© Copyright Maarga Systems, 2015. All rights reserved. No content of this presentation, either in full or in part, may be reproduced without the express permission of Maarga Systems.

Lotus Notes Application MigrationGayathri V | CTO

AGENDA• Migration Roadmap• Plan & Prepare• Prototype/PoC• Piloting• Migration & Closeout• Opportunities & Benefits• Check-List

Roadmap

Clean up legacy infrastructureEnd User TrainingLearnings, Documentation

CLOSEOUT

Planned, Controlled , Gradual MigrationIntermediate MilestonesImplement Envisaged Process Changes

MIGRATE

Detailed Feature PlanningTool Based MigrationAdditional Development, CustomizationsSecurity Configuration, ModellingMigrate DataStaging and User Acceptance Testing, FeedbackTransition to SupportUpdate Plan

PILOTPrototypesFinalize Target PlatformFinalize Migration ApproachDetailed Project Planning

PLAN & POC

Initiation MeetingDomino Migration Terrain WorkshopApplication Portfolio Inventory & AnalysisStakeholder SurveyCreate the Business CaseCreate Goals and Project CharterRisks & Mitigation

PREPARE

Understand, Plan & Prepare

Choose Platform

Organization’s size, existing technologies, future plans, application complexity, everything needs to be looked at

Identify and Consult Stakeholders

It is essential to ensure that all stakeholders are in on the migration plan.

Rationalize Portfolio

Maarga’s Portfolio Analyzer tool can assess and advise how to rationalize your application portfolio before migration.

PlanCreate a detailed plan for the portfolio. Can be based on business unit, critical applications etc. AGILE model works best

Explore the Scope for Tools

How much of the portfolio can be migrated with tools? How many standard templates? How much customization? How complex?

Prototype & Plan

Ability to Demonstrate

Familiarizes one with the complete range of a solution’s capabilities and provides hands-on experience to managers, IT personnel, and users.

Quick Turnaround

A POC can be set up fairly quickly. This can bring down the decision making time as a lot of features and usability issues can be tried first hand.

Foresee Challenges

Vendor support quality, Limitations of target platform, Technical problems, etc. can be foreseen.

Bring Stakeholders on BoardGives the opportunity to demonstrate the product’s benefits to upper management and reinforce data on Return on Investment

A proof of concept enables you to determine whether a solution is appropriate for your organization’s needs and goals.

Gather Momentum with Pilot

Understand Environmental Challenges

Familiarizes one with the complete range of a solution’s capabilities and provides hands-on experience to managers, IT personnel, and users.

Plan for Adoption

A Pilot can be set up fairly quickly. This can bring down the decision making time as a lot of features and usability issues can be tried first hand.

Estimate Accurately

Vendor support quality, Limitations of target platform, Technical problems, etc can be foreseen.

Get Endorsement

Gives the opportunity to demonstrate the product’s benefits to upper management and reinforce data on Return on Investment

Pilot to understand all the realities on the ground

Migration

Planned, Controlled , Gradual Migration

Advance though Intermediate Milestones

Implement Envisaged Process Changes

Close Out

Plethora of Apps and Tools

Moving from a legacy system also needs managing and phasing out a ton of apps and tools that are left behind

Redundancy from Consolidation

Redundancy could be due to apps developed in geographical or departmental silos. It takes planned effort to identify, consolidate and move out of redundant applications created from same Notes template.

Data Cleaning

Great information is often trapped Re-chunking improves data usability. Free data tied to tools or technologies.

Poor data quality is a primary reason for 40% of all business initiatives failing to achieve their targeted benefits. (Gartner - Measuring the Business Value of Data Quality, 2011)

Free up infrastructure

Efficiency gained during migration will be maximized by simultaneously freeing tied up infrastructure.

Final WordsAbout Maarga & a Reminder

Opportunities & Benefits

Consolidate

This is an opportunity to consolidate your existing suite of applications.

Integrate SeamlesslyMove out systems which are operating in silos. Seamless integration can be brought forth with careful planning and choice of technologies.

Redesign ProcessesRedesign processes that have not changed in years due to being tied to legacy systems.

Reduce Operating CostAdd supporting statistical and research information as an appendix for readers who want a deep dive.

Collaborate BetterBusinesses are moving to a world where email will be effectively replaced with collaboration tools. Ensure future readiness by planning and moving towards better collaboration of your global workforce, today.

Leverage New TechnologyLink to in-depth materials (forums, discussion boards, white papers) for readers who want to research further.

Build For the Next DecadeCite resources and give credit to your sourced authors so readers can gain more insights.

Migrating from Lotus Notes is huge and challenging. And beyond challenges lie worthy prizes. Maarga helps organizations to capitalize the host of promising possibilities that arise from a

rebuilding exercise

Watch Out!

Protect StakeholdersEnd Users: ProductivityTraining and Adoption Time for adoption

Decision Makers: Cost and Time for MigrationReturn On Investment

IT Team:Availability of capable developersRetraining and RedeploymentAdditional WorkloadTransition

Two Decades with NotesOrganic Growth: ComplexityScaleSiloed GrowthPlethora of Apps

Pressure on Infrastructure Entire systems to have two versions during migrationLike for Like Migration?Staged Migration?

Future Technology StackShortfalls of Target Environment: Workflow capabilityScale and Data VolumeOffline CapabilityLists and FormsLack of Enterprise FocusSeamless Integration

Future and Consolidation: Existing Technologies in the organizationTool and Skill availabilityStrategic Relevance

Here is the list of things to be wary of while planning migration from Lotus Notes

Maarga Capabilities

Code Assets and Frameworks-XMAP-Portfolio Analyzer-Third party tools through partnerships

Partnerships

-IBM-Dell Quest -Gupta Technologies

Expertise

-10+ years of Notes-Availability of resources familiar with both technologies-In-house tools and proven automation capabilities

Risk Management-Ensure availability of both platforms till the new apps stabilize-Accurate estimation through pilot

Change Management-Maarga’s adoption approach-Specialized Adoption Manager-End user trainingGamification

Capable Architects-Experienced technology architects-Expertise in BPM-In-house expertise in multiple technology stacks

Scaled up Team

-With Excellent Lotus Skills that differentiates us from 1-2 people boutiques with exceptional skills or from 100,000 people factories with poor skills

© Copyright Maarga Systems, 2015. All rights reserved. No content of this presentation, either in full or in part, may be reproduced without the express permission of Maarga Systems.

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