lotus 1-2-3 for windows

8/9/2019 Lotus 1-2-3 for Windows

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A,nderson Soft-TeachSTTJDENT WORKBOOK

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Name


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ANDERSON SOFT-TEACH Student Workbook

Lotus l-2-3 for WindowsRelease 5Volume 2

A Student Workbook and Reference for:Department:

Sales(800) 338-4336

ANDERSON SOFT-TEACH983 University Avenue

Los Gatos, CA 95030 U.S.A.Corporate(408) 399-0100

Fax(408) 3ee-0s00


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Table of Contents

Getting Started ......'. 1lntroduction........,..... .-.......'.. 2What You Will Need '....----'-.2Prerequisites ......... .'......-.".' 2Course Components .......... ...".-..'...'..' 2Self-Study '....'.."..3Classroom "..'...'..3Practice Disk lnformation........ .'....'...... 4Reusing the Practice Disk -......"'..'.....- 4Refreshing the Practice Files ........'......4Special Note ........ ....'...'...'..' 4

Lesson Seven: Creating'a Chart...... .....5

7-17-27-37-4ln Practice: Naming a Chart .'. 13Additional Exercises ............. .........'..... 14

(Cont.)


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Table of Contents(continued)

Lesson Eight: Modifying a Chart ....".. 15lntroduction........,..... .....".."....17Lesson Objectives "......."...'...' 17Before You Starl "..' 18

8-1 Modifying the Legend............. '.....".."'..' 198-2 Adding Headings .".208-3 Titling Axes .....'....".228-4 Moving and Sizing Charts -...'..23Additional Exercises ...".'.."'...' 24Lesson Nine: Formatting a Chart -------25

lntroduction .............. ......".."...27Lesson Objectives ....'."".-"....27Before You Staft ....' 289-1 Adding Data Labels,............ ".299-2 Exploding a Pie .."'.319-3 Changing Font and Attributes ....'..".."...' 329-4 Adding Lines and Color '..','....33ln Practice: Creating Graphics '....'.'.'."'.35Additional Exercises .......'...'....37

(Cont.)


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Table of Contents(continued)

Lesson Ten: Creating a Map..... .......... 39lntroduction ............. -...'...'...'...41Lesson Objectives '......'...'...'..'41Before You Start .".'4210-1 Creating a MaP ..."..431O-2 Mapping Data........ ......".."..'...4510-3 Checking Regions ".....'.."...'.-.471O-4 Using Map Viewer...,........ ..'..'.481O-5 Adding a Pin ..'...'..".49

Additional Exercises ....-'...'...'..52Lesson Eleven: Using Named Ranges .............. 53

lntroduction ............. "....'.."..".55Lesson Objectives '...'..'...........55Before You Start '.."561 1-1 Moving to Named Ranges ".."5711-2 Creating a Named Range .".".581 1-3 Using Titles as Names .'.."...'..5911-4 Calculating Using Names '.......6011-5 Protecting a Worksheet...........' ."'.."....'..61

Additional Exercises .'..".........'63

(Cont.)

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Table of Gontents(continued)

Lesson Twelve: Using @Functions .......... ....'....65lntroduction .............. ."'..."...". 67Lesson Objectives ..................67Before You Start ..... 68

ln Practice: Customizing the Function Selector "... 6912-1 Using @Functions............. ..'..7212-2 Creating an lF Statement ....'..7312-3 Using Absolute Addressing ............. ....'..74

Additional Exercises ....'..'.......76

Congratulations .......77lndex ......79

(Cont.)lv


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Getting Started


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Getting Started

IntroductionWelcome to Volume 2 of the AndersonSoft-Teach video training course on Lotus1-2.3 for Windows.The information in this Student Workbookis presented in an easy-to-follow format.Its modulardesign gives you the flexibilityto pick and choose the order in which youwant to learn or present the information.

What You Will Need1. The Anderson Soft-Teach videotraining course2. A VCR with monitor3. A computer with:

. Lotus I-2-3 forinstalled on the Windows Release 5hard disk

PrerequisitesBefore beginning this volume of the LotusI-2-3 course you should have alreadycompleted Volume 1.

Course ComponentsThere are five components to this course:

The Videotape is dividedinto six lessons. Each les-son includes explanationsand demonstrations ofskills covered in thecourse.The Student Workbookprovides you with step-by-step instructions forhands-on practice. Eachlesson also includes extratips and shortcuts that youcan practice on your own.The Practice Diskcontains sample files youneed to complete thehands-on exercises.

The Skills Test containsmultiple choice questionsand hands-on exercises tomake sure you understandthe software before youbegin using it on the job.

After successfully com-pleting this course, youwill receive an AndersonSoft-Teach Certificate ofCompletion.

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Creating a Chart


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Lesson Seven

IntroductionWorksheet values are often difficult to visualize orinterpret. However, with Lotus l-2-3's chart featuresto graphically represent your data, understandingthesevalues becomes easy. There are a variety of charts withwhich you can experiment. You can view your valuesillustrated in aZD or 3D pie, bar, or line chart, to namea few.Chart modifications are easy to make because 1-2-3charts are dynamically linked to their worksheet.Therefore, any changes that you make to the worksheetare automatically reflected in the chart.In this lesson, you will chart data from a worksheet fileand then examine a chart. You'll change a chart typeand view how changes made to your worksheet areautomatically updated in the chart. Finally, you'llassign a name to a chart.

Lesson ObjectivesBy the end of Lesson Seven, you will be able to:o Chart Datae Examine a Charto Change Chart Types. View Data Changes. Name a Chart


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Lesson Seven

Step by Step

Before You StartBefore You Start

Lotus 1-2-3 for Windows runs in the Windows environment. To start the l-2-3 program, you must bein the Windows environment.To begin practicing the skills in this lesson, follow the steps below.Note: This training course assumes that the initial default settings for the Lotus l,-2-3forWindows, Release 5 program are being used.

lf Necessary:1 Start: the 1-2-3 for Windows program2 lnsert: the Practice Disk into Drive ATo Open the Lesson File:3 Open: the LESSONT.WK4 file4 Maximize: the 1-2-3 window and worksheet (if necessary)

display the Default Sheet Smartlcon bar:o56

Click:Select:

the Smartlcon Selector rsrs.*Default Sheet


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Lesson Seven skill 7-1

Step by Step

Charting DataFirst highlight the range or ranges of data you want to chart. After that, Lotus 1-2-3 can create a new chartbased on the selected dat a. Eachrange of data is called a "data series. " In the illustration below the incomefigures make up one data series. However, a chart can have more than one data series. For example, ifyou chart income along with profit you'd have two data series. All in all, a chart can contain up to 23 dataseries.In this skill, you will create a new chart displaying one data series, quarterly profit.

cells 82 through E22

Highlight:Hold down: Gtrllwhile highlighting cetls A10 through El0

Notice: The two ranges are highlighted.Note: Both ranges constitute data representing quarterly profit.

3 Click: the Create Chart icon lffi (in the Smartlcon set)Notice: The pointer |ooks likefhis iI[ when in the work area.Lotus 1-2-3 will place the chart wherever you click.

on cell 811Notice: Lotus 1-2-3 plots the selected information into a new chart.down (to bring the chafi into view)Notice: The handles (black boxes) on the chart border and theSelection lndicator indicate that Chart 1 is selected. The menu barand Smartlcon set change to display chart tools.

4 Click:5 Scroll:


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Step by Step

Examining a ChartWhen a chart is selected, the word "Chart" appears in the menu bar. The Chart menu contains commandsused for creating and modifying charts. In addition to that, the Default Chart Smartlcon set becomesactive, and several chart types become available.In this skill, you will examine the Chart window and Default Chart Smartlcons.

Examine: the diagram of the Chart window in order torecognize terms used to describe different partsof a chartPlot Area

2 Examine: the Chart Smartlcons below in order tounderstand the type of chart each icon producesPie3D Pie

AreaVertical

4003002001m

0 Otr 1 Qt2 Qtr3 Qf 4

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Step by Step

Tips andTechniques

Changing Chart TlpesLotus 1-2-3 has several different chart types that can represent your worksheet's data. If you do notspecify a chart type, l-2-3 will create a bar chart, known as the default or "preferred" chart type.Once you have chosen a chart type that represents your data clearly, select it from the menu or theSmartlcon set.In this skill, you will use both the menu commands and the Smartlcons to view different chart types.

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1 Click: the Chart Type icon ffi (in the Smartlcon set)Notice: The Type dialog box appears with the Bar optionselected.i..ifi:iffiiiffiirjj: : : :lrir r:i: ! i3:\lliiiiiiillin rllll

Double-click: on the bar style (shown in the illustration below)

Notice: The data is displayed in a 3D bar chart.4 Click: iffi. the Vertical Line Ghart icon iffi$

Notice: The data is displayed in a line chart.5 Click: the 3D Pie Ghart icon 1ffiil

6 Choose:Notice: The data is displayed in a 3D pie chart with percentagesshown for each slice of pie and a legend to indicate eachquarter.Chart, Use PreferredNotice: The detault chari type is again displayed.

Select:

To change ihe I'prefe*bdll or dbfault chart type into a chart,of ybur bhoiCe, create oractivate a chart that has the chart,iype,,,style, and custom formartf ng you desiie' ThenSelect the Chart menu, and choose Sei Preferred. ' i. ' ' ,

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In Practice: Namins a Chart

Lotus 1-2-3 automatically names your charts as they are created (e.g., Chart 1, Chart 2, and so on). Thename of a selected chart appears in the Selection Indicator on the edit line. To give charts moredescriptive names, use the "Chart, Name" command. When achart is named, 1-2-3 stores all the settingsfor that chart so that you can move to or use the chart any time.In this skill, you will name a chart.

Step by Step

Tips andTechniques

1 Open:2 Select:3 Examine:

Selection lndicator

4 Choose:

Type:t.xamtne:

Save and close the IPLESST.WK4 file.

the IPLESST.WK4 filethe chart (by clicking anywhere on it)the Selection lndicatorNotice: CHART 1 is displayed as the name af the selected chaft.

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Chart, Name...Notice: The Name diatog box appears as in the ittustration betow.

My Chart lEnttr=lthe Selection lndicatorNotice: 'MY CHART," the new name of this chart, is displayed.

To display or move to a named chart press F5 (the Go To key;. From the "Type ofIte;''boX,selectChart.SeleitthedesiredchartnamefromtheIist.13 Title #300


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Lesson SevenAdditional Exercises

After performing the skills in this lesson, you may want some additional practice. Below aresome suggestions for activities you can try on your computer, along with some questions tocheck your comprehension of the material covered in the lesson'

ACTIVITIES TO TRY:1. Open the IPLESST.WK4 file. Change the chart name in the Selection Indicator to reflect the

contents of cell A1.2. Chart the itemized expenses for Quarter 1 (shown in the illustration below). Display them in

a three-dimensional pie chart.

What is the percentage of Materials?Practice selecting different chart types and different verlicaVhorizontal styles.Save and close the IPLESST.WK4 file.

OUESTIONS:1. How do worksheet changes affect a chart?

3.4.

2. What is a data series?3. How many data series can you include in a chart?

If you have trouble with any of these activities or questions, review Lesson 7 on the videotapeand in this Student Workbook.

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Nlodifying a Chart


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Lesson Eight

IntroductionLotus 1-2-3 makes it easy to modify a chart by workingdirectly with its elements. You can affect font, style,and color of charted data. You can also affect its axes,headings, and legend. The size and position of a chartcan also be changed.In this lesson, you will modify a legend and addheadings that will consist of a title and note. You willalso title the Y-axis and delete the X-axis on your chart.Last but not least, you will move and size the chart.

Lesson ObjectivesBy the end of Lesson Eight, you will be able to:. Modify a Legend. Add Headings. Title Axeso Move and Size Charts

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Lesson Eight Before You StartBefore You Start

To begin practicing the skills in this lesson, follow the steps below.If continuing directly from Lesson 7, you only need to perform step 3 below.

Step by Step lf Necessary:1 Start: the 1-2-3 program2 lnseft: the Practice DiskTo Open the Lesson File:3 Open: the LESSONS.WK4 file4 Maximize: the 1-2-3 window and worksheet (if necessary)To Display the Default Sheet Smartlcon bar:5 Click: the Smartlcon Selector tsru6 Select: Default Sheet

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Lesson Eight skill 8-1

Step by Step

Modifying the LegendA legend is an explanation, in colors or patterns, of the chart's data series. Lotus 1-2-3 automaticallyadds a legend when a chart is created. Once created, you can modify a legend by changing its font andstyle characteristics, as well as color or pattern. You can also move the legend anywhere within the chartaround the perimeter of the plot area.In this skill, you will modify the legend's label.

1

2down (to bring the chart into view)on the Legend (in the chart)Notice: The Legend dialog box appears. All the data seriesselected forthis chari are listed in the Series list box. ln this case,there is only one data series selected, and it's referred to as "A -Profit.'the Legend entry text boxNotice: The Cellcheck box isselected and A:410appears in theLegend entry textbox as in theillustration to theright.

Legend entry

Note: CellAl0contains the word"Profit," thereforeit's currentlydisplayed as alegend entry.4 Click: ,ffi,ffi (to deselect it)Notice: The content of the Legend entry text box is highlighted.Quarterly Profiti$ffiii$'*ffi.ffi (in the Place lesend section)

Notice: The Legend label displays the words "Quarterly Profit"and the legend is placed below the plot area.

Scroll:Double-click:

3 Examine:

Type:Select:

567 Choose:

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Lesson Eight skiu 8-2

Step by Step

Adding HeadingsHeadings consist of chart titles and notes. A title place holder is automatically added to a chart whenit's created. In addition to titles, you can add notes to help further explain the data represented in yourchart. Either type of heading can be changed, repositioned, or removed entirely from a chart. You canalso modify or remove the X and Y-axis titles using the Headings dialog box.In this skill, you will add two headings; a title and a note'

Adding a Title Heading:1 Double-click: on the m2 Click:

Title section

*t..*,,"r1

Notice: The Headings dialog box appears.Note: Chart Titles and Notes can be created f rom this dialogbox, as shown in the illustration in step 2.on the Cell check box (as in the illustration below)

Notice: Once the check box is selected, the Range Selectorappears.

3 Click: the Range Selector lffiNotice: You have temporarily returned to the worksheet, and thepointer changes shape so that you can select your first heading.on cell A1 (lncome Statement)Notice: The Headings dialog box reappears with the celladdress, A1, highlighted in Line 1 of the Title section.Note: Thecontentsof cellAl will be usedasthe Titleforthis graph.

(Cont.)

Click here

4 Click:

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Step by Step(continued)

Tips andTechniques

Adding Headings5 Click: the Left Placement button (in the Title section)

Click hereNote: The chart's title will be placed on the left side of the chart.

Adding a Note Heading:6 Click: in the Line 1 box (of the Note section)Click here7 Type: Walker & Associates [EnterJl

Notice: The Title "lncome Statement" is aligned at the top left ofthe chart and "Walker & Associates" is aligned in the bottom leftcorner as in the illustration below.

lncome Statement4m+0(rrEm'x lE ---4 EZtxi.ErmF o

Otr 1 Otr 2 Otr 3 Otr 4X-Axis

IGuaderly Frofit& Aretriahs

You: can Change thb style of text for a Tiile Oi a Note by,5slecting the item fuSq"*a:lt'oosingStyle,Font5.'.&Attributes.fromthemen'u:..:.''i:::2l


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Step by Step

Tips andTechniques

Titling AxesAxes are used to measure data series within achart. Lotus 1-2-3 supplies axis title place holders (e.9.,"X-Axis" and "Y-Axis") on every chart, with the exception of pie and radar charts. Pie and radar chartsare round and therefore are not plotted by horizontal and vertical axes. Font and style, or color andpattern can be modified for each title.In this skill, you will delete the X-Axis title and customize the Y-Axis title.

the "X@Notice:

1

2Select:Press:

-Axis" titleThe X-Axis title is now deleted.3 Double-click: on the "Y-Axis" title

Notice: The Y-Axis dialog box appears and the default axis titleishighlighted.

4 Type: Sales in [EnterJ]Notice: The Y-Axis now reads "Sales in Thousands."You can add ttre Axis Title by using the Chart, Axis command. i . , , i'.::::From,the,Axis.aiarog uox, you can also crtail$d.tue...S**ieiU*.tU$.4*i*i*fiU.tfi$ld [iiH$ i..|,tick''marks,on'.the axis. : ::

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Step by Step

Moving and Sizing ChartsThe default chart that Lotus 1-2-3 creates might just suit your needs. On the other hand, be creative bymodifying your chart. You can size the chart, size the objects within a chart, move the entire chart toa new location, or rearrange chart objects.In this skill, you will move and size objects in a chart.

1 Position: the pointer over the chart's upper-left cornerNote: To move the entire chart you can position the pointeranywhere over the chart, outside the plot area, and the pointerwill look like this [.Position pointerover the chart

2 Click & drag: . the chart to cell A193 Scroll:4 Position:5 Click & drag:

Notice: As you move the chart, the pointer looks like this fi.When you release the mouse, the chart is repositioned.down (to bring the chart into view)the pointer over the upper-right handleNotice: The pointer looks like fhis +.the upper-right handle to cell F14Notice: When you release the mouse, the chart is sized.

Moving elements within a chart:6 Click & drag: the legend to the lower-right corner of the chart

Save and close the LESSONS.WK4 file.

.|ffir-rS ffiB Izm6nJnrfr rmo

lncome Statem

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Lesson EightAdditional Exercises

After performing the skills in this lesson, you may want some additional practice. Beloware some suggestions for activities you can try on your computer, along with some questionsto check your comprehension of the material covered in the lesson.

ACTIVITIES TO TRY:1. Open the LESSONS.WK4 file. Size the chart and practice moving different chart parts (e.g.,

the plot area, the headings).2. Change the Chart title to read "Charted Income."3. Add a secondary chart title that reads " 1994" and is left aligned.4. Save and close the LESSONS.WK4 file.OUESTIONS:1. In what ways can the Legend be modified?

2. Are handles used for sizing or moving an object?

3. Do you always have to manualIf so, how would you do this? ly type in a title or can you use cell's contents?

If you have trouble with any of these activities or questions, review Lesson 8 on the videotape andin this Student Workbook.

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Formatting a Chart


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Lesson Nine

IntroductionCharts are used to present data and figures, and becauseof that they are often given credit for selling an idea,thought, orconcept. Many peoplebelieve the salesmanwith the flashy charts wins the client. Therefore, inthis lesson you'll take a look at some of the tools Lotus1-2-3 has for making your charts flashy.You will add data labels to your chart. You willseparate a slice of a pie from a pie chart' This is knownas exploding a pie chart. You will learn how to changechartfont and attributes, as well as add lines and color.Finally, you will create graphics such as a text box,ellipse, and an alrow.

Lesson ObjectivesBy the end of Lesson Nine, you will be able to:o Add Data Labels. Explode a Pie. Change Font and Attributes. Add Lines and Coloro Create Graphics

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Lesson Nine Before You StartBefore You Start


Step by Step lf Necessary:1 Start:2 lnseft:

5 Click:6 Select:

To Open the Lesson File:3 Open: the LESSON9.WK4 file4 Maximize: the 1-2-3 window and worksheet (if necessary)To Display the Default Sheet Smartlcon bar:

the 1-2-3 programthe Practice Disk

the Smartlcon Selector ns-'*sDefault Sheet

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Lesson Nine skiu 9-1

Step by Step

Adding Data LabelsThe data series in achartvisually represents the data in your worksheet. However, adding actual valuesto the data series can sometimes enhance the meaning of the plotted data. These values are called "datalabels. " You can add data labels above, below, or to the side of each bar (or piece of pie) in the data series.In this skill, you will label each bar with the exact value it represents.

1 Scroll:2 Select:3 Choose:down (to bring the chart into view)the chartChart, Data Labels...Notice: The Data Labels dialog box appears.

The "A-Quarterly Profit" dataseries is highlighted in theSeries seclion.

4 Click: the Range Selector ffi5 Highlight:

Notice: When you click on the Range Selector the dialog boxtemporarily disappears enabling you to define a range of labelsto be used in the chart.cells 810 through E10Notice: When you release the mouse button you return to the DataLabets dialog box. 810..E|0 is displayed in the Range of Labelsbox.

6 Click: the arrow besidethe PlacementboxAbove

(Cont.)

7 Choose:

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Lesson Nine skill 9-1


Adding Data Labels

Notice: Data labels appear above each bar in the data series, withthe exception of the right-most bar where there is not enough room.

I Click: the 3D Pie Chart icon lffi10 Choose:

Notice: The bar chaft changes to a three'dimensional pie chart'The data labels changed to show in percentages.Ghart, Data Labels...Notice: The Data Labels dialog box appears. Data labeloptionsare different for a Pie chaft.on the Values check box

I Choose:

1'1 Click:Click here

12 Click: on the "Contents of X data range" check box

Click here

Notice: The legend disappears. The Quarter labels are shown,along with their values, by each pie piece.

lncome Statement

$l,@O.m $1.7m,m

8)3n

s $zmaz t.1CO

o

fw"Gn*."j"bb;l

13 Choose:

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In this skill, you will explode a piece of a pie chart.

Exploding a PieIf you're using a pie chart, you can separate a slice of pie so it stands out from the other data in the chart.This is used to add emphasis to a particular value or figure.

Step by Step 1 Click & drag: the "Qtr 3" piece of pie slightly to the IeftNotice: When you release the mouse bufton the chart willappear as the illustration below.

lncome Statementt217,1m e2.7%) Ar2

t153.fi8 (16.00S) Ok 1$212,ffi e2.2%) Qfi3

ts/3,ffi @.196) otl 4

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Step by Step

Tips andTechniques

Changing Font and AttributesYou can enhance the appearance of your charts in several different ways. You can change the font, size,and style attribute of text.In this skill, you will apply a different font size and attribute to the chart.

1 Click:

2 Choose:Select:Select:

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on any data label in the pie chart with the right-mouse buttonNotice: The Quick menu appears. Allfour data labels areselected.Note: All four labels represent a series of data and will betreated as a group.Font & Attributes...Notice: The Font & Attributes dialog box appears.12 (in the Size section),ffi-$$*-W*|$ (in the Attributes section)Notice: A sample is displayed at the bottom of this box.5 Choose:Notice: The data labels are now 12 point, italic.

ou,,cafi,:Adee.$rsiiffi..H ti.t.l&.j#ffiibufe$,,cc ,lfirffiiiffiji$,tyleir*ienu,

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Step by Step

Adding Lines and ColorYou can use the Style Lines & Color command to add custom colors and patterns to the border of a chart.The Border of a chart is called its frame.In this skill, you will add a border style and color.

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1 Click:2 Choose:

Select:Click:

the frame of the chart with the right-mouse buttonNotice: The Quick menu appears.Lines & Color...Notice: The Lines & Color dialog box appears.the Designer frame check oot :l:if.ir*fr*N,l$ffi$iffiU;gthe arrow beside the Designer frame boxNotice: Examples of different designerframes appear.

the frame in the upper-right corner(Cont.)

5 Select:-tJ


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Tips andTechniques

6

7

Click:

Select:

Adding Lines and Colorthe arrow beside the Frame color boxNotice: A color palette aPPears.the color navy

I Choose:Notice: The chart is now surrounded by a navy frame.

Save and close the LESSON9.WK4 file.

iolCtrange colors and patterns:foi a'data series use the Lines & Colbr command, Youban select the Style rnenu and choose Lines & Color, or you can cliCk on a data:serieswith the:fight mouse button and accessthe Lines & Color command;,, ' , , ,,lf. you do not have a color printer?::use patterns'to differentiate data ranges;., ,. i i

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In Prqctice: Creating GraphicsWhen you create and arrange drawn objects on a worksheet, they appear and print as part of the worksheet.ln a multiple-sheet file. it is possible to have a different drawn objects on every worksheet.There are several tools with which to draw lines and shapes in Lotus l-2-3. They include line tools,and shape tools such as rectangle, polygon, and ellipse tools. Copying pictures from other prograrnsinto l-2-3 is another way to add graphics to a worksheet.In this skill. you will create a text box, draw a circle, and create an arrow pointing from one to the other.

Step by Step 12

Open:Click:

3 Click & drag:

4 Type:5 Click:6 Click & drag:

the IPLESS9.WK4 filethe Text Block icon ffi(on the Default Sheet Smartlcon set)

tNatice: Your painter looks like this -i- when in the worksheetarea.from cell Cl2 through D13i """"--""""-i-Notice: When the mouse button is released, an insertion pointis displayed within the text box.Note: The Smartlcon set changes and displays tools forworking with objects. These icons will always appearwhen anobject is selected.Gold Account Statusthe Ellipse icon ffito encircle cell 85Notice: As you drag, an ettipse forms. When you release themouse button, the ellipse remains selected as shown below.

(Cont.)35 Title #300


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In Practice: Creating Graphics


TipsTectchniquesand

Click:Click & drag:

7I the Draw Arrow icon ffifrom the text box to the ellipseNotice: As you drag, an arrow appears with the arrow headfacing the direction in which the pointer is dragged.away from the arrow to deselect itNotice: The worksheet is similar to the illustration below^

Save and close the lPLESS9.WK4file.

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Lesson NineAdditional Exercises

After performing the skills in this lesson, you may want some additional practice. Below aresome suggestions for activities you can try on your computer, along with some questions tocheck your comprehension of the material covered in the lesson.

ACTIVITIES TO TRY:1. Open the IPLESS9.WK4 file. Chart the total billing for each client.2. Add axis titles and change their font to Arial (or a similar font), 12 point.3. Add a Designer border and color of your choice.4. Create an alrow pointing to Anders total on the chart'5. Save and close the IPLESS9.WK4 file.OUESTIONS:1. What does "exPlode a Pie" mean?2. How would you change the font and attributes of a chart element?3. List as many of l-2-3's graphic tools as you can remember?If you have trouble with any of these activities or questions, review Lesson 9 on the videotape and inthis Student Workbook.

37 Title #3OO


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Creating a Map


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I-csson Tbn

IntroductionCreating a Lotus l-2-3 map is similar to creating achart. Worksheet data is linked to a graphical repre-sentation of data in a map. Just as you can create a barchart to illustrate arange of worksheet values you cancreate amap thatrelates arange ofdatato recognizablegeographic regions, such as states or countries. It isalso possible to add a label or a pin to your map. Pinsare created from text in a worksheet cell' That text caneither be in the form of a symbol or a label.In this lesson, you will create a new map. You will alsoselect the ranges and title that your map will includeand replace an unknown map region. You will use themap viewer to get a closer look at your mapped dataand lastly enter data that will appear as a pin.

Lesson ObjectivesBy the end of Lesson Ten, you will be able to:o Create a Map

' Map Datao Check Regionso Use Map Viewerr Add a Pin

4I Title *300


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Lesson Ten Before You StartBefore You Start


Step by Step lf Necessary:1 Start: the 1-2-3 Program2 lnsert: the Practice DiskTo Open the Lesson File:3 Open: the LESSON10.WK4 file4 Maximize: the 1-2-3 window and worksheet (if necessary)To Display the Default Sheet Smartlcon bar:5 Click:6 Select: the Smartlcon Selector mDefault Sheet

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Lesson Ten skill 10-1

Step by Step

Creating a MapTo create a new map you will select a map from the Map Type dialog box. However, before you beginit is important that your worksheet is set up correctly. Start by entering data in a range containing at leasttwo columns. You will have to enter data in the following order; geopolitical names of map regions,known as "map codes, " and after that, data you want to link to each map region such as sales figures, regionrepresentatives, retail outlets, and so on.In this skill, you will create a new map from data that has already been set up.

Choose: Tools, Map, New MapNotice: The Map Type dialog box appears.

2 Double-click:3 Scroll:

on World CountriesNotice: The pointerturns into a revolving g/obe -l'ft}.right (to frame your worksheet as illustrated below)

(Cont.)43


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Lesson Ten

Step by(continued)

Tips andTechniques

skill 10-1

4 Click:Creating a Map

in cellll (to position the map as shown in the illustration)Notice: The map is created from this location.

Ydu..C'*fiiialsd.;efCIEte...ff.fi$w.imep1..bXr.firsq.SdlBctill$..fts...g6opo,lifib I..fiiinnesl.ofi.iffiA$iiregio$slfi.. 6ul$bll( utirffid|Chbosifi$ToCIlb;... tap.iiiNe*|'nn*$;1frUm'.+Ue.:,mefiuiii'.S e ..clickifig in#:bffiu t.td:: o$itidfi.:$bE.iuew11mag'i,.ifi$ffis::.1,,9:;iwil't.. f vi e.ia..map fai you,based

sdfif::S ledfistl:,:,nor:*X*m$iu;::lf| :bU;.$eletli:ffi:, btds].e:alift i*14fi{ VadA]iinoU.i.,#d.ffi$tuet;.11r34.::**[Pibvide.ii]tofi::reiffi.a UrS- map' (rhe U.S.i:::ffi4 .idoss fintnciuddt1 ,ASkA;,ah$'.HAWAiir)i...ff:){ou..wreierto::'Se1 .Gdifstni$..an ..64nffi;,iiq'Er.3.. ot ldiffir:$to e,,A:.*otit6;i6t*i$r.displ[ iia..ffialo$lbofi.istAti ii al.C ffiai.i$:.an::ffiffi$w$i0n::on.,thq..{ .,,51',naPr

Lotus I -2-3 provides the following maps; World Countries, USA by State (continentalUnited States), Alaska, Hawaii, Canada by Province, Europe by Country, EuropehnUnion by Region, japan by Ppfecture, Mexico Uy Estado, Australia:'by State; 6n6wan:

X{dl$::|f,uh"ctistr11fias1mffi|:infCIr ofi:irCI'nlffit$hasing::rhaps:l:see::liffihasi$ itrvIIi.:.ffi-d.errltr{.iil$t

Tiile #300 44


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Lesson Ten skiu 10-2

Step by Step

Mapping DataYou can use either text or numbers when choosing arange to map. The first set of data appears as colorapplied to map regions, the second set of data will appear as patterns applied to the same regions. Youwill have as many as six colors and patterns to represent your data within a map, however you are notlimited to six map regions in a range. When arange contains more than six regions, 1-2-3 groups thedata into categories called "bins." Each color or pattern appears as a color or pattern on the map.In this skill, you will select map ranges and a title.

1

2Select:Choose:

Selecting a Title:3 Click:4 Click:5 Click:

the World Countries map (if necessary)Tools, Map, Ranges & Title...Notice: The Ranges and Title dialog box appears as shown inthe illustration below.

on the Cell check box beside the Title boxon the Range Selector beside the Title box ffiNotice: The dialog box temporarily disappears to allow you toselect a range.on cell F3 (Worldwide)Notice: The title box now reads F3.

(Cont.)45


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Mapping DataSelecting a Color Range:6 Click: on Golors under Assign range for7 Click: on the Range Setector beside the Range box ffiI Highlight: cells G5 through Gz

Notice: The selected range is displayed in the range text box.

Selecting a Map Region Range:I Click: on Map Regions under Assign range for10 Click: on the Range Selector beside the Range box ffi11 Highlight: cells F5 through F7

Notice: The selected range is displayed in the range brt box.12 Choose: l- il

Notice: The Region Check dialog box appears because 'Britain'is an unknown region to Lotus 1-2-3.

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Step by Step

Tips andTechniques

Checking RegionsLotus 1-2-3 reads each label in the left-most column of the map data range and compares it to the list ofmap codes, names, and custom names for the map type. When 1-2-3 encounters a map code or name thatit does not recognize, the Region Check dialog box appears with the first unknown map region listed inthe information box. If you want to use the unrecognized label, you must link it to a name or code thatI-2-3 rccognizes.In this skill, you will add a custom name for an unknown map region.

Examine: the Region Check dialog boxNotice: The unknown map region is Britain. The "Replace incellwith" option is selected.Note: Lotus 1-2-3 uses the name United Kingdom for thisgeographical location. Using this dialog box, Britain in cell F6 of theworksheet, can be added as a custom name for United Kingdom.

34

Choose:Click:Press:

in the Known map region list boxUNotice: You have advanced to the first country whose namebegins with 'U'@ until United Kingdom is selected Press:6 Press:Notice: The map's title reads, 'Worldwide." The Canadian,British, and Australian (Australia is covered by the legend)regions are color coded to correspond with the legend.

Ys=Uic. .i,E$'l cb..ffi.:ufi nllfe$1oq.*itil.a.ffiowfi..ffi9i fi.. yir$ CIusrfiglthq.llREptdes..ifi.cell#it$llofitigEi.. dii$$ls$tid$..A.re#ofi.if{6fli:th$..llruowu,,ruffi,',g,egi$filgii..liqq47


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Step by Step

Using Map ViewerThe Lotus Map Viewer is a separate program that comes with l-2-3. Once inside the Map Viewer youcan focus on a map area where data is concentrated by magnifying that area. You can also copyinformation from the map for use within a worksheet.In this skill, you will use Lotus'Map Viewer.

Opening Map Viewer:1 Double-click: on the Worldwide mapNotice: The Lotus Map Viewer opens. The world map fills yourscreen.

Moving Map Elements:2 Click & drag: the legend to the upper-right cornerNotice: Australia is visible in the lower-right corner of the map.

ldentifying Geopolitical Areas:3 Move: . the pointer over several countriesNotice: The name of a country appears on the left side of thestatus barwhen the pointer is positioned above it.

Magnifying Map Areas:4 Hold down: fCtril5 Click & drag: across BritainNotice: You have magnified the area. Beni lheanacho is theSales Bep. for Britain.Note: Magnif ication is known as Zoom in;the opposite is Zoom out.6 Choose: View, Zoom OutNotice: More of the area is shown with Britain centered on screen.7 Choose: View, ResetNotice: The map returns to its original size, and is centered onscreen.8 Choose: File, Exit & Return to Lotus 1'2'3

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Lesson Ten skiu 10-s

Step by Step

Adding a PinPin characters are similar to annotations you might add to a paper map. They can be used to flag areasor draw special attention to places on your map. Pin characters can be symbols ( O ) or labels such as"Corporate Headquarters." To begin, enter a symbol or label, then enter map coordinates (the latitudeand longitude of a position on the map), and finally map the range using the Ranges & Title command.In this skill, you will add a pin to the USA map.

Notice: A?," dot symbolappears in Jl5.

Copying Map Coordinates:4 Double-click: on the USA map

Entering a Pin1 Click:2 Change:3 Type:

5 Position:6 Click:

Choose:Choose:

Symbol or Labehon cell Jl5the font of cell J15 to WingdingsI (the lowercase letter "L") tEnter--.|

Notice: The Map Viewer opens.the pointer over the state of New York. Notice: The name of the state is shown in the status bar.the right mouse buttonNotice: The Quick menu appears.

Copy CoordinatesFile, Exit & Return to Lotus 'l-2-gNotice: Lotus Map Viewer closes and you return to the 1-2-3worksheet.

(Cont.)

7I

USA, Continental United States

I Atsuko Satoffil Hakim JonesI Jon PetersenE Kim NugyenE lvlia Esp noza

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Lesson Ten skiu ru-s


Adding a PinPasting Map Coordinates:I Click:10 Choose:

Adding a Pin Color:11 Click: on cell M15

on cell K15 with the right mouse buttonNotice : The Quick menu aPqears.PasteNotice: The coordinates from the map are pasted into cells Kl5and L|5.Note: Coordinates willvary depending on where you click on themap.

Note: ln Lotus 1-2-3number 129 is code for thecolor red. Numbers forcolors can be found byopening the Font &. Attributes dialog box,clicking on the color Paletteand selecting a color. Thecolor's number will appearin the bottom-left corner ofthe palette. (For examPle,69=yellow, 129=19d,1 68=blue, 225=black)

Assigning a Range for Pin Goordinates:13 Select: the USA map14 Choose: Tools, Map, Ranges & Title...

12 Type:

15 Click:16 Click:

129 lEnter-.ll

Notice: The Ranges & Title dialog box appears.on Coordinates under Assign range foron the Range Selector beside the Range box ffi17 Highlight: cells J15 through M15Notice: The selected range is displayed in the Range text box.

(Cont.)50


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Lesson Ten

Step by(continued)

Tips andTechniques

skill 10-sAdding a Pin

Notice: The New York area displays alv dot map pin.

Save and close the LESSON10.WK4 file.18 Choose:

You c:an Cieate interesting,,pin syrnbols by uSing::the Cl,raracier,Map:program that ,,,comes with *inaows, Open Cn,ariiter Map fio.mithqiProCiam,,Mnnager. Then,, ch'ooseafont such aiilW,ingdin:$s" or liZapf oingbats;":;;Charhctbi,Iv1ap,,will display all of ih'bchar#ters that Wingdin$s offers, ,(Some examples of llWingdlng" font Character$ , ,inCtude f,O


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Lesson TenAdditional Exercises


ACTIVITIES TO TRY:1. Open the LESSONl0.WK4 file. Open the Lotus Map Viewer in order to see the Worldwide

map.2. Zoom in to south-eastern Canada.3. Create a blue pin positioned in south-eastern Canada'4. Save and close the LESSONI0.WK4 file.OIJESfiONS:1. What types of characters can constitute a pin?2. What types of data must you have in order to create a map, and how must that data be set up? -3. Why would Lotus l-2-3 need to check regions?


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LIsing Narned Ranges


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Lesson Eleven

IntroductionSpecific names canbe assignedto cells in a worksheet,and then in turn, used in formulas. You can also usethe Go To command to move to named cells quickly.In this lesson, you will move to and create namedranges. You will also calculate formulas using names.Lastly, you will protect your worksheet data'

Lesson ObjectivesBy the end of Lesson Eleven, you will be able to:o Move to Named Ranges

Create a Named RangeUse Titles as NamesCalculate Using NamesProtect a Worksheet


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Lesson Eleven Before You SturtBefore You Start


Step by Step lf Necessary:1 Start: the 1-2'3 Program2 lnseft: the Practice DiskTo Open the Lesson File:3 Open: the LESSONl1.WK4 file4 Maximize: the 1-2-3 window and worksheet (if necessary)To Display the Default Sheet Smartlcon bar:5 Click: the Smaftlcon Selector ffi6 Select: Default Sheet

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Lesson Eleven skill 11-1

Step by Step

Tips andTechniques

Moving to Named RangesWith 1-2-3, you can assign a name to a range of cells. Once you have named arange, you can use thename to quickly move to that location or use the name, rather than cell addresses, in formulas. We willwork with named ranges in formulas later in this lesson.Range names are much faster when moving to a location, because it takes all the guess work out of wherethings are located.In this skill, you will move to a named range using the Go To command.

1 Press:2 Examine:

[Ts I (ttre Go To key)Notice: The Go To dialog box is now displayed.the Go To dialog boxNotice: The list has two names available.

3 Double-click: Q3 SALES GOALNotice: The cell pointer moves to cell E5, the Q3 Sales Goal'

$fi',e ll fi i$sl+r:ffi$ii$$rTb,i ::tfid::fibfiuiito..bring up the G-,b Tqidt4logii uxiii,..So$i.Gfiiiffi::6.dii$fib::Na:.$ag$t$t:iiitafi::md::ffi$sisr$::r,ffigEriififfiii$o i:itBiiti$t;

This list represents arf Jthe named ranges in Lthis worksheet.

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Lesson Eleven skiu 11-2

Step by Step

Tips andTechniquesTiile #300

6 Choose:

58

Creating a Named RangeWith 1-2-3, you can quickly assign a name to a range of cells. A range name can include up to 15characters. You can type or refer to the name by using any combination of uppercase and lowercaseletters,butl-2-3forWindowsstoresallrangenamesasuppercaseletters. Becarefulnottostartthenamewithanumberorusespaces,commas,semicolons,orthefollowingcharacters: + - * /& > < @ #.In this skill, you will create a named range using the menus.

1 Highlight:2 Click:3 Choose:4 Type:

5 Choose:

cells 813 through D13on the selected range with the right mouse buttonNotice: The Quick menu appears.Name...Notice: The Name dialog box is displayed. The two namedranges'Q3 SALES GOAL" and'Qg SALES TOTAL" appear inthe Existing named ranges list box.Monthly Totals

rffiilNotice: The name is added to the list of existing named ranges.:llsffi.Mxffiflt-ry

When you Create,ran$e names:,, 'Q.l,,will be interprstedi:as a named,ranpbut,.Qt'(w,it ;


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Lesson Eleven

Step by Step

skiu 11-3Using Titles as Names

You can name single-cell ranges using labels you've entered in adjacent cells. This method is convenientfor naming more than one single-cell range at a time. The labels can be to the right, to the left, above,or below the cells you want to name.In this skill, you will use the "Range, Name" command to create a single-cell named range for each salesrepresentative.

1 Highlight:2 Click:3 Choose:4 Examine:

5 Click:

cells A4 through A12Notice: The selected range contains the names you want toapply to the cells to the right.on the selected range with the right mouse buttonNotice: The Quick menu appears.Name...the For cells box To the fightNotice: The direction "To the right' is selected.Note: "To the right" is the 1-2-3 defaull in the "For cells" sectionof the Range Name dialog box.

Notice: ln the list box illustrated tothe right, the name for eachsalesperson appears. Each labelinthe highlighted range becomesa name for the adjacent right-handcell.

BAHEY JOHESDAVE LUHAEVE GIOVOHHIilHY l,lAHKSt'l HOl'lKAEEH SI{ITH6 Choose:Notice: You return to theworksheetarea.7 Click: on the Navigator icon ffiNotice: A list box appears with all the range names for thisworksheet. Every sales person is listed along with the rangename you created forthe monthly totals.Susan HorowitzNotice: The cell pointer moves to Susan Horowitz's July salesfigure.

VASSUEZ

8 Select:

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Step by Step

Calculating Using NamesWhen you name a range, you can also use the name as a cell reference in formulas. Naming a range ofcells makes it easier to remember which cells you want to use when writing formulas.In this skill, you will write a formula using named ranges instead of cell addresses.

1 Click:2 Type:3 Click:4 Select:5 Type:

Click:Select:

8 Press:

67

on the Navigator icon ffion cell F5+

Q3 SALES TOTALNotice: The Contents box now displays'+Q3 SALES TOTAL.'INote: The slash (/) symbol is for dividing numbers.on the Navigator icon ffiQ3 SALES GOALNotice: The Contents box now reads as follows:

Notice: The percentage of the goal is calculated to 132% ofthe Sales Goal.

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Lesson Eleven skiu 11-s

Step by Step

Protecting a WorksheetWhen you protect a worksheet you are password-protecting data that could otherwise be accidentallychanged. Sealing a file with a password disallows any changes to cell contents, styles, and settings. Youcan also seal a file and leave specified ranges unprotected so that users can enter data in these ranges.Passwords can include up to 15 characters, and passwords are case sensitive, therefore you mustrememberthe exact combination of uppercase or lowercase letters you use when you create the password.In this skill, you will first seal a file and then unprotect specific cells so that they may be modified.

1

2Highlight:Choose:

3 Select:Click to unprotectdata in the rangeshown here.You will only be ableto change data in thisspecified range.

4 Choose:Press:Choose:

cells 84 through D12$tyle, Protection...Notice: The Protection dialog box appears.the Keep data unprotected check box (shown below)

56

1"ilNotice: "U" appears in the status bar to reflect that this rangewillbe unprotected when you sealthe file.@ (to deselect the range)File, Plotect...Notice: The Protect dialog box appears.

(Cont.)6t


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Protecting a Worksheet

Notice: The Set Password dialog box appears.

I Type: test lTabsl

10 Type: test [EnteTJl

11 Click:

7 Select:I Choose:

12 Click:13 Type:14 Choose:

Notice: Each character of the password is displayed as an asterisk.Pressing tab advanced the insertion point to the Verif box.Note. You must retype the password to verify it.

Notice: The status bar displays indicating thecurrent cell is protected.Note: Lotus 1-2-3 will beep if you try to change data in a protectedcell and displays a message stating the cell is protected. Also, themenu commands are not available for any actions that mightchange a sealed file.on cell D5Notice: The status bar displays indicating thecurrent cell is unprotected. Unprotected cells can be changed.on cell E5Notice: The status bar displays0Notice: A message reminds you this cell is protected.

Save and close the LESSON11.WK4 file.62


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Lesson ElevenAdditional Exercises


ACTIVITIES TO TRY:1. Open the LESSON1 1.WK4 file. Unprotect the file using skill 1 1-5 as a reference.2. Use the Range Name command to name ranges in this worksheet.3. Use the Navigator icon to examine the ranges you just created.4. Use the Go To command to move to specific cells in your worksheet.5. Save and close the LESSONl1.WK4 file.OUESTIONS:1. What are the benefits to using named ranges?

2. What drawbacks could you see to using the File, Protect command?


63 Title #300


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LIsing @Functions


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Lesson Twelve

IntroductionLotus 1-2-3's @Functions are built-in formulas thatperform a variety of different calculations.In this lesson, you will use several @Functions toperform statistical calculations. You will also use thelogical function, @IF. Finally, you will learn aboutthe important concept of absolute referencing.

Lesson ObjectivesBy the end of Lesson Twelve, you will be able to:o Customizethe Function Selectoro Use @Functionso Create an IF Statemento Use Absolute Addressing

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Lesson Twelve

Step by Step

Before You StartBefore You Start

To begin practicing the skills in this lesson, follow the steps below.If continuing directly from Lesson LL, you only need to perform step 3 below.

lf Necessary:1 Start: the 1-2-3 Program2 lnsert: the Practice DiskTo Open the Lesson File:3 Open: the LESSON12.WK4 file4 Maximize: the 1-2-3 window and worksheet (if necessary)To Display the Default Sheet Smartlcon bar:5 Click: the Smartlcon Selector m6 Select: ' Defautt Sheet

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In Practice: Customizing the Function SelectorThe @Function menu can be customized by adding and removing @Functions. You can also add andremove separator lines between @Functions in the menu. Adding frequently used functions to the@Function selector saves time because they are always available with a single click.In this skill, you will add the @Min and the @Max functions to the @Function selector list.

Step by Step 12

Click:Select:

the @Function selectorList All...

Notice: The @Function List dialog box appears.

(Cont.)

69 Title #300


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Tille #300

6 Choose:

In Practice: Customizing the Function Selector

3 Press:4 Press: Q iunx is selected)Notice: MAX is highlighted and a description of @MAX isshown in the information box betow.5 Choose:

The MAX function is added to the Current menu

(Cont.)

MNotice: This has advanced you to the first ward in the@ Functions section that begins with 'M.'

Notice: When you choose Menu, the @Functions in the Currentmenu are displayed at the bottom of the diatog box.Note: lf the @Function MAX is already in the Current menu, skipto step 7.

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Tips andTechniques

In Practice: Customizing the Function Selector

in the @Functions boxS until MIN is selected (in the @Functions box)Notice: MIN is highlighted and a desuiption appears in thecenter section.

the @Function selector ffiNotice: The @MlN and @MAXfunctions are displayed on the@Function tist.

Click:Press:

9 Choose:Choose:Click:

78

Note: lf the @ Function, MlN, is already in the Current menu,skip to step '10.r-------liir+rtr*Fffi'lt-*l.Ejlflljiit;IGEiEEii$iitNotice: The @MlN function is also added to the Current menusection.lin:iT#ft'r"li{ii+fWI0

11

The @MlN and@MAX functions rhave been adde.I IL

tt Title #3OO


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Lesson Twelve skiu 12-1

Step by Step

Tips andTechniquesTitle #300

number $100 appears in cell G7.

Using @FunctionsLotus 1-2-3 has over two hundred functions built into the program that perform mathematical calcula-tions. Three useful statistical functions are @MIN, @MAX, and @AVG. The @MIN function finds theminimum or lowest value while the @MAX function finds the maximum or highest value. Certain typesof data, called "arguments" are used in @Functions. Arguments are always enclosed in parentheses andfollow the function name.In this skill, you will use @Functions to perform calculations.

on cell G7 Click:2 Click:3 Choose:

A formula appearsin cell G7. The word"list" is highlighted

Click:Choose:

"Sales", replaces"list"

6 Press:

45

the @ Function selector ffiAVGNotice: A formula appears in cell G7 (as shown in theillustration below).

Note: The word "list" is highlighted so that it can beconveniently replaced with a range or name.the Navigator icon ffiSALESNotice: The range name "Sales" replaces the word "list" (asshown in the illustration below).

tEntt=lNotice: The

U6:jfi$t;;ifidffido::$Fdcds:ib.e"$iliideni*fi*;;;Oii**lficfion n44e and,its,,argffifif*jr,iL,Sii i:c .'f$pui,tunciions in bither uppeiiase,,or lowercase;letter,s. Lotus 1'2-3 alWaya d:isplal's them in

SUMMARY:Minimum:Maximum:@AVGdE

SUMMARYIMinimum:Maximum:@AVG(SALEE)

12


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Lesson Twelve skill 12-2

Step by Step

Tips andTechniques

Creating an IF StatementThe logical function @IF allows you to set up an either/or situation. If a certain condition (which youspecify) is TRUE, then one value is pasted into the cell. If the condition is FALSE, a different value ispasted into the cell. (You specify the information that is pasted into the cell for a true or false condition.)In this skill, you will create an @IF statement to determine whether or not a salesperson should receivea bonus.

Click:Type:Press:

ttBonusttrt"t)

Note: lf the computer beeps and puts you into Edit mode, youmay have entered the function incorrectly. Press the Esc keytwice and repeat step 2. The completed formula should read:

4 Drag & fill: Notice: The word "BonLts" appears in cell E5.the contents of cell E5 down through El4Note: "Drag & fill" is to position the pointer on the bottom-rightcornerof acell, (thepointerchanges intothisarro* hr, ) anddrag.I"Notice: The word 'BONUS' is entered next to everyone. Thiserror has occurred because a cell address in the copied formulawas not made absolute.

on cell E5@if(@avg(b5..d5)>97,Fnttra

1

23

..;tffieliuftii,@.lF,;;effiluaffi$i.niisfi ififfi.1andllfhaqtffies.i.ofiei.ofit loactioni,,depending,,bn*hetherthe,,fesultistrueorfalse Thefon44t,,ofthe,@IFrhere,ard otu;.;.r#;;'r;;; use when tr*ting "onatril*, in*re operators arb.i"*,.r,*


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Lesson Twelve skill 12-3

Step by Step

Using Absolute AddressingWhen you do not want a cell address to adjust automatically (known as relative addressing), you needto make the cell absolute. An absolute address does not change when copied.To specify an absolute address, type adollar sign ($) before each part of the address you want to remain"absolutely" the same. You can also use the F4 (ABS) key to change the address.In this skill, you will use the F4 (ABS) key to change the @IF formula so that the cell address, G7, is madeabsolute. You will then copy the formula to cells E6 through E14.

1

2Click:Examine:

on cell E5the Contents boxNotice: Cell G7 in the formula refers to the average sales number($1001 in cell G7. Allthe cell addresses in the formula adiustedwhen the formula was copied. The cell address G7 is now G8, G9,and so on.3 Press:Notice: Because of relative addressing, the formula in this cell islooking to cell GB for the average sales number. Cell GB is empty.You will need to make the average sales, cell G7 absolute in theformula.

Assigning an Absolute Reference:4 Click: on cell E55 Click: to the left of G7 (in the Contents Box, as shownbelow)

6 Press [F4-l (the ABS key)Notice: Dollar signs are placed in front of the G and in front ofthe 7. The celladdress is displayed as $A:$G$7. The A: isreferencing the worksheet letter.

7 Press: Notice: The Contents box displays the formula as:@ I F ( @ AVG (87.. D7)>$G$7,', BON U 5",', ").

(Cont.)74


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Lesson Twelve skiu 12-s


Tips andTechniques

Using Absolute Addressing

8 Drag & fill: the contents of cell E5 down through El4 againNotice: The word "BONUS" now appears next to only foursalespersons.

Save and close the LESSON12.WK4 file.

WEn presqfig'the F4 (ABS) key the fiist time, the Cell address becomes absolute. Ifyou Continue to preis F4, the address cycles through all the possible mixed cell ad-dresses and returns to relative. The possible choices are:$A:$D$l Completely absolute$A:D$l Absolute worksheet and row$A:$D1 Absolute worksheet and column$A:Dl Absolute worksheetA:$D$l Absolute column and rowA:D$l Absolute rowA:$D1 Absolute CotumnA:Dl: Relative

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Lesson TwelveAdditional Exercises


ACTIVITIES TO TRY:1. Open the LESSON12.WK4 file. Determine the average sales amount for all the salespeople

during the month of September.2. Determine the lowest and highest sales amount for the month of September.3. Remove MIN and MAX from the @Function Selector. (See "Tips and Techniques," In Practice:

Customizing the Function Selector.)4. Save and close the LESSONl2.WK4 file.OUESTIONS:1. Which type of @Function would be considered a "logical" function?2. Explain the difference between absolute and relative addressing.3. How can you tell if a cell reference in a formula is absolute?


76itle #300


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CongratulationsYou have completed Volume 2 of this Anderson Soft-Teach training course.Follow the steps below to refresh the Practice Disk.

Step by Step 1 Exit: 1-2-3 (if necessary)From the Program Manager:2 Choose: File, Run...6 Type: a:\refresh tEnter*.ll

Note: lf you are using the Practice Disk in drive B, then typeb:\refreshb.4 Follow: the prompts

7l


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Index


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Index

Symbols@Function selector

lndex67, '72

73

14,24,37, 52, 63,

8, 18, 28, 42,56, 68

@Functions@MAX function@MIN function@IF

Axes

Chart

Attributes

AAbsolute Addressing 74Adding a Pin 49

JJl632

Adding Data LabelsAdding HeadingsAdding Lines and ColorAdditional Exercises

B

CBefore You Stan

Calculating Using NamesChanging Chart TypesChanging Font and Attributes

1132101lhart TypesCharting Data

Checking Regions 41

lotus 1-2-3 for windows

Documents