logistics planning: routing and roadblocks presented by jaye compton, washington emergency...
TRANSCRIPT
Logistics Planning:Routing and Roadblocks
Presented byJaye Compton, Washington Emergency Management DivisionGretchen Martinsen, US Army Corps of EngineersRandy Weaver, Washington Dept. of Labor & IndustriesTony Cebollero, King County Office of Emergency Management
Determine the Destination
Where do you need to be? Resource Acquisition Distribution Plan Staging Area Development Mutual Aid Reference tools for future staff
A Look Ahead
What will be needed to get there? Workgroup participants Expertise and experience Observation Training Testing Throughout it all – Communication!
Develop a Roadmap
How will you get there? Plan for the plan Intermediate goals and objectives Deliverables Timeline Participants Develop “Information Paper” as a
roadmap
Collect Your Vehicles Who do you need to bring onboard?
Subject Matter Experts Representatives of support agencies Affected organizations and individuals
What tools are needed? Distribution list Conference calls or Video Teleconferencing
(VTC) Meeting space Training classes
Solicit Input on Routing
Communicate where you’re going, how you plan to get there, and ask for input from the group. Use the “information paper” to solicit
input Get input on goals, objectives, and
timeline prior to first meeting Number and date versions for clarity
Get Your Convoy Moving!
Begin to develop your processes Discuss group participation expectations
up front Information prior to, during and following
each meeting Actively engage participants between
meetings Listen to participants and be willing to
accept ideas other than your own
Don’t Stop at Dead Ends
If a process will not work, drop it. Protocol limitations Manual vs. electronic processes Technology changes Lack of funding
Build Bridges
Create something new to accomplish the task. Remember something old to others may
be new to you and vice versa Tracking spreadsheets and other
documents Command and control system Relationships Mutual aid agreements
Go Around Obstacles Change direction for awhile when
necessary to keep moving ahead. Obtain additional expertise Gather more information Develop a new tool Invite additional participation or build
new relationships Skip to the next phase and return
later
Slow Down in Stormy Weather Take your time with the more difficult
processes. Timelines are estimates, not rules Events may overcome planning meetings Some processes will invoke more discussion than
anticipated New information may require processing time You only have so many hours in a busy day to
write or develop supporting documents
Check the Road for Hazards
Periodically look at what you’ve done as it applies to what’s coming up – give it a logic test. All processes should be building blocks
toward the final product Consolidation of similar or parallel
processes may be possible May need to bridge elements of the plan
that are left hanging
Communicate Route Changes
Communication is key throughout the process. Communication reinforces the
importance of the project Meeting date changes and why Timeline alteration Additional topics or processes needed Address non-participation
Don’t Stop If a Vehicle Drops Out
Keep moving ahead is you lose a group member – they may rejoin and catch up later.
Send them updates offline to obtain their input on appropriate processes.
Allow The Convoy to Grow Continually look for new people and tools
who can benefit the group – and benefit from joining. Actively recruit expertise at conferences and
events Invite affected individuals to provide their voice You may be missing the one set of eyes that can
see a potential problem Workgroups are networking opportunities
Watch Out for Pirates! Don’t allow interference to completely
destroy the process. Manage the flow of information – keep
participants on the route Some folks like to play “devil’s advocate” Management priority conflicts will arise Some will underestimate the group’s ability
Allow other activities to delay progress, but not completely derail it Communicate with participants at all times
When You Have Arrived…
Review the route again – check the early processes based on later developments. Forms and processes developed early on
may need to be adjusted based on later findings
Did you miss an important stop enroute? Are any tools missing from the plan? Is the plan well organized and readable?
Check for Site Hazards at the Destination
Test your processes for viability and adjust as necessary. Small scale exercise Use all players during exercise Get input on results from workgroup or
SMEs
Share the Route and Destination
Provide the benefit of your experience to others. Become an SME Train and/or brief others Let them have your plan electronically
It won’t be plagiarism if they have your permission.
YOU HAVE ARRIVED!
But continue to check for hazards periodically – don’t let the plan sit. Embed processes in upcoming planned
exercises Continue to note and improve any
problem areas Reconvene workgroup to discuss
updates annually or semi-annually.
Helpful Links Washington State Emergency Management
Division http://emd.wa.gov
US Army Corps of Engineers http://www.usace.army.mil/ https://
eportal.usace.army.mil/sites/ENGLink/default.aspx Department of Labor & Industries
http://www.lni.wa.gov/ King County Office of Emergency
Management http://www.kingcounty.gov/safety/prepare.aspx
Questions?
ContactsJaye Compton
Washington Emergency Management Division(253) 512-7097 – [email protected]
Gretchen MartinsenUS Army Corps of Engineers
(206) 909-7941 – [email protected]
Randy WeaverWashington Dept. of Labor & Industries
(360) 415-4018 – [email protected]
Tony CebolleroKing County Office of Emergency Management(206) 205-4059 – [email protected]