LOTUS NOTES 8.5

LOTUS NOTES 8.5Ease of Filtering/Message Organization: Sort by Who

Message Organization: Sort by Subject

Message Organization: Sort by Date

Message Organization: Sort by Icon

Mail SearchingFull Search

Extended Search Options:

Message Flagging

Flag Preferences

Unread Filters

Email Threads

Color Coding:Background

Color Code: Background

Color Coding: Text

Color Coding:Text

Mail RulesRules offer a wide range of options when dealing with incoming or sent mail.Move to foldersDelete messagesForward Copies of messages etc..Works on Multiple DevicesLotus Traveler enables Android and Apple products to sync with the Domino server:

Calendar, Contacts, and E-mail sync wirelessly to the device.Interface ConsistancyClient Inbox

Web Based Inbox

Client Inbox

Web Based Inbox

CalendarsClient

Web Based

Client Calendar

Web Client Calendar

Reduce WorkloadDelegated Management

Giving Access of your mail and calendar to other usersAllow multiple users to manage a single mailboxExamples are Lotus_Support@roundrockisd.org, Home_Access@roundrockisd.org, LME@roundrockisd.orgNo limit on quantity of user access, cloud solution limits users:Mail-in DatabaseGroup Calendar

Calendar Overlay: 2 Day view

Calendar Overlay: Month View

Calendar with External Overlays

Home Screen Customization

Web Based Home Screen

Stationary

Stationary Message

Calendars and Reservations

Calendars and Reservations

Calendars and Reservations

Group Calendar

Overlay

Resource ReservationBear Software

Resource Reservation

Reservation Tool integrated into Lotus DominoResources and Room can have various reservation options assignedAuto-response from resourcesResources can be selected by users as preferred making a particular resource a default when creating invitations

To Do: Personal

To Do: Delegate

To Do: Delegate Sees

To Do: Delegated displays in mail view

To Do: Share with Others

To Do: Groups

Educational PurposesOn Site HostingCentral RepositoryUser Management DatabaseArchivingFinancial InformationStudent Data

All of the above information can be found in mail files or other Lotus Databases. Cloud solution could place all the above information on the internet.Private network, primary data available via district infrastructureWeb access can be controlled via network or through security options in Lotus NotesManagement and Control of District Owned DataTracking and Recovery within District defined criteriaLog ReviewMessage TrackingArchivingData RetentionData DiscoveryData Recovery

Hosted solution provides RRISD with complete discretion.SecurityEncryptionUser to UserEncryption On Server

Sender Controls Message SecurityMessage RecallReturn ReceiptConfidentialityPrivacy

ReliabilityFailover provides continuous access when primary servers are down.

Redundancy decreases the chances that data will be lost.

Attachment ManagementDistrict limit on attachments is 30 mg.

Cloud solution range from 20-25 mg. In addition impose message limit caps and recipient limitations.

RRISD has complete discretion on limits or lack of.

Questions?