logistics planning: routing and roadblocks presented by jaye compton, washington emergency...

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Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers Randy Weaver, Washington Dept. of Labor & Industries Tony Cebollero, King County Office of Emergency Management

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Page 1: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Logistics Planning:Routing and Roadblocks

Presented byJaye Compton, Washington Emergency Management DivisionGretchen Martinsen, US Army Corps of EngineersRandy Weaver, Washington Dept. of Labor & IndustriesTony Cebollero, King County Office of Emergency Management

Page 2: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Determine the Destination

Where do you need to be? Resource Acquisition Distribution Plan Staging Area Development Mutual Aid Reference tools for future staff

Page 3: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

A Look Ahead

What will be needed to get there? Workgroup participants Expertise and experience Observation Training Testing Throughout it all – Communication!

Page 4: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Develop a Roadmap

How will you get there? Plan for the plan Intermediate goals and objectives Deliverables Timeline Participants Develop “Information Paper” as a

roadmap

Page 5: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Collect Your Vehicles Who do you need to bring onboard?

Subject Matter Experts Representatives of support agencies Affected organizations and individuals

What tools are needed? Distribution list Conference calls or Video Teleconferencing

(VTC) Meeting space Training classes

Page 6: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Solicit Input on Routing

Communicate where you’re going, how you plan to get there, and ask for input from the group. Use the “information paper” to solicit

input Get input on goals, objectives, and

timeline prior to first meeting Number and date versions for clarity

Page 7: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Get Your Convoy Moving!

Begin to develop your processes Discuss group participation expectations

up front Information prior to, during and following

each meeting Actively engage participants between

meetings Listen to participants and be willing to

accept ideas other than your own

Page 8: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Don’t Stop at Dead Ends

If a process will not work, drop it. Protocol limitations Manual vs. electronic processes Technology changes Lack of funding

Page 9: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Build Bridges

Create something new to accomplish the task. Remember something old to others may

be new to you and vice versa Tracking spreadsheets and other

documents Command and control system Relationships Mutual aid agreements

Page 10: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Go Around Obstacles Change direction for awhile when

necessary to keep moving ahead. Obtain additional expertise Gather more information Develop a new tool Invite additional participation or build

new relationships Skip to the next phase and return

later

Page 11: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Slow Down in Stormy Weather Take your time with the more difficult

processes. Timelines are estimates, not rules Events may overcome planning meetings Some processes will invoke more discussion than

anticipated New information may require processing time You only have so many hours in a busy day to

write or develop supporting documents

Page 12: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Check the Road for Hazards

Periodically look at what you’ve done as it applies to what’s coming up – give it a logic test. All processes should be building blocks

toward the final product Consolidation of similar or parallel

processes may be possible May need to bridge elements of the plan

that are left hanging

Page 13: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Communicate Route Changes

Communication is key throughout the process. Communication reinforces the

importance of the project Meeting date changes and why Timeline alteration Additional topics or processes needed Address non-participation

Page 14: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Don’t Stop If a Vehicle Drops Out

Keep moving ahead is you lose a group member – they may rejoin and catch up later.

Send them updates offline to obtain their input on appropriate processes.

Page 15: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Allow The Convoy to Grow Continually look for new people and tools

who can benefit the group – and benefit from joining. Actively recruit expertise at conferences and

events Invite affected individuals to provide their voice You may be missing the one set of eyes that can

see a potential problem Workgroups are networking opportunities

Page 16: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Watch Out for Pirates! Don’t allow interference to completely

destroy the process. Manage the flow of information – keep

participants on the route Some folks like to play “devil’s advocate” Management priority conflicts will arise Some will underestimate the group’s ability

Allow other activities to delay progress, but not completely derail it Communicate with participants at all times

Page 17: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

When You Have Arrived…

Review the route again – check the early processes based on later developments. Forms and processes developed early on

may need to be adjusted based on later findings

Did you miss an important stop enroute? Are any tools missing from the plan? Is the plan well organized and readable?

Page 18: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Check for Site Hazards at the Destination

Test your processes for viability and adjust as necessary. Small scale exercise Use all players during exercise Get input on results from workgroup or

SMEs

Page 19: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Share the Route and Destination

Provide the benefit of your experience to others. Become an SME Train and/or brief others Let them have your plan electronically

It won’t be plagiarism if they have your permission.

Page 20: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

YOU HAVE ARRIVED!

But continue to check for hazards periodically – don’t let the plan sit. Embed processes in upcoming planned

exercises Continue to note and improve any

problem areas Reconvene workgroup to discuss

updates annually or semi-annually.

Page 21: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Helpful Links Washington State Emergency Management

Division http://emd.wa.gov

US Army Corps of Engineers http://www.usace.army.mil/ https://

eportal.usace.army.mil/sites/ENGLink/default.aspx Department of Labor & Industries

http://www.lni.wa.gov/ King County Office of Emergency

Management http://www.kingcounty.gov/safety/prepare.aspx

Page 22: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

Questions?

Page 23: Logistics Planning: Routing and Roadblocks Presented by Jaye Compton, Washington Emergency Management Division Gretchen Martinsen, US Army Corps of Engineers

ContactsJaye Compton

Washington Emergency Management Division(253) 512-7097 – [email protected]

Gretchen MartinsenUS Army Corps of Engineers

(206) 909-7941 – [email protected]

Randy WeaverWashington Dept. of Labor & Industries

(360) 415-4018 – [email protected]

Tony CebolleroKing County Office of Emergency Management(206) 205-4059 – [email protected]