Lisa Bradley Electronic Resources and Subscriptions Coordinator27/9/12

Managing eBook Collections at the ANU

A Brief History of Ebooks at the ANU 1997

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Margaret Henty was the proposer of Literature Online, a fully searchable library of English and American poetry, drama and prose.

A Brief History of Ebooks at the ANU 1999

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Joye Volker was the proposer of Grove Art Online, the full-text of the Dictionary of Art with linked images.

A Brief History of Ebooks at the ANU 2000

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Margaret and Joye strike again

A Brief History of Ebooks at the ANU 2001 & 2002

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Lisa Bradley was the proposer of the Encyclopedia of Life Sciences (2001), PsycBooks (2001) & Harrison’s Online (2002).

A Brief History of Ebooks at the ANU 2003

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Margaret strikes again

Paul McNamara joins the party

A Brief History of Ebooks at the ANU 2004

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A Brief History of Ebooks at the ANU 2005 & 2006

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A Brief History of Ebooks at the ANU Increase in Collections by Year

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A Brief History of Ebooks at the ANU Increase in Number of eBooks by Year

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A Brief History of Ebooks at the ANU Aggregators - Interesting Things to Note

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• No to NetLibrary• EBL in 2009• No to PDA (so far)• EBSCO eBooks in 2012• EBSCO eBooks subscription package in 2012• Digital rights management issues with EBL• Downloading with EBSCO eBooks• Generally we have preferred to go with publisher

What is ERM and Why Do We Bother?Managing E-Resources Today 

Libraries use multiple, independent databases

They track:• Cost• Payments• Renewal dates• Access restrictions• Access methods• IP addresses allowed• Resource Links

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• ILL permissions• Copying permissions• Contracts/licenses• Management notes• Negotiation details• Holdings data• And more

What is ERM and Why Do We Bother? 

Central database to hold information about e-resources

• Resource record– Resource name, URL, administrative info, resource

format, resource advisory, usage statistics• License record

– Authentication method, number of concurrent users, perpetual access, permitted & restricted usage

• Contact record– Company name, contact name, address, phone, e-mail

• Coverage information

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What is ERM? 

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ANU uses Innovative Interfaces’ Millennium ILS. The ERM shown here is a module of that system.

ERM = Electronic Resources Management

What is ERM? Resource Record

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What is ERM?Order and Checkin Records are “soft linked” to the Resource Records

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You can see associated order and checkin records under “view all” in the Resource Record

What is ERM?License Record 

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What is ERM?Contact Record 

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ERM at the ANU: A Bit of History

• ERM Module purchased and installation commenced on 11 April, 2005

• Timeframe: Expected completion date for ERM implementation: 31 December 2006

• ERM Launched 22 June 2011 (thanks to Inta Putnis, Serena Chew, Rebecca Wong, et al)

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Serials Solutions and ERMA marriage made in heaven? (Well, sort of…)

– ERM is dependent on Serials Solutions for an accurate record of entitlements

– Serials Solutions is our e-resource management service for serials and ebooks

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WebOPAC Records

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WebOPAC Records (cont)

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E-resources and ERM: It isn't just for ejournals anymore

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We subscribe to these 3 eresources. We have information about each resource scattered in Millennium bibs, orders, checkins, pdf licenses, emails, etc…

E-books and Serials Solutions / ERM

Proposal for Subscription to Serials Solutions eBooks Module

3 May 2012

Executive Summary

This paper proposes that the ANU Library add the Serials Solution eBook module. The cost for the eBooks MARC module is $**** USD whether we import 20,000 Serials Solutions eBook MARC records or 200,000 Serials Solutions eBook MARC records. An analysis of ebooks that we have purchased or subscribed to that are available via Serials Solutions puts the number in our collection at over 64,592 ebooks. This same analysis shows that currently approximately 45,000 or 70% are not included in our Library catalogue and are therefore not easily discoverable by ANU staff and students.

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E-books and Serials Solutions / ERM

The ANU Library subscribed on 1 June! The Serials Solutions monograph ebooks dataset (142,920 titles) had to be split into three files for loading into the Millennium production environment. The first file was loaded overnight; the next two files were loaded overnight on the following two days .

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Coverage Load:  The Ultimate Mystery of the Universe?

– Coverage load in catalogue happens once a month

– There is a lag between changes in the SS Full Text list on the Library Home Page and the catalogue

– WebBridge links are dependent on the coverage load

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Or just a creature designed to drive the Electronic Resources and Subscriptions Team mad?...

Questions

• Name the 3 types of ERM records and what they contain• With ERM, order records and checkin records are still available

under bib records as well as resource records. T/F• It is possible to import usage statistics into ERM. T/F• It is the CML’s responsibility to maintain the contact information in

the Contact records for subject specific resources. T/F• Name 3 pieces of license information that are displayed in the

WebOpac

• Your turn!

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