local bridge program manual - connecticut bridge program manual fy 2016 page - i - ... additional...

CONNECTICUT

DEPARTMENT OF TRANSPORTATION

LOCAL BRIDGE PROGRAM

Fiscal Year 2016

THE HONORABLE DANNEL P. MALLOY,

GOVERNOR

JAMES REDEKER,

COMMISSIONER

About the cover: this years cover features Bridge No. 118008, Old Main Street over

Goff Brook, in the Town of Rocky Hill. This bridge replacement project was designed by BL

Companies, of Meriden, Connecticut, and was constructed by Arborio Corporation, of

Cromwell, Connecticut.

Construction work began in June 2014, and was completed in December 2014 at a

construction cost of approximately $1.4 million. Funding was provided by the State Local

Bridge Program, and the Town of Rocky Hill.

Connecticut Department of Transportation

Local Bridge Program 2800 Berlin Turnpike, P.O. Box 317546

Newington, Connecticut 06131-7546

Telephone: (860) 594-2078

Website: http://www.ct.gov/dot/localbridge

Program Manager:

Priti S. Bhardwaj, P.E.

Transportation Supervising Engineer

State Funded Projects

Francisco T. Fadul

Project Engineer

Telephone: (860) 594-2078

E-mail: [email protected]

Federal Funded Projects

Marc P. Byrnes

Project Engineer

Telephone: (860) 594-3389

E-mail: [email protected]

http://www.ct.gov/dot/localbridgemailto:[email protected]:[email protected]

Local Bridge Program Manual FY 2016

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TABLE OF CONTENTS

TABLE OF CONTENTS I

CHAPTER 1: INTRODUCTION 1

1.1 ABOUT THIS MANUAL ............................................................................................................. 1 1.2 DEFINITIONS ............................................................................................................................ 2

CHAPTER 2: BRIDGE EVALUATION 5

2.1 SUFFICIENCY RATING .............................................................................................................. 7 2.2 PRIORITY RATING ................................................................................................................. 10 2.3 PRIORITY LISTS ..................................................................................................................... 11 2.4 EMERGENCY CONDITIONS ..................................................................................................... 11

CHAPTER 3: FUNDING PROGRAMS 12

3.1 STATE LOCAL BRIDGE PROGRAM GRANT ............................................................................. 12 3.1.1 Grant Percentages ............................................................................................................... 13 3.1.2 Eligible Costs ...................................................................................................................... 14

3.1.2.1 Preliminary Engineering: ................................................................................... 15 3.1.2.2 Rights-of-Way: .................................................................................................. 15 3.1.2.3 Utilities: ............................................................................................................. 15 3.1.2.4 Construction: ...................................................................................................... 15 3.1.2.5 Construction Engineering/Incidentals to Construction: ..................................... 16

3.2 OTHER STATE GRANT PROGRAMS ........................................................................................ 17 3.3 FEDERAL FUNDS .................................................................................................................... 18

3.3.1 HBP/Off-System Bridge STP.............................................................................................. 18 3.3.1.1 Reconstruction and Rehabilitation Projects ....................................................... 20 3.3.1.2 Preservation Projects .......................................................................................... 20

3.3.2 Other Federal Programs ...................................................................................................... 21

CHAPTER 4: PROJECT DEVELOPMENT 21

4.1 PROJECT STEPS AND TYPICAL TIMELINE .............................................................................. 22 4.2 INITIATION/PRELIMINARY APPLICATION .............................................................................. 23 4.3 PROJECT DESIGN ................................................................................................................... 24

4.3.1 Design Standards State Funds .......................................................................................... 24 4.3.1.1 Geometrics ......................................................................................................... 25 4.3.1.2 Life Expectancy ................................................................................................. 25 4.3.1.3 Load Capacity .................................................................................................... 25 4.3.1.4 Scour Analysis ................................................................................................... 26 4.3.1.5 Hydraulics .......................................................................................................... 27 4.3.1.6 Fatigue ............................................................................................................... 27 4.3.1.7 Longitudinal Barriers ......................................................................................... 28 4.3.1.8 Environmental .................................................................................................... 28

4.3.2 Design Standards Federal Funds ...................................................................................... 29 4.3.3 Permits ................................................................................................................................ 29

4.3.3.1 Flood Management Certification ....................................................................... 31 4.3.3.2 Flood Management General Certification .......................................................... 31 4.3.3.3 Stream Channel Encroachment Lines ................................................................ 39


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4.3.3.4 U.S. Army Corps of Engineer Permits ............................................................... 39 4.4 SUPPLEMENTAL APPLICATION .............................................................................................. 40 4.5 AGREEMENTS ........................................................................................................................ 41 4.6 PROJECT COMPLETION .......................................................................................................... 42

CHAPTER 5: GUIDELINES FOR OBTAINING FUNDS 44

5.1 PROCEDURES FOR STATE FUNDED PROJECTS ....................................................................... 44 5.2 PROCEDURES FOR FEDERALLY FUNDED PROJECTS............................................................... 48

5.2.1 Consultant Selection............................................................................................................ 48 5.2.1.1 Negotiations ....................................................................................................... 51 5.2.1.2 Contract Monitoring .......................................................................................... 52

5.2.2 Design Tasks ....................................................................................................................... 52 5.2.2.1 Survey ................................................................................................................ 53 5.2.2.2 Preliminary Engineering .................................................................................... 54 5.2.2.3 Preliminary Design ............................................................................................ 58 5.2.2.4 Regulatory Approvals ........................................................................................ 59 5.2.2.5 Final Design ....................................................................................................... 59 5.2.2.6 Construction Advertising ................................................................................... 60

5.3 INSTRUCTIONS FOR COMPLETING THE PRELIMINARY APPLICATION .................................... 63 5.3.1 Administrative Project Info ................................................................................................. 63 5.3.2 Preliminary Cost Figures ..................................................................................................... 66 5.3.3 Financial Aid Data .............................................................................................................. 66 5.3.4 Schedule .............................................................................................................................. 67

APPENDIX 1 ELIGIBLE BRIDGES 68

APPENDIX 2 GRANT PERCENTAGES FOR MUNICIPALITIES 69

APPENDIX 3 LOCAL BRIDGE LEGISLATION 71

CGS SECTIONS 13A-175P - 13A-175W: LOCAL BRIDGE PROGRAM........................................ 72 New language excerpted from Public Act 13-239: ......................................................................... 72

APPENDIX 4 REGULATIONS 77

APPENDIX 5 HYDRAULIC ANALYSIS GUIDANCE DOCUMENT 87

SECTION 1. INTRODUCTION ........................................................................................................... 88 SECTION 2. GOVERNING POLICIES ................................................................................................ 88 SECTION 3. FUNDAMENTALS IN MODELING RIVER HYDRAULICS ................................................ 90 SECTION 4. SUMMARY AND PRESENTATION OF INFORMATION .................................................... 93 SECTION 5. OTHER IMPORTANT CONSIDERATIONS ....................................................................... 95

INDEX 98

PRELIMINARY APPLICATION 100

COMMENT FORM 102


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CHAPTER 1: INTRODUCTION

In Connecticut, there are thousands of bridges and culverts on municipally maintained

roads. Construction and maintenance of these often-expensive structures is solely the

responsibility of the municipalities. Recognizing the difficulty that municipalities have in

meeting this responsibility, in 1984, the General Assembly enacted P.A. 84-254 (now known as

Sections 13a-175p through 13a-175w of the Connecticut General Statutes) as part of the States

Infrastructure Renewal Program. In 2013, there were major revisions made to the Program under

PA 13-239, including significant increases in the grant percentage and streamlining of the

administrative process. This year, the Program has $5 million available for funding new

projects, which may increase to $15 million if the legislature approves a proposed $10 million in

additional funding in the 2015 legislative session. The Program provides for State financial

assistance to municipalities for the removal, replacement, reconstruction or rehabilitation of local

bridges. Under this program, a municipality may qualify for a grant ranging from 15% to 50% to

cover eligible project costs. ConnDOT has also endeavored to make Federal funding available

for municipal bridge projects as much as possible from Connecticuts off-system allotment from

the Federal Highway Administrations Highway Bridge Program (HBP - formerly known as

HBRRP).

Note that all of the funding administered by the Local Bridge Program office is for Fix-

It-First-type projects (except for preservation projects using Federal funds). That is, only

projects which repair, replace, remove, or improve an existing bridge can be considered for

funding. New bridges in a location that did not previously have a bridge or other type of

crossing are not eligible.

1.1 ABOUT THIS MANUAL

This manual has been created to guide municipalities through the process of developing

bridge projects and applying for grants under the Local Bridge Program. It is aimed at both

those with non-technical orientations, such as mayors and selectmen, as well as those with

technical backgrounds, such as engineers and public works directors. We have attempted to give

an overview of the program, with additional coverage given to those subjects which have proven

troublesome, confusing, or have resulted in frequent questions. This manual is updated annually

to incorporate new information, updated procedures, and lessons learned over previous years.

There are five major sections to this manual:

Chapter 2: Bridge Evaluation explains how bridges are rated. Because bridge ratings determine both eligibility for funding and project priority, an understanding of

the process is important.

Chapter 3: Funding Programs gives an overview of the funding programs administered by the Local Bridge Program unit.

http://www.cga.ct.gov/2013/ACT/PA/2013PA-00239-R00SB-00842-PA.htm


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Chapter 4: Project Development gives a general overview of the process of project development, with additional information given on areas, which have proven to be

troublesome, such as environmental permits.

Chapter 5: Guidelines For Obtaining Funds gives a step-by-step outline of path that a Local Bridge Program project will follow. The process is much more involved

when Federal Funding is involved, so there are separate sections provided for State

and Federal projects.

Appendices contain lists of eligible bridges; grant percentages for each municipality; State Statutes related to municipal bridge projects; Program regulations; and

hydraulic analysis guidelines.

The Department strives to make the Local Bridge Program as user-friendly as possible,

and this manual is part of that effort. Comments or suggestions for its improvement are

welcomed. A mail-in Comment Form is included at the back of this manual for your

convenience.

1.2 DEFINITIONS

To aid in understanding some of the terms used in this manual, some definitions are given

below. The definitions are based on usage common in the field, but are not intended to be

legally governing. In the event that any definition conflicts with a definition given in the

Regulations or Statutes, the definition given in the Regulations and/or Statutes shall govern.

AASHTO: The American Association of State Highway and Transportation Officials.

AENGLC: The adjusted equalized net grand list per capita of a town, prepared as of the immediately preceding January by the State pursuant to Section 10-261 of the General Statutes.

ADT: The Average Daily Traffic; the average number of vehicles that pass over a given structure on a typical day.

Bridge: A structure including supports erected over a depression or an obstruction, such as water, highway, or railway, and having a track or passageway for carrying vehicular traffic and having an opening measured along the center of the roadway of more than 6 feet (note: Federal definition is at least 20 feet) between undercopings of abutments or spring lines of arches, or extreme ends of openings for multiple boxes. (Note: in non-technical usage, a culvert may also be called a bridge.)

Bridge Design Manual: The Connecticut Bridge Design Manual, dated December 2003, published by the Connecticut Department of Transportation (this supersedes the metric version dated 1997). Available on-line at: http://www.ct.gov/dot/lib/dot/documents/dpublications/bridge/bdm.pdf

Bridge Replacement: The complete replacement of a structure, including any necessary approach work.

Coding Guide: The most recent edition of the "Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges", prepared by the Federal Highway

http://www.ct.gov/dot/lib/dot/documents/dpublications/bridge/bdm.pdf


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Administration. This manual is available from the Federal Highway Administration, Bridge Division HNG-33, 400 7th Street S.W., Washington, DC 20590, or on-line at http://www.fhwa.dot.gov/bridge/bripub.htm.

Commissioner: The Commissioner of the Department of Transportation, or his authorized representatives.

Commitment to Fund: A commitment issued to a municipality by the Commissioner to fund the project costs of an eligible bridge project through a grant in accordance with Section 5 of the regulations.

Culvert: A drainage opening or similar passageway beneath a roadway embankment with no definite distinction between superstructure and substructure, with an interior span length of 6 feet or more. It may also include multiple pipes, which carry the same body of water, in which the clear distance between openings is less than half of the smaller contiguous opening or which share a common headwall, provided the overall structure length is 6 feet or more.

Deck Replacement: The complete replacement of that portion of a superstructure, which provides a smooth traveling surface for vehicles, including subdecking and wearing surface, if any, and includes curbing within the limits of the replacement.

DEEP: The Connecticut Department of Energy and Environmental Protection.

Deficient Bridge: A bridge or culvert which been determined to be structurally deficient and/or

functionally obsolete.

Department: The Connecticut Department of Transportation. Also referred to in this manual as

ConnDOT.

Drainage Manual: The Connecticut Department of Transportation Drainage Manual, prepared

by the ConnDOT Hydraulics and Drainage Section, dated October 2000, available on-line at:

http://www.ct.gov/dot/cwp/view.asp?a=3200&q=260116&dotPNavCtr=|#40139.

Eligible Bridge: A bridge or culvert owned and/or maintained by a municipality, carrying a certified public road, and which is structurally deficient (or functionally obsolete for federal funding). For more eligibility criteria, including eligibility for preservation related work, see Section 3.1 State Local Bridge Program Grant for State funding and Section 3.3 Federal Funds for Federal funding.

Erosion and sedimentation control measure: A specific design for vegetative, nonstructural or structural means for controlling erosion and sedimentation described in the Connecticut 2002 Guidelines for Soil Erosion and Sediment Control published by the Connecticut Council on Soil and Water Conservation pursuant to Section 22a-328 of the General Statutes. This manual should be used as a guide for developing proper temporary E & S control measures to be utilized during construction.

Erosion and Sedimentation Control Plan: A scheme that minimizes soil erosion and sedimentation and includes, but is not limited to, a map and narrative. The map must show topography, cleared and graded areas, proposed area alterations and the location of and detailed information concerning erosion and sediment measures and facilities. The narrative should describe the project, the schedule of major activities on the land, the application of conservation practices, design criteria, construction details and the maintenance program for any erosion and sediment control facilities that are installed.

http://www.fhwa.dot.gov/bridge/bripub.htmhttp://www.ct.gov/dot/cwp/view.asp?a=3200&q=260116&dotPNavCtr=|%2340139http://www.ct.gov/deep/cwp/view.asp?a=2720&q=325660


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Fiscal Year: The fiscal year of the State, July 1 to June 30.

FEMA: The Federal Emergency Management Agency.

FHWA: The U. S. Department of Transportation, Federal Highway Administration.

Form 816: The Standard Specifications for Roads, Bridges and Incidental Construction, published by the Connecticut Department of Transportation, and available on-line at: http://www.ct.gov/dot/cwp/view.asp?a=3609&q=430362.

Functionally Obsolete: A bridge or culvert with one of the measures of its ability to serve its intended purpose rated as intolerable, requiring high priority of corrective action. A structure which is both functionally obsolete and structurally deficient will usually only be listed as structurally deficient.

Highway Design Manual: The Connecticut Highway Design Manual, dated December 2003, published by the Connecticut Department of Transportation (this supersedes the metric version dated January 1999), available on-line at: http://www.ct.gov/dot/lib/dot/documents/dpublications/highway/cover.pdf.

Inventory Rating: The rating, in tons, denoting the safe sustained load capacity of a structure, determined in accordance with the AASHTO Manual for Bridge Evaluation.

Municipal Road: Any road accepted, owned and maintained by a municipality and open to public use by motor vehicle traffic.

Municipality: Any town, city, borough, consolidated town and city, consolidated town and borough, district, commission, authority or other political subdivision of the State, owning or having responsibility for the maintenance of all or a portion of an eligible bridge.

National Bridge Inspection Standards (NBIS): Federal regulations establishing requirements for bridge inspections.

Orphan Bridge: Any bridge, which carries a municipal road and spans a railroad right-of-way not owned by the State, and whose ownership and/or maintenance responsibility is in dispute.

Preservation: The work to prevent, delay, or reduce deterioration of a bridge or its elements in order to preserve a bridges good condition or extend its useful life.

Rehabilitation: The major work required to restore the structural integrity of a bridge as well as

work necessary to correct major safety defects.

Scour: Erosion or removal of streambed or bank material from bridge foundations due to flowing water.

Scour Critical: A bridge with abutment or pier foundations, which are rated as unstable due to: 1) observed scour at the bridge site, or 2) a scour potential as determined from a scour evaluation study.

Stormwater Quality Manual: The 2004 Connecticut Stormwater Quality Manual published by the Connecticut Department of Energy and Environmental Protection. This manual should be used as a guide to design permanent Stormwater Quality Measures for inclusion into projects. The manual is available on-line at: http://www.ct.gov/dep/cwp/view.asp?a=2721&q=325702&depNav_GID=1654.

http://www.ct.gov/dot/cwp/view.asp?a=3609&q=430362http://www.ct.gov/dot/lib/dot/documents/dpublications/highway/cover.pdfhttp://www.ct.gov/dep/cwp/view.asp?a=2721&q=325702&depNav_GID=1654


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Stormwater Quality Measures: Measures, ranging from proper site planning to specific engineered measures, intended to reduce pollution of bodies of water, as described in the Connecticut Stormwater Quality Manual.

Structurally Deficient: A bridge or culvert with a major structural component rated poor or below, or with an appraisal rating of 2 or less given to the Structure Evaluation or Waterway Adequacy. A structurally deficient structure may or may not also be functionally obsolete, but a structure which is both structurally deficient and functionally obsolete will usually only be listed as structurally deficient.

Structure Evaluation: An overall rating of the structure, which takes into account all major structural deficiencies, and evaluates a bridge in relation to the level of service it provides, as compared with a new bridge built to current standards. Important factors considered in this appraisal are the inventory rating and the condition ratings of the superstructure and substructure.

Sufficiency Rating: The numerical rating of a bridge based on its structural adequacy and

safety, essentiality for public use, and its serviceability and functional obsolescence.

Sufficiency Rating is an overall rating of a bridge's fitness for the duty that it performs based

on more than 20 data fields. A low Sufficiency Rating may be due to structural defects,

narrow lanes, low vertical clearance, or many other possible issues.

Superstructure: Bridge structural members above the top of the piers and abutments.

Superstructure Replacement: The complete replacement of the superstructure, including deck, wearing surface, parapets, curbing and sidewalk, on the existing abutments piers and/or bents, and also includes replacement of fencing and guide rail beyond the limits of the superstructure as necessary for an integral system.

Substructure: Structural components, which support the superstructure, such as piers, abutments, piles, fenders, footings, etc.

Waterway Adequacy: The evaluation of the adequacy of waterway opening with respect to the

passage of flow through the bridge. Important factors considered include the backwater

depth, the likelihood of overtopping, and the resultant impact on traffic.

CHAPTER 2: BRIDGE EVALUATION

Though the specific eligibility criteria differ between the State and Federal assistance

programs, the main factor determining eligibility for funding under both programs is the bridges

physical condition. Therefore, it is necessary to have an understanding of how a numerical

rating is applied to a bridge in order to understand how funding priority is established. To aid in

that understanding, the rating system is explained in the following sections.

The Connecticut Department of Transportations Bridge Safety and Evaluation Section

inspects all State bridges, and all municipally owned bridges with spans greater than 20 feet, on a

regular basis (every 2 years or less). Current bridge inspection reports for NBI bridges are

available to prequalified consultants and municipalities through ProjectWise; please see the

Bridge Inspection Reports web page for more information. Inspections of municipally-owned

http://www.ct.gov/dot/cwp/view.asp?a=3197&q=460062


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bridges with spans of less than 20 feet are the responsibility of the respective municipality; they

are not routinely inspected by ConnDOT.

However, ConnDOT will be inspecting these under 20 municipal bridges in two phases

in the next couple of years since the vast majority of the available data for these structures is over

two decades old. That data is mainly the result of a one-time inspection of these under 20

bridges performed by ConnDOT to comply with Public Act 87-584, "Local Bridge Study of

Town-Owned Structures Less Than Twenty Feet but Greater Than or Equal to Six Feet in Span

Length." This study was completed on April 30, 1992 and a final report was forwarded to the

Connecticut General Assembly in June 1993. That data can no longer be relied upon. The

Departments new round of inspections of municipal under 20 bridges will begin with an

initial field screening in Spring of 2015 to quickly assess the conditions of these bridges. A full

inspection is planned for Spring of 2016 for those bridges identified in the field study as having

an overall condition rating of fair or worse. A full inspection will also be conducted on bridges

that have recently been replaced or rehabilitated.

During full inspections, the bridge inspectors carefully evaluate each component of a

bridge, and then assign a numerical rating to each component. The ratings range from 0 to 9,

with 9 being the best, and 0 being the worst rating (see the tables in the Sufficiency Rating

section for more explanation). There are two broad categories of ratings: condition and

appraisal. Condition ratings rate bridge components relative to their original condition when

new. Appraisal ratings rate components in comparison to current standards.

In general, bridges are considered to be structurally deficient if the physical condition

rating of any of the major structural components (deck, superstructure and substructure) are rated

as "poor" or below (a numerical rating of 4 or less), or if the appraisal ratings for the structure

condition or waterway adequacy are rated as requiring a high priority for replacement (a

numerical rating of 2 or less).

Because culverts do not have distinct decks, superstructures and substructures, these

components are not rated as such when evaluating a culvert. Instead, a culvert rating is

assigned which takes into account the overall condition of the culvert. A culvert is considered

structurally deficient if the overall condition of the culvert is rated as poor or below (a

numerical rating of 4 or less).

A bridge or culvert, which is structurally deficient, may not be able to carry full legal

loads, and if left unchecked, will continue to decay until it is unsafe for any load. Once a bridge

becomes structurally deficient, it should be programmed for major repair or replacement.

A bridge is considered functionally obsolete if the structural evaluation, deck

geometry, under-clearances, approach roadway alignment, or waterway adequacy is rated as

intolerable requiring high priority of corrective action (a numerical rating of 3 or less). A

functionally obsolete structure may or may not be able to carry all legal loads, but its

configuration impairs its ability to safely carry traffic or pass high water. A functionally obsolete

structure contributes to traffic accidents and/or flooding, representing a liability to the

municipality and a potential hazard to the public.


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2.1 SUFFICIENCY RATING

Paramount in the rating process is the sufficiency rating of the bridge. The sufficiency

rating formula is a method of rating the quality of a bridge by calculating four separate factors to

obtain a numeric value, which is indicative of a bridges sufficiency to meet the demands placed

upon it. In this formula, 55% of the total is based on structural adequacy and safety, 30% on

serviceability and functional obsolescence, and 15% on essentiality for public use. The result of

this calculation is a percentage in which 100% would represent an entirely sufficient bridge and

0% would represent an entirely deficient bridge. The primary use of the sufficiency rating is as a

planning tool to prioritize bridge projects for funding purposes; it is NOT the best indicator of

the absolute physical condition of a bridge; because of the weight given to a bridges relative

importance in the highway network, two identical bridges on different roads may have very

different sufficiency ratings.

Condition ratings of the superstructure, substructure (or culvert, if applicable) and the

inventory rating (load carrying capacity of the structure), have the most impact in the sufficiency

rating calculation. Serviceability, functional obsolescence, and essentiality for public use are

also considered in the sufficiency rating calculation. Loss of accessibility to schools, homes,

businesses, etc., due to a load-restricted or closed bridge, constitutes an undue hardship to the

public, not to mention the reduction or loss of essential services such as, fire protection, police,

and medical services. In addition, lengthy detours due to a closed or posted structure present

ecological and financial hardship.

A graph illustrating the relative weighting of factors comprising the sufficiency rating

criteria is shown in Figure 1 below. For a more complete explanation of how the sufficiency

rating is calculated, see Appendix B of the Coding Guide.

http://www.fhwa.dot.gov/bridge/bripub.htm


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1. Structural Adequacy and Safety

S1= 55% Max.

2. Serviceability and Functional

Obsolescence S2= 30% Max.

3. Essentiality for Public Use

S 3 = 15% Max.

59 Superstructure 60 Substructure 62 Culverts 66 Inventory Rating

19 Detour Length 29 Average Daily Traffic 100 Defense Highway Designation

28 Lanes on Structure 29 Average Daily Traffic 32 Approach Roadway Width 43 Structure Type, Main 51 Bridge Roadway Width 53 VC over Deck 58 Deck Condition 67 Structure Evaluation 68 Deck Geometry 69 Underclearances 71 Waterway Adequacy 72 Approach Road Align. 100 Defense Highway Des.

4. Special Reductions S4 = 13% max.

19 Detour Length 36 Traffic Safety Features

43 Structure Type, Main

Sufficiency Rating = S1 + S2 +S3 + S4

Sufficiency Rating shall not be less than 0% nor greater than 100%

Figure 1. Summary of Sufficiency Rating Factors


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Condition Ratings: For evaluating structural components such as decks, superstructures,

substructures and culverts, the following numerical condition rating system is used:

Code Description

N NOT APPLICABLE

9 EXCELLENT - no noticeable deficiencies or deterioration.

8 VERY GOOD - no problems requiring attention.

7 GOOD - some minor problems; potential exists for minor maintenance.

6 SATISFACTORY - structural elements show some minor deterioration; non-structural cracking; potential exists for major maintenance.

5 FAIR - all primary structural elements are sound, but may have minor section loss, structural cracking, spalling or scour; potential exists for minor rehabilitation.

4 POOR - advanced section loss, deterioration, spalling or scour; requires major rehabilitation.

3 SERIOUS - loss of section, deterioration, spalling or scour have seriously affected primary structural components. Local failures are possible. Fatigue cracks in steel or shear cracks in concrete may be present. Rehabilitation or repair required immediately.

2 CRITICAL - advanced deterioration of primary structural elements. Fatigue cracks in steel or shear cracks in concrete may be present, or scour may have removed substructure support. Need for immediate repair or rehabilitation is urgent; unless closely monitored it may be necessary to close the bridge until corrective action is taken.

1 IMMINENT FAILURE - major deterioration or section loss present in critical structural components or obvious vertical or horizontal movement affecting structure stability. Bridge is closed to traffic, but corrective action may put it back in light service.

0 FAILED - out of service - beyond corrective action.

Appraisal Ratings: For rating the overall structural evaluation, deck geometry (width),

under-clearances, approach roadway alignment, and waterway adequacy, the following appraisal

rating system is used:

Code Description

N Not Applicable

9 Superior to present desirable criteria

8 Equal to present desirable criteria

7 Better than present minimum criteria

6 Equal to present minimum criteria

5 Somewhat better than minimum adequacy to tolerate being left in-place as-is

4 Meets minimum tolerable limits to be left in place as-is

3 Basically intolerable requiring high priority of corrective action

2 Basically intolerable requiring high priority of replacement

1 (this value not used)


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0 Bridge closed

The types of defects that are characteristic of each numerical rating are explained in detail

in Chapter 10 of the ConnDOT Bridge Inspection Manual, available on-line at:

http://www.ct.gov/dot/cwp/view.asp?a=2303&q=300930.

2.2 PRIORITY RATING

Section 13a-175s of the Connecticut General Statutes requires the Commissioner of

Transportation to maintain a list of eligible bridges and establish a priority list of eligible bridge

projects for each State fiscal year. The purpose of the prioritized list is to rank the bridges

statewide on the basis of need, and to determine which bridges will be funded if not enough

funds are available to fund all applications received in a given year. To accomplish this, each

bridge is assigned a Priority Rating, using the methods explained below. In general, the

structures in the worst condition will have the lowest Priority Ratings, with the lowest rating

being the highest priority for funding, with exceptions possible in emergency situations.

The Priority Rating represents the physical condition of the structure, based upon the

sufficiency rating (as discussed above), with additional weight given to the ratings of the main

structural components and the structures load carrying capacity. The following formulas are

used, depending upon whether the structure is a bridge or a culvert. These formulas are used to

define the "physical condition" as required in Section 13a-175p of the Connecticut General

Statutes, as amended. The data for the formulas is taken from the rating reports developed by the

bridge inspectors using the Coding Guide.

1. For Structures with Abutments and Piers

= 2 (1 + +

27) 4 (1

36)

Where:

SR = Sufficiency Rating

DC = Deck Condition Rating (0-9)

SUB = Condition Rating of Substructure (0-9)

SUP = Condition Rating of Superstructure (0-9)

IR = HS-20 Gross Inventory Rating in Tons (Tractor semi-trailer

combinations inventory rating - Max. 36)

Note: The factors of 27 and 36 are the maximum ratings for deck, substructure and superstructure conditions (9 x 3) and the acceptable load limit for a structure (36 tons) respectively.

2. For Culverts and Arches

= 2 (1

9) 4 (1

36)

Where:

CUL = Culvert Condition Rating (0-9)

http://www.ct.gov/dot/cwp/view.asp?a=2303&q=300930


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2.3 PRIORITY LISTS

A preliminary list of eligible bridges is posted on the Local Bridge Program website.

This list is updated annually and utilizes the most recent data gathered by the Department of

Transportation during the Departments regular inspections of Town-owned and maintained

structures, and inspection data submitted by municipalities. Bridges that have received funding

under the Local Bridge Program within the last 20 years are not included on the eligible bridge

list, even though they may again be deficient. The chart will indicate if the bridge is eligible for

State funding, Federal funding, or both.

If a municipality wishes to have a bridge added to the eligible bridge list, it may use staff

professionals or engage a consulting engineer to conduct an inspection to provide updated

information that may enable a structure to qualify for funding. The inspection report must be

developed using the Federal Coding Guide and the ConnDOT Bridge Inspection Manual, be

signed and sealed by a Connecticut-registered professional engineer experienced in highway

bridge inspection, and be submitted to the Department of Transportation for review and

approval. If the bridge is found to be deficient, it will be added to the list of eligible bridges and

a priority rating will be assigned. A bridge inspection report may be submitted for review at any

time during the year, but the bridge will not be considered for funding until the inspection report

has been reviewed. If Federal funding will be used, the inspection team must be headed by

someone qualified as a Team Leader under NBIS rules, and the inspection report must be signed

by an individual qualified as a Program Manager under NBIS guidelines.

It is important to note that the bridges listed in Appendix 1 Eligible Bridges contains

only eligible bridges; not all deficient municipal bridges are listed. That is, for each bridge on

the list, the Department has determined that the bridge is deficient and that the bridge meets all

the other eligibility criteria of the funding programs. There also exist municipal bridges which

are deficient, but do not meet other criteria for funding; these bridges are not included on the

eligible bridge lists. Note also that once a bridge receives a commitment to fund from the Local

Bridge Program or another aid program administered by ConnDOT, it is removed from future

eligible bridge lists this is the most common reason for a bridge to disappear from the

eligible bridge list from one year to the next.

By June 30 of each year, the Department will establish a priority list of eligible bridge

projects for which applications have been submitted. Authorization for funding is determined by

the project's ranking on that list, and the extent of the funding available. Projects for which

applications were submitted in one fiscal year, but due to program funding limitations were not

accepted into the Program, may be resubmitted for funding consideration in a subsequent fiscal

year, provided that construction has not yet begun.

2.4 EMERGENCY CONDITIONS

The legislation governing the State Local Bridge Program permits the Commissioner to

approve projects without regard to the priority list if a public emergency exists. A public

emergency is interpreted to mean a situation in which the condition of a bridge requires it to be

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closed, or its load limit reduced substantially, resulting in the isolation of people or a significant

delay in the availability of services to such an extent that public safety is jeopardized.

If a municipality wishes to have an application processed under the emergency provision,

a letter to that effect should accompany the application, with the reasons for the emergency

noted. Emergency applications may be submitted at any time of year.

Also, note that the Town Aid Road program (TAR) has a provision for emergency

funding. The municipality should contact their TAR liaison at ConnDOT for more information.

CHAPTER 3: FUNDING PROGRAMS

3.1 STATE LOCAL BRIDGE PROGRAM GRANT

State financial assistance is available to municipalities under the Local Bridge Program in

the form of a grant-in-aid. Grant percentages vary depending upon the assessment of the town's

ability to pay, as measured by the "Adjusted Equalized Net Grand List Per Capita (AENGLC)"

method, computed by the Connecticut Department of Education. AENGLC factors are used to

compute a grant percentage for each municipality, ranging from 15% to 50% of the total cost of

the project. Each town's AENGLC ranking and the corresponding grant percentages are listed in

Appendix 2 Grant Percentages for Municipalities. This list is updated annually and grant

percentages are adjusted accordingly.

To qualify for State funding, a bridge must carry a certified public road, be municipally

owned and/or maintained, be structurally deficient according to criteria developed by the Federal

Highway Administration in the Coding Guide (see Chapter 2: Bridge Evaluation), and must not

have a prior commitment from the State not withdrawn or expired to fund the project.

However, projects that construct a new bridge in a new location (not built as a replacement for an

existing bridge) are not eligible.

Many types of projects are eligible for funding. The scope of the project may include

reconstruction, rehabilitation, modifications or improvements such as widening, complete

replacement, or complete removal, as long as the project corrects the deficiencies that made the

bridge eligible for funding. The project may use standard materials such as steel and concrete,

traditional material such as timber, or innovative materials such as plastics and aluminum, as

long as sound engineering practices are used. Any reasonable structure type may also be used,

including timber trusses, if conditions permit.

Applications for funding will be evaluated only for those projects that are anticipated to

be under way during the upcoming fiscal year, as demonstrated by the schedule submitted with

the Preliminary Application. Time extensions can be granted provided that the municipality

demonstrates that it is actively making progress on the project.

If the municipality submits all required documentation on schedule, funding for eligible

projects is made available at approximately just after the time of construction contract award.


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Preliminary studies, engineering and property acquisition costs are eligible, subject to certain

restrictions, and are reimbursed retroactively. Under exceptional circumstances, municipalities

may apply for an advance grant to fund the preliminary engineering phase of a project.

Construction costs incurred prior to the Commitment to Fund are not eligible for reimbursement.

In the event of multiple municipal involvement in a bridge project (such as a bridge on a

town line), a decision must be made by the governing bodies of each involved municipality as to

which municipality will be the lead relative to contact with the Department. The lead

municipality will be responsible for overall prosecution of the project, including coordination

with other municipalities, meeting all requirements of the Statutes, regulations and the

Department's administrative documents. Agreements between municipalities defining

concurrence in the selection of the lead municipality must be submitted to the Department at the

Preliminary Application stage. Subsequent agreements defining financial responsibility must be

submitted at the supplemental application stage. Depending upon the terms of any inter-local

agreement concerning responsibility for a bridge, grants may be made for the project costs using:

(1) each municipalitys percentage as determined by formula for the percentage of cost

attributable to each municipality; or (2) the grant percentage of the lead municipality multiplied

by the total project costs, or (3) the highest grant percentage of the municipalities participating

multiplied by the total project costs. The Department must approve the rationale behind the

method of apportioning costs between the participating municipalities.

The Department may deem the lead municipality to be the only municipality eligible for

financial aid, without regard to the ownership or other interests of any other municipality in the

eligible bridge. In this case, agreements will be made with, and grant disbursements will be

made to, the lead municipality only.

3.1.1 Grant Percentages

Municipal grant percentages are calculated annually based on the most recent Adjusted

Equalized Net Grand List Per Capita (AENGLC) of a municipality available at the time of

printing. Since the AENGLC factors are not finalized until the annual session of the General

Assembly has adjourned, the grant percentages are usually based on the preliminary AENGLC

factors. If a Commitment to Fund a project is issued, the grant percentage assigned to a project

at the time of the Commitment to Fund will remain unchanged for the life of the project,

regardless of any subsequent changes in a municipalitys grant percentage.

AENGLC is defined as a combination of property tax base per person and income per

person. Property tax base is used because it is the form of wealth taxed by Connecticut's towns.

Per Capita Income (PCI) is used because the income from which taxes are paid has an important

effect on town taxing capacity. ENGL is the Equalized Net Grand List, which represents the

value of taxable real and personal property (net grand list) at 100 percent fair market value.

The determination of AENGLC is computed as follows:

= (

) (

)


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Where:

ENGL = Equalized Net Grand List (CT Office of Policy and Management)

PCI = Per Capita Income (U.S. Bureau of the Census)

HPCI = Highest Town PCI

Population = Total Population (U.S. Bureau of the Census)

Per statute, grant percentages vary from 15% to 50% based on the following formula:

% = 50 (

)

Where:

=

50 15

Example:

High AENGLC =$648,710.86

Low AENGLC = $9,804.06

Municipal AENGLC = $46,104.35

=$648,710.86 $9,804.06

35= $18,254.48

% = 50 ($46,104.35 $9,804.06

$18,254.48) = . %

Refer to Appendix 2 Grant Percentages for Municipalities for a complete list of grant

percentages for all towns, cities, and boroughs in Connecticut for FY2016.

3.1.2 Eligible Costs

Program regulations specify that only those costs of a bridge project that are determined

to be necessary and reasonable are reimbursable. In general, a cost is necessary and

reasonable if, in its nature or amount, it does not exceed that which would be incurred by a

prudent person in the conduct of a competitive business. In any given project, the

reasonableness or necessity of certain items of cost may be difficult to determine. In order to

avoid a possible subsequent disallowance or dispute based on a cost being found unnecessary or

unreasonable, the municipality is encouraged to seek advance approval from the Project

Engineer for the Local Bridge Program as to the treatment to be accorded such cost.

A question which comes up on a regular basis is can Local Bridge Program funds be

used for covered bridges? In general, Local Bridge Program funds can be used to remove,

repair, rehabilitate, replace, or improve an existing covered bridge, subject to the same

limitations as any other type of bridge. For new construction (complete replacement of an

existing bridge), Local Bridge Program funds can be used for any element which serves a


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functional purpose. For example, the covering (siding and roof) of the traditional covered bridge

served the functional purpose of protecting the timber truss from the weather, extending its

service life. Thus, if a municipality wanted to build a timber through-truss bridge, the cost of

covering it would be eligible for Local Bridge Program funds. However, if the covering were

merely a cosmetic add-on to another type of structure (steel or concrete, for example), the cost of

the covering would not be an eligible expense.

Examples of items that will ordinarily be considered eligible costs include, by category:

3.1.2.1 Preliminary Engineering:

Advertising for consulting engineer selection (RFQ/RFPs, etc.);

Engineering studies and inspections undertaken to determine whether a bridge is eligible for the Local Bridge Program;

Preliminary surveys;

Preliminary engineering activities, including type studies, preparation of project plans, specifications, and cost estimates;

Preparation of bid documents;

Preparation of permit applications;

Soil borings and other subsurface investigations used for design;

Public hearings and legal notices;

Historical reviews and archeological studies prior to construction;

3.1.2.2 Rights-of-Way:

Property and easement acquisition;

Property appraisals;

Title searches;

Legal fees for eminent domain proceedings;

3.1.2.3 Utilities:

Engineering costs related to municipally owned utility relocation;

Municipally owned utility adjustment and relocation costs;

3.1.2.4 Construction:

Construction costs (those payments made to the construction contractor) for work on the bridge, including approach roadway work necessitated by the bridge project,

and any extra work required to properly complete the project;

Temporary structures necessary to perform the work, or to carry traffic around the work area while the permanent structure is completed;

If a bridge is removed and not replaced, demolition and road closure costs;


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Where a municipality undertakes a project using its own labor, equipment and material: payroll costs of municipal employees directly working on the project,

burden and fringe costs, such as FICA, vacation pay, sick leave pay, and pension

contributions, of such employees so long as such costs can be audited; documented

costs of materials; costs per hour of an item of equipment so long as such costs can

be audited; if such costs cannot be audited then the then current equipment charges

published by the Federal Emergency Management Agency, or calculated in

accordance with the Form 816.

Costs generally recognized as reasonable and necessary for the performance of the project taking into account established contracting or construction practices;

Costs incurred to comply with Federal and State laws and regulations, and contract terms and specifications;

3.1.2.5 Construction Engineering/Incidentals to Construction:

Construction inspection;

Materials testing;

Construction advertising;

Construction bid review and analysis;

Review of shop, construction and working drawings;

Engineering support and consultation during construction;

Inspectors field office costs;

Archeological studies after beginning construction;

Construction staking and surveying not performed by the construction contractor;

Other costs generally recognized as reasonable and necessary for the performance of the project to the standards used on ConnDOT projects

Costs that ordinarily will not be eligible for State local bridge program funding include:

Bridges not usable by street-legal motor vehicles;

Bridge not open to the public;

General municipal administration costs, including the wages or salaries of municipal employees not working directly on the project;

Overhead costs of a municipality performing construction on its own account;

Interim or final audits;

Construction costs incurred prior to the commitment to fund;

Costs for connecting roadways, interchanges, ramps, and other roadway work not necessitated by the bridge project;

Costs of long approach fills, causeways, and other extensive earth structures, when constructed beyond the attainable touchdown point;

Expenses for relocation of utilities not owned by a municipality;

Legal fees;


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Premiums for insurance;

Costs specifically excluded by the Form 816;

Any costs generally not recognized as reasonable and necessary for the performance of the project to the standards used on ConnDOT projects.

3.2 OTHER STATE GRANT PROGRAMS

The Local Bridge Program does not prohibit the use of other State funding sources, such

as Town Aid for Roads (TAR), Small Town Economic Assistance Program (STEAP), or Local

Capital Improvement Program (LoCIP) grants, in conjunction with Local Bridge Program

funding. However, any other funding programs being used should be checked to see if they

prohibit funding from other sources. In any event, no municipality may receive a grant amount,

which exceeds the allowable percentage of eligible project costs. Since the Local Bridge

Program grant is based on the municipalitys share of eligible project costs, participation in other

aid programs, such as the Local Transportation Capital Improvement Program (LOTCIP not to

be confused with LoCIP), that pay for 100% of construction costs will render the project

ineligible for a grant from the Local Bridge Program for the same project.

The LoCIP program specifically allows a LoCIP grant to be used along with a Local

Bridge Program grant. For more information on LoCIP Grants, contact the LoCIP Coordinator

at (860) 418-6293, or e-mail at: [email protected]. Grant requests should be addressed to:

State of Connecticut

Office of Policy and Management

Intergovernmental Policy Division

450 Capitol Ave., MS#54FOR

Hartford, CT 06106-1308

Attention: LoCIP Program

For more information on STEAP Grants, contact OPM by phone at (860) 418-6381 or e-

mail at: [email protected]. STEAP applications must be sent directly to:

Benjamin Barnes, Secretary of the Office of Policy and Management

by mail: 450 Capitol Avenue, Hartford, Connecticut 06106

by FAX: (860) 418-6487

LOTCIP program funds CAN NOT be combined with Local Bridge Program funds. For

more information on LOTCIP, contact Mr. William Grant, P.E., Transportation Supervising

Engineer, at (860) 594-3229, or e-mail at: [email protected]. Grant applications are to be

submitted by municipalities to their Regional Planning Organization for forwarding to the

Department of Transportation.

http://www.ct.gov/opm/cwp/view.asp?a=2965&Q=382970http://www.ct.gov/opm/cwp/view.asp?a=2985&q=383108http://www.ct.gov/opm/cwp/view.asp?a=2985&q=383108http://www.ct.gov/dot/cwp/view.asp?a=2303&Q=536574&PM=1mailto:[email protected]:[email protected]:[email protected]


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3.3 FEDERAL FUNDS

3.3.1 HBP/Off-System Bridge STP

From time to time, the Department has been able to make funding available from

Connecticuts off-system allotment from the Federal Highway Administrations Highway Bridge

Program (HBP - formerly known as HBRRP). Under MAP-21 federal aid legislation, the off-

system bridge program has been moved into the STP program, although the same eligibility rules

still apply. This program provides reimbursement of up to 80% of eligible project costs, for all

phases of a project.

To be eligible for Federal funding for replacement, rehabilitation, or preservation, the

bridge must be listed on the National Bridge Inventory (NBI); be municipally owned and/or

maintained; carry a public road classified by Federal guidelines as being either a urban local

road, a rural local road, or a rural minor collector road; and must not have an active

commitment not withdrawn or expired from the State to fund the project. Please see

additional criteria in Section 3.3.1.1 Reconstruction and Rehabilitation Projects and Section

3.3.1.2 Preservation Projects for the respective funding type.

The types of costs that are eligible or not eligible for Federal participation are for the

most part similar to the State program, but there are some differences. Off-System funds may be

used for:

The total replacement of a structurally deficient or functionally obsolete highway bridge on any public road with a new facility constructed in the same general traffic

corridor,

The rehabilitation that is required to restore the structural integrity of a bridge on any public road, as well as the rehabilitation work necessary to correct major safety

(functional) defects,

The replacement of ferryboat operations in existence on January 1, 1984; the replacement of bridges destroyed before 1965; low-water crossings; and bridges made

obsolete by Corps of Engineers (COE) flood control or channelization projects and

not rebuilt with COE funds, and

Bridge painting, seismic retrofitting, installation of environmentally acceptable anti-icing/de-icing systems, or installation of scour countermeasures.

Bridge Cyclical Preventive Maintenance and Condition Based Preventive Maintenance and/or repairs, either individually or as a group (programmatic)

Highway bridges eligible for replacement, rehabilitation, or preservation must be over

waterways, other topographical barriers, other highways, or railroads. Federal participation is

limited to those eligible bridges on the NBI. A bridge that has been closed for an extended

period of time or removed is no longer carried on the NBI, and thus would not be eligible for

funding.

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When a project is contemplated as part of a systematic preventative maintenance program

(bridge painting, seismic retrofitting, anti-icing/de-icing systems, scour countermeasures, etc.),

the project scope should also include, where feasible, correction of major safety deficiencies on

the bridge. Be aware that systematic preventative maintenance program projects have the lowest

priority for funding.

Because Federal funds are involved, additional requirements and procedures come into

play. To ensure that municipalities do not run afoul of the Federal requirements, ConnDOT

works closely with the municipality during the course of a federally aided project. Once a

commitment to fund a qualifying municipal bridge project is issued by ConnDOT, the

municipality is provided guidance by ConnDOT in developing the contract plans, specifications

and estimates. The municipality must stay in close contact with ConnDOT to ensure compliance

with all program requirements. Failure to follow these rules may result in the municipality being

responsible for some or all of the project costs. Cancellation of a project by a municipality after

Federal funds have been expended may also result in the municipality being required to

reimburse the Federal government for costs incurred prior to cancellation.

It is important to note that this is a reimbursement program. This means that the

municipality must be prepared to pay project expenses up front, and then be reimbursed after

the fact. Thus, the municipality should budget enough local funding to cover several months of

project costs, which may be considerable during the construction phase. In addition, because of

declining funding levels, and the fact that federal funds are released to the State in a piecemeal

fashion over the lifespan of the Transportation Bill, it may take several years for a particular

bridge to receive funding.

Some other significant differences caused by Federal funding requirements are outlined

in the section Guidelines for Obtaining Funds under the Local Bridge Program.

Costs that ordinarily will not be eligible for Federal local bridge program funding

include:

General municipal administration costs, including the wages or salaries of municipal employees not working directly on the project;

Overhead costs of a municipality performing construction on its own account;

Interim or final audits;

Consulting engineer fees, if the engineer was not selected by a procedure approved by ConnDOT;

Construction costs incurred prior to the commitment to fund;

Costs for connecting roadways, interchanges, ramps, and other roadway work not necessitated by the bridge project;

Costs of long approach fills, causeways, and other extensive earth structures, when constructed beyond the attainable touchdown point;

Expenses for relocation of utilities not owned by a municipality;

Legal fees;

Premiums for insurance;


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Extra work performed without prior approval by ConnDOT;

Ornamental treatments not approved by ConnDOT;

Any costs specifically excluded by the Form 816;

Any costs generally not recognized as reasonable and necessary for the performance of the project to the standards used on ConnDOT projects.

For the cost of a proprietary item to be eligible for FHWA participation, it must be

procured in conformance with 23CFR635.411. The Contract Administration Core Curriculum,

Participant's Manual and Reference Guide (Part III.B.8.l.v) provides non-regulatory guidance on

identifying and justifying FHWA participation in the cost of proprietary products.

3.3.1.1 Reconstruction and Rehabilitation Projects

Bridge Reconstruction and Rehabilitation projects are those bridge projects that require

complete replacement of an existing structure or major work to bring an existing structure to a

state of good repair. In order to qualify for this type of funding, the bridge must be structurally

deficient, functionally obsolete, or scour-critical according to criteria developed by the Federal

Highway Administration in the Coding Guide (see Chapter 2: Bridge Evaluation). In addition,

the bridge must fit the criteria outlined in Section 3.3.1 HBP/Off-System Bridge STP.

The types of costs considered eligible for Federal funding for bridge reconstruction and

rehabilitation projects are described in Section 3.3.1 HBP/Off-System Bridge STP.

3.3.1.2 Preservation Projects

A successful bridge program should seek a balanced approach to bridge preservation,

rehabilitation, and replacement. The Department, as well as FHWA, recognizes the importance

of preserving bridges that have not yet deteriorated below the satisfactory condition rating

threshold. This reflects the Departments belief that applying appropriate bridge preservation

treatments and activities at the appropriate time can extend the useful life of a bridge while

reducing its lifetime cost. Therefore, the Department is currently in the initial stages of

accepting applications for preservation projects on municipal bridges using Federal funds.

Preservation is defined in this context as the work, other than major rehabilitation work,

to prevent, delay, or reduce deterioration of a bridge or its elements in order to preserve a

bridges good condition or extend its useful life. Please note that, although bridge rehabilitation

work normally falls under the preservation umbrella, it is synonymous with major structural

work to return a bridge to a state of good repair or to correct major safety issues. The Local

Bridge Program already offers funding for bridge reconstruction and rehabilitation for those

bridges that are either structurally deficient, functionally obsolete, or scour critical and, therefore,

require major rehabilitation work or reconstruction.

Preservation funding is being made available for those bridges that have received

condition ratings of satisfactory or good for the lowest rated major bridge component. Thats the

equivalent of a condition rating of 6 or 7 for the worst-rated major component (deck,

superstructure, substructure, or culvert condition rating). That implies that bridges that are

structurally deficient are automatically not eligible for this type of funding. Additionally, the

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bridge must not be functionally obsolete or scour critical according to criteria developed by the

Federal Highway Administration in the Coding Guide (see Chapter 2: Bridge Evaluation). The

bridge must also fit the criteria outlined in Section 3.3.1 HBP/Off-System Bridge STP.

Funding priority will continue to be based on the bridges priority rating. This will

ensure that, while preservation work becomes an eligible activity, funding preference is still

given to the bridges that require more immediate attention, such as those needing reconstruction

or major rehabilitation.

The types of bridge preservation activities that would be considered eligible for Federal

funding under the condition and/or cyclical based preventative maintenance are those that

involve the production of plans, specifications, estimates, and all associated environmental

permitting. This type of work should funding is not intended to replace regular maintenance

work such as milling and/or overlay, bridge cleaning, and removal of debris from storm drainage

structures. Those maintenance activities will only be accepted for funding if performed as part

of an eligible activity, which typically include, but are not limited to, the following:

Sealing or replacement of bridge joints;

Installation of deck membranes;

Repaving - only if performed as part of either installation of deck membranes or other activity for which repaving work in an expected consequence;

Installation of cathodic protection system(s);

Complete, spot, or zone painting/coating of steel structural elements and any associated structural steel repair;

Replacement and/or lubrication of bearing devices;

Sealing and/or patching concrete substructure and/or superstructure;

Installation of scour countermeasures;

Protective fencing, guiderail, and/or bridge rail system repair or installation;

Bridge deck storm drainage repair, replacement.

For an overview and guidance regarding bridge management programs, please see the

FHWA Bridge Preservation Guide.

3.3.2 Other Federal Programs

For information on other Federal funding programs, please contact your regional

planning organization (RPA or COG).

CHAPTER 4: PROJECT DEVELOPMENT

Each year when funding is available, the Department updates and publishes this program

manual and solicits applications for the upcoming fiscal year. The upcoming State Fiscal Year

runs from July 1, 2015 to June 30, 2016, and thus is known as Fiscal Year 2016.

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The municipality, as the structures owner, is ultimately responsible for all phases of the

project. This may include, but is not limited to, survey, studies, preliminary and final design,

material testing, utility relocation, rights-of-way activities, permit acquisition, construction work,

construction supervision and inspection. If a municipality does not diligently pursue the project,

no progress will be made, which may lead to a withdrawal of the States commitment to fund the

project. For Federally funded projects, ConnDOT will provide considerable oversight and

guidance in completing these tasks, and if requested, the Department may perform rights-of-way

activities. On State funded projects, much less oversight is provided.

These activities may be accomplished either in-house by municipal staff, or by consulting

engineers and contractors solicited for that purpose. When selecting a consultant engineer for a

project that is not federally funded, the municipality may use its normal procedure for purchasing

outside services. When Federal funds are used for a project, under most circumstances a

qualification based selection procedure must be employed, and the consultants activities will

be governed by the latest edition of the ConnDOT Consulting Engineers Manual.

Should the municipality opt to accomplish the construction using its own employees (the

"force account" method), the municipality may use equipment rental rates determined in

accordance with the ConnDOT Standard Specifications (Form 816), or current F.E.M.A.

(Federal Emergency Management Agency) schedule of rates for rental of equipment. Hourly

rates for personnel and the pre-bid prices for materials from the current "Town Aid" schedule

will also be allowed. The necessary guidelines for equipment rate charges, material certification

and municipal payroll costs will be made available to the municipalities.

4.1 PROJECT STEPS AND TYPICAL TIMELINE

Following is a list of typical project stages, in the order in which they typically occur.

Further details can be found in Section 5.1 Procedures for State Funded Projects, and Section

5.2 Procedures for Federally Funded Projects, depending upon funding source.

1) Determine Eligibility See Section 3.1 State Local Bridge Program Grant for State funds, or Section 3.3 Federal Funds for Federal Funds.

2) Submit Preliminary Application.

3) Return Commitment to Fund letter within 30 days.

4) Begin (or continue) design.

5) Secure environmental permits

6) Upon Design Completion, Submit Supplemental Application (State-funded projects) or Final Plans, Specifications, and Estimates (PS&E) (Federal-funded projects)

7) Sign and Return Grant Agreement

8) Advertise for construction

9) Submit Closing Documents


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10) Receive grant (Federal-funded projects receive funds on a reimbursement basis)

11) Begin Construction (notify ConnDOT as to starting date)

12) When nearly complete, notify ConnDOT as to semi-final inspection date

13) Certify project as complete

14) Submit final cost information and as-built plans

15) State adjusts grant amount

4.2 INITIATION/PRELIMINARY APPLICATION

A project is initiated by the municipality determining that it desires to repair or replace an

eligible bridge. Bridges which are known by ConnDOT to be in poor condition and meeting

other program requirements (and thus known to be eligible) are listed in the eligible bridge list

posted on the Local Bridge Program website. Additional bridges may also be considered for

addition to the eligible bridge list if the municipality submits an inspection performed by a

qualified professional engineer revealing them to be in poor condition, and the Department

agrees with the results of the inspection report.

The municipality begins by estimating the scope of work needed to preserve or return the

bridge to good condition, and preparing a preliminary cost estimate for this work. At the

preliminary application stage, cost estimates are generally based on rule of thumb estimates for

similar types of work; detailed plans and specifications are not required at this point.

Once preliminary plans and specifications have been developed, the municipality should

have a rough idea of the projects scope and cost, and be ready to submit a Preliminary

Application. The preliminary application must be submitted using the latest application form

posted on the Programs website, a sample of which is included in the back of this Manual (see

Preliminary Application). Due to the limited number of bridges that qualify for Federal funding,

and to reduce the time that it takes to get a deficient bridge rehabilitated, the Department is

accepting applications for Federal funding at any time; there is no specific deadline. In the event

that demand exceeds the available funding, the Department will establish a cut-off date, and

return to the practice of funding applications in order of Priority Rating.

The Local Bridge Program will review the preliminary application, and if the project

qualifies and sufficient funding is available, ConnDOT will issue a Commitment to Fund

letter. Once such a commitment is issued, subsequent priority list revisions will not alter the

commitment, and the Department will participate in the applicable portion of all eligible project

costs, up to the limit of available funding. Engineering costs incurred prior to the commitment to

fund date are reimbursable under the State program, but construction costs incurred prior to the

commitment to fund are not. Therefore, construction should not begin until after the

commitment to fund is signed. For federally funded projects, no costs incurred before being

specifically authorized by FHWA and ConnDOT are reimbursable, even if there is a

Commitment to Fund the project in place.

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Please note that the application form is a legal document, which will be referenced in the

project agreements. The most recent version must be used, and it must not be altered in any way.

Because legal requirements change from time to time, use of an altered or outdated form may

cause an application to be delayed or rejected.

After the commitment to fund is issued, the subsequent development of the project will

be determined by whether or not Federal funds are involved. Federally funded projects will

follow the path outlined in Section 5.2 Procedures for Federally Funded Projects. Projects not

federally funded will follow the path outlined in Section 5.1 Procedures for State Funded

Projects.

4.3 PROJECT DESIGN

With the commitment to fund in hand, the municipality is ready to proceed with the

design stage, where the scope and estimated costs will be more accurately defined. As a part of

the design process, a public informational meeting should be held to solicit public input. The

purpose of the public informational meeting is to provide a forum where the project is presented

and explained, then the public is given an opportunity to ask questions and make comments.

Minutes summarizing the public comments should be kept, but it is not necessary to have a

word-by-word transcript prepared by a stenographer.

As the project develops, the municipality must inform the Department of any major

changes in the cost of the project (in excess of 10%), so that the Department can allocate

sufficient funding to the project. Failure to notify the Department of increases in the cost of a

project may result in the State not participating in any costs beyond the amount of the original

Commitment to Fund.

The individual responsible for the projects design must be a professional engineer

licensed in Connecticut, and must sign and seal the plans and specifications. The designer will

be required to certify, on the Supplemental Application form, that the project has been designed

in accordance with applicable standards.

While not mandatory, the municipality may want to use ConnDOT standard drawings

and specifications. Standard drawings, specification, and other references are available at

http://www.ct.gov/dot/cwp/view.asp?a=2288&Q=300688&dotNav=|.

4.3.1 Design Standards State Funds

Design criteria should be consistent with the sixth edition of the AASHTO LRFD Bridge

Design Specifications, published by the American Association of State Highway and

Transportation Officials (AASHTO), the ConnDOT Bridge Design Manual, the ConnDOT

Highway Design Manual, the ConnDOT Drainage Manual, the ConnDOT Standard

Specifications Form 816 (with current Supplemental Specifications), and the 2004 Connecticut

Stormwater Quality Manual. These guidelines have considerable flexibility built into them, and

also have provisions for deviating from standards when conditions warrant. Additional

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consideration should be given to remaining fatigue life, hydraulic analysis, and scour

susceptibility.

4.3.1.1 Geometrics

Design criteria should comply with AASHTO and ConnDOT Highway Design Manual

standards for the applicable roadway classification. ConnDOT encourages designers to use

context-sensitive design solutions whenever appropriate. As part of the Supplemental

Application, to be filed with ConnDOT after the design of the project is complete, the licensed

Professional Engineer responsible for the projects design is required to certify that the design

conforms to current ConnDOT and AASHTO standards or previously agreed to digressions

from those standards. The wording allowing previously agreed to digressions from standards

is intended to allow municipalities, as the owners of local bridges, to play the same role in

weighing design factors for their own bridges as ConnDOT plays for State bridges. The

allowance for reasonable flexibility in design should not be interpreted to mean that no standards

apply to Local Bridge Program projects; it only means that the town, rather than ConnDOT,

should weigh the criteria for deviating from standards. As the decision-maker, the municipality

also assumes any liability associated with departing from standards. Note that a professional

engineer will be reluctant to sign any plans that deviate too far from accepted practices, and

should not be pressured to do so.

As a rule of thumb, ConnDOT and AASHTO standards require that the curb-to-curb

roadway width on a bridge should be at least as wide as, and preferably wider than, the approach

roadway including usable shoulders, whether or not the approach roadway shoulders are paved.

This is important for public safety, since bridges that are narrower than the approach roadway are

associated with significant increases in motor vehicle accidents at the bridge, either impacting

the bridge itself, or striking on-coming traffic in an attempt to avoid striking the bridge parapet.

New one-lane bridges are only acceptable on one-lane roads.

If, in order to retain and rehabilitate an existing bridge constructed prior to 1972, the

municipality deviates from the AASHTO or Highway Design Manual guidelines, it must

consider and document all of the factors listed in CGS Section 13a-86a (see Appendix 3). This

documentation should be retained in the projects file, and need not be submitted to the

Department unless requested. If Federal funds are involved, specific authorization from

ConnDOT and FHWA must be received to deviate from standards.

4.3.1.2 Life Expectancy

A designed life expectancy of at least 20 years after construction completion will be

required for all projects.

4.3.1.3 Load Capacity

HL-93 load capacity must be achieved on the structure, except that in the case of a

rehabilitation project where it would be difficult or impractical to upgrade the structure to carry

full legal loads, a municipality may opt for a lesser load limit. In all cases, a minimum load

capacity of at least 14 tons must be obtained. Minor rehabilitation projects may use either the


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Load Factor (LF) or Load and Resistance Factor Rating (LRFR) methods to determine the load

rating; major rehabilitation (such as superstructure replacement) or replacement projects must be

designed using the LRFR method. Further information can be found in C.E. General

Memorandum 12-01 and section 3.1 of the Bridge Design Manual.

4.3.1.4 Scour Analysis

Reasonable and prudent hydraulic analysis of a bridge design requires that an assessment

be made of the proposed bridge's vulnerability to undermining due to potential scour. Because

of the extreme hazard and economic hardships posed by a rapid bridge collapse, substructures for

bridges over waterways should be designed to safely support the structure subjected to the design

scour.

With regard to abutment or pier foundations, two basic approaches to achieving this goal

are available to the designer, listed as follows in order of preference:

Design the foundation to resist the effects of scour from a superflood: Foundations subjected to scour should be designed with footings supported on

piles, footings founded on rock or deep footings (located below the maximum

estimated scour). Structural tremies (concrete poured under water, which directly

supports the foundation loads) should be used only where no other solution is

feasible. Preference for foundations adjacent to or within waterways will be for

pile-supported footings or direct foundations on rock. For pile foundations, the

top of footing should be set below the sum of the long-term degradation and

contraction scour.

Protect the substructure units with riprap or similar armoring layers: In general, the use of riprap to provide scour protection for new bridges is

discouraged and should be used only where it has been demonstrated that

alternate, preferred means of designing bridges to be safe from scour related

failures are not feasible. On bridge rehabilitation projects where the substructure

is being repaired and incorporated in the reconstruction of the bridge, riprap scour

countermeasures may be an effective solution for protecting the bridge from

scour.

The designer should explore and incorporate into the design all reasonable methods of

minimizing local scour, such as the use of embankment or "stub" abutments placed at the top of a

protected slope. These types of abutments are much less susceptible to scour than full height

abutments. The use of stub abutments does not relieve the requirement for founding on piles or

directly on rock. Piers that may experience local scour should be flow aligned and should have

streamlined end sections.

4.3.1.4.1 Reconstructed or Rehabilitated Bridges

Generally, scour evaluations should be performed for all bridges that are to be

reconstructed or rehabilitated where significant capital investment is involved, and where the

bridge has been classified as scour susceptible or scour critical. A significant capital investment

correlates to the following improvement categories:

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