m05 exo recipients v1.4

8/16/2019 M05 EXO Recipients v1.4

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Module 5Exchange OnlineRecipients

Presenter Name

Presenter Role


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O$er$ie#

?

This module co$ers recipient management in Excincluding9

• Mail!ox and contact management• &istri!ution group management


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O!.ecti$es

'fter completing this module you #ill !e a!le to9

• *nderstand the diAerent recipient and mail!o

in Exchange Online• Create and manage mail!oxes $ia the *, and

• Create and manage distri!ution groups


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Recipients

&ened

5

• ' recipient is any mail%ena!led o!.ect in 'cti$#hich Exchange can deli$er or route message


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Recipient

Types inExchangeOnline

@

Mailboxes• *ser Mail!oxes• ;hared Mail!oxes• ;ite Mail!oxes• Pu!lic 8older Mail!oxes• 'rchi$e Mail!oxes

Groups• &istri!ution Broups• ;ecurity Broups• &ynamic &istri!ution Broups

Resources• Room mail!oxes• Euipment mail!oxes

Contacts• Mail contacts• Mail users


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Do#

Recipientsareidentiedin E'C


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Do#

Recipientsareidentied inPo#er;hell

F

• Recipients in Po#er;hell are identied !y the Recipieproperty

• This property is displayed !y all recipient related cm

Get-Mailbox Get-Group etc"


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Mail!oxes

G


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Mail!ox

Components

43


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Mail!ox

Types inExchange;er$er234?

44

• *ser mail!oxes

• +inked mail!oxes

• OHce ?@5 mail!oxes• ;hared mail!oxes

• Resource mail!oxes

• Pu!lic 8older Mail!oxes

• ;ite Mail!oxes

• 'rchi$e Mail!oxes


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Exchange

OnlineMail!ox;torage+imits

4?


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Mail!oxes

inExchangeOnline

4

• Exchange Online mail!oxes are sho#n as regular userExchange Admin Center !ut in the !ack%end they a#e kno# as +inked Mail!oxes in Exchange ;er$er

• ' +inked mail!ox is #here the user account resides into the Exchange ser$er

• The Exchange Online ser$ice resides in its o#n 'cti$e#hich has a !ack%end trust #ith the '0ure 'cti$e &ireaccounts are created and linked !ack to the mail!ox


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OHce ?@5

Mail!oxes

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• Term used in Exchange Dy!rid &eployments

• ;imilar concept of a +inked mail!ox

• *ser account resides in the On Premises 'cti$• &irectory ;ynchroni0ation in place as part of D

conguration

• Mail!ox resides in Exchange Online


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Creating*serMail!oxes in

ExchangeOnline

4@

Preferred Method

;tep 49 Create users in OHce ?@59•


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Managing

Mail!oxesinExchangeOnline'dminCenter

4


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ResourceMail!oxes

4G

• 're free and do not reuire an Exchange Onlin

• 53 B/ mail!ox uota

• ;pecial mail!oxes used for scheduling of reso• +isted in B'+

• Can !e synchroni0ed from On Premises '&

• Euipment Mail!oxes similar to Room Mail!oxEuipment ha$e no location information


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CreatingResourceMail!oxesin E'C

23


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ManagingResourceMail!oxes$iaPo#er;hell

24

• Bet%Mail!ox Ne#%Mail!ox ;et%Mail!ox

• Bet%Mail!oxCalendarProcessing

• ;et%Mail!oxCalendarProcessing

Examples9

New-Mailbox 0Name 1*on Room 2345 0Room

New-Mailbox 0Name 1Flip *hart 2345 067uipment

et-Mailbox "*on Room 234" -DisplayName "*on Room Le#el

-Resource*apacity 23

Get-Mailbox -RecipientTypeDetails RoomMailbox 8 et-*alen(ar

-che(ule!nlyDurin+9or:Hours /true -MaximumDuration$nMin

Get-Mailbox -Filter =)RecipientTypeDetails -e7 ,RoomMailbox,.

-li:e ,'ri#ate>,.? 8 et-*alen(ar'rocessin+ -All@oo:$n'olicy /als

/true -ResourceDele+ates "Robin 9oo(5


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;hared Mail!oxes

22


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-hat is a;haredMail!oxJ

2?

• ' mail!ox used !y multiple users

• Pro$ides a generic email address 6for example

sales%contoso&com7 that customers can use your company

• 'llo#s departments that pro$ide centrali0ed semployees 6for example help desk human re

printing ser$ices7 to respond to employee u

• 'llo#s multiple users to monitor and reply to

email address 6for example an address used

the help desk7


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;haredMail!ox inExchangeOnline

25

• 're free and do not reuire an Exchange Onlin

• 53 B/ mail!ox uota•

+icensed users sign in to their o#n mail!oxes ;end%'s or 8ull 'ccess permissions in order tofrom the shared mail!ox

• ,f additional storage or if +egal Dold is reuiremail!ox must !e con$erted to a user mail!ox

assigned

et-Mailbox 1hare( Mailbox Name" 0Type Re

• ;ame recipient and message limits apply as u

• Cannot !e used as an archi$e for indi$idual us


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Creating;haredMail!oxesin E'C

2@


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Managing;haredMail!oxesinPo#er;hell

2

• Ne#%Mail!ox

• ;et%Mail!ox

•'dd%Mail!oxPermission

Example9

New-Mailbox -Shared -Name "Sales Departme

-DisplayName "Sales Department" -Alias Sa

Mailbox -GrantSendOnBehalfTo Maretin!SG

Mailboxermission -#ser Maretin!SG -A$$e

&'llA$$ess -(nheritan$eType All


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'rchi$e

Mail!oxes

2G


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'rchi$eMail!oxes

?3

'rchi$e Mail!ox is a personal archi$e ena!led for

• 'lternate storage location for mail

•

Each user has seamless access to an 'rchi$e • Eliminates the need for managing "P;T les

'llo#s users to9

• 'ccess archi$e messages from any computer -e! 'pp or Outlook

• Copy(mo$e messages !et#een primary L arc

• Delps address compliance reuirements of the


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'rchi$eMail!oxesin the Cloud

?4

• Kou can host the primary mail!ox On Premises'rchi$e mail!ox in the cloud 6reuires Dy!rid7$ersa

• Mail still o#s in!ound to primary mail!ox rs

• Cannot !e do#nloaded to mo!ile de$ices !ecadoesnt support 'rchi$e mail!oxes

• O-' app on iPad supports 'rchi$e mail!oxes

• On Premises users mail!oxes must !e at leas2343 ;P4 mail!ox ser$ers


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Broups

?2


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Broup Types inExchangeOnline

??

!istribution Groups• Mail-enable( uni#ersal (istribution +roups in '

"ecurity Groups• Mail-enable( uni#ersal security +roups in 'cti$

!ynamic !istribution Groups• ms6xchDynamicDistributionList o!.ect in 'cti$


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Creating&istri!ution

Broups inE'C

?


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Creating&istri!ution

Broups inPo#er;hell

?5

• #e$%!istributionGroup cmdlet

• Example9

New-DistributionGroup -Name "$T A(ministrat

ita(min -MemberoinRestriction open


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Changing&istri!ution

BroupPropertiesin E'C

?@


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Changing&istri!ution

BroupPropertiesinPo#er;hell

?

• Bet%&istri!utionBroup

• ;et%&istri!utionBroup

•

Bet%&istri!utionBroupMem!er• 'dd%&istri!utionBroupMem!er

• Remo$e%&istri!utionBroup

• Remo$e%&istri!utionBroupMem!er

• *pdate%&istri!utionBroupMem!er


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&istri!utionBroup

NamingPolicy

?F

' group naming policy lets you standardi0e annames of distri!ution groups created !y users in organi0ation

• Enforces a consistent naming strategy for groups

• /locks inappropriate #ords in group names

Creating a group

• -hen a user creates a group they specify a name

Name eld"

• 'fter the group is created Exchange applies the g

policy !y adding any prex or suHx that you$e dgroup naming policy

• ,f a user tries to use a #ord that you$e !locked thmessage #hen they try to sa$e the ne# group andremo$e the !locked #ord and sa$e the group aga


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Creating a&istri!ution

BroupNamingPolicy inE'C

?G


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Creating;ecurity

Broups inE'C

2


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Creating a;ecurity

Broup inPo#er;hell

;imilar to creating a &B9

New-DistributionGroup -Name "File er#er Mana+ers" -Alia

security

• Not to !e confused #ith creating a ;B in OHceCenter

• Cannot mail%ena!le a security group created i'dmin Center

• Cannot con$ert a &B into and ;B and $ice%$er

• &istri!ution and ;ecurity Broups created in Ex#ill !e listed in the OHce ?@5 'dmin Center ao!.ects


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Creating&ynamic

&istri!utionBroups inE'C

5

&ynamic distri!ution groups are distri!ution groupsmem!ership is !ased on specic recipient lters ra

dened set of recipients


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Managing&ynamic

&istri!utionBroups inPo#er;hell

@

• #e$%!ynamic!istributionGroup

• Get%!ynamic!istributionGroup

•

"et%!ynamic!istributionGroup

Examples9

New-DynamicDistributionGroup -$nclu(e(Recipients M

-Name "Mailbox Bsers DDG1

New-DynamicDistributionGroup -Name "Full Time 6m

-RecipientFilter =)RecipientTypeDetails -e7 ,BserMailb)*ustomAttribute2 -e7 ,FullTime6mployee,.?


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Contacts inExchange

Online

G

Mail Contacts• Mail ena!led directory o!.ects• External email address• 'ppears in the B'+

Mail User• ;imilar to mail contact• External email address• 'ppears in the B'+• Creates a user o!.ect #ith logon credentials


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CreatingMail

Contacts inE'C

53


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ManagingContacts in

Po#er;hell

54

• Bet%MailContact

• Ne#%MailContact

New-Mail*ontact -Name "Alan hen" -6xterna

alans%ourthcoee&com

• Remo$e%MailContact

• ;et%MailContact

et-*ontact "Eai Axor(" -Title 1*onsultant5 -D

"'ublic Relations" -*ompany Fabri:am -Mana+


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+a!9 Managing

Mail!oxes Broupsand Contacts

52


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ModuleRe$ie#

5?

• Name the mail!oxes that do not reuire a useExchange OnlineJ

• Can ;ecurity Broups created $ia the Exchange

!e edited in the OHce ?@5 'dmin CenterJ

• Can a standard user mail!ox !e con$erted to mail!oxJ


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1 2342 Microsoft Corporation" 'll rights reser$ed" Microsoft -indo#s -indo#s

m05 exo recipients v1.4

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