m. p. audyogik kendra vikas nigam ... -...

M. P. AUDYOGIK KENDRA VIKAS NIGAM LTD. (BHOPAL)

(A GOVT. OF M.P. UNDERTAKING)

Tender Notice Text Display

Tender No : /2018-19

N.I.T. Date : 27.08.2018

N.I.T. No : 15 of 2018-19, 27.08.2018

Contractor Class : New Registration MP PWD CIVIL

Tender Category : Work-Percentage Tender, Open

Currency : INR

Description : Infrastructure Development work such as CC Road, Drain, Water Supply Scheme and Electrification at

Textile Park Acharpura Bhopal (IInd call)

Report title : Infrastructure Development work such as CC Road, Drain, Water Supply Scheme and Electrification at


No. of Work : 1

Splitting Rule : No Restrictions

Tender Type : Open

Basin / Project : Infrastructure Development work such as CC Road,

Drain, Water Supply Scheme and Electrification at


Circle / Division : M.P. AKVN(Bhopal)

Officer : A.K.S.Sengar

Designation : Executive Engineer

Remark : 2nd

Call

Tender Notice Text Contents

OFFICE OF THE MANAGING DIRECTOR

M.P.AKVN(Bhopal)

DETAILED NOTICE INVITTING TENDER

N.I.T. No. : 15 of 2018-19 dt. 27.08.2018

Online tenders are invited for the following Work-Percentage Tender. The Bid Seals (Hashes) will be received online on the portal mpeproc.gov.in on or before 11.09.2018 5:30 p.m. The Tenders will be opened in the office of the undersigned as mention tender time schedule (key date) If desired, the contractors or their duly authorized representatives may remain present at the time of opening of tender.

S.No. Name of District

Name of Work Probable Amount of contract

(Rs. in Crore)

E.M.D. (in Lakhs)

Cost of tender form

(in Rs.)

Contractor Class

Time allowed

1. Bhopal Infrastructure Development work

such as CC Road, Drain, Water

Supply Scheme and Electrification

at Textile Park Acharpura Bhopal

38.79 19.40 50000 +

9000

(GST) =

59000.00

New

Registration

MP PWD

CIVIL

18 (Eighteen)

months

including rainy

season.

EMD Amount In Rs.: 19,40,000/-

Fee Structure

Sr.No. Stage Amount (Rs.)

1. Tender Purchase - Online 50000 + 9000 (GST) = 59000.00

http://mpakvn.mpeprocurement.gov.in/

1 Tender documents for Infrastructure development works of Textile park, Acharpura, Bhopal

Key Dates

S.No. MP AKVN Bhopal

Stage

Start Date & Time Expiry Date &

Time

Envelopes

1. Release of Tender 27.08.2018

17:30

-

-

2. Purchase of Tender Start & End Date 27.08.2018

17:30

10.09.2018

17:30

-

3. Bid Submission End Date (online) 27.08.2018 17:30

11.09.2018 17:30

4. Bid Submission End Date (Physically) i.e. EMD

& other documents.

-

12.09.2018

17:30

Envelopes A, B

5. Pre bed Meeting - 05.09.2018

2:00 PM

5. Open EMD & Technical / PQ Bid 14.09.2018

10:30

- Envelopes A, B

6. Open Financial Bid 20.09.2018

10:30

-

Envelopes C

1. The bidders shall have to submit their online (Decrypt the bids and re-encrypt the bids) and upload the relevant documents from as per key dates. Original EMD instruments & Technical documents, Technical staff should reach the office of the Managing Director, Madhya Pradesh audyogik Kendra vikas nigam Bhopal First Floor, Bittan Market, E-5, Arera Colony, Bhopal-462016 M.P. by 12.09.2018 up to 5.30 p.m. through speed post A.D. or hand delivery Nigam will not be responsible for any postal delays.

2. The successful contractor/Firm must get registered as mentioned in the tender document. Failure in compliance of which will lead to the forfeiture of the Earnest Money Deposit.

3. Tender form can be purchased online only from e-portal http:/mpeproc.gov.in by making online payment. The last date of purchase of tender 10.09.2018 up to 5:30 P.M.

4. The Bid Data should be filled and the Bid Seals (Hashes) of all the envelopes and the documents which are to be uploaded by the Bidders should be submitted online upto as per time schedule (key Dates)

5. The Bidders shall have to submit their Bids online (decrypt the bids and re-encrypt the bids) and upload the relevant documents from as per time schedule (key Dates).

6. Bidding documents can also be viewed on M.P. AKVN Bhopal Website http:/www.mpakvnbhopal.nic.in however for bidding purpose online purchase procedure has to be followed as already mentioned in Note No. 3 above.

7. GST as per applicable.

8. Other details can be seen in the tender documents.

Executive Engineer


M.P. AUDYOGIK KENDRA VIKAS NIGAM (Bhopal)

(A Govervment of M.P. undertaking, subsidiary of MP TRIFAC, Bhopal)

Tender Document

FOR THE DEVELOPMENT WORKS

of Textile Park Acharpura,

Bhopal. (M.P.)

Managing Director “Tawa Complex”, First Floor, Bittan market, E-5 Arera colony, Bhopal- 462016

Phone : (0755) 2420301-3; Fax : (0755) 2420277 Website : www.mpakvnbhopal.nic.in, E-mail : [email protected],

[email protected]


M.P Audyogik Kendra Vikas Nigam (Bhopal)

Tender Document

For Percentage Rate Tender Office of the : Managing Director,


NIT Number and Date : No. 15 of 2018-19 Date: 27.08.2018

Agreement Number and Date :

Name of Work : Infrastructure Development Work such as CC

Road, Drain, Water Supply Scheme and

Electrification at Textile Park Acharpura

Bhopal (M.P).

Name of the Contractor :

Probable Amount of Contract

(Rs. In Figure) : Rs. 37.80 Cr. (Construction) plus Rs. 0.99 Cr.

(O&M and Security) = Rs. 38.79 Crores

(Rs. In Words) : Rupees Thirty-Eight Crores Seventy-Nine

Lakhs Only.

Contract Amount

(Rs. In Figure) : Rs. 37.80 Cr. (Construction) plus Rs. 0.99 Cr.

(O&M and Security) = Rs. 38.79 Crores

(Rs. In Words) : Rupees Thirty-Eight Crores Seventy-Nine

Lakhs Only.

Stipulated Period of Completion : 18 (Eighteen) months including rainy season


Appendix 2.10

Tender Document

Table of Contents

Section No/

Sheet No.

No

Particulars

Section 1 NIT

Section 2 Instructions to Bidders (ITB)

Bid Data Sheet

Annexure -A to M

Section 3 Part - I General Conditions of Contract (GCC)- Table of Clauses

General Conditions of Contract (GCC)

Contract Data

Annexure - N to W

Part - II Special Conditions of Contract (SCC)

Section 4 Bill of Quantities (BOQ)

Section 5 Agreement Form

Sheet : 3 Technical Specifications

Sheet : 4 Proforma for Application for Extension of Time Period

Sheet : 5 List of Approved Materials

Sheet : 6 Quality Assurance etc.

Sheet : 7 Drawings

Sheet : 8 Guidelines for tests to be performed by the contractor, Quality control tests

and their frequencies



SECTION 1

Notice Inviting e-Tenders N.I.T. No.15/ e-tendering/Engg/2018/ Dated: 27.08.2018

Online percentage rate bids for the following works are invited from registered

contractors:

S. No. Name of Work District Probable Amount

(Rs. in Crores)

Completion

Period (months)

1.

Infrastructure

Development Work such

as CC Road, Drain,

Water Supply Scheme

and Electrification at

Textile Park Acharpura,

Bhopal (M.P)

Bhopal Rs. 38.79 Crores

18 (Eighteen)

months

including rainy

season

1. Interested bidders can view the NIT on website http:// mpeproc.gov.in

2. The Bid Document can be purchased only online from Date: 27.08.2018 17:31 PM

10.09.2018 17:30 PM 3. Amendments to NIT, if any, would be published on website only, and not in

newspaper.

4. Detailed NIT, other details/information regarding tender can be seen in MP AKVN

(Bhopal) Bhopal office during working hours up to 10.09.2018 10:30 to 5:30 PM

5. Conditional Tenders will automatically be rejected.


Office of the Managing Director, M.P Audyogik Kendra Vikas Nigam

(Bhopal)

N.I.T. No.15/e-tender/Engg/2018/ Dated 27.08.2018

NOTICE INVITING TENDER Online percentage rate bids for the following works are invited from registered

contractors:

S. No.

Name

of

Work

District

Probable

Amount

of

Contract

(Rs. in

Crores)

Earnest

Money

Deposit

(EMD)

(In Lacs)

Cost of Bid

Document

(In

Rupees)

Category

of

Contractor

Period of

Completio

n

(in

Months)

1

Infrastructure

Development Work

such as CC Road,

Drain, Water Supply

Scheme and

Electrification with 5

years Operation,

Maintenance and

Security Work at

Textile Park Bhopal

(M.P.)

Bhopal

(M.P.)

Rs. 38.79

Crores

Rs. 19.40

Lacs

50000 + 9000

(GST)

= 59000.00

Registered in

Centralized

Registration

System of

MP PWD or

as per bid

18

(Eighteen)

months

including

rainy

season

1. All details relating to the Bid Document(s) can be viewed and downloaded from

the website. 2. Bid Document can be purchased after making online payment of portal fees through

Credit/Debit/Cash Card/internet banking.

3. At the time of submission of the Bid the eligible bidder shall be required to:

i) pay the cost of Bid Document;

ii) deposit the Earnest Money;

iii) Submit a check list; and

iv) Submit an affidavit.

Details can be seen in the Bid Data Sheet.


4. ELIGIBILITY FOR BIDDERS:

(a) At the time of submission of the Bid the bidder should have registration with

the Government of Madhya Pradesh, PWD in Centralized Registration System.

However, such bidders who are not registered with the Government of

Madhya Pradesh and are eligible for Centralized Registration System can also

submit their bids after having applied for registration with aforesaid

appropriate authority. (b) The bidder would be required to have aforesaid registration at the time of

signing of the Contract, within 15 days of issue of acceptance letter. (c) Failure to sign the contract by the selected bidder within the

specified/aforesaid period, and for whatsoever reason, shall result in

forfeiture of the earnest money deposit. 5. Pre-qualification – Prequalification conditions, are given in the Bid Data Sheet. 6. Special Eligibility - Special Eligibility Conditions, if any, are given in the Bid Data

Sheet. 7. The Bid Document can be purchased only online from 27.08.2018 17:31 PM to

10.09.2018 17:30 PM other key dates may be seen in bid data sheet. 8. Amendments to NIT, would be published on website only, and not in newspaper.


SECTION 2

INSTRUCTIONS TO BIDDERS (ITB)

A. GENERAL 1. SCOPE OF BID The detailed description of work, hereinafter referred as ‗work‘, is given in the Bid

Data Sheet. 2. General Quality of Work: The work shall have to be executed in accordance with the technical specifications

specified in the Bid Data sheet/ Contract Data, and shall have to meet high standards

of workmanship, safety and security of workmen and works. 3. PROCEDURE FOR PARTICIPATION IN E-TENDERING The procedure for participation in e-tendering is given in the Bid Data Sheet. 4. ONE BID PER BIDDER 4.1 The bidder can be an individual entity as per Bid Data Sheet. 4.2 No bidder shall be entitled to submit more than one bid whether jointly or

individually. If he does so, all bids wherein the bidder has participated shall stand

disqualified. 5. Cost of Bidding The bidder shall bear all costs associated with the preparation and submission of his

bid, and no claim whatsoever for the same shall lie on the Nigam. 6. Site Visit and examination of works The bidder is advised to visit and inspect the Site of Works and its surroundings and

obtain all information that may be necessary for preparing the bid and entering into a

contract for execution of the work. All costs in this respect shall have to be borne by

the bidder.

B. Bid Documents 7. CONTENT OF BID DOCUMENTS

The Bid Document comprises of the following documents: 1. NIT with amendments.

2. Instructions to Bidders, Bid Data Sheet with all Annexure

3. Conditions of Contract:


i. Part I General Conditions of Contract and the Contract Data with all

Annexure and

ii. Part II Special Conditions of Contract.

4. Specifications

5. Drawings

6. Priced Bill of Quantities

7. Technical and Financial Bid

8. Letter of Acceptance

9. Agreement, and

10. Any other document(s), as specified.

8. The bidder is expected to examine carefully all instructions, conditions of contract,

the contract data, forms, terms and specifications, bill of quantities, forms and

drawings in the Bid Document. Bidder shall be solely responsible for his failure to do

so. 9. Pre-Bid Meeting 9.1 Details of venue, date and time would be mentioned in the Bid Data Sheet. Any

change in the schedule of pre-bid meeting would be communicated on the website

only, and intimation to bidders would not be given separately. 9.2 Any prospective bidder may raise his queries and/or seek clarifications in

writing before or during the pre-bid meeting. The purpose of such meeting is to

clarify issues and answer questions on any matter that may be raised at that stage. The

Employer may, at his option, give such clarifications as are felt necessary. 9.3 Minutes of the pre-bid meeting including the list of the questions raised and the

responses given together with any response prepared after the meeting will be hosted

on the website. 9.4 Pursuant to the pre-bid meeting if the Employer deems it necessary to amend the

Bid Document, it shall be done by issuing amendment to the online NIT.

10. Amendment of Bid Documents

10.1 Before the deadline for submission of bids, the Employer may amend or modify

the Bid Documents by publication of the same on the website.


10.2 All amendments shall form part of the Bid Document. 10.3 The Employer may, at its discretion, extend the last date for submission of bids

by publication of the same on the website.

C. Preparation of Bid

11. The bidders have to prepare their bids online, encrypt their Bid Data in the Bid Forms

and submit Bid Seals (Hashes) of all the envelopes and documents related to the Bid

required to be uploaded as per the time schedule mentioned in the key dates of the

Notice Inviting e-Tenders after signing of the same by the Digital Signature of their

authorized representative.

12. Documents Comprising The Bid

The bid submitted online by the bidder shall be in the following parts: Part 1 – This shall be known as Online Envelope A. Online Envelop A shall contain

the following as per details given in the Bid Data Sheet:

i) Registration number or proof of application for registration and organizational

details in format given in the Bid Data Sheet.

ii) Payment of the cost of Bid Document;

iii) Earnest Money; and

iv) An affidavit duly notarized. Part 2 – This shall be known as Online Envelope B and required to be submitted only

in works where pre-qualification conditions and/or special eligibility conditions are

stipulated in the Bid Data Sheet and Special Condition of Contract. Online Envelop

B shall contain a self-certified sheet duly supported by documents to demonstrate

fulfillment of pre-qualification conditions. Part 3 – This shall be known as Online Envelope C. Envelop C shall contain

financial offer in the prescribed format enclosed with the Bid Data Sheet. (Annexure

J) 13. Language

The bid as well as all correspondence and documents relating to the bid exchanged

by the Bidder and the Employer shall be in English or Hindi. Supporting documents

and printed literature that are part of the Bid may be in another language provided

they are accompanied by an accurate translation of the relevant passages in English.

In such case, for the purposes of interpretation of the bid, such translation shall

govern.

14. TECHNICAL PROPOSAL


14.1 Only, in case of bids with pre-qualification conditions defined in the Bid Data Sheet,

the Technical Proposal shall comprise of formats and requirements given in the

Bid Data Sheet. 14.2 All the documents/ information enclosed with the Technical Proposal should be

self-attested and certified by the bidder. The Bidder shall be liable for forfeiture of

his earnest money deposit, if any document / information are found false/fake/

untrue before acceptance of bid. If it is found after acceptance of the bid, the

bid sanctioning authority may at his discretion forfeit his performance security/

guarantee, security deposit, enlistment deposit and take any other suitable action. 15. FINANCIAL BID

i. The bidder shall have to quote rates in format referred in Bid Data Sheet, in

overall percentage, and not item wise. If the bid is in absolute amount, overall

percentage would be arrived at in relation to the probable amount of contract given in

NIT. The overall percentage rate would apply for all items of work.

ii. Percentage shall be quoted in figures as well as in words. If any difference in

figures and words is found, lower of the two shall be taken as valid and correct.

16. PERIOD OF VALIDITY OF BIDS The bids shall remain valid for a period specified in the Bid Data Sheet after the

date of ―close for biding‖ as prescribed by the Employer. The validity of the bid can

be extended by mutual consent in writing.

17. EARNEST MONEY DEPOSIT (EMD) 17.1 The Bidder shall furnish, as part of the Bid, Earnest Money Deposit (EMD), in the

amount specified in the Bid Data Sheet.

17.2 The EMD shall be in the form of Fixed Deposit Receipt of a scheduled

commercial bank, issued in favour of the name given in the Bid Data Sheet. The

Fixed Deposit Receipt shall be valid for six months or more after the last date of

receipt of bids. However, other form(s) of EMD may be allowed by the Employer by

mentioning it in the Bid Data Sheet.

17.3 Bid not accompanied by EMD shall be liable for rejection as non-responsive.

17.4 EMD of bidders whose bids are not accepted will be returned within ten

working days of the decision on the bid.

17.5 EMD of the successful Bidder will be discharged/Released when the Bidder has

signed the Agreement after furnishing the required Performance Security.


17.6 Failure to sign the contract by the selected bidder, within the specified period, for

whatsoever reason, shall result in forfeiture of the earnest money deposit.

D. Submission of Bid 18. The bidder is required to submit online bid duly signed digitally, and Envelop ‗A‘ in

physical form also at the place prescribed in the Bid Data Sheet.

E. Opening and Evaluation of Bid 19 PROCEDURE

19.1 Envelope ‗A‘ shall be opened first online at the time and date notified and its

contents shall be checked. In cases where Envelop ‗A‘ does not contain all requisite

documents, such bid shall be treated as non-responsive, and Envelop B and/or C of

such bid shall not be opened.

Further, the client can ask specific clarification about the submitted documents in

technical bid, but clarification should not be deliberately shielded or tricked to put

any new document in a manner of clarification asked by the client.

19.2 Wherever Envelop ‗B‘ (Technical Bid) is required to be submitted, the same shall

be opened online at the time and date notified. The bidder shall have freedom to

witness opening of the Envelop ‗B‘. Envelop ‗C‘ (Financial Bid) of bidders who are

not qualified in Technical Bid (Envelop ‗B‘) shall not be opened.

19.3 Envelope ‗C‘ (Financial Bid) shall be opened online at the time and date

notified. The bidder shall have freedom to witness opening of the Envelop ‗C‘.

19.4 After opening Envelop ‗C‘ all responsive bids shall be compared to determine the

lowest evaluated bid.

19.5 The Employer reserves the right to accept or reject any bid, and to annul the bidding

process and reject all the bids at any time prior to contract award, without incurring

any liability. In all such cases reasons shall be recorded.

19.6 The Employer reserves the right of accepting the bid for the whole work or for a

distinct part of it or may reduce the contract amount.

20. Confidentiality


20.1 Information relating to examination, evaluation, comparison and

recommendation of contract award shall not be disclosed to bidders or any other

person not officially concerned with such process until final decision on the bid. 20.2 Any attempt by a bidder to influence the Employer in the evaluation of the bids or

contract award decisions may result in the rejection of his bid.

F. Award of Contract

21. Award of Contract

The Employer shall notify the successful bidder by issuing a ‗Letter of

Acceptance‘ (LOA) that his bid has been accepted.

22. Performance Security

22.1 Prior to signing of the Contract the bidder to whom LOA has been issued shall have

to furnish performance security of the amount in the form and for the duration, etc.

as specified in the Bid Data Sheet.

22.2 Additional performance security, if applicable, is mentioned in the Bid Data Sheet

and shall be in the form and for the duration, etc. similar to Performance Security.

23. Signing of Contract Agreement

23.1 The successful bidder shall have to furnish Performance Security and

Additional Performance Security, if any, and sign the contract agreement within

15 days of issue of LOA.

23.2 The signing of contract agreement shall be reckoned as intimation to

commencement of work. No separate work order shall be issued by the Employer to

the contractor for commencement of work.

23.3 In the event of failure of the successful bidder to submit Performance Security and

Additional Performance Security, if any or sign the Contract Agreement, his EMD

shall stand forfeited without prejudice to the right of the employer for taking any

other action against the bidder.

24. CORRUPT PRACTICES The Employer requires that bidders observe the highest standard of ethics during the

procurement and execution of contracts. In pursuance of this policy, the Employer:

i. may reject the bid for award if it determines that the bidder recommended

for award has, directly or through an agent, engaged in corrupt,

fraudulent, collusive, or coercive practices in competing for the Contract; and


ii. may debar the bidder declaring ineligible, either indefinitely or for a

stated period of time, to participate in bids, if it at any time determines that the

bidder has, directly or through an agent, engaged in corrupt, fraudulent,

collusive, or coercive practices in competing for, or in executing, a contract.

For the purposes of this provision, the terms set forth above are defined as

follows:

a. ―corrupt practice‖ means the offering, giving, receiving, or soliciting,

directly or indirectly, anything of value to influence improperly the actions of

another party; b. ―fraudulent practice‖ means any act or omission, including a

misrepresentation, that knowingly or recklessly misleads, or attempts to

mislead, a party to obtain a financial or other benefit or to avoid an

obligation; c. ―coercive practice‖ means impairing or harming, or threatening to impair or

harm, directly or indirectly, any party or the property of the party to influence

improperly the actions of a party; d. ―collusive practice‖ means an arrangement between two or more parties

designed to achieve an improper purpose, including influencing

improperly the actions of another party.

[End of ITB]


Bid Data Sheet

GENERAL

SR. No. PARTICULARS DATA

1 Office Inviting Tender Managing Director, M.P. Audyogik Kendra

Vikas Nigam (Bhopal)

2 NIT No. No. 15 of 2018-19

3 Date of NIT Date: 27.08.2018

4 Bid document download available from date & time

From 27.08.2018

From 17.31 PM

To 10.09.2018 17:30

PM

5 Website link http:// www.mpeproc.gov.in

SECTION 1 - NIT

NIT

CLAUSE PARTICULARS DATA

2 Portal Fees

(also known as processing fee) As notified in e-Tendering Website

3

Cost of Bid Document 50000 + 9000 (GST) = 59000.00

Cost of Bid Document Payable at

As per e-proc procedure

Cost of Bid Document In favor of

Managing Director, M.P. Audyogik Kendra


4 Affidavit Format As per 'Annexure- B'

5 Pre-qualifications required Yes

If Yes, details As per' Annexure- C'

6

Special Eligibility YES

If Yes, details As per 'Annexure -D'

7 Key dates As per 'Annexure -A'

http://www.mpeproc.gov.in/



SECTION 2 - ITB

ITB

CLAUSE

PARTICULARS DATA

1 Name of the ‗Work‘ Infrastructure Development of Textile Park

Acharpura, Bhopal (M.P.)

2 Specifications

As per 'Annexure – E'

in addition to as below:

(a) In case of Roads and Bridge works:

'SPECIFICATION FOR ROAD AND

BRIDGE WORK (fifth Revision) By

MORTH

(b) In case of Building works:

SPECIFICATION FOR BUILDING WORKS By MPPWD

(c) In case of Water supply scheme

Specification laid down by CPHEEO

(d) Stipulation by other applicable SOR in

Force

3 Procedure for participation in e-tendering

As per 'Annexure – F'

4 Whether Joint Venture is allowed.

Yes, as per annexure-G

9

Pre bid meeting to be held Yes

If Yes, Date, Time and Place

Date :- 05.09.2018

Time from :- 2.00 PM

Place :- Office of the Managing Director, M.P.

Adyogik Kendra Vikas Nigam (Bhopal)


Bid Data Sheet

ITB

CLAUSE PARTICULARS DATA

12

Envelope-A containing : i. Organizational details as per

'Annexure H' iii. Cost of Bid Document iv. EMD v. An affidavit duly notarized as per 'Annexure- B'

should reach in physical form in the office of :



14 Envelope-B Technical Proposal As per 'Annexure - I' and Annexure - I (Format I-1 to I-5) Special Conditions, Annexure –C & D

15 Envelope-C Financial Bid As per 'Annexure - J '

Materials to be issued by the

department Not Applicable in this tender.

16 Period of Validity of Bid 120 Days

17

Earnest Money Deposit Rs. 19,40,000.00

Forms of Earnest Money Deposit

i. FDR/ e-FDR

ii. Demand draft of scheduled commercial bank iii. Interest bearing securities of post office.

EMD valid for a period of Six months or more

FDR must be drawn in favour of Managing Director, M.P. Audyogik Kendra


21 Letter of Acceptance (LoA) As per 'Annexure -L'

22 Amount of Performance Security Deposit

5% security deposit amount to be deposited before execution of agreement and 5% amount to be deducted from running bills


Additional Performance Security

If bid of the successful bidder is found to be

more than 15%(Fifteen Percent) below the

contract amount, then the bidder shall have to

deposit additional performance security equal

to the difference of amount quoted by the

bidder beyond below 15% and 15% below

contract amount i.e. Quoted percentage by the

bidder (Beyond below 15%) minus 15% of the

contract amount.

For e.g. if the bidder has quoted 17%

below the Probable amount of contract

(PAC) then the additional performance

Security will have to be deposited by the

bidder equal to

= (17%-15%) x Amount of contract.

Performance Security in the format

As per 'Annexure- M'

Performance Security in favour of



Performance Security valid up to

The upfront Bank Guarantee against

performance security shall be taken for a period as mentioned below-

Construction Period + 3 Years+ 3 Months.

It is clarified that in case the construction period

of the work is extended beyond the stipulated

completion period, the bank guarantee against

PG shall have to be got extended by the

contractor for the relevant period so as to satisfy

the validity criteria mentioned above.

Additional Performance security valid up to

The additional performance Security if

applicable shall be taken for a period mentioned

below:-

Construction period.

It is clarified that in case the construction period

of the work is extended beyond the stipulated

completion period, the bank guarantee against

PG shall have to be got extended by the

contractor for the relevant period so as to satisfy

the validity criteria mentioned above.


Annexure – A

(See clause 1, 7 of Section 1 -NIT )

KEY DATES

S.No. MP AKVN Bhopal Stage

Start Date & Time Expiry Date & Time

Envelopes

1. Release of Tender 27.08.2018

17:30

-

-

2. Purchase of Tender Start & End Date 27.08.2018

17:30

10.09.2018

17:30

-

3. Bid Submission End Date (online) 27.08.2018

17:30

11.09.2018

17:30

4. Bid Submission End Date (Physically) i.e. EMD

& other documents.

-

12.09.2018

17:30

Envelopes A, B

5. Pre bed Meeting - 05.09.2018

2:00 PM

5. Open EMD & Technical / PQ Bid 14.09.2018

10:30

- Envelopes A, B

6. Open Financial Bid 20.09.2018

10:30

-

Envelopes C

Original term deposit receipt of earnest money deposit, demand draft for the cost of

bid document and affidavit shall be submitted by the bidder so as to reach the office

as prescribed in Bid Data Sheet, at least one calendar day before specified start time

and date in key dates or within time limits for opening of technical proposal as per

Key dates in Bid Data Sheet.


Annexure – B

(See clause 3 of Section 1 -NIT )

|| AFFIDAVIT ||

(To be contained in Envelope A)

(On Non Judicial Stamp of Rs. 100)

1. I/we …………………………………… who is/ are …………………………….

(status in the firm/ company) and competent for submission of the affidavit on

behalf of M/S (contractor) do solemnly affirm an oath

and state that: 2. I

/we am/are fully satisfied for the correctness of the certificates/records submitted in

support of the following information in bid documents which are being submitted in

response to notice inviting e-tender No …… for …….... (Name of Work) dated ……….

issued by Managing Director, M.P. Audyogik Kendra Vikas Nigam (Bhopal)

3. I

/we am/ are fully responsible for the correctness of following self-certified

information / documents and certificates:

(i) That the self-certified information given in the bid document is fully true

and authentic.

(ii) That:

a. Term deposit receipt deposited as earnest money, demand draft for cost of

bid document and other relevant documents provided by the Bank are

authentic.

b. Information regarding financial qualification and annual turnover are correct.

c. Information regarding various technical qualifications are correct.

(iii) No close relative of the undersigned and our firm/company is working in

the department/Nigam. OR Following close relatives are working in the

department:

Name ……………………… Post ……………………. Present Posting…………..

4. I

/we ………………………………… also do solemnly affirm an oath and state that

aforesaid firm/company M/s……………………………….. has never been black listed

or debarred from any department/undertaking/subsidiary, working under Government

of India or Government of all states of India including Government of Madhya Pradesh.

Signature with Seal of the Deponent (Bidder)

I/ We, ………………………… above deponent do hereby certify that the facts mentioned in

above para 1 to 4 (with their sub paras) are correct to the best of my knowledge and belief.

Verified today ……………………………. (dated) at …………………… (place).


Signature with Seal of the Deponent (Bidder)

Note : Affidavit duly notarized in original shall reach before opening of the Envelope A.


Annexure – C

(See clause 5 of Section 1 -NIT )

PRE-QUALIFICATIONS CRITERIA

The bidder should have:

A. Financial

i. Experience of having successfully executed/completed:

a) Three similar works, each costing not less than the amount equal to

20% of the probable amount of contract during the last 5 financial years;

Or b) Two similar works, each costing not less than the amount equal to 30% of the

probable amount of contract during the last 5 financial years;

Or c) One similar work of aggregate cost not less than the amount equal to

50% of the probable amount of contract during the last 5 financial years;

Note: 1.0 Similar works: Means the following;

a) Integrated infrastructure project consisting of Cement Concrete

Road Works, & Electrical Works under single contract (100% of the

cost of work done will be taken into the consideration for financial

qualification)

Or

b) Project Works consisting of Cement Concrete Road Works under

single contract (only 80% of the cost of work done will be taken into the

consideration for financial qualification.)

Note: Cement Concrete Roads Means M30/M40 cement concrete roads, the

experience should clearly show the grade of cement concrete Roads as M30

or M40 executed with desired paver, otherwise the experience certificates

shall not be considered.

Certificates issued by the principal employer ( Not below the rank

Executive Engineer rank) should be submitted for each executed similar

work.

ii. Average annual construction turnover on the construction works not less than 50%

of the probable amount of contract during the last 5 financial years, If the bidder

has not got audited his account for the financial year 2017-18, then in that case

five financial year may be reckoned from 2012-13 to 2016-17, Attach Audited

copy of Balance sheets and TDS certificates in proof of the same.


iii. Executed similar items of work in the last 5 financial years under single contract,

which should not be less than the minimum, physical requirement as prescribed in

Clause ―D‖ of the prequalification‘s criteria (Annexure -C), if any, fixed for the

work.

iv. The applicant/Firm should not have incurred any loss in consecutive two years

during the last five years ending 31st March 2017, duly certified by the charted

Accountant.

v. T

he bidder should not have been black listed by any Central /State

Government institutions. An undertaking ( Self -Certificate) in this regard that the

bidder hasn‘t been blacklisted by any central/ state government institutions must

be submitted.

B. Joint Venture: No as per Annexure G

C. Base Year Escalations for calculation of cost of works.

The base year shall be taken as financial year 2017-18

Following enhancement factors will be used for the costs of works executed as per

para(I) and the financial figure as para (II) to a common base value for works

completed.

Financial Year Multiplying Factor

2016-17 1.10

2015-16 1.21

2014-15 1.33

2013-14 1.46

2012-13 1.61

Bidders should indicate actual figures of costs and amount for the works executed by

them without accounting for the above-mentioned factors.

D. Physical

Execution of similar items of during the last 5 financial years should not be less than

the minimum physical requirement fixed for the work.

S. No Particulars Minimum Required

Quantity

Remark/ Period

Mandatory Physical

qualification required


S. No Particulars Minimum Required

Quantity

Remark/ Period

1 Road - Pavement Quality

Concrete work with Fixed

Form Paver or Slip Form Paver

Minimum M40 or M30

grade of Pavement

Quality Concrete – 8000

cum

completed during

The Last 5

Financial Years under

single work order.

And any three works from

the followings:-

1 R.C.C. Over Head Tank Minimum 300 KL

2 CETP 200 KLD 1 No

3 R.C.C. Drains 5 Km

4 33 KV or 11 KV Line 4 Km

5 Water Supply

DI/GI/MS/CI/HDPE

Pipe Work

4 Km

Note:Certificates issued by the principal employer ( Not below the rank Executive

Engineer rank) should be submitted as proof in support of the above physical requirement.


Annexure – D (See clause 6 of Section 1 -NIT )

SPECIAL ELIGIBILITY CRITERIA

No Special Eligibility Criteria are required.

Note: Above criteria are indicative, subject to s u i t a b l e stipulations b y t h e

emplyor


ANNXURE – E

(See clause 2 of Section 2 – ITB & Clause 18 of GCC)

Specifications

1. MoRTH Specification (Vth Revision) for Road and Bridge Works.

2. CPWD Specification.

3. Central Public Health and Environmental Engineering Organisation (CPHEEO)

Specification/Manual for Water Supply & Treatment Works.

4. PWD E & M Specification for Electrical Works.

5. MP MKVV Co Ltd. Specification for Electrical Works

6. Specifications as mentioned in the Schedule of Rates of following SOR‘s as amended

upto date of 30.04.2018;

a. Schedule of rates for building works in PWD, MP. (w.e.f 01-08-2014),

b. Schedule of rates for Road & Bridge works in PWD, MP. (w.e.f 29.08.2017),

c. Unified Schedule of rates for Water Supply & Sewerage works in PHE,

MP.- ( w.e.f 1.06.2016)

d. Schedule of rates for E & M works in PWD, MP. (w.e.f 1-8-2014),

The provision of general/ special conditions of contract, those specified elsewhere in the bid

document, as well as execution drawings and notes, or other specifications issued in writing

by the Employer shall form part of the technical specifications of this work.


Annexure -F

(See clause 3 of section 2-ITB)

Procedure for Participation in e-Tendering 1. Registration of Bidders on e-Tendering System:

All the PWD registered bidders are already registered on the new e- procurement

portal https://www.mpeproc.gov.in. The user id will be the contractor ID provided to

them from MP Online. The password for the new portal has been sent to the bidders

registered email ID. for more details may contact M/s. _Tata Consultancy Services

Corporate Block, 5th floor, DB City BHOPAL-462011 email id:

[email protected]. Helpdesk phone numbers are available on website.

2. Digital Certificate: The bids submitted online should be signed electronically with a Class III Digital

Certificate to establish the identity of the bidder submitting the bid online. The

bidders may obtain Class III Digital Certificate issued by an approved Certifying

Authority authorized by the Controller of Certifying Authorities, Government of

India. A Class III Digital Certificate is issued upon receipt of mandatory identity

proofs along with an application. Only upon the receipt of the required documents, a

Digital Certificate can be issued. For details please visit cca.gov.in.

Note:

i.It may take upto 7 working days for issuance of Class III Digital

Certificate; hence the bidders are advised to obtain the certificate at the

earliest. Those bidders who already have valid Class III Digital Certificate

need not obtain another Digital Certificate for the same.

The bidders may obtain more information and the Application From required

to be submitted for the issuance of Digital Certificate from cca.gov.in

ii.Bids can be submitted till bid submission end date. Bidder will require

digital signature while bid submission.

The digital certificate issued to the Authorized User of a Partnership firm / Private

Limited Company / Public Limited Company and used for online biding will be

considered as equivalent to a no-objection certificate / power of attorney to that

user. In case of Partnership firm, majority of the partners have to authorize a

specific individual through Authority Letter signed by majority of the partners of

the firm.

in case of Private Limited Company, Public Limited Company, the Managing

Director has to authorize a specific individual through Authority Letter. Unless the



mailto:[email protected]



certificate is revoked, it will be assumed to represent adequate authority of the

specific individual to bid on behalf of the organization for online bids as per

information Technology Act 2000. This Authorized User will be required to obtain a

Digital Certificate. The Digital Signature executed through the use of Digital

Certificate of this Authorized User will be binding on the firm. It shall be the

responsibility of Management / Partners of the concerned firm to inform the

Certifying Authority, if the Authorized User changes, and apply for a fresh Digital

Certificate for the new Authorized User. 3. Set Up of Bidder’s Computer System: In order for a bidder to operate on the e-tendering System, the Computer System of

the bidder is required to be set up for Operating System, Internet Connectivity,

Utilities, Fonts, etc. The details are available at https://www.mpeproc.gov.in 4. Key Dates: The bidders are strictly advised to follow the time schedule (Key Dates) of the bid on

their side for tasks and responsibilities to participate in the bid, as all the stages of

each bid are locked before the start time and date and after the end time and date

for the relevant stage of the bid as set by the Department.

5. Preparation and Submission of Bids The bidders have to prepare their bids online, encrypt their bid Data in the Bid forms

and submit Bid of all the envelopes and documents related to the Bid required to be

uploaded as per the time schedule mentioned in the key dates of the Notice inviting

e-Tenders after signing of the same by the Digital Signature of their authorized

representative.

6. Purchase of Bid Document For purchasing of the bid document bidders have to pay Service Charge online

ONLY which is Rs. [as per Bid Date Sheet]. Cost of bid document is separately

mentioned in the Detailed NIT. The Bid Document shall be available for purchase

to concerned eligible bidders immediately after online release of the bids and upto

scheduled time and date as set in the key dates. The payment for the cost of bid

document shall be made online through Debit/Credit card, Net banking or NeFT

Challan through the payment gateway provided on the portal.

7 Withdrawal, Substitution and Modification Of Bids Bidder can withdraw and modify the bid till Bid submission end date.




Annexure – G

(See clause 4 of Section 2 –ITB)

JOINT VENTURE (J.V.)

NOT ALLOWED


Annexure - H

(See clause 12 of Section 2 –ITB & clause 4 of GCC)

ORGANIZATIONAL DETAILS

(To be Contained in Envelope - A) S.

No.

Particulars

Details

1.

Registration number issued by Centralized Registration System of Govt. of M.P. or Proof of application for registration.

2.

Registration of bidder through Centralized

Registration of Govt. of MP

Registration No._________Date_______ (Scanned copy of Registration to be

uploaded, if any)

3.

Name of Organization/ Individual/ Proprietary Firm/ Partnership Firm

4.

Entity of Organization Individual/ Proprietary Firm/ Partnership

Firm (Registered under Partnership Act)/

Limited Company (Registered under the

Companies Act–1956)/ Corporation/ Joint

Venture

5. Address of Communication

6. Telephone Number with STD Code

7. Fax Number with STD Code

8. Mobile Number

9. E-mail Address for all communications

Details of Authorized Representative

10. Name

11. Designation

12. Postal Address

13. Telephone Number with STD Code

14. Fax Number with STD Code

15. Mobile Number

16. E-mail Address

Note: In case of partnership firm and limited company certified copy of partnership deed/

Articles of Association and Memorandum of Association along with registration

certificate of the company shall have to be enclosed.

Signature of Bidder with Seal

Date :-____________


Annexure – I

(See clause 14 of Section 2 -ITB)

Envelope – B, Technical Proposal

Technical Proposal shall comprise the following documents:

S. No

Particulars

Details to be submitted

1 Experience – Financial & Physical Annexure - I (Format: I-1)

2 Annual Turnover Annexure - I (Format: I-2)

3 List of technical personnel for the key

positions

Annexure - I (Format: I-3)

4 List of Key equipments/ machines for

quality control labs


5 List of Key equipments/ machines for

construction work


Note:

1. Technical Proposal should be uploaded duly page numbered and indexed.

2. Technical Proposal uploaded otherwise bid will not be considered.

3. At the time of submission of bid, the bidder should have valid registration with the

employer provident fund organization, Ministry of labour for Employment, Govt. of

India, and the bidder should have a Valid PF code or he has to submit at the time of

agreement.




FINANCIAL & PHYSICAL EXPERIENCE DETAILS

A. Financial Requirement:

The bidder should have executed/completed either of the below:

a) three similar works each costing not less than the amount equal to 20% of the

probable amount of contract during the last 5 financial years; or

b) two similar works each costing not less than the amount equal to 30% of the

probable amount of contract during the last 5 financial years; or

c) one similar work of aggregate cost not less than the amount equal to 50% of the


Note:

1.0 Similar works: Means the following;

a) Integrated infrastructure project consisting of Cement Concrete

Road Works, & Electrical Works under single contract (100% of the cost

of work done will be taken into the consideration for financial qualification)

Or

b) Project Works consisting of Cement Concrete Road Works under single

contract (only 80% of the cost of work done will be taken into the

consideration for financial qualification.)

Note: Cement Concrete Roads Means M30/M40 cement concrete roads, the

experience should clearly show the grade of cement concrete Roads as M30 or

M40 executed with paver, otherwise the experience certificates shall not be

considered.

Certificates issued by the principal employer ( Not below the rank o f Executive

Engineer) should be submitted for each executed similar work.

To be filled in by the contractor:

i. Details of successfully completed / executed similar works shall be furnished in the following format.

ii. Certificate duly signed by the employer shall also be enclosed for each completed similar work.

Agreement

Number & Year

Name of Work Date of Work Order

Date of Completion

Amount of Contract

Employer's Name and Address


Existing commitments – (Value of ‘C’ for Bid Capacity formula)

Agreement Number &

Year

Name of Work

Date of Work Order

Date of Completion

Amount of Contract

Amount of balance work

Employer's Name and Address

B. Physical Requirement:

Execution of similar items of work in during the last 5 financial years, should not be less than the minimum physical requirement fixed for the work.

S No Particulars Minimum Required

Quantity

Remark/ Period

Mandatory Physical qualification

required

1 Road - Pavement Quality

Concrete work with Fixed Form

Paver or Slip Form Paver

Minimum M40 or M30 grade

of concrete – 8000 cum

completed during

The Last 5

Financial Years

under single work

order.

And any three works from the

followings:-

1 R.C.C. Over Head Tank Minimum 300 KL

2 CETP 200 KLD 1 No

3 R.C.C. Drains 5 Km

4 33 KV or 11 KV Line 4 Km

5 Water supply DI pipeline work 4 Km

Note:

Certificates issued by the principal employer ( Not below the rank Executive Engineer rank) should be submitted as proof in support of the above physical requirement.


Annexure - I (Format: I -2)


ANNUAL TURN OVER

Requirement: Average annual construction turnover on the construction works not less than 50% of the


To be filled in by the contractor:

Financial Year Payments received for contracts in progress or completed

Remark

1 Please refer

Annexure C

i.e Pre-

Qualification

Criteria

2

3

4

5

Note:

i. Annual turnover of construction should be certified by the Chartered Accountant.

ii. Audited balance sheet including all related notes, and income statements for the

above financial years to be enclosed.

Bid Capacity

Applicants who meet the minimum qualifying criteria in the evaluation as stated

above are to be evaluated further for bid capacity as under and should not the be less

than PAC (Probable Amount of Contract)

Bid Capacity = (1.5 A X B) - C

Where

A A = Maximum value of civil engineering works executed in any one year during

the last five year (10% weightage per year shall be given to bring the value of work executed at present price level)

B C

= =

Proposed contract period in years. Amount of work in hand at present.



(See clause 14 of Section 2 –ITB & Clause 6 of GCC)

List of Technical Personnel for the Key Positions

Minimum requirement

irement

Available with the bidder

S.

No.

Key

Posi

tion

Min

imum

req

uir

emen

t

Min

imum

Qu

alif

icat

ion

Age

Sim

ilar

work

exper

ience

Req

uir

ed

Tota

l W

ork

Exp

erie

nce

S.

No.

Nam

e of

Per

sonnel

Key

Posi

tion

Qual

ific

atio

n

Age

Sim

ilar

work

exper

ience

Tota

l W

ork

Exp

erie

nce

1

Project

Engineer 01

B.E.

Civil

Max

65

Years

Yes 15 years

2 Site/Field

Engineer 01

B.E.

Civil

Max

55 Yr. Yes 10 years

3 Surveyor/

Sub

Engineer

01 Diploma

Civil

Min

30 Yr.

Yes 5 years

4 Sub/Site

Engineer

01 Diploma

Electric

al

Min

30 Yr.

Yes 5 years

Note :- Fulltime technical key persons should be available at site.

Note :- Please fill above column “Available with the bidder”.


Annexure I (Format: I -4)


List of Key Equipments/ Machines for Quality Control Labs

Minimum requirement Available with the bidder

S. No. Name of Equipment/

Machinery

Quantity Name of Equipment

/Machinery

Quantity

1 Set of I. S. sieves 1 Set

2 Liquid Limit

Apparatus 1

3 Compaction Limit

Apparatus 1

4 CB R. Apparatus 1

5 Crushing Strength

Testing Machine 1

6

Compression

Testing Machine,

Capacity 50 tones.

1

7 Aggregate Crushing

value Apparatus 1

8 Los Angeles

Abrasion Machine 1

9 Aggregate Impact

Test Machine 1

10 Concrete Batching

Plant 1

11 Length and

Thickness Gauges 1

12 Vicat apparatus for

testing setting times 1

13 Slump testing

apparatus 1

14 Needle & Plate

Vibrator 1

15 500gm, 10 Kg

balances 1 Each

16 Length and

Thickness Gauges. 1

Note: Any other equipment/machines required for proper testing of components listed in the

BOQ should also be available with the bidden on demand.


The Contractor shall make available following office equipment at site office

at his own cost.

(a) Plotter sufficient for A-0 Size Plotting.

(b) Photo Copier/Scanner sufficient for A-3 Size Copying.

(c) Internet Connection shall be required for Email Correspondence

ensuring faster Communication.

(d) Digital Camera with data Transfer Capabilities.

(e) The Contractor shall take HD photographs Videos of site prior to the

commencement of work, during construction, and after the time of

Completion of Project Work as suggested and shall submit soft and

hard copies to the AKVN, Bhopal.

Note :- Please fill above column “Available with the bidder.”




List of Key Construction Equipments/ Machines for Construction Work

The contractor shall arrange above minimum plants and machineries at site for

execution of the work. This may have to be increased depending upon the site

requirements.

Note: a) The above List is the minimum required Equipment and Plants that need to be

deployed on the contract work, however if required the contractor may have to deploy

more Equipments and Plants depending upon his Work Programme and Methodology,

he/she has to ensure the same.

Note :- Please fill above column “Available with the bidder”.

S.No.

Minimum requirement Available with the bidder

Name of Equipment/

Machinery Capacity

Minimum

Required

Name of Equipment /

Machinery Quantity

1. JCB Machine 01

2. Vibratory / Roller 8-10 T 01

3. Pneumatic tired roller 15 T 01

4. Computerized Batch mix

plant

30 Cum/Hr 01

5. Front end Loader 01

6. Transit Truck Agitator 6Cum 01

7. Kerb Laying Machine 01

8. Mechanical Roller 8 - 10 T 01

9. D.G. Sets 5 KVA &

100 KVA

01

10. Auto Level Instrument 150 m

range

01

11. Concrete mixer with hopper 0.5 Cum 3 Nos.

12. Fixed form or Slip form

paver with electronic Sensor

01 No.

13. Transit Mixer 6 cum 03


Annexure – J


FINANCIAL BID (To Be Contained in Envelope-C)

NAME OF WORK :- Development of Textile Park at Acharpura, Bhopal

I/We hereby bid for the execution of the above work within the time specified at the

rate (in figures) _ (in words) percent below/ above or

at par based on the Bill of Quantities and item wise rates given therein in all respects and in

accordance with the specifications, designs, drawings and instructions in writing in all

respects in accordance with such conditions so far as applicable. I/We have visited the site of

work and am/ are fully aware of all the difficulties and conditions likely to affect carrying out

the work. I/We have fully acquainted myself/ourselves about the conditions in regard to

accessibility of site and quarries/kilns, nature and the extent of ground, working conditions

including stacking of materials, installation of tools and plant conditions effecting

accommodation and movement of labour etc. required for the satisfactory execution of

contract.

Should this bid be accepted, I/We hereby agree to abide by and fulfill all the terms

and provisions of the said conditions of contract annexed hereto so far as applicable, or in

default thereof to forfeit and pay to the Managing Director, M.P. Audyogik Kendra Vikas

Nigam (Bhopal) or his successors in office the sums of money mentioned in the said

conditions.

Note: i. Only one rate of percentage above or below or at par based on the Bill of Quantities

given therein shall be quoted.

ii. Percentage shall be quoted in figures as well as in words. If any difference in figures

and words is found lower of the two shall be taken as valid and correct rate. If the

bidder is not ready to accept such valid and correct rate and declines to furnish

performance security and sign the agreement his earnest money deposit shall be

forfeited.

iii. In case the percentage "above" or "below" is not given by a bidder, his bid shall be

treated as non-responsive.

iv. All duties, taxes, and other levies payable by the bidder shall be included in the

percentage quoted by the bidder but exclusive of Goods and Service Tax (GST) to be

levied on Works/Service Contract..

Signature of Bidder

Name of Bidder

The above bid is hereby accepted by me on behalf of the Audyogik Kendra Vikas Nigam (J) Ltd., Bhopal dated the day of 20


Signature of Officer by whom accepted

Managing Director

Annexure – K


MATERIALS TO BE ISSUED BY THE NIGAM

Not Applicable

S No Name of material Rate (Issue rate) Unit Remarks

N . A.


Annexure – L

(See clause 21 of Section 2 -ITB )


LETTER OF ACCEPTANCE (LOA)

No. ……………………… Dated :- …………..

To,

M/s .............................. (Name and address of the contractor)

Subject :- ………………………………………..

(Name of the work as appearing in the bid for the work)

Dear Sir(s),

Your bid for the work mentioned above has been accepted on behalf of the M.P.

Audyogik Kendra Vikas Nigam (Bhopal) at your bided percentage below/ above or at

par the Bill of Quantities given therein.

You are requested to submit within 15 (Fifteen) days from the date of issue of this

letter:

a. The performance security/performance guarantee of Rs. …………….. (in figures)

(Rupees ……………………………………………………………………… in words

only). Nationalized/schedule commercial bank valid up to three months after the

expiry of defects liability period.

b. Sign the contract agreement.

Please note that the time allowed for carrying out the work as entered in the bid is 18

(Eighteen) months, shall be reckoned from the date of signing the contract agreement.

Signing the contract agreement shall be reckoned as intimation of commencement of

work and no separate letter for commencement of work is required. Therefore, after signing

of the agreement, you are directed to contact concerned Assistant Engineer for taking the

possession of site and necessary instructions to start the work.

Yours faithfully,

Managing Director

Copy to

1.

2.

3.


Annexure – M


PERFORMANCE SECURITY

To,

……………………… (Name of Employer)

……………………… (Address of Employer)

WHEREAS ………………………………………………(Name and address of

Contractor) (Hereinafter called "the Contractor") has undertaken, in pursuance of

Letter of Acceptance No. ………. Date …………… to execute ………………. (Name of

Contract and description of Works) (hereinafter called ―the Contract‖)

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum

specified therein as security for compliance with his obligation in accordance with the

Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to

you on behalf of the Contractor, up to a total of [amount of guarantee]*

(in words), such sum being payable in the types and proportions of currencies in which the

Contract Price is payable, and we undertake to pay you, upon your first written demand

and without cavil or argument, any sum or sums within the limits of

[amount of guarantee] as aforesaid without your needing to prove or to show grounds or

reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor

before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of

the Contract of the Works to be performed there under or of any of the Contract

documents which may be made between you and the Contractor shall in any way release us

from any liability under this guarantee, and we hereby waive notice of any such change,

addition or modification.

This guarantee shall be valid until 3 (three) months from the date of expiry of the

Defect Liability Period.

Signature, Name and Seal of the guarantor _____________________________

Name of Bank _______________ Address

Phone No., Fax No., E-mail Address, of Signing Authority Date ____________


* An amount shall be inserted by the Guarantor, representing the percentage the

Contract Price specified in the Contract including additional security for unbalanced

Bids, if any and denominated in Indian Rupees.


Clause

No Particulars Clause

No Particulars

A. General 21 Payments for Variations and / or Extra

Quantities

1 Definitions 22 No compensation for alterations in or restriction

of work to be carried out.

2 Interpretations and Documents 23 No Interest Payable

3 Language and Law 24 Recovery from Contractors

4 Communications 25 Tax

5 Subcontracting 26 Check Measurements

6 Personnel 27 Termination by Engineer in Charge

7 Force Majeure 28 Payment upon Termination

8 Contractor's Risks 29 Performance Security

9 Liability For Accidents To Person 30 Security Deposit

10 Contractor to Construct the Works 31 Price Adjustment (Not Applicable)

11 Discoveries 32 Mobilization and Construction Machinery

Advance

12 Dispute Resolution System 33 Secured Advance

B. Time Control 34 Payments Certificates

13 Programme E. Finishing the Contract

14 Extension of Time 35 Completion Certificate

15 Compensation for Delay 36 Final Account

16 Contractor‘s quoted percentage F. Other Conditions of Contract

C. Quality Control 37 Currencies

17 Tests 38 Labour

18 Correction of Defects noticed

during the Defect Liability Period

39 Compliance with Labour Regulations

D. Cost Control 40 Audit and Technical Examination

19 Variations - Change in original

Specifications, Designs, Drawings etc.

41 Death or Permanent Invalidity of Contractor

20 Extra Items 42 Jurisdiction

SECTION 3

CONDITIONS OF CONTRACT

Part – I General Conditions of Contract [GCC] Table of Clauses of


A. General 1. DEFINITIONS

1.1. Bill of Quantities: means the priced and completed Bill of Quantities forming part of

the Bid.

1.2. Chief Engineer: means Chief Engineer of the M.P. TRIFAC, BHOPAL or Other

authorized Officer.

1.3. Completion: means completion of the work as certified by the Nigam, in accordance

with provisions of agreement.

1.4. Contract: means the Contract between the Employer and the Contractor to execute,

complete and/or maintain the work. Agreement is synonym of Contract and carries

the same meaning wherever used.

1.5. Contract Data: means the documents and other information which comprise of the

Contract.

1.6. Contractor: means a person or legal entity whose bid to carry out the work has been

accepted by the Employer.

1.7. Contractor's bid: means the completed bid document submitted by the Contractor to

the Employer.

1.8. Contract amount: means the amount of contract worked out on the basis of accepted

bid.

1.9. Completion of work: means completion of the entire contracted work. Exhaustion of

quantity of any particular item mentioned in the bid document shall not imply

completion of work or any component thereof.

1.10. Day: means the calendar day.

1.11. Defect: means any part of the work not completed in accordance with the

specifications included in the contract.

1.12. Department/Nigam: means M.P. Audyogik Kendra Vikas Nigam (Bhopal) who

adopts this document written in short as MPAKVN(Bhopal).

1.13. Drawings: means drawings including calculations and other information provided

by Competent Authority

1.14. Employer: means the party as defined in the Contract Data, who employs the

Contractor to carry out the work. The Employer may delegate any or all functions to a

person or body nominated by him for specified functions.

1.15. Engineer: means the person named in the Contract Data.

1.16. Engineer in charge: means the person named in the Contract Data.

1.17. Equipment: means the Contractor's machinery and vehicles brought temporarily to

the Site for execution of work.

1.18. Government: means Government of Madhya Pradesh.

1.19. In Writing: means communicated in written form and delivered.

1.20. Material: means all supplies, including consumables, used by the Contractor for

incorporation in the work.

1.21. Superintending Engineer: means Superintending Engineer, o f M.P. Audyogik

Kendra Vikas Nigam (Bhopal) Or M.P. TRIFAC, Bhopal.


1.22. Stipulated period of completion: means the period in which the Contractor is

required to complete the work. The stipulated period is specified in the Contract

Data.

1.23. Assistant Engineer :- means Assistant Engineer of M.P. Audyogik Kendra Vikas

Nigam (Bhopal) of the Contract Work deputed by the Nigam.

1.24. Junior Engineer :- Means Junior Engineer of M.P. Audyogik Kendra Vikas Nigam

(Bhopal)

1.25 Executive Engineer :- Means Executive Engineer of M.P. Audyogik Kendra Vikas

Nigam (Bhopal)

1.26 Specification: means the specification of the work included in the Contract and any

modification or addition made or approved by the Competent Authority.

1.27. Start Date: means the date of signing of agreement for the work.

1.28. Sub-Contractor: means a person or corporate body who has a Contract with the

Contractor, duly authorised to carry out a part of the construction work under the

Contract.

1.29. Temporary Work: means work designed, constructed, installed, and removed by the

Contractor that are needed for construction or installation of the work.

1.30. Tender/Bid, Tenderer/Bidder: are the synonyms and carry the same meaning where

ever used.

1.31. Variation: means any change in the work which is instructed or approved as variation

under this contract.

1.32. Work: The expression "work" or "works" where used in these conditions shall unless

there be something either in the subject or context repugnant to such construction, be

construed and taken to mean the work by virtue of contract, contracted to be executed,

whether temporary or permanent and whether original, altered, substituted or

additional.

2. INTERPRETATIONS AND DOCUMENTS

2.1 Interpretations

In the contract, except where the context requires otherwise:

a. words indicating one gender include all genders;

b. Words indicating the singular also include the plural and vice versa.

c. provisions including the word ―agree‖, ―agreed‖ or ―agreement‖ require

the agreement to be recorded in writing;

d. written‖ or ―in writing‖ means hand-written, type-written, printed or

electronically made, and resulting in a permanent record;

2.2 Documents Forming Part of Contract:

1. NIT with all amendments.

2. Instructions to Bidders (ITB, Bid Data Sheet with all Annexures)

3. Conditions of Contract:

i. Part I General Conditions of Contract and the Contract Data; with all

Annexures

ii. Part II Special Conditions of Contract.

4. Specifications

5. Drawings

6. Bill of Quantities


7. Technical and Financial Bid

8. Agreement, and

9. Any other document(s), as specified.

3. Language and Law

The language of the Contract and the law governing the Contract are stated in the Contract Data.

4. Communications

All certificates, notice or instruction to be given to the Contractor by Employer/Engineer shall be sent to the address or contact details given by the Contractor in [Annexure H of ITB]. The address and contact details for communication with the Employer/Engineer shall be as per the details given in the Contract Data. Communication between parties that are referred to in the conditions shall be in writing. The notice sent by facsimile (fax) or other electronic means (email) shall also be effective on confirmation of the transmission. The notice sent by registered post or speed post shall be effective on delivery or at the expiry of the normal delivery period as undertaken by the postal service. In case of any change in address for communication, the same shall be immediately notified to Engineer-in- Charge.

5. Subcontracting

Subcontracting shall be permitted for contracts of value more than amount specified in the Contract Data with following conditions.

a. The Contractor may subcontract up to 25 percent of the contract price with

the approval of the Employer in writing, but will not assign the Contract.

Subcontracting shall not alter the Contractor's obligations.

b. Following shall not form part of subcontracting:

i. Hiring of labour through a labour contractor.

ii. The purchase of Materials to be incorporated in the works. iii. Hiring of

plant& machinery

c. The sub-contractor will have to be registered in the centralized registration

system for contractors of the GoMP.

6. Personnel

6.1 The Contractor shall employ for the construction work and routine maintenance the

technical personnel as provided in the Annexure I-3 of Bid Data Sheet, if applicable.

If the Contractor fails to deploy required number of technical staff, recovery as

specified in the Contract Data will be made from the Contractor.

6.2 If the Engineer asks the Contractor to remove a person who is a member of the

Contractor's staff or work force, stating the reasons, the Contractor shall ensure

that the person leaves the Site within three days and has no further connection

with the Works in the Contract.

7. Force Majeure

7.1 The term ―Force Majeure‖ means an exceptional event or circumstance:

(a) Which is beyond a Party‘s control,


(b) Which such Party could not reasonably have provided against before entering

into the Contract,

(c) Which, having arisen, such Party could not reasonably have avoided or

overcome, and

(d) Which is not substantially attributable to the other Party. Force Majeure may

include, but is not limited to, exceptional events or circumstances of the kind

listed below, so long as conditions (a) to (d) above are satisfied:

(i) War, hostilities (whether war be declared or not), invasion, act of

foreign enemies,

(ii) Rebellion, terrorism, sabotage by persons other than the

Contractor‘s Personnel, revolution, insurrection, military or usurped

power, or civil war,

(iii) Riot, commotion, disorder, strike or lockout by persons other

than the Contractor‘s Personnel,

(iv) Munitions of war, explosive materials, ionising radiation or

contamination by radio-activity, except as may be attributable to the

Contractor‘s use of such munitions, explosives, radiation or radio-

activity, and

(v) Natural catastrophes such as earthquake, hurricane, typhoon or

volcanic activity.

7.2. In the event of either party being rendered unable by force majeure to perform any

duty or discharge any responsibility arising out of the contract, the relative obligation

of the party affected by such force majeure shall upon notification to the other party

be suspended for the period during which force majeure event lasts. The cost and loss

sustained by either party shall be borne by respective parties.

7.3 For the period of extension granted to the Contractor due to Force Majeure the price

adjustment clause shall apply but the penalty clause shall not apply. It is clarified that

this sub clause shall not give eligibility for price adjustment to contracts which are

otherwise not subject to the benefit of price adjustment clause.

7.4 The time for performance of the relative obligation suspended by the force majeure

shall stand extended by the period for which such cause lasts. Should the delay

caused by force majeure exceed twelve months, the parties to the contract shall be at

liberty to foreclose the contract after holding mutual discussions.

8. Contractor's Risks

8.1 All risks of loss or damage to physical property and of personal injury and death

which arise during and in consequence of the performance of the Contract are the

responsibility of the Contractor.

8.2 All risks and consequences arising from the inaccuracies or falseness of the

documents, drawing, designs, other documents and/or information submitted by the

contractor shall be the responsibility of the Contractor alone, notwithstanding the fact

that the designs/ drawings or other documents have been approved by the

department/Nigam.


9. Liability for Accidents to Person

The contractor shall be deemed to have indemnified and saved harmless the

Government/Nigam against all action, suits, claims, demands, costs etc. arising in

connection with injuries suffered by any persons employed by the contractor or his

subcontractor for the works whether under the General law or under workman's

compensation Act, or any other statute in force at the time of dealing with the

question of the liability of employees for the injuries suffered by employees and to

have taken steps properly to ensure against any claim there under. Necessary claim or

insurance charges or premium shall be payable by the Contractor only.

10. Contractor to Construct the Works

10.1 The Contractor shall construct, install and maintain the Works in accordance with the

Specifications and Drawings as specified in the Contract Data.

10.2 In the case of any class of work for which there is no such specification as is

mentioned in Contract Data, such work shall be carried out in accordance with the

instructions and requirement of the site SOR and site conditions etc.

10.3 The contractor shall supply and take upon himself the entire responsibility of the

sufficiency of the scaffolding, timbering, machinery, tools and implements, and

generally of all means used for the fulfillment of this contract whether such means

may or may not be approved or recommended by the Engineer.

11. Discoveries

Anything of historical or other interest or of significant value unexpectedly

discovered on the Site shall be the property of the Employer. The Contractor shall

notify the Engineer of such discoveries and carry out the Engineer's instructions for

dealing with them.

12. Dispute Resolution System

12.1 No dispute can be raised except before the Competent Authority as defined in

Contract Data in writing giving full description and grounds of dispute. It is

clarified that merely recording protest while accepting measurement and/or payment

shall not be taken as raising a dispute.

12.2 No dispute can be raised after 45 days of its first occurrence. Any dispute raised

after expiry of 45 days of its first occurrence shall not be entertained and the

Employer shall not be liable for claims arising out of such dispute.

12.3 The Competent Authority shall decide the matter within 45 days.

12.4 Appeal against the order of the Competent Authority can be preferred within 30

days to the Appellate Authority as defined in the Contract Data. The Appellate

Authority shall decide the dispute within 45 days.

12.5 Appeal against the order of the Appellate Authority can be preferred before the

Madhya Pradesh Arbitration Tribunal constituted under Madhya Pradesh

Madhyastham Adhikaran Adhiniyam, 1983.


12.6 The Contractor shall have to continue execution of the Works with due diligence

notwithstanding pendency of a dispute before any authority or forum.

B. Time Control

13. Programme

13.1 Within the time stated in the Contract Data, the Contractor shall submit to the

Engineer for approval a Programme showing the general methods, arrangements,

order and timing for all the activities for the construction of works.

13.2 The program shall be supported with all the details regarding key personnel,

equipment and machinery proposed to be deployed on the works for its

execution. The contractor shall submit the list of equipment and machinery being

brought to site, the list of key personnel being deployed, the list of

machinery/equipment being placed in field laboratory and the location of field

laboratory along with the Programme.

13.3 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of the

remaining Works, including any changes to the sequence of the activities.

13.4 The Contractor shall submit to the Engineer for approval an updated Programme at

intervals no longer than the period stated in the Contract Data. If the

Contractor does not submit an updated Programme within this period, the

Engineer may withhold the amount stated in the Contract Data from the next

payment certificate and continue to withhold this amount until the next payment after

the date on which the overdue Programme has been submitted.

13.5 The Engineer's approval of the Programme shall not alter the Contractor's

obligations.

14. Extension of Time

14.1 The contract is for completion of works, and therefore non approval of EOT, shall not

in anyway invalidate the contract. The contractor will have to complete the works.

14.2 In the event of delays attributable to contractor the EOT shall not be given by the

Engineer in charge and Liquidated damages shall be levied from the contractor in

accordance with the provisions of contract.

14.3 In the event of delays are not attributable to contractor the EOT may be issued by the

Engineer in charge without imposition of Liquidated damages either suo motto, or on

a written request of the contractor.

14.4 It is clarified that out of the total delays in completion of works, the EOT shall be

issued to the part which is not attributable to the contractor.

14.5. If the Contractor desires an extension of time for completion of the work on the

ground of his having been unavoidably hindered in its execution or on any other

grounds, he shall apply, in writing, to the Nigam, on account of which he desires such


extension. Assistant Engineer, and Executive Engineer shall forward the aforesaid

application in prescribed proforma in the tender document to the Competent

Authority M.D. M.P. AKVN (Bhopal)

15. Compensation for delay

15.1 The time allowed for carrying out the work, as entered in the agreement, shall be

strictly observed by the Contractor.

15.2 The time allowed for execution of the contract shall commence from the date of signing of the agreement. It is clarified that the need for issue of work order is dispensed with.

15.3 In the event milestones are laid down in the Contract Data for execution of the

works, the contractor shall have to ensure strict adherence to the same.

15.4 Failure of the Contractor to adhere to the timelines and/or milestones shall attract such liquidated damages as is laid down in the Contract Data.

15.5 In the event of delay in execution of the Works as per the timelines mentioned in the

Contract Data the Nigam shall retain from the bills of the Contractor amount equal to

the liquidated damages leviable until the Contractor makes such delays good.

However, the Nigam shall accept bankable security in lieu of retaining such amount.

15.6 If the Contractor is given extension of time after liquidated damages have been

paid, the Engineer in Charge shall correct any over payment of liquidated

damages by the Contractor in the next payment certificate.

15.7 In the event the Contractor fails to make good the delay until completion of the

stipulated contract period (including extension of time) the sum so retained shall be

adjusted against the liquidated damages levied.

16. Contractor's quoted percentage

The Contractor‘s quoted percentage rate referred to in the "Bid for works" will be deducted/ added from/to the net amount of the bill after deducting the cost of material supplied

C. Quality Control

17. Tests

17.1 The Contractor shall be responsible for:

a. Carrying out the tests prescribed in specifications, and

b. For the correctness of the test results, whether preformed in his laboratory or

elsewhere.

c. At least 20% test of material of prescribed frequencies should be carried out by

govt. Engineering College/MPPWD/NABL acredited Lab/only Government

department as directed by Engineer-in- Charge. The charges for the same paid

by the contractor.


d. For cement concrete roads 20% of payment shall be withheld, which shall be

released after satisfactory core cutting test results, the payment of core cutting

test shall be paid by contractor, and the same can be deducted from the running

bills of the contractor.

e. Quality of the work/item done in the contract.

17.2 The contractor shall have to establish field laboratory within the time specified

and having such equipments as are specified in the Contract Data.

17.3 Failure of the Contractor to establish laboratory shall attract such penalty as is

specified in the Contract Data.

18. Correction of Defects noticed during the Defect Liability Period

18.1 The Defect Liability Period of work in the contract shall be as per the Contract

Data.

18.2 The Contractor shall promptly rectify all defects pointed out by the Engineer well

before the end of the Defect Liability Period. The Defect Liability Period shall

automatically stand extended until the defect is rectified.

18.3 If the Contractor has not corrected a Defect pertaining to the Defect Liability

Period to the satisfaction of the Engineer, within the time specified by the

Engineer, the Engineer will assess the cost of having the Defect corrected, and the

cost of correction of the Defect shall be recovered from the Performance Security or

any amount due or that may become due to the contractor and other

availablesecurities.

D. Cost Control

19. Variations - Change in original Specifications, Designs, and Drawings etc.

19.1 The Nigam shall have power to make any alterations, omissions or additions to or

substitutions in the original specifications, drawings, designs and instructions, that

may appear to him to be necessary during the progress of the work and the contractor

shall carry out the work in accordance with any instructions which may be given to

him in writing signed by the Engineer-incharge, and such alterations, omission,

additions or substitutions shall not invalidate the contract and any altered,

additional or substituted work, which the contractor may be directed to do in the

manner above specified, as part of the work, shall be carried out by the contractor

on the same conditions in all respects on which he agrees to do the main work.

19.2 The time for the completion of the work shall be adjusted in the proportion that the

altered, additional or substituted work bears to the original contract work and the

certificate of the Assistant Engineer, Executive Engineer shall be conclusive as to such

proportion.

20. Extra items


20.1 All such items which are not included in the priced BOQ shall be treated as extra

items.

21. Payments for Variations and / or Extra Quantities

21.1 The rates for such additional (Extra quantity), altered or substituted work / extra

items under this clause shall be worked out in accordance with the following

provisions in their respective order:-

a. The contractor is bound to carry out the additional (Extra quantity), work at

the same rates as are specified in the contract for the work.

b. If the item is not in the priced BOQ and is included in the SOR, the

rate shall be arrived at by applying the quoted tender percentage on the SOR

rate.

c. If the rates for the altered or substituted work are not provided in

applicable SOR - such rates will be derived from the rates for a similar class

(type) of work as is provided in the contract (priced BOQ) for the work.

d. If the rates for the altered, substituted work cannot be determined in the

manner specified in the sub clause (c) above - then the rates for such

composite work item shall be worked out on the basis of the concerned

Schedule of Rates minus/plus the percentage quoted by the contractor.

e. If the rates for a particular part or parts of the item is not in the Schedule of

Rates and the rates for the altered, or substituted work item cannot be

determined in the manner specified in sub clause (b) to (d) above, the rate for

such part or parts will be determined by the Competent Authority as defined in

the Contract Data on the basis of the rate analysis derived out of prevailing

market rates when the work was done.

f. But under no circumstances, the contractor shall suspend the work on the plea

of non-acceptability of rates on items falling under sub clause (a) to (d). In

case the contractor does not accept the rate approved by the Engineer in

Charge for a particular item, the contractor shall continue to carry out the item

at the rates determined by the Competent Authority. The decision on the final

rates payable shall be arrived at through the dispute settlement procedure.

Note : All SOR amendment will be applicable up to the date of tender.

22. No compensation for alterations in or restriction of work to be carried out.

22.1 If at any time after the commencement of the work, the Nigam, for any reason

whatsoever, not require the whole or any part of the work as specified in the bid to

be carried out; the Nigam shall give notice in writing of the fact to the Contractor and

withdraw that whole or any part of the work.

22.2 The Contractor shall have no claim to any payments or compensation whatsoever, on

account of any profit or advantage which he might have derived from the execution

of work in full or on account of any loss incurred for idle men and machinery due to

any alteration or restriction of work for whatsoever reason.


22.3 The Nigam may supplement the work by engaging another agency to execute such portion of the work, without prejudice to his rights.

23. No Interest Payable

No interest shall be payable to the Contractor on any payment due or awarded by any

authority.

24. Recovery from Contractors

Whenever any claim against the Contractor for the payment arises under the contract,

the Nigam may be entitled to recover such sum by:

(a) Appropriating, in part or whole of the Performance Security and Additional Performance Security, if any; and/or Security Deposit and / or any sums payable under the contract to the contractor.

(b) If the amount recovered in accordance with (a) above is not sufficient, the balance sum may be recovered from any payment due to the contractor under any other contract of the Nigam, including the securities which become due for release.

(c) The Nigam shall, further have an additional right to effect recoveries as arrears of land revenue under the M.P. Land Revenue Code.

25. Tax

25.1 Please refere Annexure J.

25.2 The liability, if any, on account of quarry fees, royalties, octroi and any other taxes and

duties in respect of materials actually consumed on public work, shall be borne by the

Contractor.

25.3 Any changes in the taxes due to change in legislation or for any other reason shall not

be payable to the contractor.

26. Check Measurements

26.1 The Nigam reserves to itself the right to prescribe a scale of check

measurement of work in general or specific scale for specific works or by other

special orders. 100% measurement of work done shall be recorded or checked by

concerning Assistant Engineer of the Contract work and 10% measurement of

contract amount shall be checked by Executive Engineer of the Contract work.

26.2 Checking of measurement by superior officer shall supersede measurements by

subordinate officer(s), and the former will become the basis of the payment.

26.3 Any over/excess payments detected, as a result of such check measurement or

otherwise at any stage up to the date of completion of the defect liability period

specified in this contract, shall be recoverable from the Contractor, as per clause 24

above.

27. Termination of Contract

27.1 If the Contractor fails to carry out any obligation under the Contract, the Managing

Director/Engineer in Charge may by notice require the Contractor to make good the

failure and to remedy it within a specified reasonable time.


27.2 The Managing Director shall be entitled to terminate the Contract if the

Contractor

a) abandons the Works or otherwise plainly demonstrates the intention not to

continue performance of his obligations under the Contract;

b) the Contractor is declared as bankrupt or goes into liquidation other than for

approved reconstruction or amalgamation;

c) without reasonable excuse fails to comply with the notice to correct a

particular defect within a reasonable period of time;

d) the Contractor does not maintain a valid instrument of financial security as

prescribed;

e) the Contractor has delayed the completion of the Works by such duration for

which the maximum amount of liquidated damages is recoverable;

f) If the Contractor fails to deploy machinery and equipment or personnel or set

up a field laboratory as specified in the Contract Data;

g) If the contractor, in the judgment of the Engineer‘ s has engaged in corrupt

or fraudulent practices in competing for or in executing the contract;

h) Any other fundamental breaches as specified in the Contract Data.

27.3 In any of these events or circumstances, the Nigam may, upon giving 14 days‘ notice

to the Contractor, terminate the Contract and expel the Contractor from the Site.

However, in the case of sub-paragraph (b) or (g) of clause 27.2, the Managing

Director may terminate the Contract immediately.

27.4 Notwithstanding the above, the Managing Director may terminate the Contract for

convenience by giving notice to the Contractor.

28. Payment upon Termination

28.1 If the contract is terminated under clause 27.3, the Engineer shall issue a

certificate for value of the work accepted on final measurements, less Advance

Payments and Penalty as indicated in the Contract Data. The amount so arrived at

shall be determined by the Engineer and shall be final and binding on both the

parties.

28.2 Payment on termination under clause 27. 4 above -

If the Contract is terminated under clause 27.4 above, the Engineer shall issue a

certificate for the value of the work done, the reasonable cost of removal of

Equipment, repatriation of the Contractor's personnel employed solely on the Works

and the Contractor's costs of protecting and securing the Works and less advance

payments received up to the date of the certificate, less other recoveries due in terms

of the contract and less taxes due to be deducted at source as per applicable law.

28.3 If the total amount due to the Employer exceeds any payment due to the

Contractor, the difference shall be recovered as per clause 24 above.

29. Performance Security


29.1 The Contractor shall have to submit performance security and additional

performance security, if any, as specified in the Bid Data Sheet at the time of signing

of the contract. The contractor shall have to ensure that such performance security

and additional performance security, if any, remains valid for the period as specified

in the Contract Data.

29.2 The performance security shall be released after finishing of Construction works plus

3 years plus 3 months.

29.3 Additional performance security shall be released after completion of construction

works.

30. Security Deposit and EMD

30.1 Security Deposit shall be deducted from each running bill at the rate as specified in

the Contract Data. The total amount of Security Deposit so deducted shall not exceed

the percentage of Contract Price specified in the Contract Data.

30.2 The security deposit may be replaced by equivalent amount of bank guarantee or

fixed deposit receipt assigned to the Employer, with validity up to 3 (three) months

beyond the completion of Defect Liability Period/ extended Defect Liability Period.

30.3 The Security Deposit shall be refunded as following:

a) 50% shall be refunded after 3 years from date of completion of works.

b) 50% shall be refunded on expiry of Defect Liability Period.

31. Price Adjustment

31.1 Contract price shall be adjusted for increase or decrease in rates and price of labour,

materials, fuels and lubricants in accordance with following principles and procedures

and as per formula given in the contract data.

(a) The price adjustment shall apply for the work done from the start date given in the

contract data upto the end of the initial intended completion date or extensions

granted by the Engineer and shall not apply to the work carried out beyond the

stipulated time for reasons attributable to the contractor

(b) The price adjustable shall be determined during each month from the formula given in

the contract data/ as per Annexure R

(c ) Following expression and meaning are assigned to the work done during each month:

R= Total value of work during the month. it would include the amount of secured

advance granted, if any, during the month, less the amount of secured advance

recovered, if any during the month. It will exclude value of works executed under

variations for which no price adjustment shall be payable.

31.2 To the extent that full compensation for any rise or fall in costs to the contractor is not

covered by the provisions of this or other clauses in the contract, the unit rates and

prices included in the contract shall be deemed to include amounts to cover the

contingency of such other rise or fall in costs.

31.3 The index relevant to any quarter, for which such compensation is paid, shall be the

arithmetical average of the indices relevant of the indices relevant of the calendar

month.


32. Mobilization and Construction Machinery Advance

32.1 Payment of advances shall be applicable if provided in the Contract Data.

32.2 If applicable, the Managing Director shall make interest bearing advance payment to

the contractor of the amounts stated in the Contract Data, against provision by the

contractor of an unconditional Bank Guarantee in a form and by a nationalized/

scheduled banks, in the name as stated in the Contract Data, in amounts equal to the

advance payment. The guarantee shall remain effective until the advance payment has

been repaid, but the amount of the guarantee shall be progressively reduced by the

amounts repaid by the contractor.

32.3 The rate of interest chargeable shall be as per Contract Data.

32.4 The construction machinery advance, if applicable, shall be limited to 80% of the

cost of construction machinery and admissible only for new construction machinery.

32.5 The advance payment shall be recovered as stated in the Contract Data by

deducting proportionate amounts from payment otherwise due to the Contractor.

No account shall be taken of the advance payment or its recovery in assessing

valuations of work done, variations, price adjustments, compensation events, or

liquidated damages.

33. Secured Advance

33.1 Payment of Secured Advance shall not be applicable.

3.2 If applicable, the Engineer shall recommend advance payment against materials

intended for but not yet incorporated in the Works and against provision by the

contractor of an unconditional Bank Guarantee in a form and by a nationalized/

scheduled bank, in the name as stated in the Contract Data, in amounts equal to the

advance payment. The guarantee shall remain effective until the advance payment has

been adjusted, but the amount of the guarantee shall be progressively reduced by the

amounts adjusted by the contractor.

33.3 The amount of secured advance and conditions to be fulfilled shall be as stipulated in

the Contract Data.

33.4 The Secured Advance paid shall be recovered as stated in the Contract Data.

34. Payment Certificates

The payment to the contractor will be as follows for construction work:

(a) The Contractor shall submit to the Engineer monthly statements of the value

of the work executed less the cumulative amount certified previously,

supported with detailed measurement of the items of work executed.

(b) The Engineer shall check the Contractor‘s monthly statement and certify

the amount to be paid to the Contractor.

(c) The value of work executed shall be determined, after submission of bill

by bidder, based on the measurements approved by the SQC and Engineer.

(d) The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.


(e) The value of work executed shall also include the valuation of Variations and

Compensation Events.

(f) All payments shall be adjusted for deductions for advance payment,

security deposit, other recoveries in terms of contract and taxes at source

as applicable under the law.

(g) The Engineer may exclude any item certified in a previous certificate or

reduce the proportion of any item previously certified in any certificate in the

light of later information.

(h) Payment of intermediate certificate shall be regarded as payments by way of

advance against the final payment and not as payments for work actually done

and completed.

(i) Intermediate payment shall not preclude the requiring of bad, unsound

and imperfect or unskilled work to be removed and taken away and

reconstructed or be considered as an admission of the due performance of the

contractor any part thereof, in any respect or the occurring of any claim.

(j) The payment of final bill shall be governed by the provisions of clause

36 of GCC.

E. Finishing the Contract

35. Completion Certificate

35.1 A Completion Certificate in the prescribed format in Contract Data shall be

issued by the Nigam after physical completion of the Work.

35.2 After final payment to the Contractor, a Final Completion Certificate shall be

issued in the prescribed format as given in the Contract Data.

36. Final Account

36.1 The Contractor shall supply the Engineer with a detailed account of the total

amount that the Contractor considers payable for works under the Contract within 21

days of issue of certificate of physical completion of works. The Engineer shall issue

a Defects Liability Certificate and certify any payment that is due to the Contractor

within 45 days of receiving the Contractor‘s account if it is correct and complete. If

the account is not correct or complete, the Engineer shall issue within 45 days a

schedule that states the scope of the corrections or additions that are necessary. If the

Account is still unsatisfactory after it has been resubmitted, the matter shall be

referred to the Competent Authority as defined in the Contract Data, who shall

decide on the amount payable to the Contractor after hearing the Contractor and the

Managing Director.

36.2 In case the account is not received within 21 days of issue of Certificate of

Completion as provided in clause 35.1 above, the Engineer shall proceed to

finalize the account and issue a payment certificate within 28 days.


F. Other Conditions of Contract

37. Currencies

All payments will be made in Indian Rupees.

38. Labour

38.1 The Contractor shall, unless otherwise provided in the Contract, make his own

arrangements for the engagement of all staff and labour, local or other, and for

their payment, housing, feeding and transport.

38.2 The Contractor shall, if required by the Engineer, deliver to the Engineer a return in

detail, in such form and at such intervals as the Engineer may prescribe,

showing the staff and the numbers of the several classes of labour from time to

time employed by the Contractor on the Site and such other information as the

Engineer may require.

39. Compliance with Labour Regulations

39.1. During continuance of the Contract, the Contractor and his sub-Contractors shall

abide at all times by all existing labour enactments and rules made there under,

regulations, notifications and bye laws of the State or Central Government or local

authority and any other labour law (including rules), regulations, bye laws that

may be passed or notification that may be issued under any labour law in future either

by the State or the Central Government or the local authority. Salient features of

some of the major labour laws that are applicable to construction industry are given in

the Contract Data. The Contractor shall keep the Employer indemnified in case any

action is taken against the Employer by the competent authority on account of

contravention of any of the provisions of any Act or rules made their under,

regulations or notifications including amendments. If the Employer is caused to pay

or reimburse, such amounts as may be necessary to cause or observe, or for non-

observance of the provisions stipulated in the notifications/byelaws/Acts/Rules/

regulations including amendments, if any, on the part of the Contractor, the

Engineer/Employer shall have the right to deduct from any money due to the

Contractor including his amount of performance security. The Employer/Engineer

shall also have right to recover from the Contractor any sum required or estimated to

be required for making good the loss or damage suffered by the Employer. The

employees of the Contractor and the Sub-Contractor in no case shall be treated as

the employees of the Employer at any point of time.

40. Audit and Technical Examination

Nigam/Government shall have the right to cause an audit and technical

examination of the works and the final bill of the contract including all supporting

vouchers, abstract etc. to be made after payment of the final bill and if as a result of

such audit and technical examination any sum is found to have been overpaid in


respect of any work done by the contractor under the contract or any work claimed by

him to have been done under the contract and found not to, have been executed, the

Contractor shall be liable to refund the amount of overpayment and it shall be lawful

for Nigam to recover the same from him in the manner prescribed in clause 24 above

and if it is found that the Contractor was paid less than what was due to him, under

the contract in respect of any work executed by him under it, the amount of such

under payment shall be duly paid by Nigam/Government to the Contractor.

41. Death or Permanent Invalidity of Contractor

If the Contractor is an individual or a proprietary concern, partnership concern,

dies during the currency of the contract or becomes permanently incapacitated, where

the surviving partners are only minors, the contract shall be closed without levying

any damages/ compensation as provided for in clause 28.2 of the contract agreement.

However, if the MPAKVN(Bhopal) is satisfied about the competence of the

survivors, then the M.D., MPAKVN(Bhopal) shall enter into a fresh agreement for

the remaining work strictly on the same terms and conditions under which the contract

was awarded.

42. Jurisdiction

This contract has been entered into the State of Madhya Pradesh and its

validity, construction, interpretation and legal effect shall be subjected to the courts at

the place where this agreement is entered into. No other jurisdiction shall be

applicable.

[End of GCC]


Contract Data

GCC Clause

Particulars

Data

1.14 Employer Managing Director, M.P. Audyogik Kendra Vikas Nigam (Bhopal)

1.15 Engineer Junior Engineer/Assistant Engineer, M.P. Audyogik Kendra Vikas Nigam (Bhopal) or appointed by the client.

1.16 Engineer in Charge Assistant Engineer/Executive Engineer, M.P. Audyogik Kendra Vikas Nigam (Bhopal) or appointed by the client.

1.22 Stipulated Period of

Completion

18 (Eighteen) months including rainy season

3 Language & Law of Contract English & Indian Contract Act 1872

4 Address & contact details of

the Contractor

As per 'Annexure-H'

Address & contact details of

the Employer –

phone, Fax, e-mail.


Vikas Nigam (Bhopal) Ph. 0755-2420301-3

e-mail : [email protected],

[email protected],

5 Subcontracting permitted for

the Contract Value

Yes

6 Technical Personnel to be

provided by the contractor

As per 'Annexure-I' (Format I-3)

Penalty, if Technical Personnel not employed

1. Project Engineer/Manager Rs. 1,50,000/- per month

2. Deputy Project Engineer/ Manager:

Rs.75,000/- per month per Person.

3. Site Engineer / Junior Engineer: Rs. 40,000/-

per month per Person.

4. Lab Technician: Rs 25000/- per month per

Person

5. Surveor : Rs 10000/- per month per

Person

10 Specifications As per 'Annexure - E'

Drawings As per 'Annexure - N'




GCC Clause

Particulars

Data

12 Competent Authority for

deciding dispute under

Dispute Resolution System



Appellate Authority for

deciding dispute under

Dispute Resolution System

Managing Director, MP TRIFAC, Bhopal

13 Period for submission of

updated construction

program

(a) Every 3 months or

(b) at the end of every milestone, whichever

is less

Amount to be withheld for

not submitting construction

program in the prescribed

period

@ 1 % (one) percent of contract amount,

subject to a maximum of Rs. 50,000/-.


granting Time Extension



15 Milestones laid down for

the

Contract

Yes

If Yes, details of

Milestones

As per 'Annexure - O'

Liquidated damage As per 'Annexure - P'

16 List of equipment for lab As per 'Annexure - Q'

Time to establish lab 30 days from date of signing of the Agreement

Penalty for not

establishing

field Laboratory

1% of Contract Amount per month,

subject to a maximum of Rs. 1,00,000/- per

month of delay

17 Defect Liability Period 5 Years from the date of completion of contract work

Please refer Sheet No. 6 :- Quality assurance, maintenance manual and Scope of work during defect liability period and performance guarantee period


determining the rate


Vikas Nigam (Bhopal) on the recommended of

in-charge Engineer‘s

19

Any other condition for

breach of contract

Yes as below:

If the contractor fails to achieve 50%

financial progress in any milestone and

/or fails to achieve 75% financial progress

in two consecutive mile stones


GCC Clause

Particulars

Data

20 Penalty Penalty Shall include :

(a) Security deposit as per clause 30 of General

Conditions of Contract, and

(b) Liquidated Damages imposed as per clause 15 or

Performance Security (Guarantee) including

Additional Performance Security (Guarantee),

if any, as per clause 29 of General Conditions of

Contract, whichever is higher

21

Performance guarantee

(Security) shall be valid up to

Three months beyond the completion of Contract

22

Security Deposit to be

deducted from each running bill

At the rate of 5% of Gross Amount of Running

Bill

Maximum limit of deduction

of Security Deposit

5% of Final Contract Amount.

23 Clause 31.1(1) Price

adjustment shall be

applicable

As per Annexure R and as below:

(b) Price Adjustment shall be applicable only in

case of Probable Amount of Contract (PAC) in NIT is more than Rs.Ten Cr.

Clause 31.2.4 Weightages of

Component in the work

As per Annexure R

24 Clause 32.1 Mobilization and Construction Machinery Advance Applicable

Yes

Clause 32.2 If yes,

Unconditional Bank Guarantee

Yes

Clause 32.3 If yes, Rate of

interest chargeable on

advances

10%

Clause 32.4 If yes, Type &

Amount of Advance

payment that can be paid

10%

Clause 32.5 If yes,

Recovery of advance

payment

Yes as mentioned

33 Clause 33.1 Secured

Advance Applicable

No

Clause 33.2 if yes,

Unconditional Bank

Guarantee

Not Applicable


GCC Clause

Particulars

Data

Clause 33.2 if yes,

Amount of Secured

Advance

Not Applicable

Clause 33.3 if yes,

Conditions for secured

advance

Not Applicable

Clause 33.4 if yes,

Recovery

of Secured advance

Not Applicable

35

Completion Certificate –

after physical completion of

the Work

As per 'Annexure - U'

Final Completion

Certificate

– after final payment on

completion of the Work

As per 'Annexure- V'

36

Competent Authority Managing Director, M.P. Audyogik Kendra Vikas

Nigam (Bhopal)

39

Salient features of some of

the major labour laws that

are applicable

As per 'Annexure-W'


ANNEXURE – N

(See clause 10 of Section 3 -GCC )

Drawings

Note : Drawings are annexed

S.

NO. DRAWING NAME DRAWING NO.

1. LAYOUT PLAN OF ACCHARPURA BHOPAL MA/AKVN/B/ACCHARPURA/TDR/DN1

2. TYPICAL ROAD CROSS SECTION 24 METER MA/AKVN/B/ACCHARPURA/TDR/DN2



5. TYPICAL JOINT DETAILS FOR CONCRETE ROAD MA/AKVN/B/ ACCHARPURA /TDR/DN5

6. TYPICAL SECTION OF RCC STORM WATER DRAIN

600X600

MA/AKVN/B/ACCHARPURA/TDR/DN6

7. TYPICAL SECTION OF RCC STORM WATER DRAIN

800X1000

MA/AKVN/B/ACCHARPURA/TDR/DN7

8. LAYOUT PLAN OF HUME PIPE CULVERTS MA/AKVN/B/ ACCHARPURA/TDR/DN8

9. DETAILS OF HUME PIPE CULVERT MA/AKVN/B/ ACCHARPURA/TDR/DN9

10. WATER COLLECTION NETWORK MA/AKVN/B/ACCHARPURA/TDR/DN10

11. WATER SUPPLY DISTRIBUTION NETWORK MA/AKVN/B/ ACCHARPURA/TDR/DN11

12. DETAILS OF BOUNDARY WALL MA/AKVN/B/ ACCHARPURA/TDR/DN12

13. DETAILS OF TOILET BLOCK MA/AKVN/B/ ACCHARPURA/TDR/DN13

14. ELEVATION OF TOILET BLOCK MA/AKVN/B/ ACCHARPURA/TDR/DN14

15. COLLECTING LINE NETWORK FOR CETP MA/AKVN/B/ACCHARPURA/TDR/DN15

16. DRAINAGE PATTERN MODEL MA/AKVN/B/ACCHARPURA/TDR/DN16

17. STREET LIGHT LAYOUT PLAN MA/AKVN/B/ ACCHARPURA/TDR/DN17

18. DETAILS OF ENTRANCE GATE MA/AKVN/B/ ACCHARPURA/TDR/DN18


ANNEXURE – O

(See clause 15 of Section 3 -GCC )

Details of Milestone

Sl.

No

.

Miles

tone

Duration

Physical Achievement

Financial Achievement

1 1ST Upto 4.5 months of

commencement of work

10% of the Contract

Amount

3.88 Cr

2 2nd Upto 9 months from


30% of the Contract

Amount

11.64 Cr

3 3rd Upto 13.5 months from


60% of the Contract

Amount

23.27 Cr

4 4th Upto 18 months from


100% of the Contract

Amount

38.79 Cr


ANNEXURE – P

(See clause 15 of Section 3 –GCC)

Compensation for Delay

If the contractor fails to achieve the milestones, and the delay in execution of work is

attributable to the contractor, the Employer shall retain an amount from the sums

payable and due to the contractor as per following scale -

i. Slippage up to 25% in financial target during the milestone under

consideration — 2.5% of the work remained unexecuted in the related time span. ii. Slippage exceeding 25% but Up to 50% in financial target during the

milestone under consideration

- 5% of the work remained unexecuted in the related time span.. iii. Slippage exceeding 50% but Up to 75% in financial target during the

milestone under consideration

-7.5% of the work remained unexecuted in the related time span.. iv. Slippage exceeding 75% in financial target during the milestone under

consideration

-10% of the work remained unexecuted in the related time span. Note: For arriving at the dates of completion of time span related to different milestones,

delays which are not attributable to the Contractor shall be considered. The slippage

on any milestone is if made good in subsequent milestones or at the time of stipulated

period of completion, the amount retained as above shall be refunded. In case the

work is not completed within the stipulated period of completion along with all such

extensions which are granted to the Contractor with penalty, the compensation shall

be levied on the contractor at the rate of 0.05% of contract value per week of delay

limited to a maximum of 10% of contract price.

The decision of Managing Director shall be final and binding.


ANNEXURE – Q


List of Equipment for Quality Control Lab

(i) Providing and maintaining fully equipped laboratory for testing and site office

at his own cost during the complete project period and nothing extra shall be

payable on this account, including the supply of testing equipment and

consumables; all as prescribed in the relevant specifications. After

establishment of such laboratory the contractor shall get it approved by SQC

and Engineer. The list of minimum required equipments is shown below –

a) Set of I .S. slieves

b) Liquid Limit Apparatus

c) Compaction Limit Apparatus

a. For I. S Light Compaction

b. For I.S. heavy Compaction

d) C.B.R. Apparatus

e) Compression Testing Machine, Capacity 50 Tones.

Part II Test on Aggregates

a) Indian Standard sieves for aggregates.

b) Apparatus for determining Angularity Number.

c) Compression Testing Machine, Capacity 50 tonnes.

d) Aggregate Crushing value Apparatus.

e) Los Angeles Abrasion Machine.

f) Aggregate Impact Test Machine.

g) Length and Thickness Gauges

Part III Test on Cement and Cement Concrete and Flexible Pavement:

a) Vicat apparatus for testing setting times 1 set

b) Slump testing apparatus 2 sets

c) Needle Vibrator & Plate Vibrator 2 No.

d) Air Meter 1 No.

e) Bitumen Extractor 2 Nos

f) Concrete batching plant 1 Nos

g) Slump Testing apparatus 1 Nos

Note: The items and their numbers listed above in this Clause shall be decided by the

Engineer‘s/ SQC Consultant as per requirements of the Project and modified

accordingly.


Minimum one core cutter test per 500 m length of CC road is mandatory

which shall be executed by Nigam‘s Engineer.


ANNEXURE - R


Price Adjustment

The formulas for adjustment of price are as follows:

R = Value of work as defined in Clause 31.2(3) of General Conditions of Contract

Adjustment for Labour Component

(i) Price adjustment for increase or decrease in the cost due lo labour shall be paid in accordance with the following formula.

VL= 0.85 x P1/100 x R x (L1-L0) / L0

VL= increase or decrease in the cost of work during the month under consideration due to changes in rates for local labour.

L0 = the consumer price index for industrial workers for the State on 28days preceding

the date of opening of Technical Bids as published by Labour Bureau, Ministry of

Labour, Government of India.

L1 = the consumer price index for industrIal workers for the State for the month under

consideration as published by Labour Bureau, Ministry of labour, Government Of

India.

P1 = Percentage of Labour component of the work.

Adjustment for cement component

(ii) Price adjustment for increase or decrease in the cost of cement procured by the

contractor shall be paid in accordance with the following formula:

Vc = 0.85 x PC /100 x R x (C1 -C0 )/C0

Vc = increase or decrease in the cost of work during the month under

Consideration due to changes in rates for cement.

Co = The all India wholesale price Index for pozzolana cement on 28 days

preceding the date of opening of the technical bids, as published by the

Economic advisor, DIPP, Mnistry of Commerce and industry,

Government of India, New Delhi

C1 = The all India average wholesale price index for cement for the month

under consideration as published by the Economic Advisor, DIPP,

Ministry of Commerce & Industry Government of India, New Delhi.

Pc = Percentage of cement component of the work

Adjustment of steel component

(iii) Price adjustment for increase or decrease in the cost of steel procur

ed by the Contractor shall be paid in accordance with the following formula:


Vs = 0.85 x PS /100 x R x (S1 -S0 )/S0

Vs = Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel.

S0 = The all India wholesale price index for mild steel long products / flats

on 28 days preceding the date of opening of Technical Bids, as

published by the Economic Advisor, DIPP, Ministry of Commerce &

Industry Government of India, New Delhi.

Si = The all India average wholesale price index for mild steel long

products/ flats for the month under consideration as published by the

Economic Advisor, DIPP, Ministry of Commerce & Industry

Government of India, New Delhi.

Ps = Percentage of steel component of the work.

Note : For the application of this clause, index of mild steel long products / flats has been

Chosen to represent steel group. In any work only one of the indices i.e. either for

Jong products or for flats shall be used as decided by the Employer/ Executing

Agency.

Adjustment of bitumen component

(iv) Price adjustment for increase or decrease is the cost of bitumen shall be paid in

accordance with the following formula:

Vb= 0.85x Pb / 100xRx( Bi – Bo) / Bo

Vb= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot nearest to

the work site on the day 28 days prior to the date of opening of

Technical Bids

Bi = The official retail price of bitumen of at IOC depot nearest to the work

site for the 15th day of the month under consideration..

Pb = Percentage of bitumen component of the work.

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL ( fuel and lubricant)

shall be paid in accordance with the following formula:

Vf= 0.85 x Pf / 100 x R x ( Fi – Fo) / Fo Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC nearest to the work site on the day 28 days

prior to the date of opening of Technical Bids

Fi = The official retail price of HSD at the existing consumer pumps of

IOC nearest to the work site for the 15"' day of month under

consideration Pf = Percentage of fuel and lubricants component of the work.


Note : For the application of this clause, the price of High Speed Diesel has been chosen to

represent fuel and lubricants group.

Adjustment for Plant and Machinery Spares component

(vi) Price adjustment for increase or decrease in cost of POL (fuel and lubricant) shall be

paid in accordance with the following formula:

Vp= 0.85 x Pp/100 x R x (P1-P0) / P0

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares.

P0= The all India wholesale price index for manufacturer of machines for mining / quarrying and construction on 28 days preceding the date of opening of Technical Bids, as published by the Economic Advisor, DIPP, Ministry of Commerce & Industry Government of India, New Delhi.

P1= The all India wholesale price index for manufacturer of machines for

mining / quarrying and construction for the month under consideration as published by the Economic Advisor, DIPP, Ministry of Commerce & Industry Government of India, New Delhi.

PP= Percentage of plant and machinery spares component of the work

Note: For the application of this clause, index of manufacturer of machines for mining /

quarrying and construct1on has been chosen to represent the Plant and Machinery Spares

group.

Adjustment of Other Materials Component.

(vii) Price adjustment for increase or decrease in cost of local materials other than •

cement, Steel, Bitumen and POL procured by the contractor shall be paid in accordance with the following formula:

Vm= 0.85 x Pm/100 x R x (M1-M0) / M0

Vm= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for local materials other than cement. Steel, Bitumen and POL.

M0= The all India wholesale price index ( all commodities ) on 28 days

preceding the date of opening of Technical Bids, as published by the Economic Advisor, DIPP, Ministry of Commerce & Industry Government of India, New Delhi.

M1= The all India wholesale price index( all commodities) for the month under

consideration as published by the Economic Advisor, DIPP, Ministry of Commerce & Industry Government of India, New Delhi.

Pm= Percentage of local material component (other than Cement, Steel, Bitumen

and POL) of the work. Plant and Machinery spares component of the work.)


The following percentages will govern the price adjustment for the entire contract:

S.

No.

Component

Nature of Work

BT.Road Construc

tion

B.T. Renewa

l

Rigid Pavement

Construction

Bridge Work/ Culvert/

RCC Drain

1 2 3 4 5 6

1 Labour component Pl 10% 10% 10% 20%

2 Cement component – Pc 5% 0%

23%

15%

3 Steel component - Ps 5% 0% 12% 20%

4 Bitumen component - Pb 00% 00% 0% 0%

5 POL component- Pt 10% 10% 10% 10%

6 Plant and machinery spares Components Pp

5% 5% 5% 5%

7 Other materials Component Pm

45% 45% 40% 30%

Total 100% 100% 100% 100%


Annexure – S


Bank Guarantee Form for Mobilization and Construction

Machinery Advance

To,

…………………………… (name of Employer)

…………………………… (address of Employer)

…………………………… (name of Contractor)

In accordance with the provisions of the General Conditions of Contract, clause

31 ("Mobilization and Construction Machinery Advance") of the above-

mentioned Contract …………………………… (name and address of Contractor)

(hereinafter called "the Contractor") shall deposit with ................................. (name of

Employer) a bank guarantee to guarantee his proper and faithful performance

under the said Clause of the Contract in an amount of ……………………..

(amount of Guarantee)* …………………………… (in words).

We, the …………………… (bank of financial institution), as instructed by the

Contractor, agree unconditionally and irrevocably to guarantee as primary obligator

and not as surety merely, the payment to ………………. (name of Employer) on his

first demand without whatsoever right of obligation on our part and without his first

claim to the Contractor, in the amount not exceeding ……………… (amount of

guarantee)* ……………………………….. (in words).

We further agree that no change or addition to or other modification of the terms of

the Contractor or Works to be performed there under or of any of the Contract

documents which may be made between …………………… (name of Employer) and

the Contractor, shall in any way release us from any liability under this guarantee, and

we hereby waive notice of any such change, addition or modification.

This guarantee shall remain valid and in full effect from the date of the

advance payment under the Contract until ……………………. (Name of Employer)

receives full repayment of the same amount from the Contractor.

Yours truly,

Signature and Seal :- ………………….

Name of Bank/Financial Institution :- ………………….

Address : ………………………………………………...

Date :- …………………………..


* An amount shall be inserted by the Bank of Financial Institution representing

the amount of the Advance Payment, and denominated in Indian Rupees.


Annexure – T


Bank Guarantee Form for Secured Advance

INDENTURE FOR SECURED ADVANCES This indenture made the …………… day of ………………..20…… BETWEEN

…………….. (hereinafter called the contractor which expression shall where the

context so admits or implies be deemed to include his executors, administrators and

assigns) or the one part and the Employer of the other part.

Whereas by an agreement dated …………………. (hereinafter called the said

agreement) the contractor has agreed.

AND WHEREAS the contractor has applied to the Employer that he may be allowed

advanced on the security of materials absolutely belonging to him and brought by

him to the site of the works the subject of the said agreement for use in the

construction of such of the works as he has undertaken to executive at rates fixed for

the finished work (inclusive of the cost of materials and labour and other charges.

AND WHEREAS the Employer has agreed to advance to the Contractor the sum of

Rupees ……………………………………… on the security of materials the

quantities and other particulars of which are detailed in Accounts of Secured Advance

attached to the Running Account Bill for the said works signed by the Contractor on

…………………. And the Employer has reserved to himself the option of making

any further advance or advances on the security of other materials brought by the

Contractor to the site of the said works.

Now THIS INDENTURE WITNESSETH that in pursuance of the said

agreement and in consideration of the sum of Rupees ………………. On or before the

execution of these presents paid to the Contractor by the Employer (the receipt where

of the Contractor doth hereby acknowledge) and of such further advances (if any) as

may be made to him as a for said the Contractor doth hereby covenant and agree with

the President and declare as follows:

That the said sum of Rupees ……………………… so advanced by the Employer to

(1) The Contractor as aforesaid and all or any further sum of sums advanced as aforesaid

shall be employed by the Contractor in or towards expending the execution of the said

works and for no other purpose whatsoever.

(2) That the materials details in the said Account of Secured Advances which have been

offered to and accepted by the Employer as security are absolutely the Contractor's

own propriety and free from encumbrances of any kind and the contractor will not


make any application for or receive a further advance on the security of materials

which are not absolutely his own property and free from encumbrances of any kind

and the Contractor indemnified the Employer against all claims to any materials in

respect of which an advance has be made to him as aforesaid.

(3) That the materials detailed in the said account of Secured Advances and all other

materials on the security of which any further advance or advances may hereafter be

made as aforesaid (hereafter called the said materials) shall be used by the Contractor

solely in the execution of the said works in accordance with the directions of the

Engineer.

(4) That the Contractor shall make at his own cost all necessary and adequate

arrangements for the proper watch, safe custody and protection against all risks of the

said materials and that until used in construction as aforesaid the said materials shall

remain at the site of the said works in the Contractor's custody and on his own

responsibility and shall at all times be open to inspection by the Engineer or any

officer authorized by him. In the event of the said materials or any part thereof being

stolen, destroyed or damaged or becoming deteriorated in a greater degree than is due

to reasonable use and wear thereof the Contractor will forthwith replace the same with

other materials of like quality or repair and make good the same required by the

Engineer.

(5) That the said materials shall not be removed from the site of the said works except

with the written permission of the Engineer or an officer authorized by him on that

behalf.

(6) That the advances shall be repayable in full when or before the Contract receives

payment from the Employer of the price payable to him for the said works under the

terms and provisions of the said agreement. Provided that if any intermediate

payments are made to the Contractor on account of work done than on the occasion of

each such payment the Employer will be at liberty to make a recovery from the

Contractor's bill for such payment by deducting there from the value of the said

materials than actually used in the construction and in respect of which recovery has

not been made previously, the value for this purpose being determined in respect of

each description of materials at the rates at which the amounts of the advances made

under these presents were calculated.

(7) That if the Contractor shall at any time make any default in the performance or

observance in any respect of any of the terms and provisions of the said agreement or

of these presents the total amount of the advance or advances that may still be owing

of the Employer shall immediately on the happening of such default be re-payable by

the Contractor to be the Employer together with interest thereon at twelve percent per

annum from the date or respective dates of such advance or advances to the date of

repayment and with all costs, charges, damages and expenses incurred by the

Employer in or for the recovery thereof or the enforcement of this security or


otherwise by reason of the default of the Contractor and the Contractor hereby

covenants and agrees with the Employer to reply and pay the same respectively to him

accordingly.

(8) That the Contractor hereby charges all the said materials with the repayment to the

Employer of the said sum of Rupees …………………………………….. and any further

sum of sums advanced as aforesaid and all costs, charges, damages and expenses payable

under these presents PROVIDED ALWAYS and it is hereby agreed and declared

that notwithstanding anything in the said agreement and without prejudice to the

power contained therein if and whenever the covenant for payment and repayment

here-in-before contained shall become enforceable and the money owing shall not be

paid in accordance there with the Employer may at any time thereafter adopt all or

any of the following courses as he may deem best:

(a) Seize and utilise the said materials or any part thereof in the completion of

the said works on behalf of the contractor in accordance with the provision in

that behalf contained in the said agreement debiting the contractor with the

actual cost of effecting such completion and the amount due to the contractor

with the value of work done as if he had carried it out in accordance

with the said agreement and at the rates thereby provided. If the balance is

against the contractor, he is to pay same to the Employer on demand.

(b) Remove and sell by public auction the seized materials or any part thereof

and out of the moneys arising from the sale retain all the sums aforesaid

repayable or payable to the Employer under these presents and pay over the

surplus (if any) to the Contractor.

(c) Deduct all or any part of the moneys owing out of the security deposit or

any sum due to the Contractor under the said agreement.

(9) That except in the event of such default on the part of the contractor as aforesaid

interest on the said advance shall not be payable.

(10) That in the event of any conflict between the provisions of these presents and the said

agreement the provisions of these presents shall prevail and in the event of any

dispute or difference arising over the construction or effect of these presents the

settlement of which has not been here-in-before expressly provided for the same shall

be referred to the Employer whose decision shall be final and the provision of the

Indian Arbitration Act for the time being in force shall apply to any such reference.


Annexure – U


Physical Completion Certificate

Name of Work:

……………………………………………….…………………………………………………

……………………………………………….…………………………………………………

……………………………………………….…………………………………………………

Agreement No. ………..……………..…………. Date ………………………..……………..

Amount of Contract Rs. ………………………………………………………………….…….

Name of Agency : ………………………………………………………………………….…

Used MB No. ------------------------------------

Last measurement recorded

a. Page No & MB No. …………………………..

b. Date ……………………….

Certified that the above mentioned work was physically completed on ……………….

(date) and taken over on ……………….. (date) and that I have satisfied myself

to best of my ability that the work has been done properly.

Date of issue

S.Q.C. Agency

Assistant Engineer Executive Engineer

…..................................... ………………………

…..................................... ………………………

…..................................... ………………………


Annexure – V


Final Completion Certificate

Name of Work:

……………………………………………….…………………………………………………

……………………………………………….…………………………………………………

……………………………………………….…………………………………………………

Agreement No. ………………………………………….… Date……………………………

Name of Agency : ……………………………………………………………………………

Used MB No. ----------------------------------------

Last measurement recorded

a. Page No & MB No. …………………………..

b. Date ……………………….

Certified that the above mentioned work was physically completed on ………………. (date)

and taken over on ……………….. (date).

Agreement amount Rs. …………………..

Final Amount paid to contractor Rs. ---------------------- Incumbency of officers for the work

I have satisfied myself to best of my ability that the work has been done properly.

Date of issue

Assistant Engineer Executive Engineer

…..................................... ……………………….

…..................................... ……………………….

…..................................... ……………………….

Managing Director


Annexure – W


Salient Features of Some Major Labour Laws Applicable

a) Workmen Compensation Act 1923: - The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

b) Payment of Gratuity Act 1972: - Gratuity is payable to an employee under the Act

on satisfaction of certain conditions on separation if an employee has completed the

prescribed minimum years (say, five years) of service or more or on death the rate of

prescribed minimum days‘(say, 15 days) wages for every completed year of service.

The Act is applicable to all establishments employing the prescribed minimum

number (say, 10) or more employees.

c) Employees P.F. and Miscellaneous Provision Act 1952: The Act Provides for

monthly contributions by the Employer plus workers at the rate prescribed (say, 10%

or 8.33%). The benefits payable under the Act are:

i. Pension or family pension on retirement or death as the case may be. ii.

Deposit linked insurance on the death in harness of the worker.

iii. Payment of P.F. accumulation on retirement/death etc.

d) Maternity Benefit Act 1951: - The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

e) Contract Labour (Regulation & Abolition) Act 1970: - The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and in

case the Contractor fails to provide, the same are required to be provided, by the

Principal Employer by Law. The principal Employer is required to take Certificate of

Registration and the Contractor is required to take license from the designated

Officer. The Act is applicable to the establishments or Contractor of Principal

Employer if they employ prescribed minimum (say 20) or more contract labour.

f) Minimum Wages Act 1948: - The Employer is to pay not less than the Minimum

Wages fixed by appropriate Government as per provisions of the Act if the

employment is a scheduled employment. Construction of buildings, roads, runways is

scheduled employment.

g) Payment of Wages Act 1936: - It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

workers.

h) Equal Remuneration Act 1979: - The Act provides for payment of equal wages for

work of equal nature to male and female workers and for not making discrimination

against female employees in the matters of transfers, training and promotions etc.


i) Payment of Bonus Act 1965: - The Act is applicable to all establishments employing

prescribed minimum (say, 20) or more workmen. The Act provides for payments of

annual bonus within the prescribed range of percentage of wages to employees

drawing up to the prescribed amount of wages, calculated in the prescribed manner.

The Act does not apply to certain establishments. The newly set-up establishments are

exempted for five years in certain circumstances. States may have different number of

employment size.

j) Industrial Disputes Act 1947: - The Act lays down the machinery and procedure for

resolution of industrial disputes, in what situations a strike or lock-out becomes illegal

and what are the requirements for laying off or retrenching the employees or closing

down the establishment.

k) Industrial Employment (Standing Orders) Act 1946: - It is applicable to

all establishments employing prescribed minimum (say, 100, or 50). The Act

provides for laying down rules governing the conditions of employment by the

Employer on matters provided in the Act and gets these certified by the designated

Authority.

l) Trade Unions Act 1926: - The Act lays down the procedure for registration of trade

unions of workmen and Employers. The Trade Unions registered under the Act have

been given certain immunities from civil and criminal liabilities.

m) Child Labour (Prohibition & Regulation) Act 1986: - The Act prohibits

employment of children below 14 years of age in certain occupations and processes

and provides for regulations of employment of children in all other occupations and

processes. Employment of child labour is prohibited in building and construction

industry.

n) Inter-State Migrant Workmen’s (Regulation of Employment & Conditions of

Service) Act 1979: - The Act is applicable to an establishment which employs

prescribed minimum (say, five) or more inter-state migrant workmen through an

intermediary (who has recruited workmen in one state for employment in the

establishment situated in another state). The Inter-State migrant workmen, in an

establishment to which this Act becomes applicable, are required to be provided

certain facilities such as Housing, Medical-Aid, Travelling expenses from home up to

the establishment and back etc.

o) The Building and Other Construction workers (Regulation of Employment and

Conditions of Service) Act 1996 and the Cess Act of 1996: - All the establishments

who carry on any building or other construction work and employs the prescribed

minimum (say, 10) or more workers are covered under this Act. All such

establishments are required to pay cess at the rate not exceeding 2% of the cost of


construction as may be modified by the Government. The Employer of the

establishment is required to provide safety measures at the building or construction

work and other welfare measures, such as canteens, first-aid facilities, ambulance,

housing accommodations for workers near the work place etc. The Employer to

whom the Act applies has to obtain a registration certificate from the Registering

Officer appointed by the Government.

p) Factories Act 1948: - The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing the

prescribed minimum (say, 10) persons or more with aid of power or another

prescribed minimum (say, 20) or more persons without the aid of power engaged in

manufacturing process.


SECTION 3

Part – II Special Conditions of Contract [SCC]

1 Royalty clearance certificate from the concerned Mining Department of the concerned

District is must before payment of Final Bill.

2 Supervision and Quality Control SQC consultant will be appointed by MPAKVN

(Bhopal) for the supervision and quality control related work under the contract project.

The contract work will be executed on the General arrangement drawings and designs

prepared/ approved Nigam‘s authorized Engineer‘s shall also be supervising the contract

work and the contractor(s) shall make available to the SQC consultant full access to the

site of work and the site-testing laboratory and Contractor and their representative will

have to be present during such supervision and inspections. All instruction given by the

SQC consultant shall be followed in full and compliance done.

3 Mobilization Advance – Mobilization advance not exceeding 10% (Ten percent) of

the tendered contract against equal amount of bank Guarantee or FDR value may be

given, if requested by the contractor in writing, within one month of the order to

commence the work. Such advance shall be paid in two installments to be determined by

Managing Director, MPAKVN (Bhopal), at his sole discretion. The first installment of

such advance shall be released to the contractor on the request made by the contractor.

The second installments shall be released only after the contractor furnishes a proof of

the satisfactory utilization of the earlier installment of Mobilization advance is released,

the contractor shall submit a Bank Guarantee Bond from Schedule Bank for the amount

of advance. This shall be renewed from time to time to cover the balance amount and

likely period of complete recovery, together with interest.

4 Interest and Recovery of mobilization advance: The mobilization advance as above

will bear a simple interest at the rate of 10% (Ten percent) per annum, and shall be

calculated from the date of payment to the date of recovery, both days inclusive, on the

outstanding amount of advance. Recovery of such advance shall be made by the

deduction from the contractor‘s bills.

5 For delay in execution of the project the compensation to SQC shall be payable by the

contract agency. The amount of compensation shall be decided by MD AKVN (Bhopal)

in the light of the claim raised by SQC.

6 The tenderer shall acquaint himself with the proposed site of work, its sub soil strata,

soil investigation reports, underground water tables and its approach roads before quoting

his rates. The construction of any diversion road or repair of any existing diversion and its

maintenance during the execution of the work shall all be carried out by the tenderer for

which no extra payment would be made to him.


The contractor shall furnish the detail programme for completion of work within 15 days

from the date of issue of work order. He will also submit the monthly progress report of

the work done.

If, for any reasons, any part of the site is not available temporarily for some time, for part

of the work under the contract, the agreed construction schedule shall be suitably

modified and contractor shall diligently divert his men and materials to utilize them

appropriately, profitably and no claim of damages whatsoever shall be entertained on this

account. However, the contractor shall be allowed extension of time for completing the

work as deemed fit by the competent authority. The contractor shall also not be entitled

for any compensation for any loss suffered by him and revision in the rates quoted by

him:-

a) On account of delay in commencing the work by the contractor.

b) On account of reduction in the scope of work.

c) On account of suspension of work or abandoned after award of work.

(i) The contractor shall make his own arrangement for obtaining electric

connection required for execution of work and make necessary

payments directly to the concerned departments and nothing extra shall

be payable on this account. The contractor shall make his own

arrangement for water required for construction

Subletting shall be allowed only for specialized works like Electrical, Water supply

work such as over head tank, with prior intimation/permission of MD AKVN, Bhopal,

but the Principal contractor shall not be relieved of any responsibilities as per

agreement.

7 The water for construction work shall be got tested quarterly from the laboratory

stalled at site and approved by the Engineer‘s and SQC agency to ensure its

suitability for construction. The charges for these tests and related arrangements shall

be borne by the Contractor. In the event of water found unsuitable for construction,

the contractor shall make alternative arrangement for suitable water from any other

source to the satisfaction of the Engineer‘s and SQC agency. However, the contractor

shall not be paid any extra on this account.

8 On account of security consideration, some restrictions may be imposed by the

security staff on the working movement of men and materials etc. The contractor shall

be bound to follow all such restrictions/ instructions and he shall organize his work

accordingly. No claim on this account, whatsoever, shall be entertained.

9 The contractor shall take all precautions to avoid accidents by exhibiting necessary

caution boards day and night, speed limit boards, red flags, red lights and providing


barriers. He shall be responsible for all damages and accidents caused to existing/ new

work due to negligence on his part. No hindrance shall be caused to traffic during the

execution of the work. The contractor will have to work out and take approval of any

diversion plan needed for execution of work from appropriate authority.

10 The contractor shall take all preventive measures against any damage caused by rain,

snowfall, floods or any other natural calamity, whatsoever during the execution of the

work. The contractor shall be fully responsible for any damage to the Owners property

and to the work for which the payment has been advanced to him under the contract.

This will also cover the defect liability period. Nothing extra on this account shall be

payable to the contractor on this account.

11 The work shall be carried out, complying in all respects, with the requirements of

relevant bye-laws of the local body under the jurisdiction of which the work is to be

executed, specifications, condition of contract, drawings or as directed by the

Engineer‘s and SQC consultant.

12 The contractor shall comply with proper and legal orders and directions of the local or

public authority or municipality and abide by their rules and regulations and pay all

fees and charges which are liable to be paid.

13 All materials to be incorporated in the work shall be arranged by the contractor and

shall be in accordance with the specifications laid down and as directed by the

Engineer‘s and SQC consultant.

14 The contractor shall submit samples of material to the AKVN Engineer and SQC

consultant for approval. Such samples of materials which affect aesthetics of the work

shall also be got approved from the Engineers and SQC consultant of the project

before procuring bulk supplies. These approved samples shall be preserved and

retained in the custody of the Engineer‘s and SQC agency as standards of materials till

the completion of the work. The cost of such samples shall be borne by the Contractor

and nothing shall be payable on this account over the Agreement rates.

15 In order to ensure quality of work during its execution the contractor shall be required

to get all the necessary mandatory and other tests as per MORTH specifications / IS

codes, carried out on materials / work from the site laboratory as per the direction of

the Engineer‘s and SQC consultant. The cost of all material, testing charges and

conveyance from the site may be borne by the contractor. In addition to it, MPAKVN

(Bhopal) shall conduct a random of 20% tests as instructed by Engineer‘s and SQC

agency, which shall be conducted at MANIT Bhopal or RGPV Bhopal or in MPPWD

approved Lab or in LUN Lab or other Government or Semi Government lab as

instructed by Engineer‘s and SQC agency and the cost of the same shall be borne by

contractor. Test can also be conducted at PWD approved NABL lab in addition to

above.


16 In case any material at work is found sub-standard the same shall be rejected by the

Engineer‘s and SQC consultant representative and the same shall be removed from the

site of work within 48 hours, failing which the same shall be got removed by the

Engineer‘s and SQC agency at the risk and cost of the contractor without giving any

further notice and time.

17 Cement

The contractor shall procure 43 grade (conforming to IS: 8112)/53 grade Ordinary

Portland Cement only as required for the work from the reputed manufacturers of

cement, i.e. from A.C.C., Ultratech, J.K., or Birla only. Supply of cement shall be

taken in 50 kg bags bearing manufacturers name and ISI marking. Samples of cement

arranged by the contractor shall be taken by the Engineer‘s and SQC agency and got

tested in accordance with provisions of relevant IS codes. In case test results indicate

that the cement arranged by the contractor does not conform to the relevant IS codes,

the same shall stand rejected and shall be removed from the site by the contractor at

his own cost within a week‗s time of written order from the Engineer‘s and SQC

agency, to do so. Portland Pozzolana Cement will not be permitted.

18 The cement shall be brought at site in not less than 25 tones lots.

19 The contractor shall procure steel reinforcement bars TMT-FE-415/500 (Thermo

Mechanically Treated bars) conforming to relevant IS codes IS- 32, IS- 1139 and IS-

1786 from SAIL, TISCO, VIZAG RINL, GOYAL, ZINDAL, AMBA, SURYA.

Structural steel of main Producer only shall be permitted for use. The contractor shall

have to obtain and furnish test certificates to the Engineer‘s and SQC agency in

respect of all supplies of steel brought by him to the site of work. Samples shall also

be taken and got tested by the Engineer as per the provision in this regard in relevant

IS codes. In case the test results indicate that the steel arranged by the contractor does

not conform to BIS codes the same shall stand rejected and shall be removed from the

site of work by the contractor at his cost within a week's time from the written orders

from the Engineer‘s and SQC agency to do so. The cost of steel, testing charges and

to & fro cartage shall be borne by the contractor.

The steel reinforcement shall be stored by the contractor at site of work in such a way

as to prevent distortion and corrosion and nothing extra shall be paid on this account.

Bars of different sizes and lengths shall be stored separately to facilitate easy counting

and checking at any time as and when desired by the Engineer‘s and SQC agency.

20 Signboard size 2‘ x 4‘ in angle Iron 50 x 50 x 5 mm MS sheet i/c civil work Painting,

Writing work as per direction of Nigam shall be supplied and installed at site free of

cost before start of work. Location of signboard shall be decided by Nigam.

21 Necessary test report on the expense of Contractor performed by Govt. Deptt./Semi


Govt. Deptt./ Engg. College/Govt. Polytechnic College, Bhopal will be accepted

before preparation of bill in addition to field test to be conducted at work site by own

installed lab of Contract agency.

22 Proof of purchase of cement bags & its consumption duly certified by concerned AE

and SQC is must along with running bills.

23 Security deposit deducted from bills shall be refunded as per special terms and

condition for defect liability and maintenance period from the date of completion.

Rectification of defects of contract work i /c maintenance shall be responsibility of

contractor during five years period. 50% amount will be refundable after 3 years and

balance 50% amount will be refundable after 5 years period subject to satisfactory

completion of defect liability work duly verified by SQC and client.

24 The contractor shall be responsible for completing the work and for satisfying all

terms and conditions of the Contract without any extra payment over his quoted rates

unless otherwise specified. The contractor shall quote his rate for various items of

work accordingly and no claim whatsoever shall be entertained for any incidental or

extra work involved in the execution of the work as per nomenclature of the item and

the specifications indicated in the tender documents.

25 The contractor shall provide, at his own cost instruments for surveying, weighing and

measuring purpose at the site of work as may be necessary for execution of the work.

26 The Contractor shall conduct Total Station Survey of the site, including, Bench

Marking Pillars, DTM, GTS Bench Triangulation, 3d-Polylines, etc., as per IRC-SP-

19, IRC-5 and MORT&H specifications and soil investigations as required. The

contractor shall get the methodology and output model approved by the SQC

Consultant. The survey shall include validation wherever required. The contractor

shall use Digital GPS if required; Total Station based Method for layout of proposed

work including vertical profiling as per approved Design and Drawings.

27 For RCC Over Head Tank work –

a. Necessary Fees of Bhopal Engineering College, Bhopal or other Government

Engineering Colleges such as MANIT Bhopal, RGPV Bhopal related with

approval of Design and Drawings, will be paid by Contractor directly to the

college.

b. The detailed design working drawings etc. for RCC OH Tank, in six copies

shall have to be submitted by the Contractor for scrutiny by the SQC

Consultant and Nigam. These work shall be started after approval granted by

Govt. Engineering College MANIT Bhopal or RGPV Bhopal which can be

altered if required to suit the structural safety & requirement of site of the

work and the contractor shall not make any extra claim on that account. The


responsibility for execution, commissioning and testing to entire satisfaction

of the MPAKVN Bhopal / SQC consultant will rest solely with the contractor.

The contractor has to conduct survey work for sewer line after preparation of

embankment of roads.

c. Payment of lump sum work such as OH Tank, etc will be done in stage wise

manner as defined in contract. Please refer break up schedule of payment as

given in this tender document.

d. Water, manpower, electric power, fuels, chemicals etc. required for hydraulic

testing, 3 months of trial run period of pipe line and Tube well OH Tank,

Sump well shall be arranged by the contract agency at his own cost.

28 Extension of time in Consequence of Alterations

The time for the completion of the work shall be extended in the proportion of the

work altered or added.

29 Rates for works/items Not in Bill of Quantities

(a) During the execution of work there is likelihood of such items of work which do

not find place in the bills of quantities for which the contractor has not quoted his

rates. On such items, rates printed in

(i) SORs (MPPWD for Road and Bridge works w.e.f 29/08/2017;

(ii) SORs (MPPHED for Water Supply works and sewerage system w.e.f

01/06/2016 with all amended upto date of tender.)

(iii) SORs (MP PWD building works SOR w.e.f 01.08.2014)

(iv) SOR (MP PWD Electrical SOR w.e.f 01.08.2014, and MPMKVVCL Bhopal

SOR of year 2016-17 with all amended upto date of tender).

Execution of extra items will be binding on the contractor. The item, rate

and unit mentioned in relevant SORs‘ shall be binding for execution. The

above or below shall be applicable as per quoted percentage in bid.

(b) If during the course of execution where it is found necessary that certain

item/items of work are not provided in the B.O.Q. require to be carried out then

the Engineer shall identify such item/items including approximate quantity of the

work and ask the contractor to submit his rates in writing supported by the

requisite data within a period of 7 days. The Engineer-in-Charge shall obtain

approval/modification of the proposed rate from the Managing Director and

communicate the same to the contractor. Rates as fixed by the Managing Director

then they shall form a part of the supplementary schedule of the contract

agreement. The contractor will not however be entitled to any compensation due

to delay or hindrance or loss or profit accruing on account of this extra work be

executed.

The quantities of any item in the Bill of Quantities are approximate indicate the extent

of work, which may vary to any extent and may even, be omitted, thus altering the

aggregate value of contract. The Nigam reserve rights to increase/decrease the amount


of contract value up to to 10% (Ten Percent). and further that, with mutual consent

works may be increased up to 25%.

30 33/11 Kv, Substation and HT Line work shall be executed as per estimate already

approved by MPMKVVCL. Bhopal vide letter No. Dt. and in addition to this

11 KV external electrification work in supervision of MPMKVVCo. Ltd. Bhopal shall

be carried out as per detailed estimate and rate of each item approved from

MPMKVVCo. Ltd, Bhopal.

31 Contractor has to set up a central site office suitably located in project area at his

own cost making it accessible from all the work area. The site office shall have

computer facilities with required configuration, numbers and accessories.

32 The Contractor shall have to provide and maintain furnished temporary Site Office

minimum 50 Sqm area for the Staff of the Nigam and SQC consultant at his own cost,

it shall include all items like Electric Supply, electrical Fittings, internal Partitions,

Telephone, Lights, Fans, Air Coolers, Drinking Water Facilities, etc. The Site Office

with all required Furniture fittings shall be the property of Contractor and same shall

be removed by the contractor on completion of the Works.

33 3 Android Mobile phones (preferable Group Mobiles service with billing limits of

Rs 1500 pm for 3 mobiles) shall be provided and maintained by the contractor at his

own cost during full Construction Period for the AKVN Officials supervising the

project.

34 Submission of Completion Drawings/as built drawings and Coloured photographs of

completed works in Hard + Soft Copy. Any other item as directed by the SQC

consultant including appropriate Indemnity and Insurance policies as specified and as

required.

35 All stipulated measures regarding labour employment and their welfare are to be

complied with. Contractor will pay the minimum wages to workers according to the

rates fixed by Collector, Chhindwara

36 Cleaning of site before handing over of the Works; to the Nigam.

37 The Nigam shall provide the right-of-way for road and other works to the contractor.

However, the contractor shall have to make his own arrangements for the land

required by him for borrow areas, quarries, ancillary site offices except central,

installation of Plants, crusher, casting yard, testing laboratories, including labour

camps, other camps, etc.

38 MPAKVN reserve the right to change the location of works to be constructed.


39 Traffic Management and Safety

a) The Traffic Management Plan shall be evolved in close co-ordination with SQC

consultant and. Suitable precautions shall be taken to ensure safety of Road Users

and work Personnel during execution by all proper means.

b) The contractor shall prepare traffic diversion plan and provisions for smooth flow

of traffic during execution at site..

c) The Contractor has to arrange for complete safety of the persons working for the

project, users of the Road, i.e. Public and vehicles. The contractors Personnel shall

ensure the safety by provision of Traffic Diversion where ever necessary by using

diversion signs, traffic drums traffic cones, blinkers, safety tapes, and

thermoplastic paint markings etc. securing the area of work from traffic flow. No

extra payment shall be given for the same.

d) For night working, necessary florescent Marking on Traffic Signs/barricading to

be provided that it should be visible at night. The safety in charge Personnel shall

be provided with florescent jackets. Proper illumination of the work site shall be

ensured by the contractor during night working.

40 Insurance

The Contractor shall provide, in the joint names of the Nigam and the Contractor,

insurance cover from the Start Date to the end of the Defects Liability Period, in the

amounts and deductibles stated in the Contract Data for the following events which

are due to the Contractor‘s risks:

i. Loss of or damage to the Works, Plant and Materials and equipment;

ii. Loss of or damage of property (except the Works, Plant, Materials and

Equipment) in connection with the Contract; and

Policies and Certificates for Insurance shall be delivered by the Contractor to the MD-

AKVN before the Start Date. All such insurance shall provide for compensation to be

payable in the types and proportions of currencies required to rectify the loss or

damage incurred.

If the Contractor does not provide any of the policies and certificates required, the

MD-AKVN may affect the insurance which the Contractor should have provided and

recover the premiums the MD has paid from payments otherwise due to the

Contractor or, if no payment is due, the payment of the premiums shall be a debt due.

Alterations to the terms of insurance shall not be made without the approval of the

M.D., AKVN (Bhopal).

41 The Contractor shall take photographs of site prior to the commencement of work,

during construction fortnightly and at the end of Completion of Work and shall submit

soft and hard copies to the AKVN Bhopal.

42 DI pipes, shall be supplied at site after third party inspection at manufacturing plant.


The third party quality agencies such as RITES or SGC or CIEPT or other agency

approved by MPLUN Bhopal will be accepted before delivery DI of Pipe.. The

payment to third part quality agency shall be borne by the contractor.

43 Only Zindal Saw or Electro Steel Casings, or Tata Make DI Pipes will be used in the

Contract.

44 Electrical Works

1. Testing, charging etc, of 33 Kv, 11 Kv, street light work 33/11 Kv Substation

from the concerned authorities of MPMKVV Co. Ltd. & electrical Inspector and

obtaining necessary permission will be responsibility of the contractor only. No

extra payment/fees will be payable in this regard.

2. To provide and use standard make of all materials & equipments as approved by

MPMKVV Co. Ltd., please refer estimate of MPMKVV Co.Ltd, Bhopal

carefully.

3. To contact and pursue the concerning authorities to arrange necessary shut downs

as & when required to execute the work and final handling over to them with all

necessary formalities, testing and commissioning as per procedure under rules

and regulation of MPMKVV Co. Ltd. & MPERC Bhopal etc.

4. To replace/repair as the case may be of all defective/damaged/burnt items/part

either himself or from concerning manufacture‘s during guarantee period for not

less than twenty four months except transformer which shall be 24 months from

the date of commissioning and handing over the said electric work under the

contract to MPMKVV Co Ltd.

5. The Electrical Works shall be carried out by a Contractor or his authorised person

holding ‗A‘ Class License issued by the office of Chief Electrical Inspector

Bhopal (Madhya Pradesh) or equivalent as required. The contractor shall appoint

licensed electrical supervisors and wiremen to carry out all the electrification

work.

6. All material used by the contractor in Installation of Street Lighting works, shall

be of specified make.

7. Contractor shall submit test certificates from the manufactures in four copies for

all the materials/Equipment. Guarantee report shall be jointly in the name of MD

MPMKVV Co Ltd. and Contract agency.

8. After completion of work, test report should be submitted to MPMKVV Co. Ltd.

and NOC is to be obtained from MP Licensing Board if necessary, one copy of

the report to be submitted to client alos.

9. Handing Over formalities of completed 11 kv line, 33 Kv line, 33/11 Kv

Substation, street lighting Works etc. must be done by Contractor to MPMKVV

Co. Ltd. along with all required paper formalities.

45 Necessary Civil work shall be executed as per prevailing site condition as per layout

decided by concerning Assistant Engineer incharge.


46 (a) Degree of specials shall be decided at the time of layout of the work

(b) Necessary connection of Nigam‘s existing GI Pipe or MS Pipe. DI Pipe etc. will

be responsibility of the contractor, Location of such connection work will be decided

during execution of the contract work.

47 The tenderer shall acquaint himself with the proposed site of work, its sub soil strata,

soil investigation reports, underground water tables and its approach roads before

quoting his rates. The construction of any diversion road or repair of any existing

diversion and its maintenance during the execution of the work shall all be carried out

by the tenderer for which no extra payment would be made to him.

48 The contractor shall furnish the detail programme for completion of work within 15

days from the date of issue of LOA. He will also submit the monthly progress report

and bills of the work done.

49 The contractor shall make his own arrangement for obtaining electric connection

required for execution of work and make necessary payments directly to the

concerned power supply compley and nothing extra shall be payable on this account.

The contractor shall make his own arrangement for water required during construction

period.

50 The contractor shall comply with proper and legal orders and directions of the local or

public authority or municipality and abide by their rules and regulations and pay all

fees and charges which are liable to be paid.

51 Submission of Completion Drawings/as built drawings and Coloured photographs of

completed works in Hard + Soft Copy by Contractor.

52 All stipulated measures regarding labour employment and their welfare are to be

complied with. Contractor will pay the minimum wages to workers according to the

rates fixed by Collector, Bhopal.

53 Cleaning of site before handing over of the Works; to the Nigam.

54 (a) The Nigam shall provide the right-of-way to the contractor

(b) Nigam‘s existing staff will help in Contractor in providing water connection to

industrial units after completion of Scheme.

55 MPAKVN reserve the right to change the location of works to be constructed.

56 For night working, necessary florescent Marking on Traffic Signs/barricading to be

provided that it should be visible at night. The safety in charge Personnel shall be

provided with florescent jackets. Proper illumination of the work site shall be ensured

by the contractor during night working.

57 The Contractor shall provide, in the joint names of the Nigam and the Contractor,


insurance cover from the Start Date to the end of the Defects Liability Period

58 The Contractor shall take photographs of site prior to the commencement of work and

during execution stages.

59 Quantity/Nos of gravel pack or ordianary tube wells to be drilled can be increased or

decreased.

60 Recovery for the quantity of the rock excavated as per relevant SOR should me made.

61 Ykksd LokLFk ;kaf=dh; rFkk yksd fuekZ.k foHkkx ds vkn s’k Øekad ,Q

16&50@2017@2@34 fnukad 31 tqykbZ 2017 rFkk Ø- 4295 fnukad 05-07-2017 ds

vuqlkj 1 tqykbZ 2017 ls ykxw eky ,oa lsokdj (GST) odZ dkaVªsDV ij yxsxkA

'kklu ds bl vkns’k vuqlkj Bsdsnkj dks ns;d Hkqxrku ds le; th-,l-Vh- dh tks

nj ns;d ij ykxw gks mlds vuqlkj VSDl dk Hkqxrku iF̀kd ls Bsdsnkj dks fd;k

tkosxkA th-,l-Vh- dks NksM+dj (Exclusive of GST) 'ks"k leLr dj] midj] ysoh]

Qh] Vksy bR;kfn ds Hkqxrku dk nkf;Ro fufonkdkj dk gksxk rFkk ;g ekuk

tk;sxk fd fufonkdkj }kjk izLrqr foRrh; izLrko (Financial Offer) esa mDr

jkf’k dk Hkqxrku lfEefyr gSA

62 fufonkdkj dk fu;ekuqlkj lacaf/kr dj foHkkx esa iath;u gksuk vko';d gSA ns;d ls

vk;dj] deZpkjh dY;k.k midj bR;kfn dk fu;ekuqlkj dVks=k fd;k tkosxkA

63 l'krZ fufonk, ekU; ugha dh tkosxhA

64 fufonkdkj dks ,usDlj ch vuqlkj :Ik;s 50@& ds ukWu T;wfMfl;y LVkEi

ij uksVjkbZTM 'kiFk i= izLrqr djuk gksxkA

65 vfrfjDr ijQksjesal xkjaVh mlh izk:i esa yh tkosxh ftlesa vjusLV euh@ ijQkjeals

X;kjaVh (Earnest Money / Performance Guarantee½ yh tkrh gSA

66 Additional performance guarantee izkIr gksus ds mijkar gh vuqca/k fu"ikfnr

fd;k tk;sxk

67 Additional performance guarantee HkkSfrd :Ik ls dk;Z iw.kZrk izek.k i= (Physical

Completion Certificate½ tkjh gksus ds i'pkr gh okil dh tkosaxhA

68 fcuk dkj.k crk, fufonk Lohdr̀@ vLohdr̀ djus dk iw.kZ vf/kdkj fufonk

vkea=.k drkZ dks gksxkA

69 dk;Z gsrq fdlh Hkh izdkj dk ifjogu ls lacaf/kr O;;] rFkk fufonkdkj }kjk iz;qDr

fdlh Hkh lkexzh vFkok midj.k ds [kjkc gksus ij vFkok ekudksa ds vuq:Ik u gksus

ij mldks cnyus @ lq/kkj djus esa gq;s O;; dk fuxe }kjk dksbZ Hkqxrku ugha fd;k

tkosxkA

70 ¼d½ tYk çnk; ;kstuk ds lapkYku o la/kkj.k fo|qr dusD’ku fuxe }kjk fYk;k tkosxk tgka

fo|qr dusD’ku dh vko’;drk gksxhA ik¡p o"kZ dh lapkYku o la/kkj.k vof/k esa fo|qr

ns;dksa dk Hkqxrku fuxe }kjk fd;k tkosxkA

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¼[k½ fo|qr dusD’ku ls lacaf/kr] fo|qr Ykkbu] VªkalQkeZj bR;kfn dk dk;Z Bsdsnkj dks fo|qr

daiuh }kjk rS;kj çkDdYku rFkk Lis’khfQds’ku ds vuqlkj , DYkkl fo|qqr dk;Z gsrq vf/kÑr

Ykkblsalh ls djkuk gksxk rFkk fo|qr daiuh ds LohÑr çkDdYku dh njksa ds vk/kkj ij dk;Z

dk Hkqxrku Bsdsnkj dks fd;k tk;sxkA

¼x½ dusD’ku pktsZl] lqj{kk jkf’k rFkk fo|qr daiuh dk lqijfotu jkf’k dk Hkqxrku lh/ks

fuxe }kjk fo|qr daiuh dks fd;k tk;sxkA

71 ;kstuk esa fØ;kfUor leLr vo;oksa ;Fkk L=ksr uydwi] iEi gkÅl] eksVj iEi]

fo|qr dusD'ku vkfn dh fLFkfr] ikbi ykbu mPp Lrjh; Vadh@lEi dk HkkSfrd

lR;kiu fufonkdkj dks fuxe }kjk djk;k tk;sxkA

72 fufonkdkj ds }kjk Engineer-in-Charge ls laikfnr dk;Z iw.kZ gksus ds mijkar rRdkYk

As built drawings izLrqr djuk vfuok;Z gksxkA

73 ;fn lapkyu&la/kkj.k vof/k esa tYk ;kstuk dk L=ksr vlQy gks tkrk gS]

vFkok L=ksr esa ty vkod {kerk vi;kZIr gks tkrh gS rks tYk çnk; vo:) gksus

dh fLFkfr esa Bsdsnkj dks lapkYku o la/kkj.k jkf’k dk Hkqxrku ugha fd;k tkosxkA

74 ;kstuk ds lq/kkj o lapkYku gsrq yxus okys leLr vkStkj ,oa la;a=ksa dh O;oLFkk

fufonkdkj }kjk Lo;a ds O;; ij dh tk;sxhA

75 ;kstuk ds lapkyu&la/kkj.k esa fufonkdkj }kjk fu;ksftr dfeZ;ksa dh lqj{kk gsrq vko’;d

midj.kksa dh O;oLFkk fufonkdkj }kjk Lo;a ds O;; ij dh tk;saxhA

76 fufonk esa ;kstuk ds lapkYku o la/kkj.k gsrq leLr izdkj ds lapkyu&la/kkj.k ;Fkk Jfed]

lkekxzh] eksVj fjokbfUMax le;≤ ij fd;s tkus okys fu;fer la/kkj.k dk;ksZa bR;kfn

ij ij gksus okys O;; lfEefyr gS] ijarq bleas fo|qr ns;dksa dh jkf’k lfEefyr ugha

gSA fo|qr ns;d dh jkf’k dk Hkqxrku fuxe }kjk fd;k tk;sxkA

77 ty L=ksr ,oa ty forj.k iz.kkyh dk vko’;drkuqlkj fMLbuQsD’ku ¼Disinfection½

dk nkf;Ro fufonkdkj dk gksxkA bl gsrq iF̀kd ls dksbZ Hkqxrku fufonkdkj

dks ugha fd;k tk;saxkA

78 fufonkdkj ;g lqfuf’pr djsaxk fd ty L=ksr dh xq.koRrk LFkkuh; dkj.kksa ls ¼tSls&L=ksr

esa iznwf"kr ikuh feyuk] ck<+ dk ikuh tkuk] L=ksr ds ikl dwM+s&dpjs] xkscj gksuk

vkfn½ izHkkfor u gksA fufonkdkj ;g Hkh lqfuf'pr djsxk fd ftl xq.koRrk

dk ty L=ksr esa ik;k tkrk gS] miHkksDrk Lrj ij Hkh mlh xq.koRrk dk ty iznk;

fd;k tk;s] vFkkZr ty forj.k ds nkSjku is;ty ikbZi ykbZu esa VwV&QwV] okYo

yhdst bR;kfn ls iznwf"kr u gksA

79 L=ksr vlQy gksus dks NksM+dj ;fn fdlh vU; dkj.k ls ty iznk; vo:) gksrk gS] rks

fufonkdkj }kjk bls vf/kdre 24 ?kaVs dh le;kof/k eas pkyw djk;k tk;sxk A 24 ?k.Vs ds

mijkar ;kstuk ds can jgus dh fLFkfr esa :i;s 2000@- izfrfnu vfrfjDr vFkZn.M

vkjksfir fd;k tk;sxkA

80 fufonkdkj }kjk dk;Z ds fØ;kUo;u ds nkSjku ;fn fdlh foHkkx ls vuqefr

dh vko';drk gksrh gS rks ,slh vuqefr;kW fufonkdkj }kjk yh tkosxh rFkk fuxe }kjk bu

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vuqefr;ksa dks izkIr djus esa ;FkklaHko enn dh tkosxhA vU; foHkkxksa ls vuqefr izkIr djus

esa ;fn bu foHkkxksa }kjk fdlh Hkh izdkj dh Qhl ;k jkf'k dh ekax dh tkrh gS] rks ;g

Qhl@jkf'k fufonkdkj }kjk lacaf/kr foHkkx dsk nh tkosxh ftldh izfriwfrZ fuxe }kjk

fufonkdkj dks dh tkosxhA

81 fufonk dh ch-vks-D;w- ¼Bill of Quantities½ ds ,sls vk;Ve ftlesa "Providing laying

/jointing/ installation and testing/ commissioning" dk dk;Z lfEefyr gS] mu vk;Veksa

dk Hkqxrku fuEukuqlkj cszdvi esa fd;k tk;sxk %&

1- lkexzh dk LFky lkbV ij iznk; ¼ Providing/ Procurment½ vk;Ve nj dk

60 izfr'kr

2- lkexzh dks fu/kkZfjr LFky ij yxkuk (Laying/ Jointing/

Installation)

¼a½ ikoj iai@VªkalQkeZj LFkkiuk laca/kh dk;Z %&

iai LFkkiuk ,oa fu;fer fo|qr la;kstu dk;Z iw.kZ djus ijA

vk;Ve nj dk

20 izfr'kr

¼b½ ikbZi ykbZu dk;Z tgk¡ Road Cutting dh fLFkfr gks %&

Laying / Jointing rd dk dk;Z iw.kZ djus ijA

vk;Ve nj dk

20 izfr'kr

¼c½ ikbZi ykbZu dk;Z tgk¡ Road Cutting dh fLFkfr u gks %&

Laying / Jointing rd dk dk;Z iw.kZ djus ijA

vk;Ve nj dk

30 izfr'kr

3- Testing & Commissioning :-

¼a½ ikoj iai@VªkalQkeZj LFkkiuk laca/kh dk;Z %&

Testing & Commissioning iw.kZ djus ijA

vk;Ve nj dk

20 izfr'kr

¼b½ ikbZi ykbZu dk;Z tgk¡ Road Cutting dh fLFkfr gks %&

Testing & Commissioning ,oa Road Restoration (Making

good the same) dk dk;Z iw.kZ djus ijA

vk;Ve nj dk

20 izfr'kr

¼c½ ikbZi ykbZu dk;Z tgk¡ Road Cutting dh fLFkfr u gks %&

Testing & Commissioning ,oa ikbZi ykbZu VSaªp dh Backfill dk

dk;Z iw.kZ djus ij

vk;Ve nj dk

10 izfr'kr

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SECTION 4

BILL OF QUANTITIES (BOQ)

Development works such as Road, Culvert, Drain, Water Supply Work, Street Light 11 KV,

33 KV Electric Line, 33/11 KV Substation etc. related with Textile Park Acharpura, Bhopal.

Probable Amount of Contract:

(Rs. In Figure) – Rs. 38.79 Crores

(Rs. In Words) – Thirty eight crores seventy nine lakhs only

S.

No.

Particulars of Item

of Work

Quantity Unit Rate Amount

(in figure)

Amount

(in words)

Remarks

I II III IV V VI VII VIII

1. See BOQ as Annexed

at Pages ……………

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

Total Amount (Rs. in Figure) Rs. Crores

Total Amount (Rs. in Words) –

Assistant Engineer Executive Engineer Managing Director

…............................. …………………….. ……………………..


PAYMENT BREAKUP SCHEDULE



CONSTRUCTION OF RCC OVER HEAD TANK

SNo. Item Percenta

ge cost

Cumulativ

e

percentage

01 Conducting Soil investigation, Plate Load Test etc.

Approval of design & Working Drawings from Govt.

Engg. College , Bhopal (M.P.) or other college as defined

in bid.

5%

5%

02 After completion of casting of leveling course including

excavation

3% 8%

03 After completion of foundation including column up to

ground level including form work

12% 20%

04 After completion of casting of 50% staging including form

work

15% 35%

05 After completion of casting of balance 50%, staging

including form work

15% 50%

06 After casting of ring beam and bottom slab and supply of puddle collars etc.

15% 65%

07 After casting of vertical wall of tank including Mild Steel

railing etc. at top.

5% 70%

08 After casting of stair case railing from Ground Floor to

tank level and top dome slab i/c form work

5% 75%

09 After supply of all DI pipes, specials, valves and fixing

them etc complete

10% 85%

10 After completion of ground floor protection works i/c M-

40 grade paved block and cement concrete M30 grade approach road up to front road of industrial area.

5% 90%

11 After finishing, white washing of apex quality paint and

completion of works including installation of scale/guage,

lightening arrestor etc.

5% 95%

12 After successful hydraulic testing as per direction of SQC

and Engineer.

5% 100%

Note:-

1. Above Percentage Break-up will be applicable to price quoted in BOQ-Schedule

for above Work. Payment of work executed, in accordance with the break-up

will be made.



CONSTRUCTION OF COMMON EFFLUENT TREATMENT PLANT

COMMON EFFLUENT TREATMENT PLANT

1 Approval of designs and drawings 5%

2 Completion of works upto ground level

including excavation & foundation work. 25%

3 Supply of all electrical and mechanical

equipments 10%

4 Super structure work on pro-rata basis 30%

5 Erection, installation of all electrical and

mechanical equipments. 10%

6 On Successful Testing. 10%

7 Completion of the whole work 10%

Total 100%


SUMMARY OF BILL OF QUANTITY

S.No. Description of Work Physical

Quantity Amount in Rs.

1 A Bill of Quantity for Site Development of

Area by cutting and levelling of hillock

portion including Demarcation of outer

boundary of Industrial Area etc.

Boundary Wall-

750 Meters

Surface Parking

2000 SqM

8361041.00

2 B Bill of Quantity for Cement Concrete Road

Netwrork, 5.5 m and 7.0 m wide

Carriageway 9094 Meters 148917457.00

3 C Bill of Quantity of Storm Water Drains 600mmx600mm

– 14000 Meters

800mmx1000mm

– 1100 Mters

4 D Bill of Quantity for Hume Pipe Culverts

1200 mm dia 24 Nos 9817589.00

5 E Bill of Quantity for Water Supply

Scheme

Tube Well 6 Nos

Sump Well 150

KL 2 Nos

OHT 250 KL 2

Nos

K9 Rising 200

Meter

250,200,150 MM

Dia DI K7 2000

Meter

100 MM dia GI

pipeline: 7000

Meter

31161990.00

6 F Bill of Quantity of Street Light

19369759.00

7 G Bill of Quantity for Erection of

Electrification work 33/11 KV Substation

and 33 KV line etc. (Copy of Estimate of

MPPKVVCo. Enclosed) including

Connection Charges

As Per BOQ

51100000.00

8 H Bill of Quantity for Social Infra Struture

Development such as plantation, green

belt, Retroreflective Over head gantry gate,

Direction Sign Boards etc.

2 Gantry Sign

Board

2 Cantilever Sign

Board

1 Entrance gate

2 Toilet Blocks

6836607.00

9 I Bill of Quantity for Utility Duct 12032 Meters 12183518.00

10 J Bill of Quantity for CETP Scheme CETP Plant-0.40

MLD

OHT 100 KLD

HDPE PN6

46725774.00


Notes :

(1) Rates and Item printed in Concerning SOR‘s in BOQ shall be final and binding for

execution. There might be typographical mistake.

(2) Rate and Item mentioned in Non SOR items in BOQ in this Bid shall be final and

binding for the execution of work.

(3) Tender rate approved either below or above will be applicable either below or above

will be applicable for above items.

Collecting Line

140, 200 Dia

7000 Meter

Treated Water

Distribution 100

MM HDPe PN6

line- 7000 Meter

11 K Bill of Quantity for Operation and

Maintenance and Security Arrangement

for 5 years at Textile Park, Acharpura,

Bhopal

5 Years

9900000.00


SECTION 5

AGREEMENT FORM

AGREEMENT

This agreement, made on the ……………. Day of …………………………… between

…………….. (name and address of Employer) (hereinafter called " the Employer) and

……………… (name and address of contractor) hereinafter called "the Contractor" of the

other part.

Whereas the Employer is desirous that the Contractor execute ……………………

(and identification number of Contract) (hereinafter called "the Works") and the Employer

has accepted the Bid by the Contractor for the execution and completion of such Works and

the remedying of any defects therein, at a cost of Rs. ………………………………………

NOW THIS AGREEMENT WITNESSED AS FOLLOWS :

1. In this Agreement, words and expression shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to and they shall be deemed to form and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all aspects with the provisions of the contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying the defects wherein Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

4. The following documents shall be deemed to form and be ready and construed as part of this Agreement viz.

i. Letter of Acceptance

ii. Contractor's Bid

iii. Condition of Contract: General and Special

iv. Contract Data

v. Bid Data

vi. Drawings

vii. Bill of Quantities and

viii. Any other documents listed in the Contract Data as forming part of the

Contract.

In witnessed whereof the parties there to have caused this Agreement to be executed

the day and year first before written.

The common Seal of ………………………… was hereunto affixed in the presence of

:

Signed, Sealed and Delivered by the said …….... in the presence of :

Binding Signature of Employer ……………………………………..


Binding Signature of Contractor ……………………………………


Sheet : 3

TECHNICAL SPECIFICATIONS

(Annexure E)

TECHNICAL SPECIFICATION

A. TECHNICAL SPECIFICATION FOR ELECTRIFICATION WORK :-

General Instructions & Scope of work:

The scope of work include execution with complete procurement/manufacture manufacturer‘s

quality assurance shop testing, transportation, storage, shifting ,coverage of theft, insurance,

erection, placing including all civil foundation/plinth, site testing, filtration, commissioning

of all items, equipment and materials as elaborated including taxes, royalties, service tax,

levies, surcharge etc. and all associated activities such as to obtain permission as well

compensation rent of land if required, that though not excluding specified here in but are

required for the completion of the entire works under this tender package.

1. Supply, testing, packing, transportation and insurance from the manufacture‘s work to

the site.

2. Insurance and theft cover upto the completion period, performance guarantee period

and handed over to MPMKVVCo. Ltd.

3. All civil and structural works including testing of materials as required.

4. In addition to the requirements indicated in this section (technical specifications) all the

requirements as stated in other sections shall also be considered as part of this

specifications as if completely bound herewith.

5. All services & activities required to be given contractually, by the bidder, during

warranty period.

6. Earthing Conductors

All earthing conductor shall be of high conductivity copper/or GI as specified and shall

be protected against mechanical damage and corrosion. The connection of earth

electrodes shall be rigidly fixed to the Walls, cable trenches, cable tunnel, conduits and

cables by using suitable clamps. Main earth bus shall be taken from the main medium

voltage panel to the earth electrodes. The number of electrodes required shall be arrived

at taking into consideration the anticipated fault on the medium voltage network.

7. Testing


On the completion of the entire installation, the following tests shall be conducted:

(i) Earth resistance of electrodes

(ii) Impedance of earth continuity conductors

(ii) Effectiveness of earthing.

B. SUPPLY, LAYING AND JOINTING OF CLEAR WATER DI CONVEYANCE

MAIN :-

(i) According to the sanctioned project, DI – K9-300mm dia DI-K7 class pipes

250,200,150 MM dia, GI Pipe 100 MM dia are proposed for pumping clear

water from tubewells.

Actual layout and Actual length shall be finalized before execution.

(ii) The bends, flanges, gaskets, scour arrangements; air valves, reflux valves,

expansion joints, thrust blocks, water hammer device, sluice valves etc shall be

provided as per site conditions. The length of pumping main shall be measured

net as laid or fixed in running metres through the centre line of the pipe correct

to a centimeter, including all specials.

(iii) The excavation shall be carried out with manual labour or with suitable

mechanical equipment as approved by the Engineer‘s and SQC agency. When

the pipe line is under a roadway, a minimum cover of 1000 mm is

recommended for adoption but it may be modified to suit local conditions.

Where the pipe line or drains crosses the road, the road crossing shall be

excavated half at a time, the second half being commenced after the pipes have

been laid in the first and the trench refilled.

(iv) All water mains, cables and any other such services etc met within the course

of excavation shall be carefully protected and supported. Care shall be taken

not to disturb the electrical and communicator cable met with during course of

excavation. Removal of which, if necessary, shall be arranged by the

Engineer‘s and SQC agency.

(v) The trench shall be excavated to the exact gradient specified so that no making

of the sub grade by back filling is required and the concrete bed where

required may be prepared with greatest ease giving a uniform and continuous

bearing and support for the pipe.

(vi) The width of excavation shall be as per specification given in the relevant IS

specification. The bottom width, which shall be kept as minimum required for

the work as per ISS and if the depth of the trench is more, the top width shall


depend on the angle of repose for a particular type of soil where the pipe line is

to be laid.

(vii) Then the bottom of the trench at the specified gradient is found to be unstable

or to include ashes and cinders, all types of refuse, vegetable or other organic

material, or large pieces of fragments of inorganic material, they shall be

removed to the satisfaction of the Engineer‘s and SQC agency . Before laying

the concrete bed, where necessary, the specific gradient shall be attained by

back filling with an approved material in compacted layers of 100 mm. The

layer shall then be tamped as directed by the Engineer‘s and SQC agency.

(viii) The bed of the trench, if in soft or made up earth, shall be well watered and

rammed before laying the pipes and depression. If any shall be properly filled

with approved earth and consolidated in 200 mm layer.

(ix) The bed of the trench, if in black cotton soil, shall be excavated 200 mm more

than the normal depth and then filled up by moorum.

(x) Where rock and large stone or boulders are encountered, the trench shall be

trimmed to a depth of at least 100 mm below the level at which the bottom of

the pipe is to be laid and the trench brought back to the required grade by

filling with selected fine sand broken stone (passing sieve of 12.50 mm

aperture size) and compacted so as to provide smooth bedding for the pipes.

(xi) Where the bottom of the trench at sub grade is found to consist of material

which is unstable to such a degree that in the opinion of the Engineer‘s and

SQC agency it cannot be removed and replaced with an approved material

thoroughly compacted in place to support the pipe properly a suitable

foundation for the consist of piling, timbers or other materials, in accordance

with plan prepared by the Engineer‘s and SQC agency shall be constructed.

(xii) Trench excavation in rock in inhabited areas should be done by hammering

and chiseling or other appropriate mechanical means but not by blasting.

Blasting shall be permitted only in open areas with written permission of the

competent authority. All necessary licenses etc shall be the responsibility of

the contractor. Proper precautions shall be taken for the protection of persons

or property during blasting by the contractor. The procedure of blasting shall

conform to the requirements of local administration controlling authorities.

The rules and regulations of the local authority regarding safety provisions

shall be observed.

(xiii) To protect person from injury and to avoid danger to property, adequate

barricades, construction signs, torches, red lanterns and guards as required


shall be placed and maintained during the progress of the construction work

and until it is safe for traffic to use the road way.

(xiv) All materials, piles, equipment and pipes which may serve as obstructions to

traffic shall be enclosed by fences or barricade and shall be protected by

proper lights when the visibility is poor.

(xv) The rates shall be included of the element of hire and running charges of all

types of plants, machinery and equipment required to complete the work. The

rates shall also include the element of testing of samples of various materials

brought by the contractor for use on the work as well as other necessary test

for item of work as stipulated in the specifications.

(xvi) The work shall not be accepted in any case if the contractor fails to observed

the instructions regarding testing of material. The payment shall be made only

if it is assured that all tests are carried out as per prescribed frequency and

found as per requirement.

(xvii) DI drill, DI pipe cutting machine, spanner, Taparia Make tools shall be

provided free of cost to the client before completion of work

C. SUPPLY AND INSTALLATION OF WATER PUMPING UNITS :-

(i) It is proposed to lift water for supply to Textile Park, Acharpura, Bhopal

(M.P). The scope of work includes the supply, the transportation to the site of

work, erection and field testing and commissioning of Centrifugal pumping

units. Each pumping unit will include pump, base plate, motor, inter-

connecting pipes and specials of suction and delivery complete in each respect

with foot valves on suction side and sluice valve and non return valve on

delivery side, spare parts and instrumentation etc . The installation of motor

will include all wiring and control panel complete in each respect.

(ii) The above scope of work include civil works such as foundation blocks

required for machinery, supports for suction and delivery piping, trench works

for cable, flooring of pump house and making good the holes in walls of the

pump house as per drawing to be supplied by the manufacturer but the final

adjustment of the foundation block as dictated during the process of the

alignment and grouting of holding down bolts shall be done by the contractor

himself.

(iii) General specification of the pumps are:


(a) All the equipment and material to be supplied shall be strictly in

accordance with Indian Standards/International code to be clearly

indicated against each item.

(b) The prime mover shall be screen protected, drip proof slip ring

induction motor horizontal mounted, 3 phase, 50 cycles, AC supply.

The cables from switch board to motor shall run in trenches to be

covered with adequate thickness of chequered plates. In case of an

alternative offer, the prime mover shall be of such capacity as to

provide under working site conditions, a power which is more than the

maximum power required by the pump at any point of specified range.

The name plate on the motor shall indicate the name of manufacturer,

value of HP, ambient temperature, voltage, frequency, efficiency and

RPM. The size and specification of the conductor shall be indicated

which should be adequate, keeping in view the current rating and

voltage drop.

(c) The pump shall meet the requirement as indicated above. The detailed

specification shall be clearly indicated specifically stating the

classification of the pump depending upon the type of impeller and

casing used in the construction of the pump. The shut-off head of each

pump shall be shown.

(d) On delivery end of each of the pump a non-return valve and gate valve

shall be fitted. The non return valve shall be fixed between the pump

and the gate valve. A suitable gauge shall be fixed on the delivery side

to indicate pressure during the working of pump. The pump delivery,

sluice valve, non-return valve and piping system in between shall be

designed for maximum anticipated shut off head and flanged piping

system shall be tested at 1.5 times the working pressure. The common

header shall terminate at 1.5 metres outside the pump house.

(iv) After installation the entire equipment including the piping system shall be

thoroughly cleaned and painted with two coats of approved paint of colour.

(v) Recommended spares for 5 years working and one set of any special tools

including wheeled carriage for rotor etc for servicing and maintenance shall be

offered.

(vi) Only the equipment which meets the contractual commitments, with test

measurements within the permissible inaccuracies as indicated above, during

the shop test, shall be transported to site. The supplier shall satisfy the above

test measurements after the installation of the equipment at site also. The

guarantee shall provide assurance of freedom from defects in the material and

workmanship for one year following the installation of pumping unit. No extra


shall be paid for necessary replacement of the parts during this period. If the

unit after installation fails to perform according to the stipulated requirements

the supplier shall offer new parts and erection service as required to improve

the performance to meet specified requirement without any extra charges.

(vii) The guarantee of Pump, Motor, Starter etc. shall be jointly in the name of MD

AKVN (Bhopal) and Contract agency.

D. CONSTRUCTION OF OVER HEAD TANK :-

(1) SCOPE OF WORK :

Design, construction, testing and commissioning of 2 No RCC over head tanks

of 250 KL 18M staging and 1 No100 KL 15M staging including providing

and fixing of double flanged cast iron pipes of class A conforming to IS7181-

1986 viz inlet, out let, scour, over flow pipes etc up to 2 metres away from

ground level bracing of reservoir are in scope of works. Cast iron double

flanged heavy class specials and duck foot bends, bell mouth, puddle collars

conforming to IS 1538-1977, double flanged sluice valves (PN 1.6 and 1.0) as

per IS 14846-2000 shall be provided and fixed. Lightening conductor, water

level indicator, RCC stair case from ground level to balcony level, MS ladder

from balcony to roof level, aluminum ladder from roof to inside floor level of

tank, ventilating cowls, man holes, GI pipe railing for stair case, ladders

around the balcony and around the roof, RCC chambers with cover for sluice

valve, chain link fencing with MS GATE, earthing and protection works M-40

grade paved block

(2) DESIGN CONSIDERATIONS :

The over head tanks shall be supported over columns and bracing and shall be

in circular shape. The maximum water depth should not be more than 6

metres. The foundation, columns, bracing etc should be designed so as to have

a provision of construction of single storey building between the ground level

bracing and next higher bracing should be provided in such a way the bracing

top is 0.60 metres above the general ground level. The tenderer should

incorporate certain architectural effects so that tank may give an impressive

view.

(3) DESIGN CRITERIA

(a) Foundation shall be designed after ascertaining safe bearing capacity

of soil and other soil parameters. It will be isolated column footing,

pile or raft as per site conditions. The bearing capacity of soil shall be

determined by conducting plate load bearing test at work site.

(b) The following load and forces should be considered ‗


(i) Dead load, Live load, Load due to water

(ii) Wind pressure as per IS 875-1969

(iii) Pressure due to earth quake

(iv) Vibration force in two conditions as per IS 6922-1973 vize

with empty tank and with tank full condition.

(c) The height of staging shall be considered from average ground level

i.e. either the heist level of site or road level nearest to the site,

whichever is higher.

(d) The tank shall be designed as per IS 456-2000 revised up to date and

IS 3370-1967 (part–I to IV), IS 11682-1985 with up to date

amendment and other standard code in practice besides the stipulations

made in the code. The requirement given in specifications shall also

be considered in the design.

(e) Construction joints shall be as per IS 456. Previously laid concrete

should be first cleaned by water jet and then 10 mm thick layer of

cement mortar of same proportion should be laid before casting of next

lift of concrete. Form work should be 100 mm below the previously

laid concrete layer.

(f) Minimum size of various units shall be as following ‗

(i) Column - 400 mm dia circular

(ii) Container wall - 200 mm thick

(iii) Bottom slab - 150 mm thick

(iv) Top slab - 125 mm thick

(v) Staging of tank - 18 metres & 15 metres

(vi) Chamfering of 400x400 mm shall be provided at corners of

horizontal brace.

(g) Minimum sizes of Reinforcement for design purpose shall be as per

relevant code.

(h) The depth of the face of column shall not be less than 1/3 of the spread

of footing from the face.

(i) Minimum quantity of Cement shall be as below :

(i) For column, staging, foundation, footing and stair case for M-

25 shall be 400 Kg/cum.


(ii) For ring beam, bottom slab, container wall and roof for M-30

shall be 400 Kg /cum

(j) Minimum strength of concrete shall be as below :

(i) Column, staging, foundation, footing and stair case- M 25

(i) Tank including roof - M 30

(k) CEMENT GRADE: It should be grade 43 up to staging i.e. below ring

beam and grade 53 for ring beam and above only OPC Cement should

be procured from major plants and reputed firms.

(l) Water cement ratio should not be more than 0.45 i.e. 22.50 litres of

water per 50 kg bag of cement as per design approved.

(m) The contractor shall have to make the structure chlorine resistant as

heavy doses of chlorine is expected to be given in water.

(n) Hydraulic testing of overhead tank shall be conducted as per direction

of IS Code SQC consultant /Engineer.

(4) GENERAL INSTRUCTIONS

(i) On the bottom floor of the water container, cast iron or stainless steel

gate should be provided over the supply out let and scour out let This is

essential to prevent any accident for the labour attending to periodical

cleaning of the tanks. Cast iron gates 20x20 cm or stainless 20x20 cm

can be used with square frames on top of the out lets.

(ii) The over flow out lets should not be connected to the distribution

system. This should always be kept open for draining any excess

storage in the tank.

E. DRILLING OF BORE WELLS AND INSTALLATION OF ISI SUBMERSIBLE

PUMPS, L&T PANEL BOARD, FINOLEX THREE PHASE CABLE, CASING

PIPE ETC :-

(i) In addition to water supply scheme ground water is also proposed to meet the

requirement of 0.24 MLD water. Therefore, looking to the hydro geological

status of the area 6 initial deep bore wells finished, 200 mm dia and

approximately 180 m deep or up to a depth of sufficient water is encountered,

are proposed. Suitable submersible pumping sets, 150 mm dia, shall be

installed on successful bore, well as declared by the Nigam.

(ii) For details of specifications, refer the Specifications prepared by the Public

Health Engineering Department, IS Code and CPHEEO Manual. However,

some important points are described as below:


(a) A complete tube well shall mean -

(i) A borehole vertical within the prescribed non-vertical limits drilled up to

designed depth in alluviums or rocky areas.

(ii) Installation of requisite well assembly i.e. housing pipe, blind pipe,

slotted pipe or strainers, bail plug and other accessories.

(iii) Placing of suitable gravel pack (in case of gravel packed tube wells).

Placing of suitable sand pack (in case of sand packed tube wells).

(iv) Development of tube well with object of :

* Producing effect of natural gravel pack (in case of naturally packed

design

* Producing maximum sand free yield of water for the specified

standard draw down in alluvium and rocky areas.

(v) Conducting yield test by over pumping of the tube well.

(vi) The tube well shall be disinfected after completion of the yield test.

(b). Tube wells drilled shall be perfectly vertical. The rates for drilling are

inclusive of the verticality test required to be conducted. All the relevant

Indian Standards specifications of the BIS shall also be applicable.

(c) For locating the proper site for the tube well construction within the selected

area, if resistivity survey is required then the resistivity survey shall be carried

out by a well qualified and experienced geo-hydrologist using his own suitable

resistivity meter.

(d) In all types of tube wells the casing pipe of specified diameter shall be lowered

up to a minimum depth of 9 meters or more below ground level. If the

collapsible strata in over burden continue beyond 9 meters depth then the

casing pipe shall be lowered up to rock level and embedded in rock in a depth

of 0.15 meter. The casing pipe shall also be extended above ground level in a

height of about 0.30 meter.

(e) The water samples for chemical analysis shall be collected in 2 liters plastic

bottle and samples for bacteriological analysis shall be collected in 300 ml

sterilized bottle as per the direction of Engineer‘s and SQC agency.

(f) If a tube well is found dry or with less yield and if it is not to be used for water

supply due to any reason, the tube well shall be fitted with MS cap and a

concrete block of 0.45 m x 0.45 m x 0.45 m with M-15 cement concrete would

be constructed on it to prevent any accident or damage to the tube well and

also to use the bore at any later stage for recharging or for any other purpose.

(iii) A pre fabricated pump house of 3 m length x 2.50 m width x 2.5 m height is to

erected on each successful bore well. The pump house shall have a door and

one window. The roof of the pump house shall be covered with GI or


Aluminum sheet. The pump house shall be 0.60 m above ground level, or as

directed by the Engineer‘s and SQC agency. After its erection its flooring will

be of cement concrete over a proper base.

(iv) An ISI marked 150 mm diameter submersible pump shall be installed on each

successful bore well. The yield and head of the pump shall be decided on the

yield test of the bore well. The pump shall have all electrical equipment such

as L&T make Starter, Volt meter etc fitted on wooden board installed inside

the pump house. The suction and delivery of suitable size will also be the part

of the pump.

(v) Connection of successful tube well to existing pipeline and OH Tank shall be

done by Contractor Agency free of cost.

(i) Back filling

Water used for testing should not be carelessly disposed off on land which

would ultimately find its way to trenches

On completion of a satisfactory test any temporary anchor blocks shall be broken

out and stop ends removed. Backfilling of the pipeline shall be completed.


Sheet : 4

PROFORMA FOR APPLICATION FOR EXTENSION

OF TIME PERIOD


PROFORMA FOR APPLICATION FOR EXTENSION OF TIME PERIOD

1. Name of the Contractor :

2. Name of the work as given in the agreement :

3. Agreement no :

4. Estimated tender amount :

5. Date of commencement of work as per :

Agreement

6. Period allowed for completion of works as :

Per agreement

7. Date of completion stipulated in agreement :

8. Period for which extension of time has been :

given previously

9. Reasons for which extensions have been :

previously given.(Copies of the previous

extensions to be attached).

10. Period for which extension is applied for :

11. Hindrances on account of which extension :

is applied for with dates on which

hindrances occurred and the period for which

these are likely to last.

a) Serial no :

b) Nature of hindrance

c) Whether contractor is responsible for delay: :

d) Date of occurrence :

e) Period for which it is likely to last :

f) Period for which extension required :

for this particular hindrance

g) Overlapping period if any, with :

h) Reference to item(e) above :

i) Net extension applied for :

j) Amount of penalty i/e to be levied if contractor is responsible for delay. :

12. Extension of time required for extra work :

13. Details of extra works and amount involved

a) Total value of extra works :

b) Proportionate period of extension of time :

on estimated amount put to tender.

Total extension of time required for 11) & 12):

Signed by SQC Consultant

Signed by Assistant Engineer


Signature of Contractor

Date:


Sheet : 5

LIST OF APPROVED MATERIALS


LIST OF APPROVED MAKES

Sr.

No.

Description of Items Name of approved make/ Vendors

Civil and Water Supply Works

1 Cement A.C.C., Ultratech, J.K., Birla

2 Reinforcement Steel SAIL, TISCO, VIZAG RINL, GOYAL, ZINDAL,

AMBA, SURYA only

3 RCC Hume Pipe ISI Mark

4 Joint Sealant Pidilite, Choksey, Shalimar

5 PVC pipes & fittings Prince, Supreme , Finolex

6. D. I. Pipes ISI Marked Electro Steel Castings / Jindal Saw Ltd./ Tata

Metaliks Kubota Pipes Ltd. only

7 DI/CI Specials Electro Steel Castings / Jindal Saw Ltd / KISWOK.

8 Valves of all types

ISI Marked

IVC / IVI / R & D Multiples / Foress / Kirloskar,

KAANTI, SURE SEAL

9 Pumps ISI Marked Kirloskar / Crompton Greaves only

10 Motors ISI Marked Kirloskar / Joyti / Crompton / ABB

11 G.I. Pipes (ISI Marked) TATA, SWASTIK, JINDAL, Surya.

12 Electrical Works Refer Note Below

13 NP-3/NP-4 Pipe Only ISI Mark

14 Clear Water Pumps Kirloskar / Crompton Greaves only

15 Motors ISI Marked Kirloskar / Joyti / Crompton / ABB

16 HDPE Pipes Only ISI Mark

Note: Please refer all orders and amendmends of the concerned department upto the date of

tender shall be applicable.

Refer to the orders and amendmends issued by PIU, Bhopal for Electric related work.

All the makes should bear a relevant ISI mark.


APPENDIX

Sheet : 6

For Defect Liability, Operation, Maintenance and Security

related work

The defect liability period of the contract is 5 years during which the contractor is required

to repair any defect that arises in his executed items of work of all utilities built under the

contract and no extra on this account shall be payable.

Note: Only Electricity bill shall be paid separately by AKVN (Bhopal), during above 5

years period.

The Contractor shall repair or rectify any Defect or deficiency set forth in

(Repair/Rectification of Defects and Deficiencies) of this Appendix within the time limit

specified therein and any failure in this behalf shall constitute non- fulfilment of the

Maintenance obligations by the Contractor. If the contractor does not fulfill the obligations

of Maintenance the employer shall give 1 month of notice and the Employer upon

occurrence of any breach hereunder shall be entitled to effect reduction in payment or shall

Terminate the agreement thereof, and shall forfeit the entire Performance guarantee and

Security Deposit, and get the required maintenance work done other sources and amount

for the same shall be adjusted from the payments or security deposit of the contractor.

The Contractor shall, always maintain the Project Components in accordance with the

provisions of this Agreement, Applicable Laws and ApplicablePermits.

All materials, works and construction operations shall conform to the Specifications for

Road and Bridge Works, issued by the Ministry of Road Transport & Highways

(MoRT&H) and the relevant IRC publications. Where the Standards and Specifications for

a work are not given, Good Industry Practice shall be adopted to the satisfaction of the

Employer‗s Engineer.

All relevant materials, works and construction operations shall confirm to CPHEEO

Manual on Operation and Maintenance of water supply systems, MOUD, GOI and Good

Industry Practice to the satisfaction of Employer‗s Engineer for Potable water supply

rising mains and distribution networks, Recycle rising mains and distribution networks

including valves, specials, flow meters etc.

Operation and Maintenance of street lighting is inclusive of all material equipment, bulbs,

cables, glands, relays, safety equipment etc.

The contractor shall maintain all required manpower during 5 years period as per bid

including daily Inspection by the Contractor.


Pre-Monsoon Inspection / Post-MonsoonInspection

The Contractor shall carry out a detailed pre-monsoon inspection of all bridges, culverts

and drainage system before [1st June] every year in accordance with the guidelines

contained in IRC: SP35. Report of this inspection together with details of proposed

maintenance works as required on the basis of this

inspectionshallbesenttotheEmployer‗sEngineerbefore[10thJune]everyyear.TheContractorsh

all complete the required repairs before the onset of the monsoon and send to the

Employer‗s Engineer a compliance report. Post monsoon inspection shall be done by [30th

September] and the inspection report together with details of any damages observed and

proposed action to remedy the same shall be sent to the Employer‗sEngineer.

Repairs On Account Of Natural Calamities

All damages occurring to the project components on account of a force majeure event or

default or neglect of the employer shall be undertaken by the employer. The employer may

instruct the contractor to undertake the repairs.

24Hrs Security

24Hrs Security of Complete Industrial Area of all utilities falling within the industrial area,

including Water Intake Strucutre,Raw Water Pumping Station Located Outside the

Boundary of Industrial Area, and water supply line from water pumping station or OHT to

Consumer units.

The contractor shall designate necessary security personnel to ensure safety and security of

all fittings and fixtures of all components of various items of executed work as per contract

document, for a period of 5 years, located within the industrial area and outside the

industrial area such as rising main watersupply line, Raw water pumping station.The

contractor shall be liable for losses due to theft and shall be liable to repair/ replace or refit

the concerned item.

Quality Assurance and maintenance manual

The contractor shall also prepare and submit a maintenance manual giving procedure for

maintenance with the periodicity of maintenance works including inspection, tools and

equipments to be used. The manual shall be submitted within the contractperiod.

The Contractor shall take photographs of site prior to the commencement of work, during

construction, and after Completion of Work as suggested and shall submit soft and hard

copies to the Executive engineer/consultant.

Maintenance manuals, product catalog, all warranties and guarantees against each section

of works shall be submitted hard bound in triplicate as well as in soft on completion as


directed by Engineering- Charge. It is the responsibility of the contractor to operate and

maintain all the works constructed under the contract.

The Specification shall apply to all items of road maintenance works as required to be

carried out under the contract or as directed by the Engineer. The work shall be carried out

in conformity with relevant specifications to the required levels, grade and lines using

approved materials. In execution of maintenance works, a reference is made to the

―CPWD specifications, IRC publications manual for maintenance of Roads‖ and

MORT&H Specifications for guidance and compliance, wherever applicable. Wherever the

specification is not clear good engineering practice shall be adopted in the

construction/maintenance to the satisfaction of the Engineer.

Defect liability period shall be of 60 (sixty) months, the scope of work during this period

shall be as follows:

a) The cost of maintenance and rectification of defects shall be deemed to be included in

tender and no extra shall be paid.

b) Upkeep and repairing of road pavement and side shoulders, rain cuts, cutting of grass

etc. at regular intervals.

c) Re-check top and side levels at the interval of 3 (three) months and any deterioration

or change in slope should be rectified within a period of one month.

d) Cleaning road side drains periodically.

e) Keeping the sign boards and other traffic aids and furniture in good conditions.

f) Maintenance of road side arboriculture.

h) Repair of joint grooves with epoxy mortar or epoxy concrete in cement concrete

pavement.

i) Repair of Sealant of contraction, longitudinal or expansionjoints.

After the completion of the contract the bidders shall handover all assets to AKVN

(Bhopal) its authorized agency in healthy good condition failing which MD, AKVN

(Bhopal) reserve the rights to deduct the losses from the security deposit.

The contractor shall submit all the CV‘s of manpower for Operation and maintenance team

to AKVN(Bhopal) and take necessary approval before deputing them to site.

No advance payment will be made at any circumstances. However, on successful

completion of every quarter, payment will be released within 30 days from submission of

bill.


The contractor will be responsible for the safety insurance cover of their deputed staff

during the 5 year period.

The contractor shall keep the equipment well maintained, neat and clean and adhere to the

operations and maintenance schedule of various equipments given in the respective

manuals andwill prepare the maintenance schedule and discusss the same with AKVN`s

engineer for its implementation. This may be revised from time to time as per the

requirement.

Safety Regulations : a. In respect of all labor, directly or indirectly employed in the work

the contractor shall at his own expense duly insured arrange for all the safety provisions as

per safety codes of Public Works Department,

The contractor shall provide safety Personal protective equipments to all his workers

having following quality standards: Safety Helmet (White), Safety spectacles (Clear),

Safety Gloves, Safety Shoes with steel toe, Ear plug – sort rubber – regular, Goggles -

Safety - Chemical Splash proof, Gloves - PVC supported for acid and alkaline protection,

Dust Respirator – Disposable, Contractor shall engage a license holder electrician at site to

carryout electrical works. The electrician shall maintain the entire electrical installations

and fixture in safe working condition at all time.

It will be responsibility of bidder that water supply to consumer units shall be is maintained

available with adequate pressure in 24 hrs basis. He will maintain and operate all

equipments installed in pumps, pipeline, pump house room and isolating valves / controls

etc. provided at various places.

Maintenance of Pump House It will be duty of bidder to ensure that all equipments

installed in the pump house including pump house building is maintained safe for

operation through planned and predictive maintenance. He will check all sumps wells and

overhead tanks for suspended and bacterial impurities; action taken to clean them with

adequate advance notice to conserve water and shutdown of supply is planed to bare

minimum period. All tools, tackles, scaffoldings and test kits required to attend various

repairs, maintanance shall be deemed to be included in bidder's offer.

The Specification shall apply to all items of road maintenance works as required to be

carried out under the contract or as directed. The work shall be carried out in conformity

with relevant specifications to the required levels, grade and lines using approved materials.

In execution of maintenance works, a reference is made to the ―IRC publications manual

for maintenance of Roads‖ and MORT&H Specifications for guidance and compliance,

wherever applicable. Wherever the specification is not clear good engineering practice shall

be adopted in the construction/maintenance to the satisfaction of the Engineer.

The scope of work for Water Supply works during 5 years period shall be as follows:

(i) Complete Maintenance & Repair of all Mechanical Equipments, Pipe line, OH Tank,

Sump Well etc. will be done by Contractor for the time period of 5 year (five year).


(ii) Complete Maintenance & Repair of Sealant of contraction, longitudinal or expansion

joints and leakage of OH etc. will be done by Contractor till the end of defect

liability period.

(iii) Any defect, Shrinkage or other fault appear in works during the defect liability period

of 60 months, after certificate of completion issued to contractor, due to defective or

improper material or workmanship, the contractor on receipt of the written notice

shall make good the defect at his own expense. In case of default, the same would

be made good at the expense of the contractor, to be adjusted from any outstanding

dues or the performance guarantee available with the Nigam

Contractor shall provide whether proof paint externally and washable colour inside in all civil

work at the end of defect liability period.

Putty shall not be repeated in such cases except where damage to putty has occurred due to

poor workmanship or leakage seepage.

Defects in water supply pipeline, sumpwell, OHT, Pumps, etc. shall be repaired/ rectified by

the contractor till the end of defect liability and performance guarantee period compulsorily

for five years.

Plantation done by the contractor during the contract period shall also be maintained in defect

liability and performance guarantee period. Number of plants planted during construction

period will be the same as at the end of defect liability and performance guarantee period

with sufficient growth. Water, manure, pesticides, labour, civil work etc. required during

plantation work and its maintenance work shall be arranged by the contract agency. During

1st to 5

th year maintenance replacement of plant casualties, soil conservation work, weeding

of plants, protections of plants safety measures of plants are included in the contract.

Any Delay or inconvenience caused by delay in carrying out repairs/

Defect Removal will be assessed by the Nigam and penalties not exceeding Rs. 60,000/-

(Rupees Sixty Thousand only) Per month or Rs. 2000/- per day will be imposed during a

period of non compliance for maintenance and defect liability.