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Bulding & Organizing Project TeamHow to Make The IS Project Team Works

Dindin Sjahril - Adi Mulyanto

Departemen Teknik Informatika

Institut Teknologi Bandung

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Generalities

Project organization / organizing thesoftware project team is critical part in

software project management Software team productivity Critical cost

for software engineering

Managing technical people is relativelymore difficult

How to build and make the IS team

works?

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Project Establishment Roadmap (review)

Customer IT Solution Provider

Review (Proposal)

Approve (Proposal) Project Kick-off

Develop Project Organization

Perform Project

Develop Project Plan

Develop Quality Plan

Project Deliverables

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Personnel Assignment

Develop Project Organization

Project Estimation

Assessing internal organization

Talent selection

Personnel selection Personnel recruitment Personnel Outsourcing

Creating Project Organization Schema

Creating jobdescriptions

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Time Distribution of a Software Engineer

Interactions

50%

Work on His

Own

30%

Non Productive

Activities

20%

Contrary to a solid reputation, a software engineerdoes not spend all his time facing his computer screen

A Software Engineer Belongs to a Team

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Project Participants Roles

Project Manager

Project Team

Project

Project Sponsor

Innovation&Leadership

Sponsorship

Commitment

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PM must be Able to

Understand his team as a group of individuals

(if he can) to select the group individuals

Understand the individual behaviors in the group Tailor the structure and group operating mode in

respect to the task to be realized

Supervise the group in order to ensure that thecost, schedule and performance objectives aremet

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How to make the IS Team Works ?

Unit of One / Common Goals

Do Thinks Small

Individual Respect

Right job and personnel assignments

Open Communication

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Unit Of One

A project team is unit of one, which cant tolerateindividual error

All members must have the same Common visions

about where the team is going the leaders and the members of good teams must

have realistic expectations of goals and motives of aproject, thats why all members have to understand :

the project's purpose, the strategy for getting the work accomplished, the ultimate goal, the benefits people will receive if the goal is met,

the measurement system that's going to be used, and how differences of opinion ( or other conflicts ) are going

to be handled.

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Do Think Small !

Possible interactions inside the team

Number of Interactions = C2

N= N! / 2 (N-2)!

3 members 3 interactions

6 members 15 interactions

its hard to manage a wide span of control

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Do Think Small !

The Organizational chart is a set of working groups

TEAM PIVOT

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Individual Respect

to create personnel commitment and strongleadership

Mostly IT people are highly educated andrelatively more individualist

Individual must have two basic qualities :

Resistance to stress Adaptation

Organization and team shared culture that

rewards the project members

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The Individual in the Group

The Hard Worker Motivated by work itself Self-sufficient, resourceful, distant, introverted, aggressive,

independent

The Careerist Essentially motivated by his own success Unpleasant, dogmatic, aggressive, emulator, introverted,

jealous

The Social Type Motivated by the presence and actions of his colleagues

(rare) Harmless, thoughtful, obliging

The Pain in the,..er,neck youll know when you find one

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Right Job and Personnel Assignment

Team members came from differentbackground

To define a right job desc, based onproject assessment, will assure the projectdeliverables completion

To assign right people to do the right job,is a way to bust project motivation and

performance

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Open Communication

Open communication between projectparticipants is a catalyst to bust the projectperformance

Psychologically : People are individuals and has their own project

agenda People aren't stupid. They know when they're being

used. People tend to be intimidated by those who hold

leadership positions A team works better when people are at ease with

the leader. Members are more likely to say what's ontheir minds