long term transportation costs and tap card pilot · 2016. 6. 9. · the 200th district for...

BOSTON PUBLIC SCHOOLS

Long term transportation costs and tap card pilot

June 8, 2016


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Transportation is one of five focus areas of the long term

financial plan

Financial strategy

Facilities Master

Plan and associated processes

Classroom utilization

Revenue and

legislative strategy

External opportunities

Collective bargaining

Pay structure

Operations work group

Transportation costs

SPED work group

Growing SPED costs

BOSTON PUBLIC SCHOOLS BOSTON PUBLIC SCHOOLS

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Of the largest 200 districts, BPS spends the 2nd highest amount per

pupil transportation, which is over ~$1.2K higher than the average

Note: Largest 200 indicate the districts with the largest fall enrollment. The 200th district for reference had an enrollment of 31.4K

Source: US Census 2013 Survey of School System Finances

$-

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

Districts

Per Pupil Transportation Spend, 200 Largest Public School Districts, 2013

Average of Largest 200 Districts: $333 per pupil

BPS’s spend on transportation represents ~10% of the district’s

$1.1B budget

BOSTON PUBLIC SCHOOLS BOSTON PUBLIC SCHOOLS

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Total expenditures have been increasing 3.1% annually, with the highest growth seen in transportation, school services, and schools

$498M $501M $518M $529M $545M $571M

$200M $191M $201M $208M $218M $244M

$137M $133M $134M $134M $135M

$146M $76M $81M $91M $108M $103M

$109M $80M $83M

$85M $86M $86M

$83M

$0M

$200M

$400M

$600M

$800M

$1,000M

$1,200M

$1,400M

FY11 FY12 FY13 FY14 FY15 FY16B

Mill

ion

s

Expenditures by Service Area, FY11-FY16B (All Funds)

Central Office

Transportation

Benefits

School ServicesBudgeted Centrally

Schools

Note: FY09-FY15 represent actual expenditures. FY16 represents budgeted amounts accurate as of 11/10/15. These cost combine both the increasing costs of service, and BPS’s efforts to control costs

% Annual Growth

% Change FY11-16

$ Change FY11-16

0.8% 4% $3.1M

7.5% 44% $33.4M

1.3% 7% $9.0M

4.0% 22% $43.7M

2.8% 15% $73.1M

Total:

3.1% 16% $162.4M

Note: The work to understand the drivers of these changes is ongoing and in-process


A Tale of 3 Schools

School A • Students 330 high • % D2D 8% low • Zip Count 12 low

• Estimated average cost per

student transported: ~$2300

• Ratio of estimated transportation costs to total school allocation: ~14%

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A Tale of 3 Schools

School B • Students 107 low • % D2D 21% high • Zip Count 11 low




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A Tale of 3 Schools

School C • Students 145 low • % D2D 24% high • Zip Count 17 high




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There are three key areas of consideration for reducing transportation costs

How cost-effective we are in providing services (e.g.

how well we fill buses)

Efficiency

The choices we make on how much and what type of transportation to offer

(e.g. our home-based student assignment

system)

Policy

The rates and rules that govern our cost structure

(e.g. our contract with bus drivers, our contract with Veolia, state regulations)

Contract and regulations

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There are two ways to think about efficiency

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Capacity of bus

1) How many students are

routed

2) How many routed

students ride


Buses are routed to be <50% full, regardless of bus size

10

39%

34%

49% 46%

53%

0%

10%

20%

30%

40%

50%

60%

8-12 12-15 26-30 28-35 60-71

BPS Average Utilization Rates by Vehicle Size

Source: BPS Operations Management team, data for 15-16 school year

Avg. 47%


The tap card pilot will provide data on how many routed students ride the bus

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Capacity of bus

1) How many students are

routed

2) How many routed

students ride


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SafeBoard: An early look into

the tap card pilot data


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What are the current

factors in our transportation

system that limit overall

flexibility?

We route once for the beginning of the year and then adjust routes once in October.

We have multiple school start times, and those times are not evenly distributed among bus trip ‘tiers’.

We own our buses, which limits our ability to experiment with vehicle type and size.

Our transportation opt-out timeline and process does not match with our routing timeline and process (see above).


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*Of the Beethoven and Manning trips thus far,

and more than 40% of buses carried 5 or fewer students.


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Additionally, they can

see a student’s

aggregate ride history.

Parents and guardians

receive a notification

when their student taps.


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long term transportation costs and tap card pilot · 2016. 6. 9. · the 200th district for...

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