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FIC/SPB staff for undertaking the maintenance routines. The team will also be responsible for undertaking repair works / first hand defect examination within 48 hours of receipt of telephonic / written intimation from the SPB staff/representatives. No intimation will be given by the SPB staff to the CMC firm for the routine maintenance and its timely completion will be the sole responsibility of the CMC firm. The CMC firm should be adequately prepared/equipped to provide CMC support to atleast 08 FICs which may be based at Goa/Karwar, or in case of an emergency. 8. List of Employees. The CMC firm will have to handover the list of project manager, supervisors and workers within one week of receipt of the work order, prior commencement of the contract. All the formalities (like police verification, medical fitness, labour registration etc) should be completed at least five days prior to the commencement of contract and the relevant documents should be handed over to SPB staff for security clearance/gate passes. 9. Usage of Appropriate Tools and Gears. The CMC firm will be responsible for usage of appropriate gears/ tools for under taking the work. They should carry out the routines as per the Scope of Work and should be aware about the specifications/ clearances / torque/ rating etc wherever applicable. The user / SPB staff will have the full right to inspect the tools/ gears and if found unsatisfactory, the firm should replace them within two days and bear the damages attributable to such things. 10. Spares. The spares for scheduled / preventive maintenance will be the responsibility of the CMC firm. All spares including hand tools, special tools, cleaning gear, lifting gear, paints, lubricants, coolants etc. except for fuel is to be provided by the CMC firm. The cost of the same is deemed to be included in the cost quoted for CMC. The spares for breakdown maintenance / repairs will be the responsibility of the SPB staff. In such cases the CMC firm would be required to produce the bills / invoices / certificates of the OEM / authorised reps for clearance of the payments. The CMC firm is required to submit complete list of Mandatory and Anticipatory List of Spares. The CMC firm is also expected to indicate the rate list of spares that should be valid throughout the contract for SPB staff to purchase the same on as required basis. Further, all spares part of scheduled maintenance not consumed are to be handed over to the COA/ NOIC (Mah) at the end of every two quaters. 11. Quality of Spares and Spares Authentication Certificate. The spares used during the repairs should be purchased from authenticated sources only and purchase receipt should be produced to the SPB staff. Additionally, all spares for boat main engines, alternator (DA), Gear Box, propulsion system (Stern Drive), Air conditioner, window wipers and Navigation equipment should be mandatorily purchased from respective OEMs and receipts from the same should be produced to the SPB staff, prior to fitment or completion of work in exceptional circumstances, arising out of emergency. The relevant documentation for supply of spares from an authentic source should be produced to the SPB staff and clearance of payment to the firm would be linked with this. In addition, LD (Liquidated Damages) clause could be evoked if recurring failures/boat downtime is attributable to failure of spares/spares supplied/procured from un-authenticated sources by CMC firm. 12. Skill Set of Employed CMC Staff. All the work being undertaken onboard FICs is to be executed by qualified / trained / OEM certified service engineers only. The CMC

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staff should be adequately skilled to undertake CMC related work on various equipment. The same could be checked by SPB staff and in case of any discrepancy; the same will be brought to the notice of CMC firm. Further, any damage attributable to this account, should be borne by the CMC firm. In case of non-availability for expertise available with CMC firm for working on particular equipment/for undertaking minor routines, the CMC firm should hire competent person from an external agency/firm or from the OEM of respective equipment. The SPB staff would be the final authority to decide upon such matters based on the past experience. 13. Development of Expertise of CMC Staff. Continuity of the CMC staff should be ensured by the firm so as to develop expertise and in no case, the managerial/ supervising staff should not change more than twice during entire duration of the contract. In exceptional circumstances, the CMC staff (Managerial and supervisory) could be changed post approval/from SPB staff. 14. Calibration of Instrumentation, Safety Devices and Testing Equipment. All the test/calibration equipment used by AMC firm should necessarily possess valid calibration/ test certificate of such equipment used onboard towards attending defects/conduct of test/calibration trials and the same be produced to SPB staff. The entire range of instrumentation / sensors fitted on various equipment onboard FICs is to be calibrated through an accredited laboratory as specified. The cost of calibration is to be included in the CMC. Calibration certificate issued by a NABL accredited laboratory is to be handed over to the SPB staff. The payment of CMC would be linked to this and LD clause would be evoked if major failure of prime machinery is found to be attributable to faulty instrumentation/sensors/gauges or they have not been calibrated as per laid down frequency. 15. Time Frame to Complete Work. The time frames for all routines (hourly and calendar based) has been indicated in the respective Scope of Work (Annexure I to III) and should be strictly adhered to. The time frames for breakdown maintenance has been also indicated in the scope of work of breakdown maintenance (Annexure IV) and should be strictly adhered to. Delay in completion of work/non-availability of the FIC/FICs would attract penalty of 05% per week, subject to maximum of 10% of the contract value, for the same. In addition, the following is also relevant:-

(a) The CMC firm shall complete his scope of work within 48 hrs of the routine maintenance falling due, mutually agreed timeframe for the breakdown maintenance post conduct of examination within 48 hrs of defect reporting. The duration of Breakdown Maintenance may be extended on mutual agreement only, with the SPB staff shall accept the vessel/asset without imposition of any sort of Penalty / Reduction in Contract Price. There will be no extensions given for Routine Maintenance. (b) The old defective spares those are replaced during the course of work will be handed over to SPB staff. (c) The CMC firm would also be called upon to work on urgent repairs on any day of week / during off working hours.

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16. Underwater Routines. The sacrificial anodes fitted to various equipment and sea water system are also to be renewed as part of underwater routines as specified in the Scope of Work. The CMC firm has to undertake cleaning of barnacles (complete within 06 hours of hoisting of the boat), cleaning of underwater hull, surface preparation and application of paint as per the approved paint scheme. Renewal of underwater paint, if due, is also required to be undertaken during this period as per approved paint scheme. The paints required shall be provided by the CMC firm. The cost of this entire evolution (Sacrificial Anodes and Underwater Hull routines) is to be catered for, in the contract. Degrease the surface and clean the entire area with controlled high pressure washing (3000 Psi/211 Bar). After washing, ensure the area is cleaned and dry. The paint scheme for underwater hull should be renewed with application of paints from any of the following companies with thickness as tabulated below :-

Coat M/s PPG M/s Akzo Nobel M/s Jotun Dry Film Thickness (in u)

Tie- Coat Sigmacover 525

Intergard 263 Safe guard universal ES

1x125

Antifouling Sigma Alphagen 650 (Red Brown)

Intersmooth 360 (Dark Brown)

Seaquantum Ultra (Brown/Light Red)

1x150

Sigma Alphagen 650 (Brown)

Intersmooth 360 (Dark Red)

Scaquantum Ultra (Red Brown/Dark Red)

1x150

Sigma Alphagen 650 (Red Brown)

Intersmooth 360 (Dark Brown)

Seaquantum Ultra (Brown/Light Red)

1x150

Note: Duration between application of two coats should not be less than 18 hours. FIC to be lowered only after a gap of 24 hours on completion of paint scheme.

17. Painting of Hull Structure. The periodic painting of internal, above water and underwater hull structure is to be undertaken by the CMC firm as per the approved schedule. The CMC firm has to undertake cleaning of barnacles, cleaning of underwater hull, surface preparation and application of paint as per the approved paint scheme whenever the boat is hoisted on case to case basis/as directed by SPB staff. The paints required shall be provided by the CMC firm. 18. Services from OEMs for Undertaking Important Routines on Important Machineries. All important routines, as tabulated below, as per routines mentioned in SOW/Technical Document of respective OEM in respect of boat Main Engines, Diesel Alternator, Gear Box, propulsion system (Stern Drive, ASD-11 system) and Navigation equipment should be mandatorily undertaken by the respective OEMs. The firm will have to produce a letter of „Back to Back Support‟ from the respective OEM (for 05

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equipment mentioned above) at the time of quoting for the tender alongwith the „T‟ bid and will get disqualified „Technically‟, if the same is not attached. Furthermore, a „Memorandum of Understanding‟ with OEMs (of MEs, DA, Gear Box, Propulsion System and Navigation Suite equipment) on a Rs. 100/- Stamp Paper is to be produced within three weeks of award of contract for „Spares and Services support for three years‟ for respective equipment/machinery. Failing which, the Tender would be cancelled and could be awarded to L2 firm for which the firm will have no objection. If the authorised dealership with existing vendor/OEM is cancelled by the OEM of equipment manufacturer during the period of contract, the firm should get into similar legal understanding with other nominated representative by the OEM in India. Additionally, any delay on part of spares/services outsourced by CMC firm to respective OEM‟s would be attributable to the CMC firm and therefore, the CMC firm should plan the routines well in time in consultation with SPB(Mbi) staff.

Ser Equipment / Machinery Routines

(a) Main Engines 400 hrly, 800 hrly, 1200 hrly, 1600 hrly and so on upto 3600 hrly and Annual routines.

(b)

Diesel Alternator 500 hrly, 1000 hrly, 6 Monthly and Yearly.

(c) Gear Box 500 hrly, 1000 hrly, 2000 hrly, 6 Monthly, Yearly and two yearly.

(d) Propulsion system (Stern Drive ASD-11 System)

500 hrly, 1000 hrly, 2000 hrly, 6 Monthly, Yearly and two yearly.

(e) Navigation equipment 6 Monthly and Yearly.

19. Inspection of Work. Inspection of work will be carried out by SPB Staff or any other nominated agency by the Contract Operating Agency. 20. Service Charges for Visits by OEM Representatives. The payment towards OEM visits and service charges during the breakdown maintenance will be made as per actuals. Service charges of OEM, if necessary, for routine maintenance is to be included in the CMC cost. However, the service charges for the breakdown maintenance will be paid on actuals. 21. Yard Services during CMC Period. Portable crane and yard services will be provided by the SPB staff. However, the CMC firm will have to make necessary arrangements for undertaking defect rectification at the shipyard / firm‟s premises. 22. Transportation of Equipment. In case the equipment is to be shifted to OEM premises or OEM authorised workshops for repairs, the cost of lifting, transportation, transit insurance etc. is to be borne by the CMC firm. The entire responsibility of safe removal, lifting, stowage, transportation and installation post repairs will be shouldered by the CMC firm. In case of any damage during transit, the same will be made good by the CMC firm at their own cost. 23. Damages Caused During Maintenance / Repairs. The damages caused by the CMC firm while working on any equipment or system is to be made good by the CMC firm free of cost.

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24. Office Space. The office space for the authorised service engineer and storage space for tools / spares will be provided by the Navy. However, the furniture, stowage racks or any other office equipment like computer, printer, stationery, fax, telephone etc are to be arranged by the CMC firm. 25. Hot Lagging and Tank Cleaning. Maintenance of lagging in Engine room compartment and Engine & alternator is to be undertaken periodically. In no case, oil soaked hot laggings would be accepted and the CMC firms should replace it within 01 day or as directed by SPB staff. Fuel and fresh water tanks are to be emptied and cleaned every six months. In addition, oil and coolant tanks should be cleaned whenever directed by the SPB staff. 26. Valves, Sea Suction Strainers, Filters and Bilge Pumps. The CMC firm would be responsible for maintenance of all valves and bilge pumps fitted onboard and their servicing. In case of bilge pumps, the diaphragm should be changed periodically or when defective. All the filters/sea suction strainers should be manufactured and replaced by the CMC firm. 27. Black Water Tank. Chemical cleaning of black water tank is to be undertaken by the CMC firm, once in every six months. General Guidelines 28. Payments Terms. The firm will have to abide to the following payment terms and stipulated government norms, updated / published from time to time. In any case, the complete responsibility for fair and justified payments to their employees would rest with the CMC firm.

(a) The payment of wages should not be below the prevailing nerrick rates and should the fairly comparable to wages prevailing in similar industries / firms. (b) The firm should necessary cater for additional cost envisaged an account of group insurance/ premium, contributory PF/installment, medical insurance/ premium, safety / protective gears, tools inflammable clothing, transportation, house rent allowance bonus, police verification, registration with labour law organisation and any other such expenditure / incidents covered under cost of company as a share from the contract value quoted.

29. Safety of Men. The CMC firm is to ensure adequate safeguards for personnel when employed on work where human risk of health/injury is involved. The CMC firm is to take all necessary precautions whilst entering confined spaces, constrained locations, cramped spaces, etc. He should also obtain Gas Free & Man Entry Certificates, position Fire Sentries, provide Administrative Support to OEMs, undertake and support Pumping-out Facilities & Removal of Debris/Waste Material. 30. First Aid. The CMC firm is liable to provide immediate first aid/hospitalization in case of accident/sudden illness to personnel.

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Removal and Refitting of Items 31. In the event of the requirement to remove the existing machinery / equipment, switch-boards / control panels, electronic and communication equipment, light fittings, piping, trunking, valves, electrical cables, junction boxes, lagging, panelling, obstructions, protrusions, foundations, etc. falling in the way of repairs, temporarily to facilitate completion of Scope of Work, the CMC firm shall reinstall the same as per drawings, amendments thereto and to the satisfaction of the SPB staff. This will also include removal/ fitment of soft patches along with renewal of fasteners/ joints wherever applicable. All work associated with this Article forms an integral part of Scope of Work. 32. Electrical cables in way of repairs, if required, are to be covered adequately for protection against accidental mechanical / fire damage, by the CMC firm. Damages caused during the execution of the work by the CMC firm or his Sub contracted firms are to be made good by the CMC firm at his cost. 33. All pipe lines, machinery, equipment and fittings which are not required to be taken out of the FIC are to be properly covered / secured to ensure they are not damaged during the course of the Maintenance. Damages caused during the execution of the work by the CMC firm or his sub-contracted firms are to be made good by the CMC firm at his cost.

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Sub-Contracting 34. The CMC firm may subcontract any part of Scope of Work on consent and approval from the SPB staff. In any case, the important routines on five main machineries as mentioned at Para 18 above have to be outsourced to the respective OEMs only. The CMC firm can under no circumstance sub-contract the complete Scope of Work to a Third Party. 35. The CMC firm would be entirely responsible for quality / standard and timely execution of the sub-contracted work. The CMC firm is to draw up a suitable Quality Assurance (QA) Plan with the sub-contracted firm and a copy of the same along with Record of Inspection in accordance with such QA Plan shall be submitted to the SPB staff. 36. The supervision of work for the sub-contracted jobs is to be done by the CMC firm. The CMC firm is not permitted to seek any extension of Completion Date citing delay on the part of Sub-contracted firms or re-work arising out of Sub-Contracted work. Quality Assurance & Quality Control 37. In order to assure the quality of routine and breakdown maintenance / repair work undertaken and exercise effective control, the work executed by the CMC firm will be in accordance with SPB staff‟s inspection schedule as applicable followed by preliminary, stage and final inspection. The repair work will be undertaken as per Scope of Work mentioned and quality norms. Ensuring and maintaining quality will be the responsibility of the CMC firm. Overseeing and Inspection 38. Necessary tests and inspections of the contracted job shall be carried out by Contract Operating Authority (COA)/ or his nominated agency. The CMC firm shall give reasonable notice to the above team reasonably in advance of the date and place of such tests / inspections. COA shall also carry out joint receipt inspection of the equipment and material procured by the CMC firm / supplied by SPB staff. The SPB staff‟s representative shall, during the repairs / maintenance invariably attends such tests and inspections as per the QA Plan/Quality Inspection Schedule. 39. Any non-conformity discovered by SPB staff representative and intimated in writing co-relating relevant documents where necessary, in maintenance / repair or material or workmanship shall be corrected by the CMC firm at his cost, to the full satisfaction of Representative in accordance with the relevant drawings and specifications. 40. During the repairs / maintenance of the FICs, until the delivery thereof, the SPB staff‟s representatives shall be given free and ready access to the FICs and to any other place where related work is being performed, or materials are being processed or stored, including the yards, workshops, stores and offices of the CMC firm and premises of Sub-contracted firms who are doing work or storing materials, in connection with the

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repairs / maintenance of the FICs. Notwithstanding, the responsibility for the repairs / maintenance as per the scope of work shall rest with the CMC firm. Warranty and Warranty Bond 41. The CMC firm warrants that the maintenance / repairs carried out under this Contract conform to specifications vide SOR. The CMC firm shall give Twelve months guarantee for workmanship and material defects for items repaired under the contract from the date of job completion. The guarantee clause will also be applicable to the items repaired by the OEMs / sub-contracted firm of CMC firm. Any defects noticed during this guarantee period due to defective / poor workmanship or sub-standard material shall be rectified free of cost by the shipyard or by the OEMs / sub-CMC firms under arrangements by the shipyard. 42. If within the period of warranty, the repairs reported by the SPB staff to have failed to perform as per the specifications, the CMC firm shall either replace or rectify the same free of charge, within 07 days of notification of such defect received by the CMC firm provided that the equipment are used and maintained by the SPB staff as per instructions contained in the Operating Manual. In addition, the firm will be liable for each incomplete/ unsatisfactory work and will be charged as per OEM/Market rate with due interest accrued. Cost of such incomplete work shall be withheld, except where such incomplete work is not attributable to the firm. Payment thus withheld will be made on completion of such incomplete work, which should in any case be completed within 60 days of withholding of payment provided the customer ensures the availability of boat for undertaking the routines during the period. Record of the downtime would be maintained by user in logbook. Spares required for warranty repairs shall be provided free of cost by CMC firm. 43. CMC firm hereby warrants that necessary service and repair backup, during the warranty period of the repair, shall be provided by the CMC firm at the SPB staff‟s premises. 44. Notice for Remedy/Rectification of Defects during Warranty Period shall be in writing and transmitted to each other by the fastest possible means. Security 45. The CMC firm is bound by the Official Secrets Act 1923 and, in its connection any other statutory Act / Law / Amendment in force and the information given is to be treated as strictly confidential and is not to be disclosed to any person or persons not concerned therein. The CMC firm shall be responsible to ensure that all persons employed by him in the execution of any work in connection with this Contract are fully aware of the provisions of the Official Secrets Act 1923 / Law / Amendment in force and have undertaken to comply with the same. Security guidelines as mentioned below are to be followed by all the representatives of the firm‟s contracted by this unit for carrying out repairs of equipment/systems of FICs :-

(a) Cameras. Cameras are not allowed to be brought inside naval premises. This restriction also applies to mobile phones with inbuilt cameras. Visitors can

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carry cell phones without camera in switched off mode & use it is presence of the escort for official purpose only as per existing orders. (b) Laptop/Computers. Computers are not allowed to be brought inside Naval premises Mumbai. (c) Storage Media. Storage media like pen/USB drive, portable HDD are not

allowed to be brought inside Naval premises.

46. The CMC firm shall also ensure secrecy of design, construction, equipment and documentation and shall carry out all or any instructions given by the SPB staff in this respect. Should the SPB staff desire to check up the security measures which have been provided, or will be adopted to achieve security, the CMC firm shall produce necessary evidence to establish the same. 47. In giving any information to the Sub-contracted firms, the CMC firm shall furnish to the Sub-contracted firms only such information as may be necessary for carrying out the respective work entrusted to them. 48. The security of the FIC, men and material in the CMC firm‟s premises is the CMC firm‟s responsibility. 49. Instruction for Filling the Price Bids.

(a) Prices quoted by the firm should be precise and unambiguous. Rate per unit is to be quoted individually as per schedule of maintenance. (b) Tenders are to be submitted in two separate sealed bids viz. the Technical bid (T Bid) and the Quotation bid (Q Bid). This Unit will not be responsible for offers, which are not received in time or loss due to any unforeseen reasons. Tenders received late shall be out rightly rejected. The Technical and Commercial offer should be submitted on the due dates on the firm letter head in separate double sealed envelopes clearly marked “QUOTATION FOR COMPREHENSIVE MAINTENANCE CONTRACT FOR THREE YEARS FOR 15 NAVAL FRENCH FICs”. The „T‟ and „Q‟ bid should be submitted on the firm letter head in separate sealed envelopes superscripting ‘T bid’ and ‘Q bid’ clearly. (c) Firm is to quote for all categories as mentioned in the scope of work. If a

particular service or spares is not being charged, a figure of “0” is to be entered.

In case a bidder fails to quote for a certain item/serial, their bid will be loaded by

the amount quoted by the highest bidder for that particular item/serial and this

loading will be considered for determining the L1. NOIC (Mah) reserves the right

to determine the qualification of a firm, on this account.

(d) The Price Bid should be furnished as per format placed at Annexure VII and all the taxes as applicable have to be indicated for each at the end of the price bid. (e) No overwriting/scribbling/amendments are permitted in the price bids.

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(f) OEM parts catalogue nos are to be clearly indicated against each spare.

50. Eligibility Criteria. (a) Details of turnover. As per CVC guidelines

(i) Average Annual financial turnover during the last 3 years, ending

31st march of the previous financial year, should be at least 30% of the

estimated cost.

(ii) Experience of having successfully completed similar works during

last 7 years ending last day of month previous to the one in which

applications are invited should be either of the followings:-

(aa) Three similar completed works costing not less than the amount equal to 40% of the estimated annual cost of proposal excluding breakdown maintenance cost.

or (ab) Two similar completed works costing not less than the amount equal to 50% of the estimated cost.

or (ac) One similar completed work costing not less than the amount equal to 80% of the estimated cost.

(iii) Definition of “similar work” should be clearly defined.

In addition to above, the criteria regarding satisfactory performance of works, personnel, establishment, plant, equipment etc. may be incorporated according to the requirement of the project. (b) The firm participating must have successfully completed similar works/marine repairs/AMC/CAMC/CMC with Govt/Semi Govt/PSU‟s/Private established shipyards during the past 03 years. (c) The firm must be registered with Defence Establishment / Reputed organisation.

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Annexure - I ROUTINE MAINTENANCE-ENGINEERING

Hourly Routine Maintenance

Ser Interval Equipment Operation

H1 Every 50 Hrs of operations

Portable motor pump (DD

Pump)

Change the engine oil.(1st 50 hrs)

Replaced the oil filter (1st 50 hrs)

Clean inlet fuel screen

Clean air filter

H2 Every 50 hrly /01 month

Alternator Clean the fuel tank

Bleed the fuel system.

Drain fuel

Check and tighten the electrical

connection

H3 Every 50 hrly /02 months

Portable generator Change engine oil.

Replace oil filter

H4

Every 200 Hrs of operations

Main Engine

Check Coolant level. Top up as

required

Check Concentration of anti-

freeze/anti-corrosion agents. Top up

as required

Check Engine oil level/gearbox oil.

Top up as required level.

Check engine alarm.

Check coolant hoses for leakage.

Check fuel line for leak. Change if

damaged

Check tension of V-belt of dynamo,

retightening if necessary V-belt(s).

Check condition of impeller engine

pumps

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Check water hoses clamps, pipe

connections and bolt for security,

retighten if required.

Check alignment of shaft system (In

the event of abnormal vibrations,

since the elastic engine mount may

have settled).

Trail run/ engine speed test with boat

under full load.

Clean fuel pre filter.

Clean draining water from auxiliary

fuel filter.

Change fuel filter cartridges.

Checking engine exterior for loss of oil

and coolant.

Checking functioning of instruments

Changing fuel filter cartridges

H5 Every 250 hourly or 3 monthly

DD Pump Drain & refill engine oil.

Drain and clean fuel tank.

Check outlet fuel filter.

Check for proper operation verify

adjustment


Alternator Replace oil in the crankcase

Replace the lub oil filter element.

Check/adjust sea water belt tension

Clean the air cleaner element.

Check and adjust the alternator

driving belt tension


Portable generator Clean air filter.

Clean generator set

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H8

Every 400 Hrs of operations (By OEM) (Carry out M1, M2, M3, M4 and M5 routines as per OEM Technical Document)

Main Engine

Change engine oil.

Change engine oil filter cartridge.

Change filter element of crank case

breather.

Change air filter.

Read out diagnostic system memory.

Checking/setting valve clearance and

reset if required.

H10 DD Pump Clean engine oil filter. Replace if

damaged.

Replace outlet oil filter.

H11 Every 800 Hrs of operations (By OEM) (Carry out M1, M2, M3, M4 and M5 routines as per OEM Technical Document)

Main Engine Change both valve caps on expansion

tank.

Clean intercooler/change air pipes/

turbocharger

Clean Heat exchanger (pipe cluster).

Change coolant.

Change all hoses (e.g. fuel supply and

return lines, gearbox oil cooler).

H12 Every 500 hrs or 6 monthly

Alternator Replace fuel filter element.

Fuel/water separator cleaning

Check/replace sea water pump

impeller

Replace the air cleaner element.

Clean the exhaust /water mixing elbow.

Check the breather pipe for obstruction

Check the foundation bolts and

vibration mountings. Retighten if

necessary

H13 Every 500 Alternator Replace the pre filter element

15

hrs

H14

Every 500 hrs or 12 monthly

Portable generator Change engine oil.

Replace oil filter

Replace fuel filter

H15 Every 500 hrs

Engine Replace the filter element

H16 Every 1000hrs or annual (by OEM)

Alternator Inspect fuel injection timing.

Replace the coolant, replace anti-

corrosion zinc anode

Inspect the complete exhaust system.

Clean the battery cables.

Adjust the intake/exhaust VV

clearance.

Check the remote start panel operation

Blow dust out of the generator

H17 Every 1000hrs (by OEM)

Gear box Change oil and filter elements

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Daily Routines

Ser Equipment Operation

D1 Gear Box Check oil leakage of system. Top up as required

Check mounting for tightness or damage such as cracks.

Tightening loose mounting and replace damage parts.

Check the oil level in Gear Box. Top up as required

Check hydraulic and drive system oil for leakage.

D2 Propulsion

system

Checks lub oil level. Top up as required

Check hydraulic reservoir fluid level. Top up as required

Check hydraulic and drive system for oil leakage.

D3 Steering

System

Check the oil level of tanks. Top up as required

Check the serviceability status of hoses. Check the connection of

hoses. If damaged then repair/replace

Check Leakage of system.

D4 Trim and

Flap

Check the oil level of tanks. Top up as required

Check the serviceability status of hoses.

Check the system for any leakage. Repair/ replace if damaged

D5 Bilge pump Check all floats mechanically and verify that they are not stuck in the up position.

D6 Bilge Clean the Bilge.

D7 BASSCA After every use of the breathing apparatus: Thoroughly clean and dry the set. Recharge/ replace the cylinder and stow the set properly in the stowage box provided.

D8 Air

conditioning

Check the pump operates smoothly.

Check the discharge pressure.

D9 Automatic

fire

detection

system

Check indication LED on main control panel in wheel house in “On”. If defective take corrective action.

D10 DD pump Check engine oil level, add oil as necessary.

Check fuel tank level add fuel if necessary

D11 Automatic

fire

detection

Thermo sensitive glass on the cylinder to be checked for intactness. Any damage/accidental breakage would necessitate replacement of the cylinder.

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system

Weekly Routines


W1 Air

conditioning

Inspect unit. Check for gas leaks, clogged drain etc, fix and

clean them.

W2 Bilge

system

Open, close and lubricate all valves.

Clean suction filters in all compartments.

Operate system. All bilge pumps are to be checked for

satisfactory operation and record to be made in appropriate Log

Book.

W3 AFDS Carry out health Check of battery change the battery if required.

W4 Alternator Check coolant level. top up if required

Check sea water inlet and outlet.

Check for any unusual noise(during operation)

W5 Sensors Check all sensors related to Engine. If found defective same to

be repair/replace.

Check all sensors related to Gear Box. If found defective same

to be repair/replace.

Monthly Routines


M1 Gear Box Check the Zinc anodes and replace them if required.

M2 Propulsion

System

Check hydraulic system performance in manual and emergency

mode.

Change drives oil as indicated by analysis.

Check zinc anodes and replace if required

M3 Air

conditioner

Check and clean sea water strainer/filter.

Check and clean air filter

M4 Fresh water

system

Grease valve spindles and work through full travel.

M5 Electrical

pump

Clean and examine pump suction strainer

Check starting and running current of motor and record in the log.

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Check foundation condition and nut bolt tighten up replace if required.

Check condition of pump foundation / casing if onset of corrosion is notice, scrape and clean apply anti-corrosion paint as required.

M6 Fuel system Clean and inspect the condition of fuel tanks.

Inspect condition of rubber hose/joint and securing jubilee clip. (replace if required)

Perform one preventive functioning operation of Fuel transfer pump

Drain the fuel/water separator filter

M7 AFDS Check smoke and heat detector physically by actuating them with smoke / heat. (carry out repair if any)

M8 FM 200 Perform one preventive function operation check of fire control

station cables.

M9 BASCCA Check Cylinder that it is fully charged. Charge if required.

M10 Gray Water System

Clean the filter/strainer

M11 Black Water System

Perform one preventive functioning operation

M12 Sea Water system

Operate all valves

Check and clean all filter

M13 Fire pump Perform one preventive functioning test.

Clean sea water filter fitted next to the pump

M14 Fan covers and ventilation flap

Perform one preventive functioning operation repair fan blower

blade if required.

M15 Automatic fire detection system

Wire linkages for manual operation to be greased and

degreased for smooth operation.

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Three Monthly Routines


3M1 Air

Conditioner

Inspect cooling water line for leaks. Repair if required.

3M2 BASSCA Carry out monthly routines.

Inspect complete mask assembly. If defective survey complete

unit through MO.

3M3 Portable fire

Equipment

Clean the exterior of the extinguisher, polish the painted portion with wax polish, the brass/gun metal parts with metal polish, chromium plated parts with silver polish and plastic components to be thoroughly washed with soap solution and sun dried.

3M4 Portable fire

Equipment

Check the nozzle outlet and vent holes as well as the threaded portion of the cap for clogging. Check the plunger is clean and moving freely.

3M5 Portable fire

Equipment

Ensure that the cap washer is intact. Grease the threads of the cap, plunger, etc and wipe clean.

3M6 Portable fire Equipment

Ensure that the extinguisher is in proper condition and has not been discharged accidently.

3M7 Black Water System

Holding tank cleaning to be undertaken.

3M8 Automatic fire detection system

Operational checks of heat, smoke and flood sensors

Four Monthly Routines


4M1 Automatic

fire detection

system

Check smoke / flame/ heat detectors and display physically by actuating them with smoke/ flame/heat. Rectify if any found defective.

20

Six Monthly Routines


6M1 06 Monthly/ 1000 hrs

Gear Box Replace oil and filter elements.

6M2 06 monthly/ 500 Hrs (by OEM)

Propulsion

System

Replace the hydraulic oil and filter.

Check transom fasteners of socket, trim

cylinder, steering cylinder.

Check hydraulic system performance manual

and emergency mode.

Changes drive oil as indicated by analysis.

Check the tightening of thrust ball retaining.

Replace the pin cotter

6M3 06 Monthly Hand Pump Check serviceability and overhaul the pump and

refit.

6M4 06 monthly Bilge

system

Check pump impellers. Replace as necessary.

6M5

06 Monthly

Fresh water

system

Clean and inspect condition of strainers.

Inspect the condition rubber hose/joint and

jubilee clips in the system (replace if required)

Clean fresh water tank.

6M6 06 Monthly Engine

room

Ventilation

Clean the ventilation blower motor and

lubricate/change bearing as required

6M7 06 Monthly Sea Water

Pump

Check the sea water pump impeller for

serviceability

6M8 06 Monthly Alternator Check and replace the belt

6M9 06 Monthly (by OEM)

Steering

system

Replace oil and filter element after each 1000

hours of operation of 06 monthly whichever is

earlier.

Clean the suction strainer.

Visually inspect the flexible input coupling after

each 2000 hrs or six monthly whichever is

earlier

21

Annual Routines


A1 Annual (By OEM) (Carry out A1 & A2 routines as per OEM Technical Document)

Main engine Change both valve caps on expansion tank.

Clean intercooler/ charge air pipes/ turbocharger.

Clean coolant cooler.

A2 Annually/2000 hourly routine whichever is earlier (by OEM)

Propulsion

System

Carry out six monthly routine as per OEM

manual

A3 Annually Steering

System

Replace oil filter whenever engine filters are

changed and when the oil is changed. (Not to

exceed 12 months)

A4 Annually Trim and Flap Replace the oil filter

Replace the zinc anodes

A5 Annually Air

conditioner

Check rust marks on steel panel‟s bottom and

intermediate drain tray. Remove rust marks

and apply red oxide and paint.

A6 Annually Hand pump Refit all pumps when performance found

unsatisfactory.

A7 Annually Bilge system Remove pumps from foundation dismantle and check components for wear down. Renew parts as required.

Carry out survey of system pipes. Ensure these pipes are in good condition

Remove and refit valves in the system if

damaged

Refit all hydrant valves. Renew rubber packing

in female couplings.

A8 Annually FM 200 Inspect cable pull and flashy of FM 200 cable.

Carry out calibration of the pressure gauge

head of the cylinder and seal of FM 200

cylinder. Serviceability checks to be carried

out.

22

Weight FM200 bottles once every year. If the

weight falls below 10% of initial weight,

recharge the cylinders.

A9 Annually BASSCA Calibrate pressure gauges.

Calibrate air VV and by pass VV as applicable.

Inspect cylinder valve seat and sealing washer. Check for leak tightness. Renew/repair as necessary.

Inspect high pressure hoses for deterioration.

Check due date for cylinder pressure test. Renew with spare compressed air cylinder, if necessary and survey the cylinder to be Pressure tested.

A10 Annually Portable fire

equipment

Carry out serviceability check of following portable extinguisher from certified firm or OEM.

1. DCP 2 kg, qty 30 2. DCP 6 Kg, qty 15

A11 Annually Sensors Calibrate all sensors related to Engine

Calibrate all sensors related to Gear Box

A12 Annually Automatic fire

detection

system

Remove smoke/ flame/heat detectors from base and clean the detectors by blowing compressed air into the detectors openings.

Replace the internal third source (cell 12 volts)

A13 Annually Black water

system

Replace the anti smell filter

A14 Annually Gray water

system

Clean the drain box and the strainer pump

A15

Annually Fire pump Check the impeller and replace if it is necessary.

A16

Annually Fresh water system

Clean the tank.

check hose connections, tighten if necessary

check tank for any damage or abrasion

A17 Annually Bilge pump Check pump impeller, replace if necessary

A18 Annually Bilge pump Remove pump from foundation, dismantle and check components for wear down. Renew parts as required.

Bi-Annual Routines

23


2A1 Bi-Annual Main engine Change coolant.

Change all hoses (e.g.- fuel supply and return lines, gear box oil cooler).

2A2 Bi-Annual Trim and flap Replace the Oil

Note for Time Frames for Completion of Routines:-The time frames for undertaking of routines are as promulgated below and the same is to be staggered in consultation with SPB staff:-

1. Weekly Routines: Routines on minimum of three boats are to be completed on daily basis so that frequency of weekly maintenance is maintained to 52 times in a year. 2. Monthly Routines: Routines on minimum of four boats are to be completed on weekly basis so that frequency of monthly maintenance is maintained to 12 times in a year. 3. Three Monthly Routines: Routines on minimum of five boats are to be completed in every month. The time taken for completion of three monthly routines on each boat should not exceed four days. Frequency of maintenance is to be maintained so that three monthly routines on each boat are undertaken four times in each year. 4. Four Monthly Routines: Routines on minimum of four boats are to be completed in every month. The time taken for completion of four monthly routines on each boat should not exceed four days. Frequency of maintenance is to be maintained so that four monthly routines on each boat are undertaken three times in each year. 5. Six Monthly Routines: Routines on minimum of five boats are to be completed every month, starting from the fourth month of CMC to cater for time delay. Time taken for six monthly routine on each boat should not exceed four days. 6. Annual Routines: Routines on minimum of five boats are to be completed every month, starting from the tenth month of CMC. Time taken for annual routines on each boat should not exceed four days. 7. Requirement of Supervisor for 15 boats:- Boats are divided in 04 squadron so one supervisor is required for 04 boats and minimum 05 maintainer is required for maintenance and overhaul control for work one manager is required. Manager and supervisors are to be present at work place at all the time.

Annexure - II

ROUTINE MAINTENANCE - ELECTRICAL Weekly Routines


W1 V/UHF TX/RX Ensure antenna and connectors are clean & free of rust.

Centre pin of the connectors should be intact without any damage.

Switch on power supply and check that display is getting

24

switched ON. Check GPS feed to the VHF control unit.

Check transmission and reception of VHF for satisfactory operation.

Check VHF antenna for any physical damage, intactness and securing.

W2 Battery Check electrolyte level. Top up if required.

Check vents in cell plugs. Open if blocked.

Charge the battery as a when required. Keep the battery in charge condition at all times.

W3 Lighting Check all General lighting/ Nav lights are in working condition, replace lamp/tube lights if required

W4 Alternator Remove the grease cup cover and fill up with Bosch grease F+ 1V34 or Aero Shell grease 5B. Fit cover on cup, screwing in until resistance is felt.

W5 AIS Check the AIS targets available in the control unit, radar.(AIS feed not given in Radar)

Check the sensor feed are available in control unit. (No any sensor available with this equipment)

W6 Echo sounder Operate echo sounder and check buttons.

Remove foreign elements from transducer areas. check water tightness of the protecting box.

Monthly Routines


M1 Navigational

Light

Carry out insulation test of each individual circuit. Before testing, remove fuses and close associated Master switch. Minimum acceptable reading should not be less than 20 M Ohms.

Check that all lamps and fitting are intact.

M2

Radar

Carry out visual inspection/ cleaning for damage, removal of caked salt, dirt or paint on the antenna aperture. Clean with a clean soft cloth. Do not use solvents such as Gasoline, Benzene, Keton or similar products.

Check all units/ cabinets for proper grounding and bonding. Take corrective action if abnormality.

Disconnect cables one at a time and inspect connector pins. Clean connector pins with an electrical contact cleaner if necessary. Use fine erasing paper for corroded connectors. Restore all connections

Carry out functional test as per operating manual instruction.

Carry out transmission and reception functional checks as per technical Repair and Maintenance manual.

Check the individual unit for serviceability

Check the insulation of the antenna and feeder cables. It should not be less than 1 M Ohms.

M3 General Lighting Check the condition of all switches. Replaced if required.

Tighten all water proof and shock proof covers

25

Measure the insulation resistance for lighting network. It should not be less than 20 M Ohms.



3M1 V/UHF Tx Rx Check the earthing cable and clean the contacts and reconnect it. Check continuity for correctness.

Check serviceability of fuses, replace / tighten if required.

Carry out functional check of digital key pad for smooth functioning. Repair if required.

3M2 Battery Check electrolyte specific gravity with hydrometer and record in log book.

Check battery box for cleanliness.

Clean battery posts and tighten cables.

3M3 AIS Check the earthing cable and clean the contact & reconnect it. Check continuity for correctness.

Switch ON the equipment and select PPI mode by adjusting desired range.

Four Monthly


4M1 NAVTEX receiver

Carry out self diagnostic test as per instructional manual. If found defective liquidate defect on priority.

Inspect aerial cable and connectors for any mechanical defect, salt deposits and corrosion

4M2 Radar Check the screen of the Display for dirt. Clean with a soft cloth/ use an anti –static spray. (Solvent should never be used as cleaning agents)

Check power output of the system. Testing tuning for correct operation.

Check the range calibration of the display. Carry out testing and tuning for correct operation..

4M3 Nav light Carry out visual inspection of defective lamps and inspect fittings for ingress of water.

Clean the shade with clean cloth

(a) Clean and thoroughly grease all threads using grease XG-310. (b) Check that rubber seals are in place and in good condition. (c) Check that screw caps are secured by chain. (d) Check the caps of the free receptacles for tight closing.

(a) Carry out visual inspection of defective lamps and inspect fittings for ingress of water on lower jack staff. (b) Clean the shade with clean cloth. (c) Open-up and remove any corrosion or ingress of moisture using portable air blower (with heater attachment)

26

Check the supply cables of signaling projectors, if perished Renew/Rewire.

4M4 GPS Check fastening of GPS to gimble bracket. Tighten the antenna Knobs.

Check all GPS functions. Datas appearing on the GPS screen to be noted for correctness.

Check and ensure all earthing straps and screened cables for proper grounding



6M1 Battery Remove battery from box and clean the battery and battery

compartment.

6M2 Search

Projector

Check the insulation and continuity resistance of the circuit and

records.

Clean contact faces of the lamp and lamp holder with crocus paper AP-992 and smear lightly with Vaseline White AP-0474/ 7011.

Check that projector is free to train, elevate & depress and can be locked in any position.

Inspect the projector internally for signs of burning or over-heating of components.

27

Eight Monthly Routines


8M1 Nav Light Open-up and remove any corrosion or ingress of moisture using portable air blower (with heater attachment)

Examine insulation and cable for deterioration or cracking. if perished Renew/Rewire.

Annual Routines


A1 V/UHF TX/RX Carry out complete overhaul and check for optimum

performance.Check cables, if damage to be replace.

A2 Navtex Receiver

(by OEM)

Carry out Sensitivity & Selectivity checks as per

Instructional Manual.

Check complete operation in all options for any defect & carry out repairs if necessary.

A3 Battery

Inspect battery securing gear is in healthy condition.

Replace if required.

Check cells voltage-amperage under load. If below

standard carry out serviceability test and charged the

battery.

A4 Land the batteries to the batteries shop for capacity test

and repair as necessary

A5 Radar

(by OEM)

Check antenna for mechanical damage/ water penetration. Carry out repair if required.

Inspect the earthing strips of all units for proper grounding. Renew strips if required.

Carry out VSWR, Sensitivity and Power output checks. Give reports.

Carry out performance test as per manual/ documentation

A6 Fan motor Cleaning the fan motor with a non flammable chlorinated solvent.

Lubrications of bearing. If required as per spm condition reports.

A7 Navigational light Overhaul Nav lights, control panels, check all the switches

and replace defective switches

Check the supply cables of signaling projectors, if

perished/renew/rewire.

A8 AIS (by OEM)

Carry out serviceability checks of the main unit, both

28

antenna and processor.

A9 Echo sounder (by OEM)

Clean transmitter on the bottom of the boat as per manufacturer‟s maintenance & repair manual.

Carry out complete repair/ overhauling of the units. Refit and test

Preserve transducer during under water painting by coating

them with grease and wrapping paper during dry docking.

Overhaul/ recondition/ calibrate the recorder at shop floor

Note for Time Frames for Completion of Routines:-The time frames for undertaking of routines are as promulgated below and the same is to be staggered in consultation with SPB staff:-

1. Weekly Routines: Routines on minimum of three boats are to be completed on daily basis so that frequency of weekly maintenance is maintained to 52 times in a year. 2. Monthly Routines: Routines on minimum of four boats are to be completed on weekly basis so that frequency of monthly maintenance is maintained to 12 times in a year. 3. Three Monthly Routines: Routines on minimum of five boats are to be completed in every month. The time taken for completion of three monthly routines on each boat should not exceed four days. Frequency of maintenance is to be maintained so that three monthly routines on each boat are undertaken four times in each year. 4. Four Monthly Routines: Routines on minimum of four boats are to be completed in every month. The time taken for completion of four monthly routines on each boat should not exceed four days. Frequency of maintenance is to be maintained so that four monthly routines on each boat are undertaken three times in each year. 5. Six Monthly Routines: Routines on minimum of five boats are to be completed every month, starting from the fourth month of CMC to cater for time delay. Time taken for six monthly routine on each boat should not exceed four days. 6. Annual Routines: Routines on minimum of five boats are to be completed every month, starting from the tenth month of CMC. Time taken for annual routines on each boat should not exceed four days. 7. Requirement of Supervisor for 15 boats: - Boats are divided in 04 squadron so one supervisor is required for 04 boats and minimum 05 maintainer is required for maintenance and overhaul control for work one manager is required. Manager and supervisors are to be present at work place at all the time.

Annexure - III ROUTINE MAINTENANCE - HULL

Occasionally Routines


O1 U/W Hull Carry out washing of underwater hull within 2 hours after hoisting

29

the boat.

O2 Anchor windlass and cable holder

Replacement of nylon rope provided by SPB staff.

Daily Routines


D1 Anchor and cable locker

Examine and clean parts.

Check fastening of windlass/cable holder to foundation.

Lubricate parts as necessary.

D2 Anchor windlass and cable holder

Examine and clean part

Checks for cracks on welded seams.

Check fastening of windlass/ cable holder to foundation.

Lubricate parts as necessary

Weekly Routines


W1 Hull/ hatches/ door

Wire brush tumbler bolt threads clean and free of corrosion. Grease threads. Work hatch and manholes hinges and clips and tumbler bolt hinges. Lubricate if stiff.

Inspect and work clips, hinges and retention catches and ensure that the rubber sealing are free from paint and grease. Lubricate hinges after cleaning.

Operate all doors and check that they are free and water tight, lubricate pinion racks, retaining clips/rings and hinges and carry out chalk test of all rubber joints.

W2 Hull Check for any deformity /damage and repair if necessary

W3 Hand rails Check the nuts and bolts, tighten if necessary.

Monthly Routines


M1 Anchor and

cable locker

Lubricate anchor flukes. Charge grease nipples on cathead

sheaves and rollers. Grease spindle of compressor. Grease to be

used:- LG-280

Carryout serviceability check of cable holder/ windlass in idle

mode.

Lubricate moving parts, brake spindle and fill grease through

grease nipples.

M2 GRP Hull Assess the general condition of GRP hull, in terms of cracks,

small chips along sharp edges / cover etc. Project defects if any.

30

Inspect transverse frames and longitudinals for cracks and de-

lamination. Project defects if any.

Inspect joints of transverse frames and longitudinal to the hull for

cracks and de-lamination. Project defects if any.

Fastener defects and fastener hole distortion to be identified if

any. Project the defects for rectification.

Inspect and check Bilges, Tank tops, Machinery foundations and

flats for cracks, de-lamination and blistering. Report defects if

any.

M3 Anchor

windlass and

cable holder

Carry out serviceability checks of cable holder/ windlass in ideal

mode.

Open the inspection cover of windlass gear and lubricate the gear

as necessary.



3M1 Anchor and

cable locker

Grease screw stoppers & guillotine as applicable and work to

their limits. Remove shackles pin to blake stoppers, grease and

replace. Charge grease nipples on anchor swivels. Grease pins

of towing and other slips.

Grease to be used:- LG-280

Examine all hawsers, slips, associated stoppers and shackles.

Coat S.W. hawsers with boiled lineed oil. Remove shackle pins

and bolts, clean, grease and replace. Grease sliding surfaces of

carpenter stoppers.

Grease to be used:- LG-280

3M2 GRP HULL Underwater hull cleaning, including sea chest, propellers, trim and flap fittings.

Underwater hull survey and condition based repairs.

Surface preparation and application of anti foul paint on underwater hull surface

Replacement of underwater Zinc Protectors

Surface preparation and painting of anchor and anchor chain

31

cable.

Condition based maintenance of superstructure hull fittings viz SS316 accessories, mast, stanchions, guard rails, foot boards.



6M1 Hull Check the condition of rubber fenders. Repair the defective

Checks of fairleads, bollards and cleats for distortion and

excessive corrosion (replace if required)

6M2 Blower motor Check for vibration and any abnormal noise from blower and

motor. Lubricate fans and motor bearings.

6M3 Port Hole Check and tight if necessary.

6M4 Window

Wiper

Replace the Wiper Brush.

6M5 Window

Wiper

Replace the wiper of all the window wiper.

6M6 Sanitary

System

Repair/renewal/overhauling of WC soil pipe, flush pumps, black

water pumps and accessories.

Annual Routines


A1 Anchor

windlass

Carry out complete overhauling and load testing as per

instructions contained in maintenance manual of Equipment.

Replace Of All Outer Seals. The Gearbox Is Proper Filled With

SAE90 Long Life Oil. Remove the windlass from the deck to

clean the salt under the base plate.

A2 Hull/ hatch/

Door

Check hatch. Remove and clean hatch and tumbler hinge pins

Grease and replace. Chalk test of rubber seating and renew as

necessary. Grease to be used:- LG- 280. Inspect parts of hatches

e.g. pins, hinges, clips, rubber gaskets etc. Renew/repair as

required. Check for watertight seating by chalk impression test in

case of renewal of rubber. Air hose test of door and hatches

A3 GRP Hull Inspection of underwater paint scheme and application of one tie

32

coat and three coats of anti-fouling paint in accordance with NO

47/04 and policy letters. Paint manufacturer/OEM should come at

the time of painting.

A4 Liferafts Removal & lending of liferafts in Dockyard for serviceability

checks and same to be collected and refitted.

Note for Time Frames for Completion of Routines:-The time frames for undertaking

of routines are as promulgated below and the same is to be staggered in consultation

with SPB staff:-

1. Weekly Routines: Routines on minimum of three boats are to be completed on daily basis so that frequency of weekly maintenance is maintained to 52 times in a year. 2. Monthly Routines: Routines on minimum of four boats are to be completed on weekly basis so that frequency of monthly maintenance is maintained to 12 times in a year. 3. Three Monthly Routines: Routines on minimum of five boats are to be completed inevery month. The time taken for completion of three monthly routines on each boat should not exceed four days. Frequency of maintenance is to be maintained so that three monthly routines on each boat are undertaken four times in each year. 4. Four Monthly Routines: Routines on minimum of four boats are to be completed in every month. The time taken for completion of four monthly routines on each boat should not exceed four days. Frequency of maintenance is to be maintained so that four monthly routines on each boat are undertaken three times in each year. 5. Six Monthly Routines: Routines on minimum of five boats are to be completed every month, starting from the fourth month of CMC to cater for time delay. Time taken for six monthly routine on each boat should not exceed four days. 6. Annual Routines: Routines on minimum of five boats are to be completed every month, starting from the tenth month of CMC. Time taken for annual routines on each boat should not exceed four days. 7. Requirement of Supervisor for 15 boats:- Boats are divided in 04 squadron so one supervisor is required for 04 boats and minimum 05 maintainer is required for maintenance and overhaul control for work one manager is required. Manager and supervisors are to be present at work place at all the time.

33

Annexure - IV

BREAK DOWN MAINTENANCE

(a) Breakdown Maintenance - Hull

Ser Topic Quantity for 3 years

Unit Unit Cost of Service

Total Cost of Service

1. Repair/renewal of base plate of DD Pump and EDA

01 nos

2. Repair of locking arrangement provided for doors, hatches, drawers, switch board panel etc

240 nos

3. Renewal of rubber beading of door, hatches

60 mtr

4. Renewal of rubber molded rubbing strake surrounding the boat

60 50mtr

5. Repair of chair, sofa, table, coxswain, crew chairs and desk board

40 nos

34

6. Repair of platform behind the Engine room hatch

15 nos

7. Waterproofing of upper deck using rubber sealant with sealant gun

30 Kg

8. Renewal of glass of window, door & hatches

03 nos

9. Renewal of chairs& sofa covers with high quality/ high density cushion

100 sqm

10. Repair of LMG stand 01 nos

11. Repair of Radar & navigational base

01 nos

12. Repair/ renewal of sanitary fittings in WC/ bathroom

05 nos

13. Renewal of fuel filling point and fresh water filling point cap.

04 nos

14. Repair/renewal of Al beading on steps

20 mtr

15. Repair/renewal of steps ladder Mat: Al

10 nos

16. Repair of cradles 10 nos

17. Repair of supporting brackets of firefighting extinguisher

60 nos

Total Cost of Service for Hull Breakdown Maintenance

(b) Breakdown Maintenance - Electrical & Engineering

Ser Topic Quantity in 3 years

Unit Cost of Service


1. Repair/Replacement of window wiper motor and arms assembly including lubricating of Wiper motor bearing and assembly.

10

2. Repair of MMDS PCB and updating of operating software using specialised software tool.

8

3. Repairs, Chemical cleaning and pressure testing of main Engine Heat Exchanger (HE).

6

4. Repairs, Chemical cleaning and pressure testing of DA Heat Exchanger (HE).

6

5. Repairs, Chemical cleaning and pressure testing of Gear Box Heat Exchanger (HE).

4

6. Repairs, Chemical cleaning and pressure 4

35

Ser Topic Quantity in 3 years

Unit Cost of Service


testing of Steering Heat Exchanger (HE).

7. Repair of sea water leakage from exhaust water jacket of main engine

15

8. Repair of sea water leakage from exhaust hose of main engine

10

9. Repair of sea water leakage from sea water pipe from Sea chest to main engine

25 m

10. Repair/Replacement of air conditioner Control card:- Control card of A/C is PCB based and it frequently malfunctions.

10

11. Repair/Replacement of air conditioner Blower card. Control card of A/C is PCB based and malfunctions frequently.

10

12. Repair/Replacement of DA Diode circuit board PCB:- It frequently malfunctions/fails.

10

13. Repair and overhauling of starter motor for DA

4

14. Repair, tunings of radar (Radar, GPS Plotter & Echo Sounder) Display as electronic PCB defective.

6

15. Repair and adjusting the gauges respect to the control card to ASD 11 (Steering/ trim / flap control mechanical cord (Cable).

30 sets

16. Repair and servicing to ASD 11 under water hydraulic hoses.

30 sets

17. Repair to ASD 11 (steering cylinders) 30

18. Repair to ASD 11 (Trim cylinders) 30

19. Repair and overhauling of Engine room exhaust blower.

06

20. Repair and overhauling of Fire pump 05

21. Repair and overhauling GMDSS Charger 06

22. Repair and overhauling of Fuel transfer pump

03

23. Repair and overhauling Fuel Transfer pump starter

05

24. Repair and overhauling Fresh water pump 10

25. Repair and overhauling DA sea water pump 10

26. Repair and calibration of FIP and fuel injector calibration

03

27. Provisioning of operation of emergency stop at every three month.

12

28. Provisioning of operation of FM 200 equipment certification from authorize OEM.

06

Total Cost of Service for Electrical and Engineering Breakdown Maintenance

Grand Total of service charges (a)+(b)

36

Note:- All defects to be rectified / repaired within 72 hours

37

Annexure - V

TECHNICAL EVALUATION DETAILS

The firms are required to submit the Quotations, scope of works and all relevant

documents as per Technical evaluation details duly signed by authorized signing

authority of the firm with Technical Bid.

Ser Tender Enquiry Specifications Specifications Sought

Remarks Yes/No

1. Scope of Work As per tender

2. Specification of the spares used As per tender

3. Transportation and Material handling As per tender

4. Validity Offer 180 Days

5. Time Frame to Complete repairs As per Para 15 of scope of work (Enclosure I to RFP)

6. Inspection As per para 18 of scope of work (Enclosure I to RFP)

7. Guarantee As per Para 41of scope of work (Enclosure I to RFP)

8. LD Clause As per tender

9. Tender Conditions

(a) Past Experience - The firm should have an experience of more than 03 years for undertaking marine repairs/AMC/CAMC/CMC with Govt./Semi Govt./PSU‟s/Private established shipyards. Proof for past experience attached

(b) Methodology – The firm should be capable of outsourcing repairs/routines and spares from OEM‟s of respective equipments

10. EMD submitted As per tender

11. Work Completion Certificates As per tender

12. Supply of spare parts/oil/lubricants for preventive maintenance will be the responsibility of CMC firm

As per tender

Supply of spares for MEs, DAs, Gear Box, AC, window wipers, Propulsion System and Navigation Equipment from authenticated OEM sources only

As per Para 11 of scope of work (Enclosure I to RFP)

13. Payment Terms As per Para 28 of scope of work (Enclosure I to RFP)

38


Remarks Yes/No

and Para 5 part IV of RFP

14. Workshop facility for repair and maintenance available will be inspected/ examined by SPB staff


15. Certificate from OEMs will be provided for spare parts used for maintenance, whenever asked for


16. Different maintenance team will be deputed for Goa and Karwar as required

As per Para 7 & 8 of scope of work (Enclosure I to RFP)

17. Items provided for maintenance will be of reputed manufacturer and having 100% defined life at time of delivery

Applicable for itmes/consumables with shelf life

18. List of team for each squadron with relevant documents and staff will be not changed more than twice during entire contract

As per para 8 of scope of work (Enclosure I to RFP)

19. Providing Calibration certificate by NABL for instrumentation, safety devices & Testing equipments to be used for maintenance


20. Urgent repair to be undertaken on any day, during off working hours

As per para 15 (c) of scope of work (Enclosure I to RFP)

21. Quality assurance plan with the sub-contract firm to be provided to SPB (Mbi), however the overall responsibility of job completion lies with CMC firm

As per para 34 to 36 of scope of work (Enclosure I to RFP)

22. Twelve months guarantee for workmanship and material defects for items repaired to be provided

As per para 41 to 44 of scope of work (Enclosure I to RFP)

23. Bound by official secret act 1923 As per para 45 to 48 of scope of work(Enclosure I to RFP)

24. Undertaking of repairs/maintenance/defect rectification free of cost if the second time failure is attributable to low quality spares/unskilled workmanship/poor services


25. Spares and Services for Important routines on 05 equipment (for MEs, DAs, Gear Box, Propulsion System and Navigation Suite) would be sourced from respective OEMs.

As per para18 of scope of work (Enclosure I to RFP)

26. Letter for „Back to Back Support‟ from the respective OEM (for MEs, DA, Gear Box, Propulsion System and Navigation Suite) is attached.


27. Agree to produce a „Memorandum of As per para18 of scope

39


Remarks Yes/No

Understanding‟ with OEMs for services and spares (for MEs, DA, Gear Box, Propulsion System and Navigation Suite) on a Rs. 100/- Stamp Paper within 21days on award of contract. Failing which, the firm will not object to cancellation of Tender as well as award of tender to L2 firm.

of work (Enclosure I to RFP)

28. Agree for the delay attributable due to outsourcing of services to OEM/third party would attract LD clause on the firm.


29. Certificate of Registration (mention registration number and attach copy)

PAN Card (mention PAN number and attach copy)

TIN (Mention TIN number and attach copy)

30. Agree to all terms and conditions specified in the RFP

31. Any other conditions, over and above the scope of work/conditions mentioned. If Yes, then to be specified

32. Annual Turnover As per para 50 (a) of scope of work (Enclosure I of RFP)

40

Annexure - VI

LIST OF EQUIPMENT FIT ON EACH FIC

Ser Equipment Qty Model

No. Manufacturer

Mfr’s Address

and Country

Specifications

Main Engine

02 MAN R 6-800

M/s Man Germany

M/s Turbo mot India Pvt. Ltd Chennai

Gear Box 02 MGX 5114A

M/s Twin Disc, USA (Arneson Surface Drive)

M/s Aries Technical Services, Mumbai

Propulsion System (ASD 11)

01 ASD 11

M/s Twin Disc, USA (Arneson Surface Drive)

Diesel Alternator

01 9EF0ZD

M/s Kohler, USA

M/S Kohler Power System, Bangalore

Air conditioner

01 WVCP 20000 BTU

chiller

M/S Webasto

Windlass Anchor

01 Project-X3

M/s Lofrans 24V,1200W

Battery 200AH

02 Exide 12V,200AH

Battery 120 AH

06 Exide 12V,120AH

GMDSS 01 M/s Enag, France

24V GMDSS energy box

V4

Window wiper

02 M/s Roca Pantograph type with

fresh washing jet

Manual Bilge pump

01 M/s Seimi, France

100L/Min

Bilge Pump 05 Rule 2000 24V, 125L/Min

Fire pump 01 GEP MONO FP 10 MV

M/s Enag, France

220V, 50HZ

Fresh water pump

01 Shurflo 24V,13.35L/Min, 2 Bar

41


No. Manufacturer

Mfr’s Address

and Country

Specifications

Fuel transfer pump

01 CP 20 M/s Reya 24V, 25L/Min

DD pump 01 YDP 20

SWENM

M/s Yanmar 20TPH

Emergency DA

01 SEMO 3000

M/s Fillon

Engine room ventilation

02 Vam 68-10 M/s Enag, France

Fire detection system

01 Narintlec, Four zone fire detection

FM 200 (fire extinguisher)

01 Chubb

BASCCA apparatus

04 Sigma

1. Portable fire extinguisher

03 2 Kg DCP – 02 nos

6 Kg DCP – 01 nos

2. Radar 01 M/s Furuno , Japan

M/S AS Moloobhoy& sons, Mumbai

3. AIS 01 FA 150

4. NEVTEX 01 NX 700

5. Magnetic compass

01

6. Fixed GPS 01 GP32

7. UHF 01 ICOM

8. VHF 01 ICOM, IC-

M603

M/s ICOM, Japan

9. Horn 01 Fiamm Italy 24V

10. Loudhailer 01 Ray 430

11. Hot plate 01 1000 W

12. Fridge 01 220V,51L

13. Oven 01 220V,800W, 23L

14. General scatte

42


No. Manufacturer

Mfr’s Address

and Country

Specifications

Lighting / Search/Navigational light

red

Annexure - VII

FORMAT OF QUOTATIONFOR THREE YEARS COMPREHENSIVE

MAINTENANCE CONTRACT (CMC) OF 15 FICs

Ser Description of Work/Service Material/Spares/Tax 1. (a) Cost of Routine Maintenance

43

Ser Description Cost of Spares Cost of Service

Grand Total

1st year

2nd year

3rd year

Total 1st year

2nd year

3rd year

Total

(i) Engineering Work Package (As per Annexure I)

(ii) Electrical work Package (As per Annexure II)

(iii) Hull Work Package (As per Annexure III)

Total --

(b) Cost of Services for Breakdown Maintenance

Ser Description Cost of Service

(i) Breakdown Maintenance (without Spares) Total Cost of service charges for breakdown maintenance as per Annexure IV

(c) Total Cost (addition of Sr 1(a) & (b) above) 2. Taxes (with break up) 3. Octroi/other local levies/Customs Duty/Amount of Customs Duty applicable 4. Grand Total (excluding taxes/octroi etc, i.e. addition of ser 2 and 3 above) 5. Grand Total (addition of ser 1 to 4 above)

Note:

(a) The validity of quote should be more than 180 days.

(b) The turnover limit for eligibility should be as per CVC guidelines.

(c) L1 determination should be exclusive of taxes and duties.

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