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Ph: 0161-2400556; 2401960-79. Ext: 254
E-mail: [email protected]: 0161-2400556
REVIVING GREEN REVOLUTION CELL
(SIR RATAN TATA TRUST)
COMMUNICATION CENTRE BUILDING
PAU CAMPUS, LUDHIANAAuditing of Accounts of SRTT projects
for financial year 2008-09 and 2009-10The following Books of Accounts and allied Registers / Files relevant to the accounts in-respect of SRTT/ NRTT grants are being maintained by the RGR Cell
1. Original Audited Balance Sheet dated 03-08-2009, Revised Balance Sheet dated 17-02-2010 for the financial year 2008-09 and Audited Balance Sheet dated 29-09-2010 for the financial year 2009-10.
2. Cash Book for the financial years 2008-09 and 2009-103. Bank Book for the financial years 2008-09 and 2009-104. Journal Register for the financial years 2008-09 and 2009-105. Ledger for the financial years 2008-09 and 2009-106. Bills/ Vouchers files for the financial years 2008-09 and 2009-107. Counter files of cheque books
Account No. CA30357741304Sr. No.Ch. No.Period
1.350001-50 19-05-08 to 11-08-08
2.351601-5021-08-08 to 26-03-09
3.363501-3726-03-09 to 31-03-09
363538-5001-04-09 to 02-06-09
4.352451-50002-06-09 to 21-08-09
5.364101-15021-08-09 to 20-10-09
6.364751-80020-10-09 to 18-01-10
7.010501-51525-01-10 to 16-02-10
010516-550CANCELLED
8.010551-600CANCELLED
Saving Bank Account No. 31061992414
Sr. No.Ch. No.Period
1.824876-92519-02-10 to 31-03-10
2.824926-94331-03-10
Saving Bank Account No. 30874018931
Sr. No.Ch. No.Period
1.823476 to 50010-11-09 to 19-03-10
2.824601 to 61219-03-09 to 31-03-10
8. Receipt Book
9. Opening of Bank Account files
10. Monthly bank statements and reconciliation files
11. Fixed Assets Register
12. List of Fixed Assets and its locations
13. Consumable Stock Register for the financial years 2008-09 and 2009-10
14. Permanent and Valuable Articles Records Register
15. Demand Issue Voucher files for the financial years 2008-09 and 2009-10
16. Dispatch Register / Receipt Register
17. Postal receipts file for the financial years 2008-09 and 2009-10
18. Memorandum of Association and Rules & Regulation files
19. Registration of Society under Society Registration Act.186020. Minutes Register
21. General Body meeting files
22. Governing Body meeting files
23. Financial & Administrative Rules of the RGR Society
24. T.D.S. Quarterly Returns files u/s 94J for the financial year 2008-09 and 2009-10
25. T.D.S. quarterly Returns files u/s 92B for the financial year 2008-09 and 2009-10
26. T.D.S. quarterly Returns files u/s 94C for the financial year 2009-10
27. SRTT/ NRTT projects files
28. Matching Grant contribution by the State Government (Management of financial contribution from the State Government towards the SRTT projects by the RGR Cell)
29. Project Approval Committee file
30. Recruitment to the position of Field Officers/ Project Officer files
31. Personal files of Office Staff, Consultants, Field Officers
32. Grant of Exemption u/s 10(23C) (iv) of Income Tax Act, 1961
33. Grant of Registration u/s 12A of the Income Tax Act, 1961
34. Grant of certificate u/s 197 of Income Tax Act, 1961
35. Income Tax Returns files
36. Report on the financial systems review and Audit of RGR Cell conducted by M/s P.M. Bavishi & Co.
37. Compliance to the Audit Observations
38. Original Fixed Deposit for Rs. 30.00 lac
39. Attendance Registers
Ph: 0161-2400556; 2401960-79. Ext: 254
E-mail: [email protected]: 0161-2400556
REVIVING GREEN REVOLUTION CELL
(SIR RATAN TATA TRUST)
COMMUNICATION CENTRE BUILDING
PAU CAMPUS, LUDHIANAList of Fixed Assets & its Locations (SRTT/ NRTT)Sr. No.Name of the Fixed AssetQuantity Location Remarks
1Air conditioner (split voltas vertis gold 1.5 ton)oneRoom No. 25
2Air conditioner (split 3 star voltas 1.0 ton)One Room No. 23
3Computer Revolving chair (18x18)One Room No. 22
4Revolving chair (20x28)Two Room No. 23 & 25
5Visitors chairs (soft handle 18x21)Five Room No. 21-2
Room No. 22-2
Room No. 24-1
6Visitors chairs (hard handle 18x21)Thirteen Room No. 21-2
Room No. 22-2
Room No. 24-9
7Visitors chairs (soft handle)Ten Room No. 23-5
Room No. 25-5
8Computer (HCL)Two Room No. 22-1Room No. 24-1
9Refrigerator One Room No. 24
10Desert Cooler Three Room No. 21-1
Room No. 22-1
Room No. 24-1
11Digital Camera One Issued to Mr. Baljinder Singh, Sr. Development Officer
12Compaq Parsario laptop One Issued to Amarjit Singh, F.O
13Inverter with Battery and Trolley One Room No. 24
14Mobile Sets (4 Huwai, 2 Samsung)Six These mobiles were purchased during the financial year 2008-09 & 2009-10 and which have been declared unserviceable
15Mobile sets (Nokia)Two Issued to Baljinder Singh and Amarjit Singh one each for mKRISHI project
16Mobile sets (Spice)ThreeIssued one each to Dr. G.S. Chahal, Executive Director, Dr. A.S. Dhatt Advisor Agriculture, SRTT and Mr. Baljider Singh for official purpose
17Office table (6x3)Two Room No. 23-1Room No. 25-1
18Office Table (5x2.5)One Room No. 24
19Office table (4x2.5)Five Room No. 21-2
Room No. 22-2
Room No. 24-1
20Computer Table (4x2)ThreeRoom No. 22-1Room No. 24-2
21Printer (HP L. Jet 2015)One Room No. 24
22Printer (HP all in one)One Room No. 24
23Printer (Colour printer)One Room No. 24
24Filling cabinet One Room No. 24
25Steel Almirah One Room No. 24
25Software tally 9One Installed in computer
26Software MS-2007Two Installed in Computer
27Telephone sets (Beetel)Two Room No. 24-1
Room No. 25-1
28Telephone Set (BSNL)One Room No. 24
29U.P.S (APC)Two Room No. 22-1
Room No. 24-1
30Vertical Blinds One Installed in Room No. 25
31U.S. B. Hard Disk external One Issued to Mr. Baljinder Singh
32Book Cases Four Room No. 22-1
Room No. 23-1
Room No. 24-1
Room No. 25-1