Local/State Data Local/State Data PartnershipsPartnerships

Providing Services to CitizensProviding Services to Citizens

The ProblemsThe Problems

• All government processes require geospatial All government processes require geospatial data, data, and yet…and yet…– Data is not managed as a strategic, enterprise assetData is not managed as a strategic, enterprise asset– Opportunity to lower costs not takenOpportunity to lower costs not taken– Not meeting citizen’s expectationsNot meeting citizen’s expectations– State government funding unfocused and State government funding unfocused and

insufficientinsufficient– Unmitigated risks with data sharingUnmitigated risks with data sharing– Local government management structures are not Local government management structures are not

well understood by state government…and vice well understood by state government…and vice versaversa

The VisionThe Vision

Partnerships to Provide Services to Partnerships to Provide Services to CitizensCitizens

• Enable All Government-wide InitiativesEnable All Government-wide Initiatives

• Optimize Government ServicesOptimize Government Services

• Improve Government InteractionsImprove Government Interactions

• Provide New Strategic CapabilitiesProvide New Strategic Capabilities

Partnership ObjectivesPartnership ObjectivesConsistent Statewide Consistent Statewide

CapabilitiesCapabilities• Wildfire Response and PlanningWildfire Response and Planning• Police and Fire ResponsePolice and Fire Response• Disaster Response and Mutual AidDisaster Response and Mutual Aid• Methamphetamine MitigationMethamphetamine Mitigation• Permit StreamliningPermit Streamlining• Transportation Planning and Bridge RepairTransportation Planning and Bridge Repair• Economic DevelopmentEconomic Development• Many other public services that involve Many other public services that involve

multiple jurisdictions and levels of multiple jurisdictions and levels of governmentgovernment

Partnership Partnership CharacteristicsCharacteristics

• Identify and document partnership roles Identify and document partnership roles and responsibilities collaborativelyand responsibilities collaboratively

• Identify and document the Identify and document the responsibilities of State, County, City, responsibilities of State, County, City, and Regional agencies in the sharing of and Regional agencies in the sharing of data to support provision of public data to support provision of public servicesservices

• Complementary to Existing Local Complementary to Existing Local CapabilitiesCapabilities

State Government State Government ContributionsContributions

• Financial ResourcesFinancial Resources– ORMAP, E911, Assessor Grants, TGM Grants, etc.ORMAP, E911, Assessor Grants, TGM Grants, etc.

• Products/ServicesProducts/Services– Standardized Emergency Management Maps & Standardized Emergency Management Maps &

ApplicationsApplications– Secure off-site storage/service provision for geospatial Secure off-site storage/service provision for geospatial

datadata– Statewide wireless interoperability for public safetyStatewide wireless interoperability for public safety– Web-based GIS applications for use by jurisdictions that Web-based GIS applications for use by jurisdictions that

do not maintain their own interactive applicationsdo not maintain their own interactive applications

• ImageryImagery– Half meter color imagery statewide, every three yearsHalf meter color imagery statewide, every three years– One foot or better resolution for urban areasOne foot or better resolution for urban areas– No cost to local governmentsNo cost to local governments

State Government State Government ContributionsContributions

• DataData– Road data including bridges, traffic counts, accident data, etc.Road data including bridges, traffic counts, accident data, etc.– Hazardous materials locations and dataHazardous materials locations and data– Streams, rivers, lakes, wetlands, watersheds mapping and dataStreams, rivers, lakes, wetlands, watersheds mapping and data– Public drinking water sources locations and dataPublic drinking water sources locations and data– Elevation contours and modelsElevation contours and models– State-owned and federally managed lands and dataState-owned and federally managed lands and data

• StandardsStandards– Coordinate the development of data standards at the grass roots Coordinate the development of data standards at the grass roots

levellevel– Provide an approval path and incentives to ensure use of the Provide an approval path and incentives to ensure use of the

standardsstandards

• FederalFederal CoordinationCoordination– Ensure integration of local data in Census 2010 and FEMA flood Ensure integration of local data in Census 2010 and FEMA flood

mapsmaps– Coordinate with federal agencies to integrate local data and make Coordinate with federal agencies to integrate local data and make

sure federal programs are useful for local purposessure federal programs are useful for local purposes

• GIS FilesGIS Files– Tax lotsTax lots– Streets/RoadsStreets/Roads– Tax code boundariesTax code boundaries– Taxing district Taxing district

boundariesboundaries– Elevation dataElevation data– Survey control/PLSSSurvey control/PLSS– Utility featuresUtility features– Urban Growth Urban Growth

BoundaryBoundary– Other base dataOther base data

• DataData– AddressesAddresses– Address rangesAddress ranges– Assessor’s Real Assessor’s Real

Property TableProperty Table– Etc.Etc.

Local Government Local Government ContributionsContributions

Partnership Governance Partnership Governance StructureStructure

• Oregon Geographic Information Council Oregon Geographic Information Council restructured with statutory authority and restructured with statutory authority and equitable membership from state, local, federal, equitable membership from state, local, federal, regional, tribal partnersregional, tribal partners

• Statutory mandate for OGIC to coordinate Statutory mandate for OGIC to coordinate geospatial activities supporting provision of geospatial activities supporting provision of services to citizensservices to citizens

• Statutory authority for OGIC to collaboratively Statutory authority for OGIC to collaboratively develop OARS for data sharing and standards to:develop OARS for data sharing and standards to:– Define details of state/local data partnershipsDefine details of state/local data partnerships– Solve data liability issuesSolve data liability issues– Establish guidelines for data usage by partnersEstablish guidelines for data usage by partners– Enable revenue sharing mechanism for value-added Enable revenue sharing mechanism for value-added

servicesservices

Partnership Governance Partnership Governance StructureStructure

• Data Partnerships Coordinating Data Partnerships Coordinating Committee of Oregon Geographic Committee of Oregon Geographic Information CouncilInformation Council– Members from State agencies, County, Members from State agencies, County,

City, and Regional governmentsCity, and Regional governments– Chair rotates annually between Local Govt. Chair rotates annually between Local Govt.

& State& State– Committee business focuses only on Committee business focuses only on

partnership-related activitiespartnership-related activities• Web-based Conferences Semi-annually Web-based Conferences Semi-annually

for all partnersfor all partners

Data Usage Guiding Data Usage Guiding PrinciplesPrinciples

• Initial Partnership Agreement – Valid 3 Initial Partnership Agreement – Valid 3 YearsYears– Unlimited use of local data within State Unlimited use of local data within State

agenciesagencies– Unlimited use of local data during catastrophic Unlimited use of local data during catastrophic

emergenciesemergencies– Limited use of local data on public websites Limited use of local data on public websites – Redistribution of selected data to:Redistribution of selected data to:

• U.S. Census for Census 2010U.S. Census for Census 2010• FEMA for use during emergencies and flood & FEMA for use during emergencies and flood &

insurance mapsinsurance maps

• Future Considerations: To be worked out Future Considerations: To be worked out by Data Partnerships Coordinating by Data Partnerships Coordinating CommitteeCommittee

Phasing PlanPhasing Plan

• Phase 1: Development of Partnership Phase 1: Development of Partnership Concepts and Administrative Concepts and Administrative MechanismsMechanisms

• Phase 2:Phase 2: Initial Commitment to Initial Commitment to Partnership by Early Adopters and Partnership by Early Adopters and Delivery of High Priority Products and Delivery of High Priority Products and ServicesServices

• Phase 3:Phase 3: Continued Efforts to Add Continued Efforts to Add Jurisdictions to the Partnership and to Jurisdictions to the Partnership and to Evolve Products and ServicesEvolve Products and Services

ResultsResults• New CapabilitiesNew Capabilities

– Consistent Statewide Consistent Statewide Support for ServicesSupport for Services

– Standard Emergency Standard Emergency MapsMaps

– Wireless Wireless InteroperabilityInteroperability

– Digital GovernmentDigital Government– Meth MitigationMeth Mitigation– Permit StreamliningPermit Streamlining

• High Quality DataHigh Quality Data– Built Once, Built Once,

Maintained Well, Maintained Well, Used Many TimesUsed Many Times

• Better, Faster, Better, Faster, Cheaper DecisionsCheaper Decisions– Consistent data Consistent data

supports better supports better decisionsdecisions

– Well-maintained data Well-maintained data does not have to be does not have to be rebuilt again and againrebuilt again and again

– Productivity gains, cost Productivity gains, cost avoidance = $1.2 billion avoidance = $1.2 billion over ten years for State over ten years for State and Local govt. and Local govt. combinedcombined

• Greater Trust Between Greater Trust Between Government AgenciesGovernment Agencies