location: date: 26th - logcluster.org · through the provision of an incentive accredited course or...

Pacific Emergency And Response Logistics (P.E.A.R.L)

www.logcluster.org

LOCATION: Melbourne/ Australia

DATE: 26th – 29th July, 2016

http://www.logcluster.org/


www.logcluster.org

Logistics Cluster

The Logistics Cluster is a coordination mechanism hosted by WFP that is activated when there

are response and coordination gaps in addressing humanitarian needs in order to ensure an

efficient and effective emergency response. Created in 2005, the Cluster is comprised of a group

of humanitarian actors committed to addressing the logistics needs in humanitarian situations.

By ensuring strategic coordination, information management and the facilitation of common

logistics services by road, air, and sea, the Logistics Cluster provides for the humanitarian

community as a whole.

Since the first activation during the Pakistan earthquake response in 2005, the Logistics Cluster

has supported the logistics response for over 50 emergency operations worldwide - most recently

in West Africa, Nepal, Vanuatu, Philippines, Yemen and Ukraine. In 2014 alone, the Logistics

Cluster ran 13 operations, supported 160 humanitarian organizations and delivered over 27,000

metric tonnes of relief supplies to over 140 locations worldwide.

P.E.A.R.L.

The Pacific Emergency And Response Logistics (PEARL) is an initiative aiming at standardising

existing humanitarian logistics training and having the final product officially recognised and

accredited by the main regional boards of qualifications (Australian, New Zealand and the Pacific

through the University of South Pacific and other learning institutions like the Australia-Pacific

Technical College - APTC).

The purpose is twofold:

1. Increase the knowledge of logistics practices and inter-operability of humanitarian

emergency logistics through a transparent, shared network of practitioners including the

UN and INGO’s, NDMOs across the Pacific, IFRC/Red Cross Societies, the private sector

and collaboration with academic institutions to increase logistics cluster efficiencies,

2. Expand the number of logistics practitioners in the region recognised as formally trained,

through the provision of an incentive accredited course or courses.

1. BACKGROUND



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The following were the objectives of the workshop:

1. To reach a consensus on what the course (s) will look like, its content, length and how it

will be accredited and rolled out.

2. Have a cohesive and formulated outline of the course to present to wider group.

3. Present the Pacific "Pacific Emergency And Response Logistics" project to a wider group;

gauge their interest and define which and where the support and skills can be

provided/utilized.

4. Create an onward action plan for the course(s) with tasks and outcomes in an agreed

timeframe.

Participants / agencies were selected based on their demonstrated interest in progressing

humanitarian logistics and preparedness across the Pacific as well as on the basis of their

understanding and capacity to input into the design of a Humanitarian Logistics course, and to

come from either of the following:

1. National NDMO or Government

2. INGO or UN agencies

3. Academic and tertiary representatives

4. Private Sector

The workshop was held over four days.

The objective of the first two days was to devise an outline for a humanitarian logistics course (s)

in the Pacific by identifying:

The qualification level of the course

The target audience

Course delivery methods

Pathways to entry

The core and elective units

The process of accreditation

2. OBJECTIVES

3. PARTICIPANTS and VENUE

4. WORKSHOP STRUCTRE



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The second day the working group was tasked with formulating a more cohesive outline of the

course(s). This involved identifying the five pillars that would need to be addressed to achieve

success:

Human Resources

Communications

Finance

Course delivery

Course content

The group further refined possible core units and electives with a view to presenting them to the

wider stakeholder group for feedback the following day.

The third day was used to present the findings of the core technical working group (TWC) to a

wider group of potential stakeholders with an opportunity to incorporate their input and

feedback. It was comprised of presentations and open discussions amongst various stakeholder

groups, with representatives from organisations including:

the Department of Foreign Affairs and Trade (DFAT),

the National Disaster Management Office (NDMO) of Samoa,

the United Nations World Food Programme (WFP)

The Humanitarian Partnership Agreement Director

Save the Children (STC)

Caritas

CARE

World Vision

Red R Australia

Oxfam

TOLL Logistics

HK Logistics

Massey University

Centre for Humanitarian Leadership (CHL)

It must be noted that Red Cross – noted for their capacity in the Pacific - were invited but were

unable to attend the stakeholder day. They were subsequently briefed by the Logistics Cluster.



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Presentations from the Samoa NDMO, Massey University, the CHL and TOLL Logistics took place,

as well as a group discussion that identified the core non-negotiable areas of study necessary for

a humanitarian logistics course:

Procurement

Warehousing & Inventory Management

Transport

Humanitarian Distribution

Soft Skills & Humanitarian Principles



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On the final day numerous milestones were addressed, with several key documents being compiled as a result. Core working group participants

formulated the following outputs:

Work plan

Timefram

e

Needs Resources Activities Roles

HR End of Oct

2016

Dedicated PM

Local staff engaged

Communications focal point

Research paper commenced.

STC (GIK)

Oxfam (GIK)

WFP (GIK)

HK (GIK)

NDMO Samoa (Time)

NDMO SI (Time)

NDRF/MFAT

USP/ APTC

Intern/volunteer

University intern

- Develop PD & Recruitment

- Reach out to NDMOs

- Develop intern’s PD

- Work with tertiary orgs.

AJ

FC

RK

NDMO

Comms End of Dec

2016

Comm Strategy & Development Agencies (Logs Cluster, NDMOs,

donors)

Intern

Translators

Graphic designer

- Marketing - Publicity - Logo development - Translations - Dev. of communication materials

FC

Intern

Finance Design phase

Accredition. (Massey, Deakin, USP)

Implementation phase o Pilot o ToT

STC

Oxfam

WFP

- Map and allocate budget - Needs Assessment - Travel (workshops) - Donor sourcing - Proposal dev. - Risk management

RK

AJ

5. OUTCOMES



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o Rollout of communication materials

Evaluation

Delivery ToT (regional)

Student selection (RPL, literacy & numeracy. testing)

Location of programs

Timing of programs

Toll (Internship)

Mentor programme

Trainers

Assessors (formal)

Physical & geographical locations

Learning resources

Access to training materials & services (PS, NGO, MIL, etc.)

- Academic mapping - QF mapping - Location mapping - HR mapping - Consult tertiary orgs re academic

calendar

JL

NK

ME

NDMO

AJ

Content End of

Sept 2016

Research and collation of material

Verification

Simulations

Practicals (MSU, licences, LCA, PS warehouse obs.)

- Assign humanitarian logistics skills to each level of certification

- Identify the certification level/map certification

- Identify what the course wants to achieve - Identify who the course is targeting

specifically - Identify what basic skills are needed - Look at what competencies you want - Look at what learning outcomes would

ensure competencies are achieved - How will these learning outcomes be

assessed? - Identify how many units over what

period of time - Identify core units - Identify elective units

JL

NK

ME

NDMO

AJ



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Projected timeline

Date April 2016 June 2016 July 2016 July 2016 Aug 2016 Oct 2016 Nov

2016

Dec 2016 Feb 2017 March 2017 June 2017

Location Vanuatu Solomon

Islands

Vanuatu Melbourne Tonga Suva, Fiji

Nadi, Fiji?

Samoa TBC

Activity TNA TNA First pilot

PEARL

training

PEARL

Workshop

26 – 29

TNA PHP 19 – 21

PEARL WS

24 – 25

TNA Proposal

Developmen

t

PEARL

Workshop

Regional

Logistics

Workshop

Milestone

s

HR

completed

Comm

Strategy

Development

complete

Validation Consolidation

of course

material –

Accreditation

if required



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DAY / MAIN TOPIC ACTIVITY

TIME

Day One – 26th July 16

TUESDAY

Objective: to reach a consensus on what the course will look like, it content, length and how it will be accredited

and rolled out.

09.00-17.00

INTRODUCTION

- Basic housekeeping & health and safety brief - Welcome

- Introduction to participants - The end state (what STC wants to achieve from this week) - Approach to the week - Expectations for the week - The proposal - High level review of SCA’s approved proposal - A detailed review of the key deliverables - The current status of the project

GROUP DISCUSSION #1

- What is the course/courses? - Who are we targeting? - What qualification and what level do we want graduating students to have?

GROUP DISCUSSION #2

- Deakin University - What works and what does not work? - Lessons learnt - Certification

- Recognition of prior learning - Other education qualifications

6. ANNEXES

Agenda



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- Other business qualifications - Workplace Description and Career Pathways

- Pathways to entry - Stakeholder support

GROUP DISCUSSION #3:

- What advanced pathways are available to successful students?

LUNCH BREAK

12:00

STAKEHOLDERS,

LOCALISATION AND

PREREQUISITES

Overview of Massey University


- Discuss strategies to ‘actually’ localise the program in terms of reach and Pacific partner organisations engagement and ‘ownership’

- Discuss CIVMIL content - General Entry

Numeracy / Literacy / Suitable delivery and assessment methods Māori and Pacific Island Learners


- What are the core humanitarian logistics functions? - What unit standards to be included

Core Modules Elective Subjects



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TIME TOPIC LEAD

10:00 – 10:05 Housekeeping Jenna (Oxfam)

Introduction Rohan (Save)

- Background of project scope and concept Florent (WFP)

Participants introduction

Pacific Logistics Cluster

10:45 – 11:00 NDMO Representative Malia (Samoa)

Alan (WFP)

Deakin/Massey

Open Discussion

- How would we measure success and what does it look

like?

- What are the negotiable and non-negotiable subjects?

Target Course Log 3, Log 4 Alan (WFP)

Course Content Matt (HK Logistics)

- Part A: Presentation of the Cert I – IV core and elective

units as per industry standards

- Part B: Group work – define and present the

humanitarian electives

- Part C: Consolidation and contextualisation of Parts A

& B

Road map Jenna (Oxfam)

- Consolidation of training material Rohan (Save)

Presentation of the four pillars (HR, Finance,

Communications & Delivery)

Presentation of the timeline (July 2016 – June 2017)

15:00 – 16:00

11:30 – 12:30 Nathan (Save)

LUNCH BREAK 12:30 – 13:30

13:30 – 15:00

MORNING BREAK 11:00 – 11:15

11:15 – 11:30 Academic Framework, Pathways & Research for the

Pacific

PEARL WORKSHOP AGENDA

Thursday 28th July, 2016

10:05 – 10:45

Day 3 Agenda



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Name Organisation Email Alan Johnson WFP [email protected]

Warren Boyes Toll Logistics [email protected]

Malia Pisi NDMO - Samoa [email protected]

Matt Everitt HK Logistics [email protected]

Rohan Kent Save the Children [email protected]

Alan Win Massey University [email protected]

Florent Chane WFP [email protected]

Richard Young HPA [email protected]

Stefan Knollmayer CARE [email protected]

Richard Forsythe Caritas [email protected]

Steve McDonald CHL/Deakin [email protected]

Nathan Klenner Save the Children [email protected]

Francisco Monteiro RedR [email protected]

Leila Davis Save the Children [email protected]

Julie Stalker DFAT [email protected]

Jamie Newton World Vision [email protected]

Jenna Downes Lusaka Oxfam [email protected]

Nichola Krey Save the Children [email protected]

Alana Karathanasis HPA [email protected]

Attendance list


location: date: 26th - logcluster.org · through the provision of an incentive accredited course or...

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