired or to be written off.

The Department is busy with the implementation of an electronic asset management system, BAUD initiated by Provincial Treasury for implementation by all provincial Departments.

Inventory lists are prepared and asset holders sign for all assets in their locations/area of responsibilities.

Resolution 2 (Irregular expenditure)

The Committee recommends

The Committee heard and considered

No action could be taken against any official as the irregular expenditure was incurred due to

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that the Accounting Authority must take appropriate action against officials who incurred an irregular expenditure to the tune of R6 224 200 and take steps to recover it.

It is further recommended that the Accounting Authority must take effective steps to detect and prevent irregular expenditure, and ensure that officials comply with supply chain management requirements

evidence that as disclosed in note 22.1 to the financial statements, irregular expenditure to the amount of R6 224 200 was incurred as a result of procuring goods and services without following supply chain management requirement.

delays in finalisation of the vetting process on security contracts which could not be awarded before vetting process was conducted by State Security Agency.

Prior the award of quotations and bids, the Department uses PERSAL to check directorship of recommended service providers. However, access to PERSAL is restricted to checking of officials within the employ of the provincial administration, Provincial Treasury is still looking into the matter.

Regular support visits to monitor compliance with prescripts are carried out to supply chain practitioners and other officials.

Resolution 3 (Fruitless and wasteful expenditure)

The Committee recommends that the Accounting Authority

The Committee heard and considered evidence that as disclosed in note 23.1 to the

No action can be taken against the HOD and Manager Infrastructure as both officials concerned are no longer in the employ of the Department. The Department intended to take action against the

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must take appropriate action against the responsible officials for late payments of services received and take necessary steps to recover the money

financial statements, fruitless and wasteful expenditure to the amount of R412 745 was incurred as a result of interest charged on late payments made.

implementing agent but was advised by State Attorney that there is no basis to claim from the implementing agent.

No action can be taken against any official as interest paid to suppliers was due to late activation of the budget by Provincial Treasury and ESKOM payment days not in line with provincial payment schedules.

Resolution 4 (Significant uncertainties)

The Committee recommends that the Accounting Authority must take appropriate action against the responsible officials found guilty of negligence and non-compliance with rules and regulations of the Department and for bringing the Department into disrepute

The Committee heard and considered evidence that the Department is the defendant in a lawsuit for defamatory statements. It was again established that the ultimate outcome of the matter cannot presently be determined and no provision for any liability that may affect the financial statements.

Defamation

Matters already a Court. However, are dormant for long. State attorneys requested to advise on the possible provisionally closure of the files.

SCM related cases

1 (sectoral determination) finalised and paid

1x received letter of demand and engaging attorneys to provide with outstanding documents and advise going forward.

Malicious prosecution

Summons issued and the matter has been referred to State Attorneys for assistance. The matter is being defended to.

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Resolution 5 (Annual financial statements, performance and annual reports)

The Committee recommends that the Accounting Authority must take appropriate action against the Accounting Officer and the Chief Financial Officer who allowed the submission of financial statements for auditing which were not prepared in all material respects in accordance with the requirements of section 40 (1) of the PFMA.

The Committee heard and considered evidence that the financial statements submitted for auditing were not prepared in all material respects in accordance with the requirements of section 40 (1) of the PFMA. It was further established that material misstatements of, current assets, current liabilities and disclosure items identified by the auditors were subsequently corrected, but the uncorrected material misstatements resulted in the financial statements receiving a qualified audit opinion.

The Executive Authority had looked at the recommendation. She further requested Legal Services within the Department to advise her on the appropriate steps to be taken.

Resolution 6 (Expenditure Management)



Action relating fruitless and wasteful expenditure cannot be taken because interest paid was due to

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that the Accounting Authority must take action against officials responsible for irregular expenditure, fruitless and wasteful expenditure, as required by section 38(1) (h)(iii) of the PFMA and Treasury Regulation 9.1.3.

evidence that the Department did not take effective steps to prevent irregular, fruitless and wasteful expenditure, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.

Furthermore, the Committee considered evidence that effective and appropriate disciplinary steps were not taken against officials who made or permitted irregular expenditure, fruitless and wasteful expenditure, as required by section 38(1)(h)(iii) of the PFMA and Treasury Regulation 9.1.3.

insufficient infrastructure budget which was inherited during separation between Department of Health and Social Development in 2011 and the late activation of the budget by Provincial Treasury.

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Resolution 7 (Human resource management)

The Committee recommends that the Accounting Authority must take appropriate action against the responsible officials. The Committee further recommends that the Accounting Authority must develop systems and procedures in order to verify claims made in the candidate's applications before appointment

The Committee heard and considered evidence that employees were appointed without following a proper process to verify the claims made in their applications in contravention of Public Service Regulation 1/VII/D.8.

Again, the Committee considered evidence that funded vacant posts were not filled within 12 months as required by Public Service Regulation 1/VII/C.1A.2.

Furthermore, the Committee considered a performance management system was not in place for employees other than senior managers as required by Public Service

The responsible officials were served with letters of written warning.

The Department issued Circular No. 31 of 2013 that directs that claims made in the candidate’s applications are verified. The process of verification is centralized in the Provincial Office for control and management purposes.

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Regulation I/III/B1.

Resolution 8 (Procurement and contract management)

The Committee recommends that the Accounting Authority must take appropriate action against officials who awarded construction contracts to contractors that were not registered with the Construction Industry Development Board (CIDB) in accordance with section 18(1) of the Construction Industry Development Board Act, 2000 (Act No. 38 of 2000) (CIDB Act) and CIDB regulations 17 and 25(7A).

The Committee heard and considered evidence that construction contracts were awarded to contractors that were not registered with the Construction Industry Development Board (CIDB) in accordance with section 18(1) of the Construction Industry Development Board Act, 2000 (Act No. 38 of 2000) (CIDB Act) and CIDB regulations 17 and 25(7A).

Furthermore, the committee considered evidence Construction projects were not always registered with the Construction Industry Development

The Department reviewed the documentation on construction contracts awarded and established that all contracts awarded were registered with the CIDB.

No action can be taken against any official as the contracts were registered with CIDB.

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Board (CIDB), as required by section 22 of the CIDB Act and CIDB regulation 18.

Resolution 9 (Revenue management)

The Committee recommends that the Accounting Authority must take appropriate action against the officials who failed to charge interest on debts. It is further recommended that the Accounting Authority must develop procedures and measures to ensure that there is full compliance with Treasury Regulation 11.5.1.

The Committee heard and considered evidence that Interest was not charged on debts, as required by Treasury Regulation 11.5.1.

The responsible officials were served with letters of written warning. The Department has implemented the Transversal Debt Management Policy and prevailing rates as issued by National Treasury. The Department charges interest on debts with the exception of those that are exempted as outlined as per National Treasury Notice 1410 of 2002 paragraph 1 which states that “debts resulting from the service relationship between the public servant and state shall be recovered without interest”

Resolution 10 (Transfer payments)



The Department identified Social Workers attached to NPOs in their local areas to support and monitor.

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that the Accounting Authority must provide appropriate measures to ensure that transfers and subsidies to entities are applied for their intended purposes

evidence that the Department did not maintain appropriate measures to ensure that transfers and subsidies to entities were applied for their intended purposes, as required by Treasury Regulations 8.4.1.

Improvement plans developed after monitoring sessions and then follow ups made to effect corrective measures on a regular basis. Conducted workshops with all funded NPOs on utilization of funds. Conduct unannounced visits or spot checks to identified NPOs to monitor compliance using checklist on financial management issues. Advertised twenty five (25) admin clerk posts to be filled during 2015/16 financial year and allocated per local municipality to monitor and support the NPOs in that municipality.

Resolution 11 (Service delivery – Social development)

The Committee recommends that in future, Accounting Authority must take appropriate action to ensure that measures are in place to ascertain that transfers to Non-Profit Organisations (NPOs) were used for their intended purposes, as required by Treasury Regulation 8.4.1.

The Committee heard and considered evidence that appropriate measures were not in place to ensure that transfers to Non-Profit Organisations (NPOs) were used for their intended purposes, as required by Treasury Regulation 8.4.1.

The Department is conducting road shows in all the Municipalities to all recommended NPOs on the funding requirement to make sure all organizations understand the Policy on Financial Awards, Service Level Agreements, the PFMA, service packages, and submission of reports and monitoring of services. NPOs that are found not complying, funds are suspended until they comply according to funding guidelines. Annual assessments are also done to make sure organizations that did not comply funding support are terminated. The Department identified Social Workers attached to NPOs in their local areas to support and monitor. Conduct unannounced visits or spot checks to identified NPOs to monitor

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The Committee further recommends that the Accounting Authority must develop and maintain appropriate monitoring measures to ensure that transfers to NPOs are applied for their intended purposes. It is further recommended that the Accounting Authority must ensure that NPOs implement effective internal control systems before

compliance using checklist on financial management issues. Advertised twenty five (25) admin clerk posts to be filled during 2015/16 financial year and allocated per local municipality to monitor and support the NPOs in that municipality. The workshops held before the transfer of funds is to assist the organizations to make sure they put systems in place to comply with funding requirements. Reconciliation done for all transfers to NPOs (compare attendance registers for previous quarter attached with the previous claim) and any variances found are deducted from the claim of preceding quarter. Prior to approval of claim forms, amounts payable to be re-calculated to ensure that the accuracy of the amount paid and confirmed by Social Workers and Finance Managers.

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transferring funds.

Resolution 12 (Leadership)

The Committee recommends that the Accounting Authority must take appropriate action against the Accounting Officer since this matter is recurring. It is further recommended that the Department must develop and maintain measures and procedures to ensure that there is adequate commitment to integrity and ethical values.

The Committee heard and considered evidence that Management does not always provide effective leadership to demonstrate commitment to integrity, ethical values and internal control

The Executive Authority had looked at the recommendation. She further requested Legal Services within the Department to advise her on the appropriate steps to be taken. All members of senior management are required to include management of discipline in the Performance Agreements. All members of senior management have submitted the forms to SSA for vetting. The Department ensures that all members of senior management have submitted financial disclosures and appointed two ethic officers to ensure and facilitate on the financial disclosures issues.

Resolution 13 (Financial and performance management)

The Committee recommends that the Accounting Authority

The Committee heard and considered evidence that due to a lack of capacity in the

The Executive Authority had looked at the recommendation. She further requested Legal Services within the Department to advise her on the appropriate steps to be taken.

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must take appropriate action against the Accounting Officer since this matter is recurring. Furthermore, the Department must take steps to strengthen capacity in the finance section.

The Committee further recommends that the Accounting Authority must ensure that there is regular verification and reconciliation of assets of the Department.

finance Department, certain functions, such as regular verification and reconciliation of assets are not carried out.

The Department has appointed the General Manager: Corporates Services with effect from Sept 2014 in order to strengthen the human resource section. The Department has also strengthened the finance section by: Secondment of Senior Manager: Financial Planning from Provincial Treasury. Appointment of Senior Manager: Infrastructure. Appointed Manager: Compliance and Capacity Building. The bar-codes of assets in locations that are shared with other Departments have been changed from silver to yellow in order for them to be easily distinguished from those of the other Departments.

9. PRIOR MODIFICATIONS TO AUDIT REPORTS

The Department developed an audit action plan with twenty audit findings and managed to clear sixteen findings. Four findings were not resolved by the end of

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financial year. The findings are late capturing of leave, targets not clearly defined, maintenance of facilities and revenue management.

Nature of qualification, disclaimer, adverse opinion and matters of non-compliance

Financial year in which it first arose

Progress made in clearing / resolving the matter

Irregular expenditure

10. INTERNAL CONTROL UNIT

Internal control unit has been consolidating information/reports for oversight bodies to ensure compliance with submission deadlines. The unit organized pre-audit teams comprising of management who assisted in monitoring compliance to augment services rendered by the limited personnel in the unit and also acts as a coordinator for the Department for audit purposes with both internal and external audits.

11. INTERNAL AUDIT AND AUDIT COMMITTEES

Key activities and objectives of the internal audit

Audit Committee (AC) has satisfactorily performed its mandate as enshrined in

Sections 76 (4) (d) and 77 of the Public Finance Management Act (Act No. 1 of 1999)

& Treasury Regulations 3.1 which states that AC must, amongst others, review the

following:

I. The effectiveness of the internal control systems;

II. The effectiveness of the internal audit function;

III. The risk areas of the institution’s operations to be covered in the scope of

internal and external audits;

IV. The adequacy, reliability and accuracy of the financial information provided to

management and other users of such information;

V. any accounting and auditing concerns identified as a result of internal and

external audits;

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VI. The institution’s compliance with legal and regulatory provisions; and

VII. The activities of the internal audit function, including its annual work

programme, coordination with the external auditors, the reports of significant

investigations and the responses of management to specific recommendations.

Key activities and objectives of the audit committee:

The Strategic Objectives of the AC as stipulated in its approved written Terms of

Reference (AC Charter) are to ensure:

A. the availability of a well-resourced, functional and sustained internal audit function; B. sound relationship with all assurance providers, oversight structures and other stakeholders; C. Effective and efficient Internal and External Audit processes.

D. Promotion of sound functional interaction between the internal audit and other assurance providers; E. that there is adequate and effective corporate governance, encompassing fraud and risk management, information technology, internal control, financial management and reporting systems; F. Heads of Departments are fully supported in fulfilling their responsibilities in terms of the PFMA; G. accountability in terms of financial management and performance information for effective service delivery; and H. Compliance with relevant laws and regulations

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NO NAME & SURNAME

CLUSTER REASONS

1 Adv. G Khoza 01 Contract terminated

2 Ms F.J Mudau 01 Contract terminated

The following table stipulate the nature and activities of each AC meeting/event held:

NO. PERIOD NATURE OF THE AC MEETING

INFORMATION / DOCUMENTS REVIEWED

1. 25-26 May

2015

Fourth quarter meeting to

review draft AR including

AFS before submission to AG

2. 29 July 2015 AC meeting to review draft

management and Audit

report

3. 02-03

September

2015

Normal 1st 2015/16 AC

quarterly meetings

4. 12-13

November

2015

Normal 2nd 2015/16 AC

quarterly meetings

5. 04-05

February

2016

AC special strategic planning

workshop

6. 03-04 March

2016

AC meeting to review third

quarter information, AG Audit

Resignations and terminations from the AC membership were as per table below:

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NO. PERIOD NATURE OF THE AC MEETING

INFORMATION / DOCUMENTS REVIEWED

strategy and IA three year

plans

7. 26-27 May

2016

Fourth quarter meeting to

review draft annual report

including AFS before

submission to AG

Draft Annual Financial

statements, Draft Audit report,

SCOPA resolution

implementation progress.

Auditor General Audit findings

implementation progress

Internal Audit quarterly progress

report

The table below discloses relevant information on the audit committee members:

Name Qualifications

Internal or external

If internal, position in the Department

Date appointed

Date Resigned

No. of Meetings attended

T.C Modipane CA (SA)

B COM: Honours (CTA)

B COM: Accounting

Higher Diploma in Auditing

External

N/A 01 January 2014

To Date

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Name Qualifications



Date appointed

Date Resigned


Certificate in Financial Modeling

Certificate in Business Development Systems

L Kukbhea BTech: FIS

National Diploma: FIS

COBIT Advanced – ISO 27001 Lead Auditor

External

N/A 01 January 2014

To Date

L.J Vilakazi Diploma in Accountancy

National Diploma

External

N/A 01 January 2014

To Date

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Name Qualifications



Date appointed

Date Resigned


Internal Auditing

Certificate in Accounting

REPORT OF THE AUDIT COMMITTEE ON DEPARTMENT OF SOCIAL DEVELOPMENT

We are pleased to present our report for the financial year ended 31 March 2016.

Audit Committee Structure

Limpopo has an Audit Committee which is two tiered consisting of 4 Cluster Audit Committees, dealing with specific departments, and a shared Central Audit Committee

Audit Committee Responsibility

The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein, except that we have not reviewed changes in accounting policies and practices.

The Effectiveness of Internal Control

Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the department.

The following internal audit work was completed during the year under review:

No Audit Project

1 Transfer Payments and Grants

2 Management Performance Assessment Tool (MPAT)

3 Leave Management

4 Supply Chain Management

5 Interim Financial Statements

6 Performance Management Development System (PMDS)- (Head Office)

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137

12. AUDIT COMMITTEE REPORT

REPORT OF THE AUDIT COMMITTEE ON

DEPARTMENT OF SOCIAL DEVELOPMENT

We are pleased to present our report for the quarter ended 31 December 2015

1. Audit Committee Structure Limpopo has an Audit Committee which is two tiered consisting of 4 Cluster Audit Committees, dealing with specific Departments, and a shared Central Audit Committee. Department of Social Development belongs to cluster 1.

2. Audit Committee Responsibility The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13.

The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein, except that we have not reviewed changes in accounting policies and practices.

Summary of main AC coverage for the quarter as per TOR requirements:

TOR focus area

Considered Rating(Q1) Rating(Q2) Rating(Q3) Comments

Governance Structures

Yes Green Green Orange Critical positions for CRO, GITO and Director Population

139

AUDIT COMMITTEE REPORT Page 2 of 2

The following were areas of concern:

§ Misstatement of payments made to the NPOs; and § Inadequate management of infrastructure projects.

In-Year Management and Monthly/Quarterly Report

The department has reported monthly and quarterly to the Treasury as is required by the PFMA. The Department spent 98% of the allocated budget in the year under review. The department achieved 67% of performance targets with 33% not achieved. We are not satisfied with the performance of the department as it does not reflect the 98% spent on the allocated budget. The Accounting Officer should ensure that concerted efforts are channelled towards improving performance of the department to correspond with the budget spent.

Review of Annual Financial Statements

We have reviewed the annual financial statements prepared by the department at the meeting on the 27th May 2016. The annual financial statements were recommended for audit.

Auditor General’s Report

We have reviewed the department’s implementation plan for audit issues raised in the previous year and we are satisfied that the matters have been adequately resolved with the following exceptions on:

• The late capturing of leave; • Irrecoverable debt not written off; • Performance targets not clear; and • Poor maintenance of facilities.

The Audit Committee concurs and accepts the conclusions of the Auditor-General on the annual financial statements and is of the opinion that the audited annual financial statements be accepted and read together with the report of the Auditor-General.

_________________ Mr TC Modipane Chairperson of the Audit Committee Department of Social Development 12 August 2016

8 Reliability and Integrity of Performance Information (PI)

9 Infrastructure Management

10 Care Centres Management

11 Follow-up Audits (1st, 2nd, 3rd & 4th quarter)

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12. AUDIT COMMITTEE REPORT

REPORT OF THE AUDIT COMMITTEE ON

DEPARTMENT OF SOCIAL DEVELOPMENT

We are pleased to present our report for the quarter ended 31 December 2015

1. Audit Committee Structure Limpopo has an Audit Committee which is two tiered consisting of 4 Cluster Audit Committees, dealing with specific Departments, and a shared Central Audit Committee. Department of Social Development belongs to cluster 1.

2. Audit Committee Responsibility The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13.

The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein, except that we have not reviewed changes in accounting policies and practices.

Summary of main AC coverage for the quarter as per TOR requirements:

TOR focus area

Considered Rating(Q1) Rating(Q2) Rating(Q3) Comments

Governance Structures

Yes Green Green Orange Critical positions for CRO, GITO and Director Population

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PART D: HUMAN RESOURCE MANAGEMENT

__________________________________________________________________________________

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1. INTRODUCTION

The Department’s organizational structure focuses on three (3) programs i.e.

Program 1, 2 and 3. With additional budget programme structure, the

Department intends to review and align the organizational structure with the five

(5) programs introduced by National Social Development. This will ensure

proper allocation of personnel with budget.

Following the DPSA directive, the Department engaged in the PERSAL clean-

up Process, which among others resulted in all unfunded vacant position being

abolished. During the year under review, the Department managed to fill 76 of

the 232.

With regard to skills development interventions, the Department implemented

management development programs for all levels of employees (Foundation

Program, Management Development Program, Emerging Management

Program, and Executive Leadership Program). The Department addressed

backlog experienced during 2014/15 financial year in the implementation of

Compulsory Induction Program (CIP) for newly appointed personnel.

2. OVERVIEW OF HUMAN RESOURCES

The Department reviewed its organisational structure in 2014 with a view of

creating posts for MEC support staff. Previously there was one Executive

Authority responsible for the Department of Health and Social Development. As

at 31 March 2016, the vacancy rate for the entire Department has increased

from 40.40% to 56.33%.The current status of posts is as follows:

Support Staff: Filled posts: 703

Vacant posts: 1 094

Social Welfare Services:

Filled post: 1 773

Vacant posts: 2 085

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147

Community Development Services: Filled posts: 380

Vacant posts: 505

The Employment equity status in terms of SMS females is 65.2% as at 31

March whereas the status for people with disabilities is 1.7%.

The MTEF HR Plan provides an overview of the Department’s human

resources requirements over the next three years.

Strategic HR Plan is developed to ensure that the workforce supply matches

current and future demands. In addition, the Departmental HR Plan sets out the

issues, evidence and strategies required to deliver a sustainable workforce

capable of continuing to deliver high quality social services to the people of

Limpopo.

The Department embarked on the Organisational Functionality Assessment to

reposition and review its business processes. The Department is awaiting the

final report of the assessment from the Department of Public Service and

Administration.

3. HUMAN RESOURCE ACHIEVEMENTS.

All unfunded posts were abolished through PERSAL clean-up process.

The Department implemented all PSCBC resolution concluded in 2015/16.e, g

resolution on danger allowance, resolution on housing allowance etc.

The Department has finalised four Human Resource Policies on Wellness

Management, Safety, Health, Environment, Risk and Quality Management,

Health and Productivity Management and Workplace HIV and AIDS. Safety,

Health and Environmental representatives have been appointment in all

institutions.

A total of four hundred and seventeen (417) employees attended proactive

lifestyle programs such as financial literacy skills, gender sensitisation and

Health Promotion programmes such as cancer awareness. Two hundred and

ninety four (294) employees attended on site health and wellness screening

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148

services which included hypertension, sugar diabetes, cholesterol and stress

levels. A total of one hundred and seventy eight (178) employees attended HIV

Counselling and Testing.

The CCMA awarded two (2) arbitrations in favour of the Department won.

The Performance Management system is implemented accordingly in the

Department. Performance incentives for 2014/15 financial year implemented.

Noncompliance with PMDS guidelines is still a challenge; however the

Department has put additional control measure to address noncompliance

challenges.

The Department in partnership with National Department offers bursaries as

recruitment strategy to students studying towards Social work degree and

Community Development and this has served as a pool of professionals for

appointment purposes.

All members of Senior Management Services disclosed their financial interest

on time.

4. CHALLENGES FACED BY THE DEPARTMENT

The Department is not able to absorb seven hundred and seventy nine (779)

graduates who completed their studies starting 2013 academic year due to

budgetary constraints.

Funding for absorption of the graduates is not aligned with the number of

graduates per province in that province with fewer numbers of graduates

receives high funding vice versa.

Occupation Specific Dispensation (OSD) for Social Services was implemented

with the intention to recruit and retain this category of employees, the

inconsistencies in the implementation of OSD across Provinces and sector

Departments makes it difficult to retain this category of professionals, hence the

high staff turnover.

In general, staff stability rate is high, mostly in Community Development and

other support personnel. Social Workers are moving across sector Departments

which is mainly attributed to inconsistencies in the implementation of OSD and

the working conditions in the Department.

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The Department has developed the recruitment and retention strategy in an

attempt to address the HR challenges. The assessment in terms of funding is

that Social Development in Limpopo Province is far below other Provinces.

The Department has high vacancy rate that is mainly influenced by non-filling of

post due to insufficient funds.

5. FUTURE HUMAN RESOURCE PLANS/GOALS

Filling of funded vacant posts within a prescribed period.

Review of recruitment and retention strategy;

Implement training and development plan;

Continuous updating and cleaning of PERSAL System;

Continued implementation of Internship and Learnership programme.

146

An

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April

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rvic

es

expe

nditu

re

(R’0

00)

Pers

onne

l ex

pend

iture

as

a %

of

to

tal

expe

nditu

re

Ave

rage

pe

rson

nel

cost

pe

r em

ploy

ee

(R’0

00)

Prog

ram

me

1 26

2 68

7 16

1 94

0 28

14

0 61

.6

45

Prog

ram

me

2 27

9 75

3 14

9 76

8 68

0

53.5

39

Prog

ram

me

3 68

1 25

2 27

4 07

2 0

0 40

.2

70

Prog

ram

me

4 19

1 68

4 12

2 26

1 18

0

63.8

31

Prog

ram

me

5 16

8 24

2 12

4 39

7 0

0 73

.9

32

Tota

l 1

585

520

834

340

2900

0

52.6

21

7

147

An

nual

Rep

ort f

or 2

015/

16 F

inan

cial Y

ear

Vot

e 12

: Dep

artm

ent o

f Soc

ial D

evel

opm

ent

Lim

popo

Pro

vinc

e

Tabl

e 3.

1.2

Pers

onne

l cos

ts b

y sa

lary

ban

d fo

r the

per

iod

1 Ap

ril 2

015

and

31 M

arch

201

6

Sala

ry b

and

Pers

onne

l ex

pend

iture

(R

’000

) %

of

to

tal

pers

onne

l cos

t N

o. o

f em

ploy

ees

Ave

rage

pe

rson

nel

cost

pe

r em

ploy

ee

(R’0

00)

Low

er s

kille

d (L

evel

s 1-

2)

24 2

63

2.9

224

108.

3

Skille

d (le

vel 3

-5)

71 1

59

8.5

467

152.

4

Hig

hly

skille

d pr

oduc

tion

(leve

ls 6

-8)

444

144

53.2

18

82

235.

9

Hig

hly

skille

d su

perv

isio

n (le

vels

9-1

2)

262

531

31.5

27

0 97

2.3

Seni

or a

nd T

op m

anag

emen

t (le

vels

13-1

6)

19 6

41

2.3

23

853.

9

Con

tract

s 12

602

1.

5 34

3 36

.7

Tota

l 83

4 34

0 10

0 32

09

260

148

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

153

Tabl

e 3.

1.3

Sala

ries,

Ove

rtim

e, H

ome

Ow

ners

Allo

wan

ce a

nd M

edic

al A

id b

y pr

ogra

mm

e fo

r the

per

iod

1 Ap

ril 2

015

and

31 M

arch

2016

.

Prog

ram

me

Sala

ries

Ove

rtim

e H

ome

Ow

ners

Allo

wan

ce

Med

ical

Aid

Amou

nt

(R’0

00

Sala

ries

as a

%

of

pe

rson

nel

cost

s

Amou

nt

(R’0

00)

Ove

rtim

e as

a

%

of

pers

onne

l co

sts

Amou

nt

(R’0

00)

HO

A as

a %

of

per

sonn

el

cost

s

Amou

nt

(R’0

00)

Med

ical

ai

d as

a

%

of

pers

onne

l co

sts

Pro

gram

me

1 10

6619

72

.5

1920

1.

3 48

32

3.3

6581

4.

5

Pro

gram

me

2 96

455

72.7

10

3 0.

1 48

38

3.3

4936

3.

7

Pro

gram

me

3 21

5494

73

.7

139

0 10

465

3.6

1203

9 4.

1

Pro

gram

me

4 17

933

64.5

47

0.

2 89

1 3.

6 98

8 3.

7

Pro

gram

me

5 75

641

70.9

44

0

3219

3

3444

3.

2

Tota

l 51

2142

72

.6

2253

0.

3 23

745

3.4

2798

8 4

149

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

154

Tabl

e 3.

1.4

Sala

ries,

Ove

rtim

e, H

ome

Ow

ners

Allo

wan

ce a

nd M

edic

al A

id b

y sa

lary

ban

d fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch

2016

Sala

ry b

and

Sala

ries

Ove

rtim

e H

ome

Ow

ners

Allo

wan

ce

Med

ical

Aid

Amou

nt

(R’0

00

Sala

ries

as a

%

of

pe

rson

nel

cost

s

Amou

nt

(R’0

00)

Ove

rtim

e as

a

%

of

pers

onne

l co

sts

Amou

nt

(R’0

00)

HO

A as

a %

of

per

sonn

el

cost

s

Amou

nt

(R’0

00)

Med

ical

ai

d as

a

%

of

pers

onne

l co

sts

Skille

d (le

vel 1

-2)

16

170

66.6

13

0.

1 17

07

7 25

60

10.5

Skille

d (le

vel 3

-5)

49

251

69

575

0.8

3958

5.

5 52

39

7.3

Hig

hly

skille

d

prod

uctio

n (le

vels

6-8)

3281

51

73

789

0.2

1575

7 3.

5 16

952

3.8

Hig

hly

skille

d

supe

rvis

ion

(leve

ls

9-12

8996

6 71

.2

861

0.7

1901

1.

5 29

87

2.4

Seni

or

man

agem

ent

(leve

l 13-

16)

1608

1 75

.5

0 0

421

2 24

0 1.

1

150

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

155

Sala

ry b

and

Sala

ries

Ove

rtim

e H

ome

Ow

ners

Allo

wan

ce

Med

ical

Aid

Amou

nt

(R’0

00

Sala

ries

as a

%

of

pe

rson

nel

cost

s

Amou

nt

(R’0

00)

Ove

rtim

e as

a

%

of

pers

onne

l co

sts

Amou

nt

(R’0

00)

HO

A as

a %

of

per

sonn

el

cost

s

Amou

nt

(R’0

00)

Med

ical

ai

d as

a

%

of

pers

onne

l co

sts

Con

tract

12

524

92.7

15

0.

1 0

0 9

1.3

Tota

l 51

2143

72

.6

2253

0.

3 23

744

3.4

2798

7 4

3.2

Empl

oym

ent a

nd V

acan

cies

Tabl

e 3.

2.1

Empl

oym

ent a

nd v

acan

cies

by

prog

ram

me

as o

n 31

Mar

ch 2

016

Prog

ram

me

Num

ber

of p

osts

on

ap

prov

ed

esta

blis

hmen

t

Num

ber

of

post

s fil

led

Vaca

ncy

Rat

e N

umbe

r of e

mpl

oyee

s ad

ditio

nal

to th

e es

tabl

ishm

ent

Prog

ram

me

1 17

97

703

61

1

Prog

ram

me

2 11

57

532

54

0

Prog

ram

me

3 19

29

887

54

0

Prog

ram

me

4 77

2 35

4 54

0

151

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

156

Prog

ram

me

5 88

5 38

0 57

0

Tota

l 65

40

2856

56

1

Tabl

e 3.

2.2

Empl

oym

ent a

nd v

acan

cies

by

sala

ry b

and

as o

n 31

Mar

ch 2

016

Sala

ry b

and

Num

ber o

f pos

ts o

n ap

prov

ed

esta

blis

hmen

t

Num

ber

of

post

s fil

led

Vaca

ncy

Rat

e N

umbe

r of e

mpl

oyee

s ad

ditio

nal t

o th

e es

tabl

ishm

ent

Low

er s

kille

d ( 1

-2)

412

224

45.6

3 0

Skille

d(3-

5)

2053

45

3 77

.93

0

Hig

hly

skille

d pr

oduc

tion

(6-8

)

3292

18

78

42.9

5 0

Hig

hly

skille

d su

perv

isio

n

(9-1

2)

740

277

62.5

6 0

Seni

or

man

agem

ent

(13-

16)

43

24

44.1

8 1

Tota

l

6540

28

56

56.3

3 1

152

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

157

Tabl

e 3.

2.3

Empl

oym

ent a

nd v

acan

cies

by

criti

cal o

ccup

atio

ns a

s on

31

Mar

ch 2

016

Crit

ical

occ

upat

ion

Num

ber o

f pos

ts o

n ap

prov

ed

esta

blis

hmen

t

Num

ber

of

post

s fil

led

Vaca

ncy

Rat

e N

umbe

r of e

mpl

oyee

s ad

ditio

nal

to th

e es

tabl

ishm

ent

Supp

ort

1797

70

3 60

.88

1

Soci

al W

orke

rs

2570

14

82

42.3

3 0

Nur

ses

34

12

64.7

1 0

Chi

ld Y

outh

Car

e W

orke

rs

185

89

51.8

9 0

Soci

al A

uxilia

ry W

orke

rs

1057

18

8 82

.21

0

Allie

d H

ealth

Wor

kers

12

2

83.3

3 0

Com

mun

ity

Dev

elop

men

t

Wor

kers

885

380

45.1

7 0

TOTA

L 65

40

2856

56

.33

1

153

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

158

3.3

Fillin

g of

SM

S P

osts

Tabl

e 3.

3.1

SM

S p

ost i

nfor

mat

ion

as o

n 31

Mar

ch 2

016

SMS

Leve

l To

tal

num

ber

of f

unde

d SM

S po

sts

Tota

l nu

mbe

r of

SM

S po

sts

fille

d

% o

f SM

S po

sts

fille

d

Tota

l nu

mbe

r of

SM

S po

sts

vaca

nt

% o

f SM

S po

sts

vaca

nt

Dire

ctor

-Gen

eral

/ Hea

d

of D

epar

tmen

t 0

0 0

0 0

Sala

ry L

evel

16

1 1

100

0 0

Sala

ry L

evel

15

1 1

100

0 0

Sala

ry L

evel

14

4 4

100

0 0

Sala

ry L

evel

13

21

18

86

3 14

Tota

l 27

24

89

3

11

154

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

159

Tabl

e 3.

3.2

SM

S p

ost i

nfor

mat

ion

as o

n 30

Sep

tem

ber

SMS

Leve

l To

tal

num

ber

of f

unde

d SM

S po

sts

Tota

l nu

mbe

r of

SM

S po

sts

fille

d

% o

f SM

S po

sts

fille

d

Tota

l nu

mbe

r of

SM

S po

sts

vaca

nt

% o

f SM

S po

sts

vaca

nt

Dire

ctor

-Gen

eral

/

Hea

d of

Dep

artm

ent

0 0

0 0

0

Sal

ary

Leve

l 16

1 1

100

0 0

Sal

ary

Leve

l 15

1 1

100

0 0

Sal

ary

Leve

l 14

4 4

100

0 0

Sal

ary

Leve

l 13

21

19

90

2 10

Tota

l 27

25

93

2

7

155

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

160

Tabl

e 3.

3.3

Adve

rtisi

ng a

nd fi

lling

of S

MS

pos

ts fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

SMS

LEVE

L Ad

vert

isin

g Fi

lling

of p

osts

Num

ber o

f vac

anci

es p

er

leve

l ad

vert

ised

in

6

mon

ths

of

beco

min

g

vaca

nt

Num

ber

of v

acan

cies

per

le

vel

fille

d in

6

min

of

be

com

ing

vac

ant

Num

ber o

f vac

anci

es p

er le

vel n

ot fi

lled

in 6

but

fille

d in

12

mon

ths

Dire

ctor

G

ener

al

/Hea

d of

Dep

artm

ent

0 0

0

Sal

ary

Leve

l 16

0 0

0

Sal

ary

Leve

l 15

0 0

0

Sal

ary

Leve

l 14

1 1

0

Sal

ary

Leve

l 13

2 0

2

Tota

l 3

1 2

156

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

161

Tabl

e 3.

3.4

Rea

sons

for n

ot h

avin

g co

mpl

ied

with

the

fillin

g of

fund

ed v

acan

t SM

S -

Adv

ertis

ed w

ithin

6 m

onth

s an

d fil

led

with

in 1

2

mon

ths

afte

r bec

omin

g va

cant

for t

he p

erio

d 1

Apr

il 20

15 a

nd 3

1 M

arch

201

6

Rea

son

for v

acan

cies

not

fille

d w

ithin

twel

ve m

onth

s

N/A

Rea

sons

for v

acan

cies

not

fille

d w

ithin

six

mon

ths

Bud

get c

onst

rain

ts

Tabl

e 3.

3.5

Dis

cipl

inar

y st

eps

take

n fo

r not

com

plyi

ng w

ith th

e pr

escr

ibed

tim

efra

mes

for f

illing

SM

S p

osts

with

in 1

2 m

onth

s fo

r the

perio

d 1

Apr

il 20

15 a

nd 3

1 M

arch

201

6

Rea

sons

for v

acan

cies

not

adv

ertis

ed w

ithin

six

mon

ths

Non

e

157

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

162

Rea

sons

for v

acan

cies

not

fille

d w

ithin

six

mon

ths

Bud

get c

onst

rain

ts

3.4

Job

Eva

luat

ion

Tabl

e 3.

4.1

Job

Eva

luat

ion

by S

alar

y ba

nd fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

Sala

ry b

and

Num

ber

of

post

s on

ap

prov

ed

esta

blis

hmen

t

Num

ber

of

Jobs

Ev

alua

ted

%

of

post

s ev

alua

ted

by

sala

ry b

ands

Post

s U

pgra

ded

Post

s do

wng

rade

d

Num

ber

% o

f p

osts

ev

alua

ted

Num

ber

% o

f p

osts

ev

alua

ted

Low

er S

kille

d (L

evel

s1-2

) 41

2 0

0 0

0 0

0

Skille

d (L

evel

s 3-

5)

2053

0

0 0

0 0

0

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

3292

0

0 0

0 0

0

Hig

hly

skille

d su

perv

isio

n

(Lev

els

9-12

)

740

6 1

0 0

0 0

158

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

163

Sala

ry b

and

Num

ber

of

post

s on

ap

prov

ed

esta

blis

hmen

t

Num

ber

of

Jobs

Ev

alua

ted

%

of

post

s ev

alua

ted

by

sala

ry b

ands

Post

s U

pgra

ded

Post

s do

wng

rade

d

Num

ber

% o

f p

osts

ev

alua

ted

Num

ber

% o

f p

osts

ev

alua

ted

Seni

or

Man

agem

ent

Serv

ice

Ban

d A

43

0 0

0 0

0 0

Seni

or

Man

agem

ent

Serv

ice

Ban

d B

0 0

0 0

0 0

0

Seni

or

Man

agem

ent

Serv

ice

Ban

d C

0 0

0 0

0 0

0

Seni

or

Man

agem

ent

Serv

ice

Ban

d D

0 0

0 0

0 0

0

Tota

l 65

40

6 0.

09

0 0

0 0

159

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

164

Tabl

e 3.

4.2

Pro

file

of e

mpl

oyee

s w

hose

pos

ition

s w

ere

upgr

aded

due

to th

eir p

osts

bei

ng u

pgra

ded

for t

he p

erio

d 1

Apr

il 20

15 a

nd

31 M

arch

201

6

Gen

der

Afr

ican

A

sian

C

olou

red

Whi

te

Tota

l

Fem

ale

0 0

0 0

0

Mal

e 0

0 0

0 0

Tota

l 0

0 0

0 0

Em

ploy

ees

with

a d

isab

ility

0

160

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

165

The

follo

win

g ta

ble

sum

mar

ises

the

num

ber o

f cas

es w

here

rem

uner

atio

n ba

nds

exce

eded

the

grad

e de

term

ined

by

job

eval

uatio

n.

Rea

sons

for t

he d

evia

tion

are

prov

ided

in e

ach

case

.

Tabl

e 3.

4.3

Empl

oyee

s w

ith s

alar

y le

vels

hig

her t

han

thos

e de

term

ined

by

job

eval

uatio

n by

oc

cupa

tion

for t

he p

erio

d 1

Apr

il 20

15

and

31 M

arch

201

6

Occ

upat

ion

Num

ber

of

empl

oyee

s Jo

b ev

alua

tion

leve

l R

emun

erat

ion

leve

l R

easo

n fo

r dev

iatio

n

HO

D

1 15

16

Tr

ansf

erre

d fr

om

Dep

artm

ent o

f Hea

lth

Tabl

e 3.

4.4

Pro

file

of e

mpl

oyee

s w

ho h

ave

sala

ry le

vels

hig

her t

han

thos

e de

term

ined

by

job

eval

uatio

n fo

r the

per

iod

1 Ap

ril 2

015

and

31 M

arch

201

6 G

ende

r A

fric

an

Asi

an

Col

oure

d W

hite

To

tal

Fem

ale

1 0

0 0

1

Mal

e 0

0 0

0 0

Tota

l 1

0 0

0 1

161

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

166

Em

ploy

ees

with

a d

isab

ility

0 0

0 0

0

Tota

l num

ber o

f Em

ploy

ees

who

se s

alar

ies

exce

eded

the

grad

es d

eter

min

e by

job

eval

uatio

n 1

3.5

Empl

oym

ent C

hang

es

Tabl

e 3.

5.1

Annu

al tu

rnov

er ra

tes

by s

alar

y ba

nd fo

r the

per

iod

1 Ap

ril 2

015

and

31 M

arch

201

6

Sala

ry b

and

Num

ber

of e

mpl

oyee

s at

be

ginn

ing

of

perio

d-1

Apr

il 20

15

App

oint

men

ts

and

tran

sfer

s in

to

the

Dep

artm

ent

Term

inat

ions

an

d tr

ansf

ers

out

of

the

Dep

artm

ent

Turn

over

rate

Low

er s

kille

d ( L

evel

s 1-

2)

203

32

4 1.

9

Ski

lled

(Lev

els3

-5)

464

11

12

2.6

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

19

05

16

48

2.5

Hig

hly

skill

ed s

uper

visi

on (L

evel

s 9-

12)

270

8 13

11

.9

162

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

167

Sen

ior

Man

agem

ent

Ser

vice

( L

evel

13-1

6)

23

3 2

8.7

Tota

l 28

65

70

79

2.8

Tabl

e 3.

5.2

Annu

al tu

rnov

er ra

tes

by c

ritic

al o

ccup

atio

n fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

Crit

ical

occ

upat

ion

Num

ber

of e

mpl

oyee

s at

beg

inni

ng o

f pe

riod-

Apr

il 20

15

App

oint

men

ts

and

tran

sfer

s in

to

the

Dep

artm

ent

Term

inat

ions

an

d tr

ansf

ers

out

of

the

Dep

artm

ent

Turn

over

rate

Sup

port

673

56

26

3.8

Soc

ial W

orke

rs

1522

8

46

3.0

Nur

ses

11

2 1

9

Chi

ld Y

outh

Car

e W

orke

rs

86

4 1

1.1

Soc

ial A

uxilia

ry W

orke

rs

190

0 2

1.0

Allie

d H

ealth

Wor

kers

2

0 0

0

163

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

168

Crit

ical

occ

upat

ion

Num

ber

of e

mpl

oyee

s at

beg

inni

ng o

f pe

riod-

Apr

il 20

15

App

oint

men

ts

and

tran

sfer

s in

to

the

Dep

artm

ent

Term

inat

ions

an

d tr

ansf

ers

out

of

the

Dep

artm

ent

Turn

over

rate

Com

mun

ity D

evel

opm

ent W

orke

rs

381

0 3

0.7

TOTA

L 28

65

70

79

2.8

Tabl

e 3.

5.3

Rea

sons

why

sta

ff le

ft th

e D

epar

tmen

t for

the

perio

d 1

April

201

5 an

d 31

Mar

ch 2

016

Term

inat

ion

Type

N

umbe

r %

of T

otal

Res

igna

tions

Dea

th

10

12.6

5

Res

igna

tion

29

36.7

Exp

iry o

f con

tract

0

0

Dis

mis

sal –

ope

ratio

nal c

hang

es

0 0

Dis

mis

sal –

mis

cond

uct

3 3.

79

Dis

mis

sal –

inef

ficie

ncy

0

0

164

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

169

Term

inat

ion

Type

N

umbe

r %

of T

otal

Res

igna

tions

Dis

char

ged

due

to il

l-hea

lth

0 0

Ret

irem

ent

7 8.

86

Tran

sfer

to o

ther

Pub

lic S

ervi

ce D

epar

tmen

ts

30

37.9

7

Oth

er

0 0

Tota

l 79

10

0

Tota

l num

ber

of e

mpl

oyee

s w

ho le

ft as

a %

of t

otal

em

ploy

men

t 2.

8 36

.7

165

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

170

Tabl

e 3.

5.4

Pro

mot

ions

by

criti

cal o

ccup

atio

n fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

Occ

upat

ion

Empl

oyee

s 1

Apr

il 20

15

Prom

otio

ns t

o an

othe

r sa

lary

le

vel

Sala

ry

leve

l pr

omot

ions

as

a %

of

em

ploy

ees

by

occu

patio

n

Prog

ress

ions

to

an

othe

r no

tch

with

in

a sa

lary

le

vel

Not

ch p

rogr

essi

on a

s a

% o

f em

ploy

ees

by

occu

patio

n

Sup

port

2865

8

0.2

0 0

TOTA

L 28

65

8 0.

2 0

0

166

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

171

Tabl

e 3.

5.5

Pro

mot

ions

by

sala

ry b

and

for t

he p

erio

d 1

Apr

il 20

15 a

nd 3

1 M

arch

201

6

Sala

ry B

and

Empl

oyee

s 1

April

201

5 Pr

omot

ions

to

an

othe

r sa

lary

le

vel

Sala

ry

band

s pr

omot

ions

as

a %

of

empl

oyee

s by

sal

ary

leve

l

Prog

ress

ions

to

an

othe

r no

tch

with

in

a sa

lary

le

vel

Not

ch p

rogr

essi

on a

s a

% o

f

empl

oyee

s by

sal

ary

band

s

Low

er s

kille

d

( Lev

els

1-2)

203

0 0

0 0

Skille

d (L

evel

s3-5

) 46

4 1

0.2

0 0

Hig

hly

skille

d

prod

uctio

n (L

evel

s 6-

8)

1905

0

0 0

0

Hig

hly

skille

d

supe

rvis

ion

(Lev

els

9-

12)

270

6 2.

2 0

0

Seni

or

Man

agem

ent

(Lev

el 1

3-16

)

23

1 4.

3 0

0

Tota

l 28

65

8 0.

2 0

0

167

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

172

3.6

Empl

oym

ent E

quity

Tabl

e 3.

6.1

Tota

l num

ber o

f em

ploy

ees

(incl

udin

g em

ploy

ees

with

dis

abilit

ies)

in e

ach

of th

e fo

llow

ing

occu

patio

nal c

ateg

orie

s as

on

31 M

arch

201

6

Occ

upat

iona

l ca

tego

ry

Mal

e Fe

mal

e To

tal

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Supp

ort

279

0 0

0 42

0 2

0 2

703

Soc

ial W

orke

rs

360

0 0

0 11

19

0 0

3 14

82

Nur

ses

2 0

0 0

10

0 0

0 12

Chi

ld

Yout

h C

are

Wor

kers

23

0 0

0 66

0

0 0

89

Soc

ial

Aux

iliary

Wor

kers

59

0 0

0 12

9 0

0 0

188

Allie

d H

ealth

Wor

kers

0 0

0 0

2 0

0 0

2

168

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

173

Occ

upat

iona

l ca

tego

ry

Mal

e Fe

mal

e To

tal

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Com

mun

ity

Dev

elop

men

t

Wor

kers

192

0 0

0 18

8 0

0 0

380

Tota

l 91

5 0

0 0

1934

2

0 5

2856

Empl

oyee

s w

ith

disa

bilit

ies

21

0 0

0 33

0

0 1

55

169

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

174

Tabl

e 3.

6.2

Tota

l num

ber o

f em

ploy

ees

(incl

udin

g em

ploy

ees

with

dis

abilit

ies)

in e

ach

of th

e fo

llow

ing

occu

patio

nal b

ands

as

on 3

1

Mar

ch 2

016

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afr

ican

C

olou

red

Indi

an

Whi

te

Afr

ican

C

olou

red

Indi

an

Whi

te

Top

Man

agem

ent

(15

-16)

0 0

0 0

2 0

0 0

2

Sen

ior M

anag

emen

t

(13-

14)

8 0

0 0

14

0 0

0 22

Pro

fess

iona

lly

qual

ified

and

expe

rienc

ed

spec

ialis

ts

and

mid

-

man

agem

ent

(9-1

2)

117

0 0

0 15

5 0

0 5

277

Ski

lled

tech

nica

l an

d

acad

emic

ally

qu

alifi

ed

wor

kers

, ju

nior

563

0 0

0 13

13

2 0

0 18

78

170

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

175

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afr

ican

C

olou

red

Indi

an

Whi

te

Afr

ican

C

olou

red

Indi

an

Whi

te

man

agem

ent,

supe

rvis

ors,

fore

man

and

supe

rinte

nden

ts

(6-8

)

Sem

i-ski

lled

and

disc

retio

nary

de

cisi

on

mak

ing

(3-5

)

147

0 0

0 30

6 0

0 0

453

Uns

kille

d an

d de

fined

deci

sion

mak

ing

(1-2

)

80

0 0

0 14

4 0

0 0

224

Tota

l 91

5 0

0 0

1934

2

0 5

2856

171

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

176

Tabl

e 3.

6.3

Rec

ruitm

ent f

or th

e pe

riod

1 A

pril

2015

to 3

1 M

arch

201

6

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afr

ican

C

olou

red

Indi

an

Whi

te

Afr

ican

C

olou

red

Indi

an

Whi

te

Top

Man

agem

ent

(15-

16)

0 0

0 0

0 0

0 0

0

Sen

ior M

anag

emen

t

(13-

14)

0 0

0 0

3 0

0 0

3

Pro

fess

iona

lly

qual

ified

an

d

expe

rienc

ed

spec

ialis

ts a

nd m

id-

man

agem

ent(9

-12)

4 0

0 0

4 0

0 0

8

Ski

lled

tech

nica

l and

acad

emic

ally

qual

ified

w

orke

rs,

juni

or

man

agem

ent,

supe

rvis

ors,

3 0

0 0

13

0 0

0 16

172

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

177

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afr

ican

C

olou

red

Indi

an

Whi

te

Afr

ican

C

olou

red

Indi

an

Whi

te

fore

man

an

d

supe

rinte

nden

ts

(6-8

)

Sem

i-ski

lled

and

disc

retio

nary

deci

sion

mak

ing

(3-5

)

8 0

0 0

3 0

0 0

11

Uns

kille

d an

d

defin

ed

deci

sion

mak

ing

(1-2

)

12

0 0

0 20

0

0 0

32

Tota

l 27

0

0 0

43

0 0

0 70

Empl

oyee

s w

ith

disa

bilit

ies

4 0

0 0

0 0

0 0

4

173

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

178

Tabl

e 3.

6.4

Pro

mot

ions

for t

he p

erio

d 1

Apr

il 20

15 to

31

Mar

ch 2

016

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Top

Man

agem

ent

0 0

0 0

0 0

0 0

0

Seni

or M

anag

emen

t 1

0 0

0 0

0 0

0 1

Prof

essi

onal

ly q

ualif

ied

and

expe

rienc

ed s

peci

alis

ts a

nd

mid

-man

agem

ent

3 0

0 0

3 0

0 0

6

Skille

d te

chni

cal

and

acad

emic

ally

qu

alifi

ed

wor

kers

, ju

nior

man

agem

ent,

supe

rvis

ors,

fore

man

an

d

supe

rinte

nden

ts

0 0

0 0

0 0

0 0

0

Sem

i-ski

lled

and

disc

retio

nary

de

cisi

on

mak

ing

1 0

0 0

0 0

0 0

1

174

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

179

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Uns

kille

d an

d de

fined

deci

sion

mak

ing

0 0

0 0

0 0

0 0

0

Tota

l 5

0 0

0 3

0 0

0 8

Empl

oyee

s w

ith

disa

bilit

ies

1 0

0 0

0 0

0 0

1

175

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

180

Tabl

e 3.

6.5

Term

inat

ions

for t

he p

erio

d 1

April

201

5 to

31

Mar

ch 2

016

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Top

Man

agem

ent

(15-

16)

0 0

0 0

0 0

0 0

0

Seni

or M

anag

emen

t

(13-

14)

2 0

0 0

0 0

0 0

2

Prof

essi

onal

ly q

ualif

ied

and

expe

rienc

ed

spec

ialis

ts

and

mid

-

man

agem

ent (

9-12

)

7 0

0 0

6 0

0 0

13

Skille

d te

chni

cal

and

acad

emic

ally

qu

alifi

ed

wor

kers

, ju

nior

man

agem

ent,

supe

rvis

ors,

fo

rem

an

and

supe

rinte

nden

ts

(6-8

)

15

0 0

0 33

0

0 0

48

176

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

181

Occ

upat

iona

l ban

d M

ale

Fem

ale

Tota

l

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Sem

i-ski

lled

and

disc

retio

nary

de

cisi

on

mak

ing

(3-5

)

15

0 0

0 33

0

0 0

48

Uns

kille

d an

d de

fined

deci

sion

mak

ing

(2-3

)

0 0

0 0

4 0

0 0

4

Tota

l 28

0

0 0

51

79

Empl

oyee

s w

ith

Dis

abili

ties

0 0

0 0

0 0

0 0

0

177

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

182

Tabl

e 3.

6.6

Dis

cipl

inar

y ac

tion

for t

he p

erio

d 1

Apr

il 20

15 to

31

Mar

ch 2

016

Dis

cipl

inar

y ac

tion

Mal

e Fe

mal

e To

tal

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Thef

t 1

0 0

0 0

0 0

0 1

Intim

idat

ion

0 0

0 0

0 0

0 0

0

Der

elic

tion

of d

utie

s

and

resp

onsi

bilit

ies

0 0

0 0

0 0

0 0

0

Prej

udic

e th

e

adm

inis

tratio

n

0 0

0 0

0 0

0 0

0

Absc

ondm

ent

0 0

0 0

2 0

0 0

2

Con

trave

ntio

n of

Chi

ldre

n Ac

t

0 0

0 0

0 0

0 0

0

Neg

ligen

ce

0 0

0 0

0 0

0 0

0

178

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

183

Tabl

e 3.

6.7

Ski

lls d

evel

opm

ent f

or th

e pe

riod

1 A

pril

2015

to 3

1 M

arch

201

6

Occ

upat

iona

l ca

tego

ry

Mal

e Fe

mal

e To

tal

Afric

an

Col

oure

d In

dian

W

hite

Af

rican

C

olou

red

Indi

an

Whi

te

Seni

or M

anag

emen

t 26

0

0 0

29

0 0

0 55

Mid

dle

Man

agem

ent

179

0 0

0 43

8 0

0 0

617

Prof

essi

onal

s 36

0

0 0

79

0 0

0 11

5

Cle

rks

11

0

0 0

31

0 0

0 42

Elem

enta

ry

occu

patio

ns

33

0 0

0 19

0

0 0

52

Tota

l 28

5 0

0 0

596

0 0

0 88

1

Empl

oyee

s w

ith

disa

bilit

ies

0 0

0 0

0 0

0 0

0

179

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

184

3.7

Sig

ning

of P

erfo

rman

ce A

gree

men

ts b

y S

MS

Mem

bers

Tabl

e 3.

7.1

Sig

ning

of P

erfo

rman

ce A

gree

men

ts b

y S

MS

mem

bers

as

on 3

1 M

ar 2

016

SMS

Leve

l To

tal

num

ber

of

fund

ed S

MS

post

s To

tal

num

ber

of

SM

S m

embe

rs

Tota

l num

ber

of

sign

ed

perf

orm

ance

ag

reem

ents

Sign

ed

perf

orm

ance

ag

reem

ents

as

% o

f to

tal

num

ber o

f SM

S m

embe

rs

Dire

ctor

-Gen

eral

/ Hea

d

of D

epar

tmen

t

1 1

1 10

0%

Sala

ry L

evel

16

0 0

0 0

Sala

ry L

evel

15

0 0

0 0

Sala

ry L

evel

14

3 3

3 10

0%

Sala

ry L

evel

13

0 20

20

10

0%

Tota

l 4

24

24

100%

180

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

185

Tabl

e 3.

7.2

Rea

sons

for n

ot h

avin

g co

nclu

ded

Per

form

ance

agr

eem

ents

for a

ll S

MS

mem

bers

as

on 3

1 M

arch

201

6

Rea

sons

Non

e

Tabl

e 3.

7.3

Dis

cipl

inar

y st

eps

take

n ag

ains

t SM

S m

embe

rs fo

r not

hav

ing

conc

lude

d P

erfo

rman

ce a

gree

men

ts a

s on

31

Mar

ch 2

016

Rea

sons

Non

e

181

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

186

3.8

Perfo

rman

ce R

ewar

ds

Tabl

e 3.

8.1

Perfo

rman

ce R

ewar

ds b

y ra

ce, g

ende

r and

dis

abili

ty fo

r the

per

iod

1 A

pril

2015

to 3

1 M

arch

201

6

Rac

e an

d G

ende

r

Ben

efic

iary

Pro

file

Cos

t

Num

ber

of

bene

ficia

ries

Num

ber

of

empl

oyee

s %

of

tota

l w

ithin

gr

oup

Cos

t (R

’000

) A

vera

ge

cost

pe

r em

ploy

ee

Afr

ican

Mal

e 47

2 91

2 47

.4

1,97

3 4,

177

Fem

ale

1141

19

45

54

4,84

9 4,

250

Asi

an

Mal

e 0

0 0

0 0

Fem

ale

0 0

0 0

0

Col

oure

d

Mal

e 0

0 0

0 0

182

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

187

Rac

e an

d G

ende

r

Ben

efic

iary

Pro

file

Cos

t

Num

ber

of

bene

ficia

ries

Num

ber

of

empl

oyee

s %

of

tota

l w

ithin

gr

oup

Cos

t (R

’000

) A

vera

ge

cost

pe

r em

ploy

ee

Fem

ale

0 2

100

0 0

Whi

te

Mal

e 0

0 0

0 0

Fem

ale

3

6 50

17

5,

779

Em

ploy

ee w

ith d

isab

ility

13

55

23

57

4387

Tota

l 16

16

2865

52

.1

6839

4,

323

183

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

188

Tabl

e 3.

8.2

Per

form

ance

Rew

ards

by

sala

ry b

and

for p

erso

nnel

bel

ow S

enio

r Man

agem

ent S

ervi

ce fo

r the

per

iod

1 A

pril

2015

to 3

1

Mar

ch 2

016

Sala

ry b

and

Ben

efic

iary

Pro

file

Cos

t To

tal c

ost a

s a

%

of

the

tota

l pe

rson

nel

expe

nditu

re

Num

ber

of

bene

ficia

ries

Num

ber

of

empl

oyee

s %

of t

otal

with

in

sala

ry b

ands

To

tal

Cos

t (R

’000

) A

vera

ge c

ost

per

empl

oyee

Low

er

Ski

lled

(Lev

els

1-2)

139

203

68.5

25

7 1,

849

Ski

lled

(leve

l 3-

5)

319

463

68.9

84

4 2,

646

Hig

hly

skille

d

prod

uctio

n

(leve

l 6-8

)

1032

19

05

54.2

4,

759

4,61

1

Hig

hly

skille

d

supe

rvis

ion

(leve

l 9-1

2)

126

270

46.7

97

9 7,

770

184

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

189

Sala

ry b

and

Ben

efic

iary

Pro

file

Cos

t To

tal c

ost a

s a

%

of

the

tota

l pe

rson

nel

expe

nditu

re

Num

ber

of

bene

ficia

ries

Num

ber

of

empl

oyee

s %

of t

otal

with

in

sala

ry b

ands

To

tal

Cos

t (R

’000

) A

vera

ge c

ost

per

empl

oyee

Tota

l 16

16

2841

56

.9

6,83

9 42

32

Tabl

e 3.

8.3

Perfo

rman

ce R

ewar

ds b

y cr

itica

l occ

upat

ion

for t

he p

erio

d 1

Apr

il 20

15 to

31

Mar

ch 2

016

Crit

ical

occ

upat

ion

Ben

efic

iary

Pro

file

Cos

t

Num

ber

of

bene

ficia

ries

Num

ber

of

empl

oyee

s %

of t

otal

with

in

occu

patio

n To

tal

Cos

t (R

’000

) A

vera

ge c

ost p

er

empl

oyee

Sup

port

437

703

62%

14

91

3,41

2

Soc

ial W

orke

rs

809

1482

54

%

3872

4,

787

Nur

ses

7 12

58

%

32

4,70

5

Chi

ld Y

outh

Car

e W

orke

rs

42

89

47%

11

4 2,

731

Soc

ial A

uxilia

ry W

orke

rs

115

188

61%

35

2 3,

045

185

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

190

Allie

d H

ealth

Wor

kers

2

2 10

0%

7 3,

755

Com

mun

ity

Dev

elop

men

t

Wor

kers

204

380

53%

97

1 4,

762

Tota

l 16

16

2856

56

.6%

68

39

4232

Tabl

e 3.

8.4

Per

form

ance

rela

ted

rew

ards

(cas

h bo

nus)

, by

sala

ry b

and

for S

enio

r Man

agem

ent S

ervi

ce fo

r the

per

iod

1 Ap

ril 2

015

to

31 M

arch

201

6 Sa

lary

ban

d

Ben

efic

iary

Pro

file

Cos

t To

tal c

ost a

s a

%

of

the

tota

l pe

rson

nel

expe

nditu

re

Num

ber

of

bene

ficia

ries

Num

ber

of

empl

oyee

s %

of t

otal

with

in

sala

ry b

ands

To

tal

Cos

t (R

’000

) A

vera

ge c

ost

per

empl

oyee

Ban

d A

0

18

0 0

0 0

Ban

d B

0

5 0

0 0

0

Ban

d C

Ban

d D

0

2 0

0 0

0

Tota

l 0

25

0 0

0 0

186

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

191

3.9

Fore

ign

Wor

kers

Tabl

e 3.

9.1

Fore

ign

wor

kers

by

sala

ry b

and

for t

he p

erio

d 1

April

201

5 an

d 31

Mar

ch 2

016

Sala

ry b

and

01 A

pril

2014

31

Mar

ch 2

015

Cha

nge

Num

ber

% o

f tot

al

Num

ber

% o

f tot

al

Num

ber

% C

hang

e

Low

er s

kille

d

0 0

0 0

0 0

Hig

hly

skille

d

prod

uctio

n

(leve

l. 6-

8)

0 0

0 0

0 0

187

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

192

Hig

hly

skille

d

supe

rvis

ion

(leve

l. 9-

12)

0 0

0 0

0 0

Con

tract

(le

vel

9-

12)

0 0

0 0

0 0

Con

tract

(le

vel 1

3-

16)

0 0

0 0

0 0

Tota

l 0

0 0

0 0

0

Tabl

e 3.

9.2

Fore

ign

wor

kers

by

maj

or o

ccup

atio

n fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

Maj

or

occu

patio

n 01

Apr

il 20

15

31 M

arch

201

6 C

hang

e

Num

ber

% o

f tot

al

Num

ber

% o

f tot

al

Num

ber

% C

hang

e

Non

e 0

0 0

0 0

0

Non

e 0

0 0

0 0

0

188

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

193

3.10

Lea

ve u

tilis

atio

n

Tabl

e 3.

10.1

Sic

k le

ave

for t

he p

erio

d 1

Janu

ary

2015

to 3

1 D

ecem

ber 2

015

Sala

ry b

and

Tota

l day

s %

D

ays

with

M

edic

al

cert

ifica

tion

Num

ber

of

Empl

oyee

s us

ing

sick

le

ave

%

of

tota

l em

ploy

ees

usin

g si

ck

leav

e

Ave

rage

da

ys

per

empl

oyee

Estim

ated

C

ost (

R’0

00)

Low

er S

kills

(Lev

el 1

-2)

1008

92

.2

141

6.5

7 44

5

Ski

lled

(leve

ls 3

-5)

2755

86

.8

344

15.8

8

1740

189

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

194

Sala

ry b

and

Tota

l day

s %

D

ays

with

M

edic

al

cert

ifica

tion

Num

ber

of

Empl

oyee

s us

ing

sick

le

ave

%

of

tota

l em

ploy

ees

usin

g si

ck

leav

e

Ave

rage

da

ys

per

empl

oyee

Estim

ated

C

ost (

R’0

00)

Hig

hly

skill

ed p

rodu

ctio

n (le

vels

6-8)

9223

84

.4

1321

60

.5

7 96

26

Hig

hly

skill

ed s

uper

visi

on (l

evel

s

9 -1

2)

1215

86

.6

193

8.8

6 22

74

Top

and

Seni

or

man

agem

ent

(leve

ls 1

3-16

)

144

95.8

16

0.

7 9

491

Tota

l 50

0 78

.1

117

3.8

24

245

190

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

195

disa

bilit

y le

ave

disa

bilit

y le

ave

Low

er s

kille

d (L

evel

s 1-

2)

130

100

10

10

13

56

Ski

lled

(Lev

els

3-5)

15

0 10

0 19

19

8

94

Hig

hly

skill

ed p

rodu

ctio

n (L

evel

s

6-8)

920

100

56

56

16

940

Hig

hly

skill

ed s

uper

visi

on (L

evel

s

9-12

)

241

100

11

11

22

435

Sen

ior

man

agem

ent (

Leve

ls 1

3-

16)

27

100

2 2

14

85

Tota

l 7

100

2 2

4 1

Tabl

e 3.

10.2

Dis

abilit

y le

ave

(tem

pora

ry a

nd p

erm

anen

t) fo

r the

per

iod

1 Ja

nuar

y 20

15 to

31

Dec

embe

r 201

5

Sala

ry b

and

Tota

l day

s %

D

ays

with

M

edic

al

cert

ifica

tion

Num

ber

of

Empl

oyee

s us

ing

%

of

tota

l em

ploy

ees

usin

g

Ave

rage

da

ys

per

empl

oyee

Estim

ated

C

ost (

R’0

00)

191

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

196

Low

er s

kille

d (L

evel

s 1-

2)

4 44

5.84

21

6 21

Ski

lled

Leve

ls 3

-5)

10 4

01

471

22

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

4

0965

.2

1911

21

Hig

hly

skill

ed

supe

rvis

ion(

Leve

ls

9-

12)

7474

28

0 27

Sen

ior m

anag

emen

t (Le

vels

13-

16)

637

23

28

Tota

l 62

08

536

22

Tabl

e 3.

10.3

Ann

ual L

eave

for t

he p

erio

d 1

Janu

ary

2015

to 3

1 D

ecem

ber 2

015

Sala

ry b

and

Tota

l day

s ta

ken

Num

ber

of E

mpl

oyee

s us

ing

annu

al le

ave

Ave

rage

per

em

ploy

ee

192

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

197

Sala

ry b

and

Tota

l da

ys o

f ca

pped

le

ave

take

n N

umbe

r of

Em

ploy

ees

usin

g ca

pped

leav

e

Ave

rage

nu

mbe

r of

da

ys

take

n pe

r em

ploy

ee

Ave

rage

cap

ped

leav

e pe

r em

ploy

ee a

s on

31

Mar

ch 2

015

Low

er s

kille

d (L

evel

s 1-

2)

0 0

0 0

Ski

lled

Leve

ls 3

-5)

0 0

0 0

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

6 3

2 82

Hig

hly

skille

d

supe

rvis

ion(

Leve

ls 9

-12)

0 0

0 0

Sen

ior

man

agem

ent

(Lev

els

13-1

6)

0 0

0 0

Tota

l 6

3 2

82

Tabl

e 3.

10.4

Cap

ped

leav

e fo

r the

per

iod

1 Ja

nuar

y 20

15 to

31

Dec

embe

r 201

5

193

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

198

Tabl

e 3.

10.5

Lea

ve p

ayou

ts fo

r the

per

iod

1 A

pril

2015

to 3

1 M

arch

201

6

Rea

son

Tota

l am

ount

(R

’000

) N

umbe

r of e

mpl

oyee

s A

vera

ge

per

empl

oyee

(R’0

00)

Leav

e gr

atui

ty o

n te

rmin

atio

n of

ser

vice

2

482

34

207

Tota

l 2

482

34

207

3.11

HIV

/AID

S &

Hea

lth P

rom

otio

n P

rogr

amm

es

Tabl

e 3.

11.1

Ste

ps ta

ken

to re

duce

the

risk

of o

ccup

atio

nal e

xpos

ure

Uni

ts/c

ateg

orie

s of

em

ploy

ees

iden

tifie

d to

be

at

hi

gh

risk

of

cont

ract

ing

HIV

& re

late

d di

seas

es (i

f any

) K

ey s

teps

take

n to

redu

ce th

e ris

k

Nur

ses

Cle

aner

s

The

Dep

artm

ent t

o pr

ovid

e em

ploy

ees

with

pro

tect

ive

clot

hing

, con

duct

cap

acity

bui

ldin

g w

orks

hops

on

the

impo

rtanc

e of

wea

ring

prot

ectiv

e cl

othi

ng, E

ncou

rage

empl

oyee

s to

com

ply

with

uni

vers

al p

reca

utio

nary

mea

sure

s.

The

follo

win

g ta

ble

sum

mar

ise

paym

ents

mad

e to

em

ploy

ees

as a

resu

lt of

leav

e th

at w

as n

ot ta

ken.

194

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

199

Tabl

e 3.

11.2

Det

ails

of H

ealth

Pro

mot

ion

and

HIV

/AID

S P

rogr

amm

es (t

ick

the

appl

icab

le b

oxes

and

pro

vide

the

requ

ired

info

rmat

ion)

Que

stio

n Ye

s N

o D

etai

ls, i

f yes

1. H

as t

he D

epar

tmen

t de

sign

ated

a m

embe

r of

the

SM

S t

o

impl

emen

t the

pro

visi

ons

cont

aine

d in

Par

t VI E

of C

hapt

er 1

of t

he

Pub

lic S

ervi

ce R

egul

atio

ns, 2

001?

If s

o, p

rovi

de h

er/h

is n

ame

and

posi

tion.

Yes

M

s S

etho

sa M

M D

irect

or H

RM

2. D

oes

the

Dep

artm

ent h

ave

a de

dica

ted

unit

or h

as it

des

igna

ted

spec

ific

staf

f mem

bers

to p

rom

ote

the

heal

th a

nd w

ell-b

eing

of y

our

empl

oyee

s? I

f so

, in

dica

te t

he n

umbe

r of

em

ploy

ees

who

are

invo

lved

in th

is ta

sk a

nd th

e an

nual

bud

get t

hat i

s av

aila

ble

for t

his

purp

ose.

Yes

1

Dep

uty

Dire

ctor

, Bud

get R

150

000

3. H

as t

he D

epar

tmen

t in

trodu

ced

an E

mpl

oyee

Ass

ista

nce

or

Hea

lth P

rom

otio

n P

rogr

amm

e fo

r yo

ur e

mpl

oyee

s? If

so,

indi

cate

the

key

elem

ents

/ser

vice

s of

this

Pro

gram

me.

Yes

E

mpl

oyee

Cou

nsel

ling,

Tra

uma

Deb

riefin

g, H

ealth

and

Saf

ety

Pro

mot

ion,

E

mpo

wer

men

t pro

gram

mes

suc

h as

fin

anci

al li

tera

cy, s

tress

man

agem

ent,

wel

lnes

s sc

reen

ing,

pro

mot

ion

of

phys

ical

wel

lnes

s, e

mot

iona

l and

soc

ial

wel

l-bei

ng e

tc.

4.

Has

th

e D

epar

tmen

t es

tabl

ishe

d (a

) co

mm

ittee

(s)

as

cont

empl

ated

in P

art V

I E.5

(e) o

f Cha

pter

1 o

f the

Pub

lic S

ervi

ce

Yes

M

r M

abilu

TA

R

,HR

P

lann

ing

/ M

r R

asiv

umo

M S

, H

RM

/ M

r R

anga

ta M

T,

Sub

stan

ce

Abus

e/

Ms

Mos

elan

a C

,

195

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

200

Que

stio

n Ye

s N

o D

etai

ls, i

f yes

Reg

ulat

ions

, 20

01?

If so

, pl

ease

pr

ovid

e th

e na

mes

of

th

e

mem

bers

of

the

com

mitt

ee a

nd t

he s

take

hold

er(s

) th

at t

hey

repr

esen

t.

Logi

stic

s /

Ms

Mol

oto

M

E,

Labo

ur

Org

anis

atio

n/ M

s S

elam

olel

a R

E, L

abou

r or

gani

satio

n/ M

s P

oope

di E

M,

Fina

nce

and

Ms

Seh

lape

lo

D,

Sup

ply

Cha

in

Man

agem

ent.

5. H

as t

he D

epar

tmen

t re

view

ed i

ts e

mpl

oym

ent

polic

ies

and

prac

tices

to e

nsur

e th

at th

ese

do n

ot u

nfai

rly d

iscr

imin

ate

agai

nst

empl

oyee

s on

the

ba

sis

of

thei

r H

IV

stat

us?

If so

, lis

t th

e

empl

oym

ent p

olic

ies/

prac

tices

so

revi

ewed

.

Yes

Th

e po

licie

s ar

e du

e fo

r rev

iew

in th

e ne

xt fi

nanc

ial y

ear

6. H

as t

he D

epar

tmen

t in

trodu

ced

mea

sure

s to

pro

tect

HIV

-

posi

tive

empl

oyee

s or

tho

se p

erce

ived

to

be H

IV-p

ositi

ve f

rom

disc

rimin

atio

n? If

so,

list

the

key

elem

ents

of t

hese

mea

sure

s.

Yes

Th

e D

epar

tmen

t ha

s ap

prov

ed H

IV a

nd

AID

S W

orkp

lace

pol

icy

to p

rote

ct p

ositi

ve

empl

oyee

s ag

ains

t dis

crim

inat

ion.

HIV

&

AID

S

awar

enes

s se

ssio

ns

are

done

qu

arte

rly

to

capa

cita

te

empl

oyee

s on

th

eir

right

s in

the

wor

kpla

ce. E

mpl

oyee

s’

aggr

ieve

d ei

ther

thro

ugh

disc

rimin

atio

n or

st

igm

atis

atio

n ar

e en

cour

aged

to

seek

re

cour

se

thro

ugh

Dep

artm

enta

l gr

ieva

nce

proc

edur

es.

196

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

201

Que

stio

n Ye

s N

o D

etai

ls, i

f yes

7. D

oes

the

Dep

artm

ent

enco

urag

e its

em

ploy

ees

to u

nder

go

Vol

unta

ry C

ouns

ellin

g an

d Te

stin

g? If

so,

list

the

resu

lts th

at y

ou

have

you

ach

ieve

d.

Yes

Fa

cilit

ated

fiv

e H

IV

Cou

nsel

ling

and

Test

ing

Cam

paig

ns

whe

reby

17

3 em

ploy

ees

test

ed.

4 e

mpl

oyee

s w

ere

foun

d to

be

posi

tive

whi

le 1

69 e

mpl

oyee

s w

ere

nega

tive.

Tho

se fo

und

to b

e po

sitiv

e w

ere

offe

red

post

-test

cou

nsel

ling

and

refe

rred

to o

ther

ser

vice

pro

vide

rs f

or

furth

er m

anag

emen

t.

8. H

as th

e D

epar

tmen

t dev

elop

ed m

easu

res/

indi

cato

rs to

mon

itor

& e

valu

ate

the

impa

ct o

f its

hea

lth p

rom

otio

n pr

ogra

mm

e? If

so,

list

thes

e m

easu

res/

indi

cato

rs.

Yes

Th

e D

epar

tmen

t co

mpi

les

annu

al

Em

ploy

ee H

ealth

and

Wel

lnes

s S

yste

m

Mon

itorin

g To

ol a

s a

self-

asse

ssm

ent t

ool

to m

easu

re t

he im

pact

of

its h

ealth

and

w

elln

ess

prog

ram

mes

. Q

uarte

rly

and

annu

al r

epor

ts a

re c

ompi

led

to m

easu

re

the

impa

ct o

f the

pro

gram

aga

inst

the

set

obje

ctiv

es/ta

rget

s.

197

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

202

3.12

. Lab

our R

elat

ions

Tabl

e 3.

12.1

Col

lect

ive

agre

emen

ts fo

r the

per

iod

1 Ap

ril 2

015

and

31 M

arch

201

6

Subj

ect m

atte

r D

ate

Tota

l num

ber o

f Col

lect

ive

agre

emen

ts

0

Not

es

Tota

l num

ber o

f Col

lect

ive

agre

emen

ts

0

198

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

The

follo

win

g ta

ble

sum

mar

ises

the

outc

ome

of d

isci

plin

ary

hear

ings

con

duct

ed w

ithin

the

Dep

artm

ent f

or th

e ye

ar u

nder

revi

ew

Tabl

e 3.

12.2

Mis

cond

uct a

nd d

isci

plin

ary

hear

ings

fina

lised

for t

he p

erio

d 1

Apr

il 20

15 a

nd 3

1 M

arch

201

6

Out

com

es o

f dis

cipl

inar

y he

arin

gs

Num

ber

% o

f tot

al

Cor

rect

iona

l cou

nsel

ling

0 0

Ver

bal w

arni

ng

0 0

Writ

ten

war

ning

09

56

.25

Fina

l writ

ten

war

ning

02

12

.5

Sus

pend

ed w

ithou

t pay

02

12

.5

Fine

0

0

Dem

otio

n 0

0

Dis

mis

sal

03

18.7

5

Not

gui

lty

0 0

Cas

e w

ithdr

awn

0 0

Tota

l 16

10

0 To

tal n

umbe

r of D

isci

plin

ary

hear

ings

fina

lised

03

199

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

204

Tabl

e 3.

12.3

Typ

es o

f mis

cond

uct a

ddre

ssed

at d

isci

plin

ary

hear

ings

for t

he p

erio

d 1

Apr

il 20

15 a

nd 3

1 M

arch

201

6

Ty

pe o

f mis

cond

uct

N

umbe

r %

of t

otal

Thef

t 01

33

.3

Intim

idat

ion

0 0

Der

elic

tion

of d

utie

s an

d re

spon

sibi

litie

s 0

0

Pre

judi

ce th

e ad

min

istra

tion

0 0

Abs

cond

men

t 02

66

.7

Con

trave

ntio

n of

Chi

ldre

n A

ct

0 0

Neg

ligen

ce

0 0

Tota

l 03

10

0

200

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

205

Tabl

e 3.

12.4

Grie

vanc

es lo

gged

for t

he p

erio

d 1

April

201

5 an

d 31

Mar

ch 2

016

Grie

vanc

es

Num

ber

% o

f Tot

al

Num

ber o

f grie

vanc

es re

solv

ed

30

81

Num

ber o

f grie

vanc

es n

ot re

solv

ed

7 19

Tota

l num

ber o

f grie

vanc

es lo

dged

37

10

0

Tabl

e 3.

12.5

Dis

pute

s lo

gged

with

Cou

ncils

for t

he p

erio

d 1

April

201

5 an

d 31

Mar

ch 2

016

Dis

pute

s N

umbe

r %

of T

otal

Num

ber o

f dis

pute

s up

held

5

100

Num

ber o

f dis

pute

s di

smis

sed

0 0

Tota

l num

ber o

f dis

pute

s lo

dged

5

100

201

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

206

Tabl

e 3.

12.6

Stri

ke a

ctio

ns fo

r the

per

iod

1 A

pril

2014

and

31

Mar

ch 2

015

Tota

l num

ber o

f per

sons

wor

king

day

s lo

st

Non

e

Tota

l cos

ts w

orki

ng d

ays

lost

N

one

Am

ount

reco

vere

d as

a re

sult

of n

o w

ork

no p

ay (R

’000

) 0.

00

Tabl

e 3.

12.7

Pre

caut

iona

ry s

uspe

nsio

ns fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

Num

ber o

f peo

ple

susp

ende

d N

one

Num

ber o

f peo

ple

who

se s

uspe

nsio

n ex

ceed

ed 3

0 da

ys

Non

e

Ave

rage

num

ber o

f day

s su

spen

ded

Non

e

Cos

t of s

uspe

nsio

n(R

’000

) 0.

00

202

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

207

3.13

Ski

lls d

evel

opm

ent

This

sec

tion

high

light

s th

e ef

fort

s of

the

Dep

artm

ent w

ith re

gard

to s

kills

dev

elop

men

t.

Tabl

e 3.

13.1

Tra

inin

g ne

eds

iden

tifie

d fo

r the

per

iod

1 Ap

ril 2

015

and

31 M

arch

201

6

Occ

upat

iona

l cat

egor

y G

ende

r N

umbe

r of

em

ploy

ees

as

at 1

Apr

il 20

15

Trai

ning

nee

ds id

entif

ied

at s

tart

of t

he re

port

ing

perio

d

Lear

ners

hips

Sk

ills

Prog

ram

mes

&

ot

her

shor

t co

urse

s

Oth

er

form

s of

trai

ning

To

tal

Sen

ior M

anag

emen

t Ser

vice

s: S

L

13-1

6

Fem

ale

13

0

21

0 21

Mal

e

10

0 17

0

17

Mid

dle

Man

agem

ent S

ervi

ces:

SL

9-12

Fem

ale

15

5 0

597

0 59

7

Mal

e

115

0 25

2 0

252

Prof

essi

onal

s: S

L 6-

8

Fem

ale

13

33

17

179

0 19

6

Mal

e

572

3 11

5 0

118

Cle

rical

Ser

vice

s: S

L 3-

5 Fe

mal

e

324

0 57

0

57

203

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

208

Occ

upat

iona

l cat

egor

y G

ende

r N

umbe

r of

em

ploy

ees

as

at 1

Apr

il 20

15

Trai

ning

nee

ds id

entif

ied

at s

tart

of t

he re

port

ing

perio

d

Lear

ners

hips

Sk

ills

Prog

ram

mes

&

ot

her

shor

t co

urse

s

Oth

er

form

s of

trai

ning

To

tal

M

ale

14

0 0

23

0 23

Elem

enta

ry W

orke

rs:

SL 1

-2

Fem

ale

12

8 0

42

0 42

Mal

e

75

0 26

0

26

Gen

der s

ub to

tals

Fem

ale

19

53

17

896

0 91

3

Mal

e

912

3 43

3 0

436

Tota

l

2865

20

13

29

0 13

49

204

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

209

Tabl

e 3.

13.2

Tra

inin

g pr

ovid

ed fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

Occ

upat

iona

l cat

egor

y G

ende

r N

umbe

r of

em

ploy

ees

as

at 1

Apr

il 20

15

Trai

ning

pro

vide

d w

ithin

the

repo

rtin

g pe

riod

Lear

ners

hips

Sk

ills

Prog

ram

mes

&

ot

her

shor

t co

urse

s

Oth

er

form

s of

trai

ning

To

tal

Sen

ior

Man

agem

ent

Serv

ices

: SL

13-1

6

Fem

ale

13

0

29

0 29

Mal

e

10

0 26

0

26

Mid

dle

M

anag

emen

t

Serv

ices

: SL

9-12

Fem

ale

15

5 0

438

0 43

8

Mal

e

115

0 17

9 0

179

Prof

essi

onal

s: S

L 6-

8 Fe

mal

e

1333

17

62

0

79

Mal

e

572

3 33

0

36

Cle

rical

Ser

vice

s: S

L 3-

5 Fe

mal

e

324

0 31

0

31

Mal

e

140

0 11

0

11

Elem

enta

ry W

orke

rs: S

L 2

Fem

ale

12

8 0

19

0 19

Mal

e

75

0 33

0

33

205

Annu

al R

epor

t for

201

5/16

Fin

ancia

l Yea

r Vo

te 1

2: D

epar

tmen

t of S

ocia

l Dev

elop

men

t Li

mpo

po P

rovi

nce

210

Occ

upat

iona

l cat

egor

y G

ende

r N

umbe

r of

em

ploy

ees

as

at 1

Apr

il 20

15

Trai

ning

pro

vide

d w

ithin

the

repo

rtin

g pe

riod

Lear

ners

hips

Sk

ills

Prog

ram

mes

&

ot

her

shor

t co

urse

s

Oth

er

form

s of

trai

ning

To

tal

Gen

der s

ub to

tals

Fe

mal

e

1953

17

57

9 0

596

Mal

e

912

3 28

2 0

285

Tota

l

2865

20

86

1 0

881

206

-211

- 3.

14 In

jury

on

duty

The

follo

win

g ta

bles

pro

vide

bas

ic in

form

atio

n on

inju

ry o

n du

ty.

Tabl

e 3.

14.1

Inju

ry o

n du

ty fo

r the

per

iod

1 Ap

ril 2

015

and

31 M

arch

201

6

Nat

ure

of in

jury

on

duty

N

umbe

r %

of t

otal

Req

uire

d ba

sic

med

ical

atte

ntio

n on

ly

14

100

Tem

pora

ry T

otal

Dis

able

men

t 0

0

Perm

anen

t Dis

able

men

t 0

0

Fata

l 0

0

Tota

l 14

10

0

3.15

Util

isat

ion

of C

onsu

ltant

s

Tabl

e 3.

15.1

Rep

ort o

n co

nsul

tant

app

oint

men

ts u

sing

app

ropr

iate

d fu

nds

for t

he p

erio

d 1

Apr

il 20

15 a

nd 3

1 M

arch

201

6

Proj

ect t

itle

Tota

l nu

mbe

r of

con

sulta

nts

that

w

orke

d on

pro

ject

D

urat

ion

(wor

k da

ys)

Con

trac

t val

ue in

Ran

d

Non

e

207

-212

- To

tal n

umbe

r of p

roje

cts

Tota

l ind

ivid

ual c

onsu

ltant

s To

tal d

urat

ion

Wor

k da

ys

Tota

l co

ntra

ct

valu

e in

R

and

Non

e

Tabl

e 3.

15.2

Ana

lysi

s of

con

sulta

nt a

ppoi

ntm

ents

usi

ng a

ppro

pria

ted

fund

s, i

n te

rms

of H

isto

rical

ly D

isad

vant

aged

Indi

vidu

als

(HD

Is) f

or th

e pe

riod

1 A

pril

2015

and

31

Mar

ch 2

016

Proj

ect t

itle

Perc

enta

ge o

wne

rshi

p by

HD

I gr

oups

Pe

rcen

tage

m

anag

emen

t by

H

DI g

roup

s N

umbe

r of

co

nsul

tant

s fr

om

HD

I gr

oups

tha

t w

ork

on t

he

proj

ect

Non

e

Tabl

e 3.

15.3

Rep

ort o

n co

nsul

tant

app

oint

men

ts u

sing

Don

or fu

nds

for t

he p

erio

d 1

Apr

il 20

15 a

nd 3

1 M

arch

201

6

Proj

ect t

itle

Tota

l Num

ber

of c

onsu

ltant

s th

at

wor

ked

on p

roje

ct

Dur

atio

n

(Wor

k da

ys)

Don

or a

nd c

ontr

act v

alue

in R

and

Non

e

208

-213

- To

tal n

umbe

r of p

roje

cts

Tota

l ind

ivid

ual c

onsu

ltant

s To

tal d

urat

ion

Wor

k da

ys

Tota

l con

trac

t val

ue in

Ran

d

Non

e

Tabl

e 3.

15.4

Ana

lysi

s of

con

sulta

nt a

ppoi

ntm

ents

usi

ng D

onor

fund

s, in

ter

ms

of H

isto

rical

ly D

isad

vant

aged

Indi

vidu

als

(HD

Is) f

or th

e pe

riod

1 A

pril

2015

and

31

Mar

ch 2

016

Proj

ect t

itle

Perc

enta

ge

owne

rshi

p by

H

DI g

roup

s Pe

rcen

tage

man

agem

ent

by

HD

I gro

ups

Num

ber

of c

onsu

ltant

s fr

om

HD

I gro

ups

that

wor

k on

the

proj

ect

Non

e

209

-214

- 3.

16 S

ever

ance

Pac

kage

s

Tabl

e 3.

16.1

Gra

ntin

g of

em

ploy

ee in

itiat

ed s

ever

ance

pac

kage

s fo

r the

per

iod

1 A

pril

2015

and

31

Mar

ch 2

016

Sala

ry b

and

Num

ber

of

appl

icat

ions

rece

ived

N

umbe

r of

ap

plic

atio

ns

refe

rred

to

the

MPS

A

Num

ber

of

appl

icat

ions

su

ppor

ted

by M

PSA

Num

ber

of

pack

ages

ap

prov

ed

by

Dep

artm

ent

Low

er s

kille

d (L

evel

s 1-

2)

0 0

0 0

Skille

d Le

vels

3-5

) 0

0 0

0

Hig

hly

skille

d pr

oduc

tion

(Lev

els

6-8)

0 0

0 0

Hig

hly

skille

d

supe

rvis

ion(

Leve

ls

9-

12)

0 0

0 0

Seni

or

man

agem

ent

(Lev

els

13-1

6)

0 0

0 0

Tota

l 0

0 0

0

210

- 215 -

PART E: FINANCIAL INFORMATION __________________________________________________________________________________


Limpopo Province

145

PART D: HUMAN RESOURCE MANAGEMENT

__________________________________________________________________________________

211

216 to 324

212

308 to 324

213

41 to 4950 to 62

74 to 86

36 to 86

87 to 97

216

- 215 -

PART E: FINANCIAL INFORMATION __________________________________________________________________________________

FINANCIAL INFORMATION

217

LIM

POPO

DEP

AR

TMEN

T O

F SO

CIA

L D

EVEL

OPM

ENT

VOTE

: 12

A

PPR

OPR

IATI

ON

STA

TEM

ENT

for t

he y

ear e

nded

31

Mar

ch 2

016

- 3

-

App

ropr

iatio

n pe

r pro

gram

me

20

15/1

6 20

14/1

5

Adju

sted

Ap

prop

riatio

n Sh

iftin

g of

Fu

nds

Vire

men

t Fi

nal

Appr

opria

tion

Actu

al

Expe

nditu

re

Varia

nce

Expe

nditu

re

as %

of

final

ap

prop

riatio

n

Fina

l Ap

prop

riatio

n Ac

tual

Ex

pend

iture

R

'000

R

'000

R

'000

R

'000

R

'000

R

'000

%

R

'000

R

'000

Pr

ogra

mm

e

1.

Adm

inis

trat

ion

309

733

(27

030)

-

282

703

262

640

20 0

63

92.9

%

270

950

257

913

2.

Soci

al W

elfa

re S

ervi

ces

243

733

37 5

05

- 28

1 23

8 27

9 74

7 1

491

99.5

%

338

198

332

896

3.

Chi

ldre

n an

d Fa

mili

es

677

358

4 59

4 -

681

952

681

248

704

99.9

%

545

659

545

352

4.

Res

tora

tive

Serv

ices

20

5 63

4 (1

3 12

0)

- 19

2 51

4 19

1 71

8 79

6 99

.6%

16

2 18

9 16

1 38

3 5.

D

evel

opm

ent a

nd R

esea

rch

17

0 52

4 (1

949

) -

168

575

168

242

333

99.8

%

157

620

156

234

Subt

otal

1 60

6 98

2 -

- 1

606

982

1 58

3 59

5 23

387

98

.5%

1

474

616

1 45

3 77

8

Stat

utor

y A

ppro

pria

tion

1 90

2 -

- 1

902

1 90

2 -

100%

1

822

1 82

2

M

embe

rs' r

emun

erat

ion

1

902

- -

1 90

2 1

902

- 10

0%

1 82

2 1

822

TOTA

L 1

608

884

- -

1 60

8 88

4 1

585

497

23 3

87

98.5

%

1 47

6 43

8 1

455

600

218

LIM

POPO

DEP

AR

TMEN

T O

F SO

CIA

L D

EVEL

OPM

ENT

VOTE

: 12

A

PPR

OPR

IATI

ON

STA

TEM

ENT

for t

he y

ear e

nded

31

Mar

ch 2

016

- 4

-

20

15/1

6 20

14/1

5

Fina

l A

ppro

pria

tion

Act

ual

Expe

nditu

re

Fina

l A

ppro

pria

tion

Act

ual

Expe

nditu

re

AD

D

D

epar

tmen

tal r

ecei

pts

319

-

1

706

A

id a

ssis

tanc

e 15

926

-

14 6

69

Act

ual a

mou

nts

per s

tate

men

t of f

inan

cial

per

form

ance

(tot

al re

venu

e)

1 62

5 12

9

1 49

2 81

3

A

DD

A

id a

ssis

tanc

e

12 0

37

14

438

A

ctua

l am

ount

s pe

r sta

tem

ent o

f fin

anci

al p

erfo

rman

ce (t

otal

exp

endi

ture

)

1 59

7 53

4

1 47

0 03

8

219

LIM

POPO

DEP

AR

TMEN

T O

F SO

CIA

L D

EVEL

OPM

ENT

VOTE

: 12

A

PPR

OPR

IATI

ON

STA

TEM

ENT

for t

he y

ear e

nded

31

Mar

ch 2

016

- 5

-

App

ropr

iatio

n pe

r eco

nom

ic c

lass

ifica

tion

20

15/1

6 20

14/1

5

Adju

sted

Ap

prop

riatio

n Sh

iftin

g of

Fu

nds

Vire

men

t Fi

nal

Appr

opria

tion

Actu

al

Expe

nditu

re

Varia

nce

Expe

nditu

re

as %

of f

inal

ap

prop

riatio

n

Fina

l Ap

prop

riatio

n Ac

tual

ex

pend

iture

R

'000

R

'000

R

'000

R

'000

R

'000

R

'000

%

R

'000

R

'000

Ec

onom

ic c

lass

ifica

tion

Cur

rent

pay

men

ts

1 06

8 16

4 -

- 1

068

164

1 06

6 14

5 2

019

99.8

%

987

774

988

304

Com

pens

atio

n of

em

ploy

ees

834

679

- -

834

679

834

322

357

100.

0%

758

754

762

643

Sal

arie

s an

d w

ages

72

5 31

1 (1

3 15

7)

- 71

2 15

4 71

1 89

7 25

7 10

0.0%

65

4 82

6 65

7 59

3 S

ocia

l con

tribu

tions

10

9 36

8 13

157

-

122

525

122

425

100

99.9

%

103

928

105

050

Goo

ds a

nd s

ervi

ces

233

485

- -

233

485

231

823

1 66

2 99

.3%

22

9 02

0 22

5 66

1 A

dmin

istra

tive

fees

44

3 (4

6)

- 39

7 20

1 19

6 50

.6%

15

1 14

7 A

dver

tisin

g 4

360

(1 2

47)

- 3

113

1 86

5 1

248

59.9

%

3 10

4 2

589

Min

or a

sset

s 7

025

(1 0

32)

- 5

993

3 8

79

2 11

4 64

.7%

2

557

2 14

2 A

udit

cost

s: E

xter

nal

7 97

1 (1

196

) -

6 77

5 6

774

1 10

0.0%

5

444

5 44

4 B

ursa

ries:

Em

ploy

ees

1 04

5 (1

37)

- 90

8 28

1 62

7 30

.9%

31

30

C

ater

ing:

Dep

artm

enta

l ac

tiviti

es

7 98

3 (1

584

) -

6 39

9 5

288

1 11

1 82

.6%

4

004

3 87

5

Com

mun

icat

ion

8 49

6 (2

67)

- 8

229

7 35

3 87

6 89

.4%

7

478

7 25

7 C

ompu

ter s

ervi

ces

8 18

5 (4

32)

- 7

753

7 50

3 25

0 96

.8%

6

905

5 90

2 C

onsu

ltant

s: B

usin

ess

and

advi

sory

ser

vice

s 27

0 (2

25)

- 45

42

3

93.3

%

138

137

Lega

l ser

vice

s 41

0 (1

7)

- 39

3 35

5 38

90

.3%

40

2 40

1 C

ontra

ctor

s -

- -

- 10

(1

0)

- 5

140

- A

genc

y an

d su

ppor

t /

outs

ourc

ed s

ervi

ces

58 3

62

7 17

3 -

65 5

35

73 1

02

(7 5

67)

111.

5%

74 7

98

70 6

25

Ent

erta

inm

ent

45

(45)

-

- -

- -

30

- Fl

eet s

ervi

ces

9 94

4 5

454

- 15

398

16

884

(1

486

) 10

9.7%

11

950

16

812

220

LIM

POPO

DEP

AR

TMEN

T O

F SO

CIA

L D

EVEL

OPM

ENT

VOTE

: 12

A

PPR

OPR

IATI

ON

STA

TEM

ENT

for t

he y

ear e

nded

31

Mar

ch 2

016

- 6

-

Inve

ntor

y: C

loth

ing

mat

eria

l an

d su

pplie

s 2

301

144

- 2

445

1 89

5 55

0 77

.5%

1

579

1 57

6

Inve

ntor

y: F

arm

ing

supp

lies

60

- -

60

56

4 93

.3%

-

- In

vent

ory:

Foo

d an

d fo

od

supp

lies

10 7

14

1 43

6 -

12 1

50

12 6

02

(452

) 10

3.7%

7

464

7 45

0

Inve

ntor

y: F

uel,

oil a

nd g

as

302

265

- 56

7 44

9 11

8 79

.2%

84

83

In

vent

ory:

Lea

rner

and

teac

her

supp

ort m

ater

ial

240

- -

240

180

60

75.0

%

- -

Inve

ntor

y: M

ater

ials

and

su

pplie

s 22

7 11

0 -

337

389

(52)

11

5.4%

16

5 2

Inve

ntor

y: M

edic

al s

uppl

ies

450

- -

450

230

220

51.1

%

161

160

Inve

ntor

y: O

ther

sup

plie

s 34

(3

4)

- -

- -

- -

- C

onsu

mab

le s

uppl

ies

10 2

78

(536

) -

9 74

2 8

152

1 59

0 83

.7%

6

876

6 87

7 C

onsu

mab

le: S

tatio

nery

, pr

intin

g an

d of

fice

supp

lies

8 13

3 (7

06)

- 7

427

5 17

9 2

248

69.7

%

4 72

7 4

271

Ope

ratin

g le

ases

2

984

(1 0

42)

- 1

942

1 37

8 56

4 71

.0%

2

382

1 79

1 P

rope

rty p

aym

ents

42

878

(4

292

) -

38 5

86

37 7

86

800

97.9

%

40 6

67

46 4

15

Tran

spor

t pro

vide

d:

Dep

artm

enta

l act

ivity

1

156

(285

) -

871

669

202

76.8

%

670

642

Trav

el a

nd s

ubsi

sten

ce

29 3

55

361

- 29

716

30

257

(5

41)

101.

8%

27 2

23

26 7

39

Trai

ning

and

dev

elop

men

t 3

404

(264

) -

3 14

0 2

849

291

90.7

%

8 83

5 8

614

Ope

ratin

g pa

ymen

ts

1 72

8 88

-

1 81

6 3

902

(2 0

86)

214.

9%

4 04

7 3

748

Ven

ues

and

faci

litie

s 3

356

(1 0

50)

- 2

306

1 51

9 78

7 65

.9%

1

209

1 10

3 R

enta

l and

hiri

ng

1 34

6 (5

94)

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%

- -

Tota

l 5

596

(1 3

92)

- 4

204

4 14

7 57

98

.6%

5

459

4 43

6

255

LIMPOPO DEPARTMENT OF SOCIAL DEVELOPMENT VOTE: 12

NOTES TO THE APPROPRIATION STATEMENT

for the year ended 31 March 2016

- 41 -

1. Detail of transfers and subsidies as per Appropriation Act (after Virement):

Details

2015/16 R’000

2014/15 R’000

Other transfers 485 950 423 873

2. Detail of specifically and exclusively appropriated amounts voted (after Virement): None.

3. Detail on payments for financial assets None

4. Explanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Final

Appropriation R’000

Actual Expenditure

R’000

Variance

R’000

Variance as a % of Final

Appropriation Administration 282 703 262 640 20 063 7% Social Welfare Services 281 238 279 747 1 491 1% Children and Families 681 952 681 248 704 0% Restorative Services 192 514 191 718 796 0% Development and Research 168 575 168 242 333 0%

4.2 Per economic classification Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

Appropriation R’000 R’000 R’000 R’000

Current payments Compensation of employees 834 679 834 322 357 0% Goods and services 233 485 231 823 1 662 1% Transfers and subsidies Provinces and municipalities 200 189 11 6% Departmental agencies and accounts

5 400

5 211

189

4%

Non-profit institutions 485 709 485 950 (241) 0% Households 5 150 2 314 2 836 55%

Payments for capital assets Buildings and other fixed structures 29 996 13 170 16 826 56% Machinery and equipment 14 136 12 389 1 747 12% Intangible assets 129 129 0 0% Payments for financial assets

256


NOTES TO THE APPROPRIATION STATEMENT


- 42 -

Administration programme spent 93% of its adjusted budget during the 2015/16 financial year. The underspending is due to commitments for infrastructure payments for projects not completed as planned, however a request for rollover of the funds amounting to R18 million has been submitted to Provincial Treasury.

4.3 Per conditional grant Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

Appropriation R’000 R’000 R’000 R’000

Expanded Public Works Program 3 190 3 188 2 0%

257


STATEMENT OF FINANCIAL PERFORMANCE


- 43 -

Note 2015/16 2014/15 R'000 R'000 REVENUE

Annual appropriation 1 1 606 982 1 474 616 Statutory appropriation 2 1 902 1 822 Departmental revenue 3 319 1 706 Aid assistance 4 15 926 14 669 TOTAL REVENUE 1 625 129 1 492 813 EXPENDITURE

Current expenditure Compensation of employees 5 834 322 762 643 Goods and services 6 231 824 225 661 Aid assistance 4 12 037 14 438 Total current expenditure 1 078 183 1 002 742 Transfers and subsidies Transfers and subsidies 7 493 663 432 399 Total transfers and subsidies 493 663 432 399 Expenditure for capital assets Tangible assets 8 25 559 34 897 Intangible assets 8 129 - Total expenditure for capital assets 25 688 34 897 TOTAL EXPENDITURE 1 597 534 1 470 038 SURPLUS FOR THE YEAR 27 595 22 775

258


STATEMENT OF FINANCIAL PERFORMANCE


- 44 -

Reconciliation of Net Surplus for the year

Voted funds 23 387 20 838 Annual appropriation 23 385 20 815 Conditional grants 2 23

Departmental revenue and NRF Receipts 13 319 1 706 Aid assistance 4 3 889 231 SURPLUS FOR THE YEAR 27 595 22 775

The amount recognised on the Revenue for aid assistance was based on the calculations as per number of interns in the particular financial year

259


STATEMENT OF FINANCIAL POSITION

as at 31 March 2016

- 45 -

Note 2015/16 2014/15 R'000 R'000 ASSETS

Current assets

36 826 36 309

Cash and cash equivalents 9 - 8 291 Prepayments and advances 10 18 584 26 781 Receivables 11 18 242 1 237 Aid assistance receivable 4

Non-current assets

28 922 27 215

Receivables 11 28 922 27 215 TOTAL ASSETS 65 748 63 524 LIABILITIES

Current liabilities

36 815 35 925

Voted funds to be surrendered to the Revenue Fund 12 23 387 20 838 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

13 356 1 432

Bank overdraft 14 52 - Payables 15 8 900 13 424 Aid assistance unutilised 4 4 120 231

Non-current liabilities

Payables 16 7 940 7 940 TOTAL LIABILITIES 44 755 43 865 NET ASSETS 20 993 19 659

260


STATEMENT OF FINANCIAL POSITION

as at 31 March 2016

- 46 -

Note 2015/16 2014/15 R'000 R'000 Represented by:

Recoverable revenue 20 993 19 659 TOTAL 20 993 19 659

261


STATEMENT OF CHANGES IN NET ASSETS


- 47 -

Note 2015/16 2014/15 R'000 R'000 Recoverable revenue Opening balance 19 659 18 659 Transfers: 1 334 1 000

Debts recovered (included in departmental receipts)

(204) (1 395)

Debts raised 1 538 2 395 Closing balance 20 993 19 659

TOTAL 20 993 19 659

262


CASH FLOW STATEMENT


- 48 -

Note 2015/16 2014/15 R'000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 1 628 222 1 497 449 Annual appropriated funds received 1.1 1 606 982 1 474 616 Statutory appropriated funds received 2 1 902 1 822 Departmental revenue received 3 3 412 6 342 Aid assistance received 4 15 926 14 669

Net (increase)/decrease in working capital (15 039) 6 023 Surrendered to Revenue Fund (25 338) (71 356) Current payments (1 078 183) (1 002 742) Payments for financial assets Transfers and subsidies paid (493 663) (432 399) Net cash flow available from operating activities 17 15 999 (3 025) CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 8 (25 688) (34 897) Proceeds from sale of capital assets 3.4 12 546 Net cash flows from investing activities (25 676) (34 351) CASH FLOWS FROM FINANCING ACTIVITIES

Increase in net assets 1 334 1 000 Net cash flows from financing activities 1 334 1 000 Net (decrease) in cash and cash equivalents (8 343) (36 376)

Cash and cash equivalents at beginning of period 8 291 44 667 Cash and cash equivalents at end of period 18 (52) 8 291

263


ACCOUNTING POLICIES


- 49 -

Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern The financial statements have been prepared on a going concern basis. During the financial year under review the department was able to execute its mandate in line with appropriated funds. The department remained within its allocated funds. Plans were put in place to address issues raised by the oversight bodies as well as other internal control weaknesses. The department is in a position to meet its contractual obligations and will continue to do so in a foreseeable future. The department strategic plan entails the long-term plans whilst the annual performance plans outlines immediate plans. These two documents are costed and aligned with the MTEF budget.

3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rand using the spot exchange rates prevailing at the date of payment / receipt.

264


ACCOUNTING POLICIES


- 50 -

6 Comparative information

6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7 Revenue

7.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when: it is probable that the economic benefits or service potential associated with the

transaction will flow to the department; and the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.

8 Expenditure

8.1 Compensation of employees

265


ACCOUNTING POLICIES


- 51 -

8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment.

8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accrued expenditure payable Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable. Accrued expenditure payable is measured at cost.

8.4 Leases

8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of: cost, being the fair value of the asset; or the sum of the minimum lease payments made, including any payments made to

acquire ownership at the end of the lease term, excluding interest.

9 Aid Assistance

9.1 Aid assistance received Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements

266


ACCOUNTING POLICIES


- 52 -

on the date of receipt and is measured at fair value. Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

11 Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost. The department makes quarterly prepayments to Non Profit Organisations. These prepayments enables the organisations to render services on the department’s behalf. The Non Profit Organisations submit claims which are then reconciled with the prepayments made. Thereafter the department expenses the prepayments.

12 Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13 Financial assets

13.1 Impairment of financial assets Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

14 Payables Loans and payables are recognised in the statement of financial position at cost.

267


ACCOUNTING POLICIES


- 53 -

15 Capital Assets

15.1 Immovable capital assets Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

15.2 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

15.3 Intangible assets Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.

268


ACCOUNTING POLICIES


- 54 -

Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

16 Provisions and Contingents

16.1 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

16.2 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

16.3 Commitments Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

17 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

18 Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.

269


ACCOUNTING POLICIES


- 55 -

Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

19 Changes in accounting policies, accounting estimates and errors Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. Changes in accounting estimates are applied prospectively in accordance with MCS requirements. Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

20 Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

21 Principal-Agent arrangements The department is party to a principal-agent arrangement for [include details here]. In terms of the arrangement the department is the [principal / agent] and is responsible for [include details here]. All related revenues, expenditures, assets and liabilities have been recognised or recorded in terms of the relevant policies listed herein. Additional disclosures have been provided in the notes to the financial statements where appropriate.

22 Departures from the MCS requirements Management has concluded that the financial statements present fairly the department’s primary and secondary information; that the department complied with the Standard except that it has departed from a particular requirement to achieve fair presentation; the department had bank over draft during the financial year under review. MCS prescribes that the department disclose the item overdraft with commercial banks. The department did not have overdraft with commercial banks hence the item cash on hand was disclosed

270


ACCOUNTING POLICIES


- 56 -

instead of the prescribed overdraft with commercial banks.

23 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

24 Related party transactions A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length. Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

24 Inventories At the date of acquisition, inventories are recorded at cost price in the notes to the financial statements Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition. Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and current replacement value.

271


NOTES TO THE ANNUAL FINANCIAL STATEMENTS


- 57 -

1. Annual Appropriation

1.1 Annual Appropriation

1.2 Conditional grants Note 2016/15 2014/15 R’000 R’000 Total grants received 35 3 190 2 772 Provincial grants included in Total Grants received 3 190 2 772

2. Statutory Appropriation

2015/16 2014/15 R’000 R’000

Members’ remuneration 1 902 1 822 Total 1 902 1 822 Actual Statutory Appropriation received 1 902 1 822

2015/16 2014/15 Final

Appropriation

Actual Funds

Received

Funds not requested/not received

Final Appropriati

on

Appropriation

received R’000 R’000 R’000 R’000 R’000

Administration 282 703 282 703 - 270 950 270 950 Social Welfare Services

281 238 281 238 - 338 198 338 198

Children and Families

681 952 681 952 - 545 659 545 659

Restorative Services

192 514 192 514 - 162 189 162 189

Development and Research

168 575 168 575 157 620 157 620

Total 1 606 982 1 606 982 - 1 474 616 1 474 616

272




- 58 -

3. Departmental revenue Note 2015/16 2014/15 R’000 R’000 Sales of goods and services other than capital assets

3.1 1 597 1 289

Sales of capital assets 3.2 12 546 Transactions in financial assets and liabilities 3.3 1 815 5 053 Total revenue collected 3 424 6 888 Less: Own revenue included in appropriation 13 3 105 5 182 Departmental revenue collected 319 1 706

No transport assets were sold during the year under review and there were also fewer recoveries on NPO debtors

3.1 Sales of goods and services other than capital assets Note 2015/16 2014/15 3 R’000 R’000 Sales of goods and services produced by the department

1 482 1 289

Sales by market establishment 473 457 Other sales 1 009 832

Sales of scrap, waste and other used current goods 115 - Total 1 597 1 289

3.2 Sale of capital assets Note 2015/16 2014/15 3 R’000 R’000 Tangible assets 12 546

Machinery and equipment 30 12 546 Total 12 546

No Transport assets (vehicle) were sold during the year under review hence the decline on Sale of Capital Assets.

273




- 59 -

3.3 Transactions in financial assets and liabilities

Note 2015/16 2014/15 3 R’000 R’000 Receivables 1 344 3 661 Other Receipts including Recoverable Revenue 471 1 392 Total 1 815 5 053

The department recovered an amount of R1.3 million from prior year debtors mainly NPOs whilst only R470 thousand was recovered during 2015/16.

4. Aid assistance

Note 2015/16 2014/15 R’000 R’000 Opening Balance 231 - Prior period error - - As restated 231 Transferred from statement of financial performance

3 889 231

Closing Balance 4 120 231

Funds could not be fully utilised due to training and development costs not paid because of delays in procurement processes.

4.1 Analysis of balance by source

2015/16 2014/15 Note R’000 R’000 Aid assistance from other sources 4 120 231 Closing balance 4 120 231

274




- 60 -

4.2 Analysis of balance 2015/16 2014/15 Note R’000 R’000 Aid assistance unutilised 4 4 120 231 Closing balance 4 120 231 Aid assistance not received 15 926 -

The department did not receive aid assistance transfer from the Provincial Treasury. The funds were ultimately received in May 2016

5. Compensation of employees 5.1 Salaries and Wages

Note 2015/16 2014/15 R’000 R’000 Basic salary 595 801 549 521 Performance award 7 598 15 883 Service Based 511 293 Compensative/circumstantial 7 049 5 153 Other non-pensionable allowances 100 935 86 743 Total 711 894 657 593

The increase in Compensation of employees is mainly due general salary increase, leave gratuity paid to officials and a slight increase in personnel numbers.

5.2 Social contributions Note 2015/16 2014/15 R’000 R’000 Employer contributions Pension 76 925 70 731 Medical 45 288 34 214 Bargaining council 215 105 Total 122 428 105 050

Total compensation of employees 834 322 762 643 Average number of employees 2 875 2 850

275




- 61 -

6. Goods and services Note 2015/16 2014/15 R’000 R’000 Administrative fees 201 147 Advertising 1 863 2 589 Minor assets 6.1 3 879 2 142 Bursaries (employees) 95 30 Catering 5 472 3 875 Communication 7 351 7 257 Computer services 6.2 7 503 5 902 Consultants: Business and advisory services 42 137 Legal services 355 401 Agency and support / outsourced services 73 102 70 625 Audit cost – external 6.3 6 774 5 444 Fleet services 16 884 16 812 Inventory 6.4 15 800 9 271 Consumables 6.5 13 332 11 148 Operating leases 1 377 1 791 Property payments 6.6 37 798 46 415 Rental and hiring 795 829 Transport provided as part of the departmental activities

669 642

Travel and subsistence 6.7 30 262 26 739 Venues and facilities 1 519 1 103 Training and development 2 848 8 614 Other operating expenditure 6.8 3 903 3 748 Total 231 824 255 661

The department did not receive a claim for shared service from the Department of Health Vote 7, hence the general decline in goods and services

6.1 Minor assets

Note 2015/16 2014/15 6 R’000 R’000 Tangible assets 3 879 2 142

Machinery and equipment 3 879 2 142

Total 3 879 2 142

276


NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016

6.2 Computer services

Note 2015/16 2014/156 R’000 R’000

SITA computer services 7 503 5 902

Total 7 503 5 902

6.3 Audit cost – External

Note 2015/16 2014/156 R’000 R’000

Regularity audits 6 774 5 444

Total 6 774 5 444

6.4 Inventory

Note 2015/16 2014/156 R’000 R’000

Clothing material and accessories 1 895 1 575Farming supplies 56 -Food and food supplies 12 601 7 451Fuel, oil and gas 367 83Learning, teaching and support material 180 -Materials and supplies 388 2Medical supplies 313 160Total 15 800 9 271

The department bough therapeutic support materials for children and seedlings for poverty alleviation projects

6.5 Consumables

Note 2015/16 2014/156 R’000 R’000

Consumable supplies 8 153 6 866Uniform and clothing 1 651 1 341Household supplies 4 494 2 972Building material and supplies 86 310IT consumables 1 552 1 901Other consumables 370 342

Stationery, printing and office supplies 5 179 4 282Total 13 332 11 148

277



- 63 -

6.6 Property payments

Note 2015/16 2014/156 R’000 R’000

Municipal services 1 867 6 237Property maintenance and repairs 4 388 4 582Other 31 543 35 596Total 37 798 46 415

Other property payments relates to payment for outsourced security services provided at various institutions in the department.

6.7 Travel and subsistence

Note 2015/16 2014/156 R’000 R’000

Local 30 222 26 701Foreign 40 38Total 30 262 26 739

One official undertook foreign official trip during the year under review

6.8 Other operating expenditure

Note 2015/16 2014/156 R’000 R’000

Resettlement costs 271 93Other 3 632 3 655Total 3 903 3 748

Other operating expenditure relates to insurance for subsidised vehicles

278




- 64 -

7. Transfers and subsidies 2015/16 2014/15 R’000 R’000 Note Provinces and municipalities 36 189 165 Departmental agencies and accounts Annex 1B 5 210 5 006 Non-profit institutions Annex 1F 485 950 423 873 Households Annex 1G 2 314 3 355 Total 493 663 432 399

8. Expenditure for capital assets Note 2015/16 2014/15 R’000 R’000 Tangible assets 25 559 34 897

Buildings and other fixed structures 32 13 171 20 530 Machinery and equipment 30 12 388 14 367

Intangible assets 129 -

Software 31 129 -

Total 25 688 34 897

The department acquired an anti-virus software during the year under review

8.1 Analysis of funds utilised to acquire capital assets – 2015/16

Voted funds Aid assistance

Total

R’000 R’000 R’000 Tangible assets 25 559 - 25 559

Buildings and other fixed structures 13 170 - 13 170 Machinery and equipment 12 389 - 12 389

Intangible assets 129 - 129 Software 129 - 129

Total 25 688 - 25 688

279



- 65 -

8.2 Analysis of funds utilised to acquire capital assets – 2014/15

Voted funds Aid assistance

Total

R’000 R’000 R’000Tangible assets 34 897 - 34 897

Buildings and other fixed structures 20 529 - 20 529Machinery and equipment 14 368 - 14 368

Total 34 897 34 987

8.3 Finance lease expenditure included in Expenditure for capital assets

Note 2015/16 2014/15R’000 R’000

Tangible assetsMachinery and equipment 1 562 1 731

Total 1 562 1 731

9. Cash and cash equivalents

Note 2015/16 2014/15R’000 R’000

Consolidated Paymaster General Account - (22 054)Cash on hand - 30 345Total - 8 291

10. Prepayments and advances

Note 2015/16 2014/15R’000 R’000

Prepayments (Not expensed) 10.2 4 696 12 944Advances paid 10.1 13 888 13 837Total 18 584 26 781

10.1 Advances paid Note 2015/16 2014/1510 R’000 R’000

Public entities 13 888 13 837Other entities - -Total 13 888 13 837

Advances paid to National Development Agency, National School of Governance and the Independent Development Trust

280



- 66 -

10.2 Prepayments (Not expensed) Note 2015/16 2014/1510 R’000 R’000

Transfers and subsidies 4 696 12 944Total 4 696 12 944

Prepayments made to NPO’s after reconciliation

11. Receivables

2015/16 2014/15Current Non-

currentTotal Current Non-

currentTotal

Note

R’000 R’000 R’000 R’000 R’000 R’000

Claims recoverable

11.1 17 250 - 17 250 - - -

Recoverable expenditure

11.2 413 7 940 8 353 325 7 940 8 265

Staff debt 11.3 235 676 911 911 - 911Fruitless and wasteful expenditure

11.5 - - 1 - 1

Other debtors

11.4 344 20 306 20 650 19 275 19 275

Total 18 242 28 922 47 164 1 237 27 215 28 452

11.1 Claims recoverable Note 2015/16 2014/15

11 and Annex 4

R’000 R’000

Provincial departments 17 250 -

Total 17 250 -

The balance relates to outstanding shared service claim to SASSA and outstanding Aid Assistance transfer from the Provincial Treasury.

281



- 67 -

11.2 Recoverable expenditure (disallowance accounts) Note 2015/16 2014/1511 R’000 R’000

GeneralGeneral accounts 8 346 8 265Deduction accounts 7 -Total 8 353 8 265

11.3 Staff debt Note 2015/16 2014/1511 R’000 R’000

Staff debts 911 911Total 911 911

11.4 Other debtors Note 2015/16 2014/1511 R’000 R’000

Social Grant Debtors 175 175NGO debts 15 745 15 859Other debtors 4 730 3 241Total 20 650 19 275

Increase in other debtors is mainly due to bursary defaulters

11.5 Fruitless and wasteful expenditure Note 2015/16 2014/1511 R’000 R’000

Opening balance 1 2Less amounts recovered (1) (2)Less amounts written off - -Transfers from note 32 Fruitless and Wasteful Expenditure

- 1

Total - 1

282




- 68 -

12. Voted funds to be surrendered to the Revenue Fund Note 2015/16 2014/15 R’000 R’000 Opening balance 20 838 65 778 Prior period error - - As restated 20 838 65 778 Transfer from statement of financial performance (as restated)

23 387 20 838

Paid during the year (20 838) (65 778) Closing balance 23 387 20 838

13. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Note 2015/16 2014/15 R’000 R’000 Opening balance 1 432 122 Prior period error - - As restated 1 432 122 Transfer from Statement of Financial Performance (as restated)

319 1 706

Own revenue included in appropriation 3 105 5 182 Paid during the year (4 500) (5 578) Closing balance 356 1 432

14. Bank Overdraft Note 2015/16 2014/15 R’000 R’000 Consolidated Paymaster General Account 22 887 - Cash on hand (22 835) - Total 52 -

The department incurred and overdraft due to R15 million aid assistance transfer not received from the Provincial Treasury. This transfer was however received made in May 2016.

The department replaced overdraft with commercial banks with cash with Cash on hand to achieve fair presentation.

283



- 69 -

15. Payables – current

Note 2015/16 2014/15

R’000 R’000

Amounts owing to other entities 5 420 13 192Advance received 1 081 -Clearing accounts 15.1 2 399 232Total 8 900 13 424

15.1 Advances received Note 2015/16 2014/1515 R’000 R’000

Other institutions 1 081 -Total 1 081 -

The department received an advance from HWSETA to be utilised during 2016/17

15.2 Clearing accounts Note 2015/16 2014/1515 R’000 R’000

DescriptionGeneral accounts 32 21Deduction accounts 2 367 211Total 2 399 232

The increase on clearing account is due to late interface on Tax, Pension and Medical aid for month end transactions. The interface took place in April 2016.

16. Payables – non-current

2015/16 2014/15R’000 R’000 R’000 R’000 R’000

Note

One to two

years

Two to three years

More than three years

Total Total

Amounts owing to other entities

7 940 7 940 7 940

Total 7 940 7 940 7 940

The amount relates social grants funds lost through robbery.

284



- 70 -

17. Net cash flow available from operating activities

Note 2015/16 2014/15R’000 R’000

Net surplus as per Statement of Financial Performance

27 595 22 775

Add back non cash/cash movements not deemed operating activities

(11 596) (25 800)

(Increase) in receivables – current (18 712) (1 036)decrease in prepayments and advances 8 197 2 908Increase/(decrease) in payables – current (4 524) 4 151Proceeds from sale of capital assets (12) (546)Expenditure on capital assets 25 688 34 897Surrenders to Revenue Fund (25 338) (71 356)Own revenue included in appropriation 3 105 5 182Net cash flow generated by operating activities 15 999 (3 025)

18. Reconciliation of cash and cash equivalents for cash flow purposes

Note 2015/16 2014/15R’000 R’000

Consolidated Paymaster General account (22 887) (22 054)Cash on hand - 30 345Cash with commercial banks (local) 22 835 -Total (52) 8 291

The department incurred and overdraft due to R15 million aid assistance transfer not received from the Provincial Treasury. This transfer was however received made in May 2016.

19. Contingent liabilities and contingent assets 19.1 Contingent liabilities

Note 2015/16 2014/15R’000 R’000

Liable to NatureHousing loan guarantees Employees Annex 3A 267 527Claims against the department Annex 3B 49 075 47 019Other Annex 3B 8 655 8 189Total 57 997 55 735

285



- 71 -

19.2 Contingent assets

Note 2015/16 2014/15R’000 R’000

Nature of contingent assetOverpayment – Ditirisano Trading 324 -Overpayment – Whisk –It 151 -Stolen computers at the project – Ernmos Trading 69 -Total 544 -

Included in the contingent liabilities to an amount of R45 million for defamation and R10 million relates to vehicle accident against the department. The finality of these cases is dependent on the court processes. The department also issued housing guarantees worth R267 thousand.The has the contingent assets worth R544 thousand

All known contingent liabilities and assets

20. Commitments

Note 2015/16 2014/15R’000 R’000

Current expenditureApproved and contracted 215 376 209 050Approved but not yet contracted - -

215 376 209 050Capital expenditureApproved and contracted 33 313 45 270Approved but not yet contracted - -

33 313 45 270Total Commitments 248 689 254 320

The commitments for frail care centre, secure care centre, supply of school uniform, supply and delivery of food parcels, SITA, supply and delivery of fresh red meat and frozen chicken, supply and delivery of processed assorted meat, eggs, dairy products, fresh fruits and vegetables, supply and delivery of bread and confectionary are for more than one year

All known commitments have been disclosed

286



- 72 -

R’000 R’000Listed by economic classification

30 Days 30+ Days Total TotalGoods and services 14 659 4 354 19 013 21 939Transfers and subsidies 260 213 473 4 271Capital assets 67 4 975 5 042 271Other 642 1 541 2 183 636Total 15 628 11 083 26 711 27 117

Note 2015/16 2014/15R’000 R’000

Listed by programme levelAdministration 17 814 9 378Social Welfare Services 1 106 10 918Children and Families 6 606 3 456Restorative Services 311 2 933Development and Support 874 432Total 26 711 27 117

Material accruals relates are for services rendered in March 2016 i.e. key accounts and contractual obligations. There are also subsistence and transport claims submitted after the PERSAL run and also claims for March 2016. Other material commitments relates to outstanding payments to SITA.

21.2 Payables not recognised

2015/16 2014/15R’000 R’000

Listed by economic classification30 Days 30+ Days Total Total

Goods and services 577 11 588Transfers and subsidies 3 747 - 3 747Capital assets - - -Other 121 121Total 4 445 11 4 456

21. Accruals and payables not recognised

21.1 Accruals 2015/16 2014/15

287



- 73 -

Children and Families 3 660 -Restorative Services 255 -Development and Support 90 -Total 4 456 -

Note 2015/16 2014/15Included in the above totals are the following: R’000 R’000Confirmed balances with other departments Annex 5 - 64Total - 64

Material payables relates to the once-off NPO transfers.

Both the Accruals and Payables not recognised were previously combined and have been split into a sub note for the current year and beyond.

22. Employee benefits

Note 2015/16 2014/15R’000 R’000

Leave entitlement 34 701 34 287Service bonus (Thirteenth cheque) 26 322 24 339Performance awards 12 520 11 381Capped leave commitments 31 521 30 619Other 610 512Total 105 674 101 138

The disclosure has leave credits to the value of (549 170)

The employee’s leave credit for annual is 22 or 30. It is up to the employees to decide when to utilise those credits between January – December. The report only indicates pro-rata credits up to March 2016 hence employees who took more than the pro-rata credits has negative leaves which will be cleared in the new cycle.

Note 2015/16 2014/15R’000 R’000

Listed by programme levelAdministration 304 -Social Welfare Services 147 -

288



- 74 -

23. Lease commitments

23.1 Operating leases expenditure

2015/16

Specialised military

equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1 year 373 373Later than 1 year and not later than 5 years

318 318

Later than five yearsTotal lease commitments 691 691

2014/15


equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1 year 44 44Later than 1 year and not later than 5 yearsLater than five yearsTotal lease commitments 44 44

The department is renting various buildings for office accommodation.

The department had not sub-let any of its assets

23.2 Finance leases expenditure

2015/16

Specialisedmilitary

equipment Land

Buildingsand other

fixedstructures

Machineryand

equipment TotalNot later than 1 year 810 810Later than 1 year and notlater than 5 years

527 527

Total leasecommitments

1 337 1 337

289



- 75 -

2014/15


equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1 year 1 400 1 400Later than 1 year and not later than 5 years

671 671

Total lease commitments

2 071 2 071

The lease disclosed relates to Photocopiers, Fax machines and Cell phones

The department had not sub-let any of its assets

The department was not granted any reduction on its lease payments.

24. Irregular expenditure

24.1 Reconciliation of irregular expenditure

Note 2015/16 2014/15R’000 R’000

Opening balance 89 008 75 821Prior period error - -As restated 89 008 75 821Add: Irregular expenditure – relating to prior year - -Add: Irregular expenditure – relating to current year 12 14 520Less: Prior year amounts condoned (1 333)Less: Current year amounts condoned (12) -Closing balance 89 008 89 008

290



- 76 -

classificationCurrent year - 14 520Prior years 89 008 74 488Total 89 008 89 008

The department is still awaiting National Treasury feedback on prior year irregular expenditure which requires their approval. Prior year expenditure relating to performance bonus has been referred to the Department of Public Service and Administration and their response is still awaited.

24.2 Details of irregular expenditure – current year

Incident Disciplinary steps taken/criminal proceedings

2015/16R’000

Purchase of news paper 12

Total 12

24.3 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 2015/16

R’000Purchase of news paper Head of Department 12

Total 12

25. Fruitless and wasteful expenditure

25.1 Reconciliation of fruitless and wasteful expenditure

Note 2015/16 2014/15R’000 R’000

Opening balance 10 736 7 222Prior period error - -As restated 10 736 7 222Fruitless and wasteful expenditure – relating to prior year

- -

Analysis of awaiting condonation per age

291



- 77 -

Fruitless and wasteful expenditure – relating to current year

37 3 515

Less: Amounts resolved (6) -Less: Amounts transferred to receivables for recovery

11.5 (1)

Closing balance 10 767 10 736

Risk investigations on prior year fruitless and wasteful expenditure is still pending due to capacity challenges.

25.2 Analysis of awaiting resolution per economic classification

2015/16 2014/15R’000 R’000

Current 37 3 689Capital - 7 047Transfers and subsidies

Total 37 10 736

25.3 Analysis of Current year’s fruitless and wasteful expenditure Incident Disciplinary steps taken/criminal

proceedings2015/16R’000

Vhembe Under investigation 5Capricon Under investigation 1Waterberg Under investigation 1Sekhukhune Under investigation 2Mopani Under investigation 1Head Office Under investigation 27

Total 37

Material amounts relates to interest on late payments from municipalities, Eskom and Standard bank.

292



- 78 -

Payments made Note 2015/16 2014/15R’000 R’000

Goods and services 2 138 14 553

Total 2 138 14 553

Note 2015/16 2014/15R’000 R’000

Year end balances arising from revenue/paymentsReceivables from related partiesPayables to related parties 117 127 117 127Total 117 127 117 127

Note 2015/16 2014/15R’000 R’000

OtherIntergovernmental payables (Unconfirmed balances) 89 408 -Total 89 408 -

The department received the shared service claim amounting to R89 408 million without supporting documentation from the Department of Health vote 7 for all the four (4) quarter on the 24th May 2016. An assessment was made on the spreadsheet hard copy submitted. The spreadsheet hard copy submitted contained a lot of errors and as a result the financial impact of the claim cannot be reliably measured at this stage.

26. Related party transactions

293



- 79 -

Use of buildings belonging to the Department of Public Works, Roads and Infrastructure

The department make use of buildings belonging to the department of Public Works

Services paid by Limpopo Provincial Treasury: Vote 5

The services provided by the provincial Audit Committee are administered and paid for by Limpopo Provincial Treasury. The amount paid for audit committee is R350 393.90

Limpopo Internal Audit function is provided by the Provincial Treasury. Total hours worked is4 313 amounting to R1 788 395.31

Services paid by the Limpopo Department of Health: Vote 7

Municipal, telephone and security services utilized by the department are paid by the Department of Health Vote 7

Service paid by the Limpopo Sports, Arts and Culture: Vote 13

Security and cleaning services at the Olympic Towers (Provincial office) is paid by the Department of Sport, Arts and Culture

Other related parties includes:

Department of Education

Department of Safety, Security and Liaison

Department of Co-operative Governance, Human Settlement and Traditional Affairs

Department of Economic Development, Environment and Tourism

Provincial Legislature

Office of the Premier

Department of Transport

Department of Agriculture

294



- 80 -

No. of Individuals

2015/16 2014/15

R’000 R’000Political office bearers (provide detail below) 1 1 902Officials:

Level 15 to 16 1 2 126 1 889Level 14 (incl. CFO if at a lower level) 4 4 512 4 404

Family members of key management personnelTotal 8 540 6 293

28. Impairment (other than receivables, accrued departmental revenue, loans and investments)

Note 2015/16 2014/15R’000 R’000

Debtors 300 547Fidelity Cash Management 7 940 7 940

Total 8 240 8 487

The balance of R8 240 relates to the department doubt full debts. The decision to impair the debts followed unsuccessful debt recovery process that is following up the debtors as prescribed by the Treasury Regulations. These cases recorded no recovery for the past three years despite referral to the state attorney.

29. Non-adjusting events after reporting date

2015/16Nature of event R’000The department advertised a bid for provision of security services at various cost centres through tender bulletin issued on the 08th April 2016.The contract for the Head of Department expired on the 30th of May 2016 and the Acting HOD was appointed with effect from 31st of May 2016.The Director: Monitoring and Evaluation resigned with effect from the 01st of June 2016.The services rendered by the department were affected by protests in the areas of Vuwani. Security services contract which expired end of June 2016 at various centres was extended by two months.

27. Key management personnel

Total

-

-

295



- 81 -

30. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Opening balance

Valueadjustments

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT

136 733 (232) 11 390 2 727 145 164

Transport assets 108 876 - 6 288 663 114 501Computer equipment 18 014 - 1 366 1 534 17 846Furniture and office equipment 6 172 - 1 939 453 7 658Other machinery and equipment 3 671 (232) 1 797 77 5 159

TOTAL MOVABLE TANGIBLECAPITAL ASSETS

136 733 (232) 11 390 2 727 145 164

Movable Tangible Capital Assets under investigation

Number Value R’000

Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:Machinery and equipment 61 513

Assets could not be found on the floor during the last verification.

296



- 82 -

30.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Cash Non-cash (Capital Work in Progress

current costsand finance

lease payments)

Received current, not

paid(Paid current

year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000


12 389 81 (1 562) 482 11 390

Transport assets 6 288 - - - 6 288Computer equipment 1 366 - - - 1 366Furniture and office equipment

1 891 48 - - 1 939

Other machinery and equipment

2 844 33 (1 562) 482 1 797

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

12 389 81 (1 562) 482 11 390

30.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Sold for cash

Non-cash disposal

Total disposals

CashReceived

ActualR’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 1 944 783 2 727 12Transport assets - 663 663 -Computer equipment 1 414 120 1 534 9Furniture and office equipment 453 - 453 2Other machinery and equipment 77 - 77 1

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

1 944 783 2 727 12

297



- 83 -

30.3 Movement for 2014/15

MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

Opening balance

Prior period error


R’000 R’000 R’000 R’000 R’000


125 287 (25) 13 701 2 230 136 733

Transport assets 103 740 - 6 975 1 839 108 876Computer equipment 13 774 (25) 4 656 391 18 014Furniture and office equipment 5 045 - 1 127 - 6 172Other machinery and equipment 2 728 - 9 43 - 3 671

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

125 287 (25) 13 701 2 230 136 733

30.3.1 Prior period error

Note 2014/15R’000

Nature of prior period errorRelating to 2014/15 [affecting the opening balance] (25)Machinery and equipment wrongly included in the closing balance for 2014/15 is subtracted from the opening balance 2015/16

(25)

Relating to 2014/15 136 758

Opening balance for Machinery and equipment 136 758

Total prior period errors 136 733

298



- 84 -

30.4 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31MARCH 2016

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance

34 719 34 719

Valueadjustments

122 122

Additions 3 971 3 971Disposals 2 744 2 744TOTAL MINOR ASSETS

36 068 36 068


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of minor assets at cost

26 074 26 074

TOTAL NUMBER OF MINOR ASSETS 26 074 26 074

299



- 85 -

Number Value R’000

Included in the above total of the minor capital assets per the asset register are assets that are under investigation:Machinery and equipment 1 286 1 246

Assets could not be found on the floor during the last verifications.

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2014/15


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance

31 357 31 357

Prior period error

- -

Additions 3 444 3 444Disposals 82 82TOTAL MINORASSETS

34 719 34 719


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of minor assets at cost

26 568 26 568

TOTAL NUMBER OF MINOR ASSETS

26 568 26 568

Minor Capital Assets under investigation

300



- 86 -


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Assets written off

812 812

TOTAL MOVABLE ASSETS WRITTEN OFF

812 812

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2015Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Assets written off

391 391

TOTAL MOVABLE ASSETS WRITTEN OFF

391 391

31. Intangible Capital Assets

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Opening balance

Valueadjustments


R’000 R’000 R’000 R’000 R’000

SOFTWARE 129 129

TOTAL INTANGIBLE CAPITAL ASSETS

129 129

The department has procured the anti-virus software during the year under review.

30.5 Movable assets written off

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2016

301



- 87 -

31.1 Additions

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2016

Cash Non-Cash

(Develop-ment work in progress – current

costs)

Received current year,

not paid(Paid current year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000

SOFTWARE 129 129

TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

129 129

The department has procured the anti-virus software during the year under review.

32. Immovable Tangible Capital Assets

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Opening balance

Valueadjustments


R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURESNon-residential buildingsOther fixed structures

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

302



- 88 -

32.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016

Cash Non-cash (Capital Work in

Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,

received prior year)

Total

R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER FIXED STRUCTURES

13 170 (13 170) -

Non-residential buildings 13 170 ( 13 170) -

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

13 170 (13 170) -

BUILDINGS AND OTHER FIXED STRUCTURES

27 219 843

DwellingsNon-residential buildings 27 219 843Other fixed structures

TOTAL 27 219 843

The department has initiated the transfer of these assets to Department of Public Works, Roads and Infrastructure and the transfer process has not yet been finalised. The amount was increased from the prior year balance by an amount of air conditioners more than R5000

32.2 S42 Immovable assets

Assets subjected to transfer in terms of S42 of the PFMA – 2015/16

Number of assets

Value of assetsR’000

303



- 89 -

Assets subjected to transfer in terms of S42 of the PFMA – 2014/15

Number of assets

Value of assetsR’000

BUILDINGS AND OTHER FIXED STRUCTURES

27 218 668

DwellingsNon-residential buildings 27 218 668Other fixed structures

TOTAL 27 218 668

33. Principal-agent arrangements

33.1 Department acting as the principal Fee paid

2015/16 2014/15R’000 R’000

National Development Agency 4 000 4 000

Total 4 000 4 000


The department signed a service level agreement for a period of five years for training and capacity building of non-profit organisations on financial management, corporate governance and conflict management National Development Agency.

Independent Development Trust

The department entered into a three year contract with IDT to be an implementing agent for the department on infrastructure projects. There were no transfers made to IDT during the year under review, the department processed the payments directly to the contractors.

304



- 90 -

34. Prior period errors

34.1 Correction of prior period errors Note 2014/15

R’000Receivables: Statement of Financial Position,Note 11Line item 1 affected by the change: Current Receivables 28 452Line item 2 affected by the change: Current Receivables (27 215)Net effect 1 237

There are changes in the accounting policy to separate receivables between current and non current

Note 2014/1511 R’000

Receivables: Statement of Financial Position, Note 11Line item 1 affected by the change: Non-Current Receivables -Line item 2 affected by the change: Non-Current Receivables 27 215Net effect 27 215

There are changes in the accounting policy to separate receivables between current and non-current

305



Note 2014/1515 R’000

Payables: Statement of Financial Position, Note 15Line item 1 affected by the change: Payables Current 21 364Line item 2 affected by the change: Payables Current (7 940)Net effect 13 424

An amount of R7 940 million was disclosed as Payable current in 2014/15 financial year

Note 2014/1516 R’000

Payables: Statement of Financial Position, Note 16Line item 1 affected by the change: Payables Non-Current -Line item 2 affected by the change: Payables Non-Current 7 940Net effect 7 940

An amount of R7 940 million was disclosed as Payable current in 2014/15 financial year

Note21

2014/15

R’000Notes: AccrualsLine item 1 affected by the change: Accruals 26 859Line item 2 affected by the change: Accruals 258Net effect 21 117

Accruals to the value of R258 000 that relates to 2014/15 financial year was discovered and was not included in the note

Assets: Line item 1 affected by the change: Non-residential buildings 27 218 436Line item 2 affected by the change: Non-residential buildings 232Net effect 27 218 668

Air conditioners which are more than R5 000 per unit were disclosed under movable assets in 2014/15 financial year

Note 2014/15R’000

306



- 92 -

35. STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF DEPARTMENT

GRANT ALLOCATION SPENT 2014/15

Division ofRevenue Act/ ProvincialGrants

RollOvers

DORAAdjust-ments

Other Adjust-ments

TotalAvailable

Amountreceivedbydepart-ment

Amountspent

bydepart-ment

Under / (Overspending)

% of available fundsspent bydepart-ment

DivisionofRevenueAct

Amountspent by

department

R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000Expanded Public works Program

3 190 3 190 3 190 3 188 2 100% 2 772 2 749

3 190 3 190 3 190 3 188 2 100% 2 772 2 749



- 92 -

35. STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF DEPARTMENT

GRANT ALLOCATION SPENT 2014/15

Division ofRevenue Act/ ProvincialGrants

RollOvers

DORAAdjust-ments

Other Adjust-ments

TotalAvailable

Amountreceivedbydepart-ment

Amountspent

bydepart-ment

Under / (Overspending)

% of available fundsspent bydepart-ment


Amountspent by

department

R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000Expanded Public works Program

3 190 3 190 3 190 3 188 2 100% 2 772 2 749

3 190 3 190 3 190 3 188 2 100% 2 772 2 749

307



- 93 -

Greater Giyani Municipality 31 31 31Modimolle Municipality 28 28 26Plolokwane Municipality 75 75 69Geater Tubatse Municipality 34 34 32Thulamela Municipality 32 32 31

TOTAL 200 200 189

36. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

NAME OF MUNICIPALITY

GRANT ALLOCATION TRANSFER


RollOvers

Adjustments

TotalAvailable

ActualTransfer

Funds Withheld

Re-allocations by National Treasury or National Department

R’000 R’000 R'000 R’000 R'000 R'000 %

308

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glig

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llided

with

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car d

riven

by

Mr T

jeba

ne. T

he in

sura

nce

is c

laim

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dam

ages

cau

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on th

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r of T

jeba

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at th

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aint

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ith fo

od a

nd c

ash

paym

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of R

300

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ANN

EXU

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ECO

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over

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outs

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tal

Cas

h in

tran

sit a

t yea

r end

20

YY/Z

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31/0

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31/0

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31/0

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31/0

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31/0

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Rec

eipt

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te u

p to

si

x (6

) w

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Am

ount

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epar

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2

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44

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22

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69

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46

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pum

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43

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39

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34

53

34

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duca

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1

1

Li

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36

36

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gric

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26

26

Nat

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olic

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vest

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ctor

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320

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TER

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16

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Paym

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(6)

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ount

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ENTS

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urre

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popo

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25

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popo

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94

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orth

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t Soc

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opm

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34

34

Mpu

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anga

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lth

51

51

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anga

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64

64

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39

20

20

39

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64

20

243

20

307

TO

TAL

64

20

24

3 20

30

7

321

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POPO

DEP

AR

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F SO

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EVEL

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ENT

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A

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NA

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fo

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yea

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1 M

arch

201

6

- 107

-

AN

NEX

UR

E 6

INVE

NTO

RIE

S

Inve

ntor

y [P

er m

ajor

cat

egor

y]

Not

e Q

uant

ity

2015

/16

Qua

ntity

20

15/1

6

R’000

R’000

O

peni

ng b

alan

ce

71

4 86

5

705

416

Add/

(Les

s): A

djus

tmen

ts to

prio

r yea

r bal

ance

Add:

Add

ition

s/P

urch

ases

– C

ash

29

672

15

800

22

3 40

6 9

271

Add:

Add

ition

s - N

on-c

ash

(L

ess)

: Dis

posa

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(L

ess)

: Iss

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(2

9 06

6)

(15

741)

(2

28 3

97)

(9 6

01)

Add/

(Les

s): A

djus

tmen

ts

C

losi

ng b

alan

ce

1

320

145

714

86

322

- 108 -

ANNEXURE 7 MOVEMENT IN CAPITAL WORK IN PROGRESS MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2016

Opening balance

Current Year Capital WIP

Completed Assets

Closing balance

R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES 232 192 13 170 (1 407) 243 955 Dwellings Non-residential buildings 232 192 13 170 (1 407) 243 955 Other fixed structures TOTAL 232 192 13 170 (1 407) 243 955

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2015

Opening balance

Prior period error

Current Year Capital WIP

Completed Assets

Closing balance

R’000 R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES

216 204

20 761

(4 773)

232 192

Dwellings Non-residential buildings 216 204 20 761 (4 773) 232 192 Other fixed structures TOTAL 216 204 20 761 (4 773) 232 192

323

- 109 -

ANNEXURE 8A INTER-ENTITY ADVANCES PAID (note 10)

ENTITY

Confirmed balance outstanding

Unconfirmed balance outstanding TOTAL

31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015 R’000 R’000 R’000 R’000 R’000 R’000

PUBLIC ENTITIES Independent Development Trust

13 191

13 191

13 191 13 191


646

646

646 646

National School of Governance

51

51

Subtotal 13 888 13 837 13 888 13 837 OTHER ENTITIES Non Profit Organisations 4 696 12 944 4 696 12 944 Subtotal 4 696 12 944 4 696 12 944 TOTAL 18 584 26 781 18 584 26 781

324

- 110 -

ANNEXURE 8B INTER-ENTITY ADVANCES RECEIVED (note 15)

ENTITY

Confirmed balance outstanding

Unconfirmed balance outstanding TOTAL

31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015 R’000 R’000 R’000 R’000 R’000 R’000

OTHER ENTITIES

Current HWSETA 1 081 1 081 Subtotal 1 081 1 081 TOTAL 1 081 1 081 Current 1 081 1 081

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