lisa ruff business productivity/accessibility ts microsoft federal

Lisa RuffLisa Ruff

Business Productivity/Accessibility TSBusiness Productivity/Accessibility TS

Microsoft FederalMicrosoft Federal

ProcessIslandsProcessIslands

ConnectedProcessesConnectedProcesses

ManualManual

SmartProcess

es

SmartProcess

es Productivity

Productivity

Evolution of a process - The

Road to Productivity

Evolution of a process - The

Road to Productivity

XML Meets The Office SystemXML Meets The Office System Sharing data with/from Microsoft

Office Numerous file formats and versions

.doc, .xls, .mdb, .vsd, .txt, .csv, .rtf, .htm, etc. Resulted in usable data being locked in

documents or unavailable for use within Office

XML makes Sharing Data Easy…

XML: Connecting People, Processes, InformationXML: Connecting People, Processes, Information XML: Connecting People, Processes, InformationXML: Connecting People, Processes, Information

PeoplePeople

ProcessesProcesses

InformationInformation

Bringing XML to the DesktopBringing XML to the Desktop Connecting users to dataConnecting users to data Intelligent applicationsIntelligent applications Capture and reuse of informationCapture and reuse of information

XML In The Big PictureXML In The Big PictureThe Office 2003 XML DesktopThe Office 2003 XML DesktopXML In The Big PictureXML In The Big PictureThe Office 2003 XML DesktopThe Office 2003 XML Desktop

Data AnalysisData Analysis Tabular, largely numerical data Tabular, largely numerical data

for calculations, and analysis for calculations, and analysis Data best presented in a gridData best presented in a grid

Content AuthoringContent Authoring Large areas of text or mixed Large areas of text or mixed

contentcontent Flexible layout and formatting Flexible layout and formatting

with XML markupwith XML markup

Reporting and StoringReporting and Storing Numerical or textual fieldsNumerical or textual fields Relational tables in Relational tables in

databasesdatabases

Information GatheringInformation Gathering Highly structured, grouped informationHighly structured, grouped information Form-like with few paragraphs of formatted textForm-like with few paragraphs of formatted text

Data Driven Web Data Driven Web SitesSites

Flexible presentation of Flexible presentation of tabular or hierarchical tabular or hierarchical datadata

Expanded data reachExpanded data reach Integrate across data Integrate across data

sourcessources

DiagrammingDiagramming Business and technical drawings Business and technical drawings

connected to Data, SVG supportconnected to Data, SVG support Supports third-party Supports third-party

XML Data XML Data

AccessAccess

FrontPageFrontPageInfoPathInfoPathWordWord

ExcelExcel

VisioVisio

Customer-defined XML Customer-defined XML SchemasSchemasCustomer-defined XML Customer-defined XML SchemasSchemas Full support of the W3C's XSD standardFull support of the W3C's XSD standard Allows companies to work with data in a Allows companies to work with data in a

format that makes sense to themformat that makes sense to them Map schema elements to documentMap schema elements to document Transport only schema-based data through Transport only schema-based data through

Web servicesWeb services Users benefit without having to know Users benefit without having to know

XMLXML

Value of XML in Value of XML in DocumentsDocumentsValue of XML in Value of XML in DocumentsDocuments

1.1. Easy access to relevant business data in a Easy access to relevant business data in a document contextdocument context

2.2. Storage of structured documents => liberation of Storage of structured documents => liberation of contentcontent

Extraction of specific data for automated Extraction of specific data for automated processingprocessing

Efficient searchingEfficient searching Repurposing for documents, distribution and data-Repurposing for documents, distribution and data-

miningmining

3.3. Increased efficiency of business processes with Increased efficiency of business processes with structured datastructured data

4.4. Automated report generation and document Automated report generation and document assembly from data or content repositoriesassembly from data or content repositories

5.5. Intelligent applications based on structured Intelligent applications based on structured documentsdocuments

Solution Benefits With XML Solution Benefits With XML Documents Documents Solution Benefits With XML Solution Benefits With XML Documents Documents

•Text•Document•Fragment•Image

•Text•Document•Fragment•Imagesavesave

33Searching &Searching &RepurposingRepurposingContentContent

QueryQuery ResultResult

22 Business Process EfficiencyBusiness Process Efficiency

EfficientcaptureEfficientcapture

ValidatedinformationValidated

informationWeb service

(loose coupled connection)Web service

(loose coupled connection)

+ formatting+ formatting

11 Improved Data AccessImproved Data Access

+ intelligent receipt+ intelligent receipt

55 Document AssemblyDocument Assembly

datadata

formattingformatting

Context-specificassistance

Context-specificassistance

XMLstructure

XMLstructure

44 Intelligent ApplicationsIntelligent Applications

XML

Value of XML in DocumentsValue of XML in DocumentsValue of XML in DocumentsValue of XML in Documents

1.1. Easy access to relevant business data in a Easy access to relevant business data in a document contextdocument context

<cname>Rob Collie</cname><ID>G76803</ID><ph>8882345786</ph>

• Via Web services or URLs• Information on demand

Rob CollieMember: G76803(888) 234-5786

<qty>7</qty><unitpr>4.95</unitpr><txr>.08</txr>

Purchase 7 at $4.95 ea.Total (incl. tax): $37.42

BenefitsEasier remote access – loosely coupled connectionsMore usable information – marked with semantic meaning


<qty>7</qty><unitpr>4.95</unitpr><total>37.42</total>

Value of XML in DocumentsValue of XML in DocumentsValue of XML in DocumentsValue of XML in Documents2.2. Storage of structured documents => liberation of Storage of structured documents => liberation of

contentcontent Extraction of specific data for automated Extraction of specific data for automated

processingprocessing Efficient searchingEfficient searching Repurposing for documents, distribution and data-Repurposing for documents, distribution and data-

miningminingRob CollieMember: G76803(888) 234-5786


Give me customer name/phone

Customers purchasing > $100

<cname>Rob Collie</cname><ph>8882345786</ph>

<cname>Rob Collie</cname><cname>Julie Smith</cname>

Approved product logo

<logo>KCJJIIJJF88F7HHD7DHSHJSBCHC7DGDD…</logo>

BenefitsBetter reuse of information – increased value to corporate assetsMore accessible information – marked with semantic meaning


3.3. Increased efficiency of business processes with Increased efficiency of business processes with structured datastructured data



Schema Validation

ID must be 1 letterfollowed by 5 number’s

Customer must be in our database to order

Business Validation

Document Structure

Fill-in designated areas vs.

free flow information

User enters information

Businessprocess

BenefitsHigher quality information – better knowledge, better decisionsStreamlined data capture and manipulation – better responsiveness

<data2>2</data2>


4.4. Automated report generation and Automated report generation and document document assembly from data or content assembly from data or content repositoriesrepositories

<Word>

</Word>

<data1>1</data1>

<data3>3</data3>

<format>

</format>

<format>

</format>

<format>

</format>



BenefitsMore flexible solution architectures – automated/pre-populatedReduces human efforts and errors


5.5. Intelligent applications based on Intelligent applications based on structured documentsstructured documents


<qty>7</qty><unitpr>4.95</unitpr><total>37.42</total>



Drop-down list of customersPresent customer demographic informationPresent customer purchasing history / creditPresent form to enter new customersGuidance information for completing document

Some Possible Task Pane ContentHelp content(information, videos)

Connections to back-ends(retrieve data, images,…)

Calculation or data entry fields

Auxiliary information

Possibilities are limitless!

BenefitsMore efficiently working with document contentStructured work for more focused, thorough effort

Microsoft InfoPath 2003Microsoft InfoPath 2003Microsoft InfoPath 2003Microsoft InfoPath 2003

Enable information workers to easily gather and re-use information

as part of a business process

Building Solutions With Building Solutions With InfoPathInfoPathBuilding Solutions With Building Solutions With InfoPathInfoPath A smart(er) client applicationA smart(er) client application

Better experience than common browser-formsBetter experience than common browser-forms Delivers an offline storyDelivers an offline story Only uses only open standards Only uses only open standards

Built XML-based from the ground upBuilt XML-based from the ground up Rapid development Rapid development

Low technical barrier to build formsLow technical barrier to build forms Simplified deployment Simplified deployment

Variety of publishing optionsVariety of publishing options Vast landscape of solution types and Vast landscape of solution types and

scenariosscenarios

PeoplePeople

ProcessesProcesses

InformationInformation

Tools And ResourcesTools And ResourcesTools And ResourcesTools And Resources

Resources, How-tos, and Resources, How-tos, and Communities atCommunities at msdn.microsoft.com/xmlmsdn.microsoft.com/xml msdn.microsoft.com/officemsdn.microsoft.com/office msdn.microsoft.com/subscriptions/msdn.microsoft.com/subscriptions/

Install the Microsoft Office System Install the Microsoft Office System Evaluation KitEvaluation Kit

lisa ruff business productivity/accessibility ts microsoft federal

Documents

specific data

usable data

numerical data

relevant business data

xml documents value

schemabased data

dataminingrob colliemember

analysis data best