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Calculating Graduation RatesMA Department of Education
Calculating Graduation Rates
Massachusetts Department of Education
November 2006
Bob Bickerton, Senior Associate Commissioner: Center for Lifelong Learning, Assessment, Educator Quality and Technology
Paula O’Sullivan, Project Manager
Calculating Graduation RatesMA Department of Education
Calculating Graduation RatesAgenda
Background Formula & Data Timeline Questions
Calculating Graduation RatesMA Department of Education
Background
Not previously calculated by MADOE Provide critical information on the progress of
students Required under NCLB for use in AYP for
secondary schools Agreed to under National Governors Association
(NGA) compact with all 50 states
Calculating Graduation RatesMA Department of Education
Background
Different from dropout rates Dropout rate: statistic about a particular school year Graduation rate: statistic about a particular cohort of
students over time
For example, a school that typically has a dropout rate of 3% may have a graduation rate of 82%.
Calculating Graduation RatesMA Department of Education
Development Process
DOE Cross-agency Policy Group
Research into other states
Participation on Council of Chief State School
Officers task-force
Calculating Graduation RatesMA Department of Education
Graduation Rate Formula Required under NCLB “The percentage of students, measured from the beginning of high school, who
graduate from high school with a regular diploma in the standard number of years.” NCLB Act, Section 1111(b)(2)(C)(vi)
Agreed to under National Governors Association (NGA) compact
MADOE agreed to “take steps to implement a standard, four-year adjusted cohort graduation rate.” (i.e. divide the number of on-time graduates in a given year by the number of first time entering ninth graders four years earlier, adjusted for transfers in and out of the system).
Calculating Graduation RatesMA Department of Education
Graduation Rate Formula
A significant number of students do not graduate by the “4-year on-time” standard, but graduate in 5 years. Hence, MA DOE will also calculate a 5-year graduation rate:
5-Year Rate:
# of students in cohort X who graduate in 5 years or less
[# of 1st time 9th graders in X-3] – transfers out + transfers in
4-Year Rate:
# of students in cohort X who graduate in 4 years or less
[# of 1st time 9th graders in X-3] – transfers out + transfers in
Calculating Graduation RatesMA Department of Education
Oct 1, 2002 9th grade first
time
Cohort 2006
4-year rate: How many graduate by summer ‘06?
5-year rate: How many graduate by summer ‘07?
Transfer out, death
Transfer In
Cohort 2006
Calculating Graduation RatesMA Department of Education
8th Grade Completers
Cohort 2008
4-year rate: How many graduate by summer ‘08?
5-year rate: How many graduate by summer ‘09?
Transfer out, death
Transfer In
Starting with Cohort 2008
Calculating Graduation RatesMA Department of Education
Example
Calculating Graduation RatesMA Department of Education
Oct 1, 2002 9th grade first
time
Cohort 2006
4-year rate: How many graduate by summer ‘06?
5-year rate: How many graduate by summer ‘07?
Transfer out, death
Transfer In
Adjusted Cohort 2006
Calculating Graduation RatesMA Department of Education
Data Sources
SIMS data starting with end-of-year 2001-02 through EOY06
Subsequent SIMS data brought in when available Missing Student Reports – information on
students enrolled at the end of one school year, not enrolled the following year
Confirmed against CD database GED data
Calculating Graduation RatesMA Department of Education
Graduation Rates Calculated By
Limited English Proficiency Low-Income Special Education
Race/Ethnicity Gender
Reported in at least one SIMS report
Last reported category
Students may be in more than one sub-group.
Calculating Graduation RatesMA Department of Education
Other Things to Note
Summer graduates - counted with preceding spring graduates
Students placed by district in a private school or collaborative - included in district rate
No cut-off date for transfers in
Calculating Graduation RatesMA Department of Education
Timeline
Oct: Finalize methodology for calculating rate
Nov. 15th – Dec. 14th: Districts review cohort 2006 student data on security portal and request data corrections if necessary. Rates not yet calculated.
***Updated from 9/18/06 Notification***
Calculating Graduation RatesMA Department of Education
Timeline (cont.) ***Dec. 19th: Board of Education expected to
discuss the use of graduation rates for AYP purposes
***Jan. 23rd: BOE expected to vote on AYP target
Dec – Jan: Department will make decisions on corrections requests, implement approved changes, and calculate rates
Calculating Graduation RatesMA Department of Education
Timeline (cont.) Late Jan: Rates released to districts for final
review, 10 days prior to public release of the data
Early Feb: Public release of the graduation rates
August 2007: 2006 graduation data will be used in AYP determinations
Calculating Graduation RatesMA Department of Education
Data Review Application Accessible through the DOE security portal Security role “SIMS Data Transmission” and
“Graduation Rate Data Submit” List of students in the original 2006 cohort, the
students who left/entered the cohort, and the status of students in the cohort as of EOY06
User can enter a request for correction at the student-level
No aggregate data
Calculating Graduation RatesMA Department of Education
Data Review Application
Calculating Graduation RatesMA Department of Education
Data Review Application
Calculating Graduation RatesMA Department of Education
Data Review Application
Confidential Data Over Here
Name, DOB, SASID, LASID
Calculating Graduation RatesMA Department of Education
Presentations MSSAA Oct. 26 Regional Forum Nov. 8 – Shrewsbury Regional Forum Nov. 15 – Taunton MASS Nov. 16 Regional Forum Nov. 20 – Malden Regional Forum Nov. 29 – Springfield
Regional Forums: http://www.doe.mass.edu/conference/
Calculating Graduation RatesMA Department of Education
More Information… Commissioner’s Update – 9/18/06
http://www.doe.mass.edu/mailings/2006/cm091906.html
Project Website http://www.doe.mass.edu/infoservices/reports/gradrates/