mafinancial - maxus · Ÿpurchase registers- indent, enquiry, quotation order, grn, invoice sorted...

MMaa Financial

Ma usMa us

Integrated Business Management System

Client Server Technology Unlimited User Rights Audit Trail

Assign specific rights to each user on a Profile basis. Restrict a user from seeing another user's entries or Control save, delete, export, print and email options

on a Profile basis. Now users see only what you allow them to see

Complete tracking of all user's activity – be it the Masters or

the Transaction Entries. A detailed Audit trail is now just

a click away

Robust RDBMS database. Highly scalable. Fast Access. Automatic scheduled backup

for safety. Your Data is in good hands.

Complete SecurityMMaa FinancialIntegrated Business Management System

Global Connectivity

Anywhere Access

Business spread all across the globe. Customers dealing in

Dollars, Pounds, Yen, Rupees, Dinars and so on. Raise Invoices

in multiple currencies with ability to track Balances in a Common Currency as well as

Party Currency.

Server in USA. Enter transactions in India. Finance

Manager approves from Singapore. CFO authorizes

from the shores of Bahamas. The Complete workflow with online instant approvals and

notifications.

Sales Office in Delhi. Head Office in New York. Warehouse

in Mumbai. No problem. Seamless control by central

server. No third party remote access software required.

Multi Currency Multi Location Workflow

MMaa FinancialIntegrated Business Management System

Save 85% Data entry time

Import masters and other entries. Eliminate manual data

entry. Migrate from legacy systems almost instantly.

Our Rapid Deployment Model which includes Install,

Implement, Train will help you go live in 30 days.

Copy transactions. Do not keep on retyping the same stuff over and over again. This saves up to

85% data entry time.

Quick Switch to MaxFinancial Go Live in 30 days

Maximising ProductivityMMaa FinancialIntegrated Business Management System

Cost Centre wise Reporting

Developed over several years of user feedback. We have virtually

every report you would like to see. Generate filtered reports

which can be easily exported to PDF, Excel and other formats.

Drill down from all on-screen reports. Go right down to

transaction Edit level & Come back to the Reports as easy as

it can get.

Cost Centre reports are tailored to suit your needs.

Account wise, Cost Centre wise gives you varieties of reports

and analysis.

MIS Reports Complete Drill Down

Make Informed DecisionMMaa FinancialIntegrated Business Management System

No two organisations see data the same way. We design reports

as per your personalized formats. No external Report

Writer needed. Everything is in-built and integrated.

Add Custom Fields in Masters & Voucher Entries as per your

requirements. These extra fields can be easily

incorporated into the reports as per your needs

We design Invoice exactly the way you want. Export Invoice formats are covered as well.

Export into PDF, Word & Other formats with Email option also

available directly.

Customized Invoice Design Custom Reports Custom Fields in Masters

Easy CustomizationMMaa FinancialIntegrated Business Management System

Unmatched Power

Unlimited Security

MaxFinancial ERP is an integrated business management solution designed for growing companies that want the freedom to focus on their business.With real-time updation of all transaction, turn your data into business critical information quickly and simply.Experience the power of MaxFinancial ERP and see productivity jump manifold in your company.

MaxFinancial ERP is true Multi-Location, Multi-User software. Configure deepest level of security- allow as much or as little you want them to see. Allow users to view allowed companies, Location, Department and modules only. Control user access rights to enter and view transaction location-wise, department-wise, General Ledger-wise etc.

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Real-time Updation for transactionsOnline modification and deletion with Audit TrailMulti-Tasking work simultaneously in different moduleFilter Data and Report with Powerful DimensionsMemorandum Entries – Maker & Approver Customized vouchers, invoices etcPre-printed stationery compatible (vouchers, invoices etc)Customized for all masters and documentsExtensive Data Import and Export CapabilityExtensive Data BackupMulti-company Data backupExport all reports to XLS, PDF, HTML, IMAGE etcAutomatic Year End ProcessAutomatic carry forward of General Ledger, Customer, Vendor, Inventory Balances to successive yearsPDC Management and alertInteractive and powerful Stock Status QueryVendor Quotation ComparisonAuto Raw material issue on FG receivedProject Cost Estimation

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Robust and Secured Database on MSSQLCreate Users with custom access rightsAutomatic menu configuration based on user access rightsDefinable Password Configuration Set up Active Date Range for all usersAllow users to make post dated entriesAllow back dated access to transactions for specified number of daysBlock users from making modification or deletionRestrict users to enter transactions with specific General LedgerRestrict users to enter transactions with specific location


General Ledger

Approval System

MaxFinancial ERP gives you powerful financial control by Real-time updation of General Ledger. Define Multiple Dimensions. Zoom into transaction from Report. View reports Location-Wise, departments-wise etc. Export report to Excel, PDF and other formats.

Set up approval procedures as per user profile. With the levels of authorization based on parameters you set up, control document and approvals as per your own company guidelines.

Ÿ Unlimited Line Items in Journals and VouchersŸ Journal Book including auto-posted entriesŸ Day BookŸ Print Payment & Receipt VouchersŸ Multi-level General Ledger ReportingŸ Enter Opening Balances for Sub LedgersŸ Interest Calculation for Loan AccountsŸ Trail Balances, Profit & Loss Account and Balances Sheet with

Automatic:

Ÿ Stock ValuationŸ Revaluation of Foreign Currencies Documents and Bank

BalancesŸ Un-Invoiced Sales delivery Orders & Purchase GRNs

Ÿ Multiple User-Definable Profit & Loss Account, Balances Sheet and Cash Flow Statement

Ÿ Data-to-Data Trail Balances, Profit & Loss Account, Balance Sheet and Cash Flow Statement

Ÿ Quarterly Profit & Loss Account and Balances SheetŸ Zooming in from Trail Balances down to transaction Ÿ Consolidation of Trail Balances, Profit & Loss and Balances

SheetŸ Add, Modify and delete from Zoom-in screensŸ Month-wise General Ledger

Ÿ User specific Maker Ÿ User Specific Checker Ÿ Authorization on the basis of Maker & Checker Ÿ Grant overwrite permissions for checker.Ÿ Define approval rules with compulsory or criteria based

checking.


Sales

Accounts Receivable

In depth Sales Cycle right from Enquiry, Quotation, Sale Order, Sale Challan, Stock and Service Invoice gives you complete control over the sales operations.Real-time update of respective General Ledger and Customer Ledger instantly gives you unmatched power to generate reports instantaneously, anytime.

MaxFinancial ERP gives you unprecedented complete control over receivables. Maintain separate customer ledger for different customer types. Keep up-to-the-minute track of customer and reduce credit risk. Monitor Days Sales Outstanding (DSO) and speed up collections.

Ÿ Sales Enquiry, Quotation, Sale Order, Delivery Challan, Sale Invoice

Ÿ Sale Return, Sale order CancellationŸ Convert Enquiry to Quotation, Quotation to Sale Order, Sale

Order to Delivery Challan, Delivery Challan to Sales Invoice Ÿ Convert Multiple Sale Order to Challan, Multiple Challan to

Sales Invoice Ÿ Create project estimation by calculating the actual cost of

material required Ÿ Multiple Payment Terms Ÿ Multiple Sales Order Terms at Line item Level or Global LevelŸ VAT/Sales Tax as per Statutory RulesŸ Multi-currency in all Sale EntriesŸ Single Invoice for Stock Product & Services ChargesŸ Multiple Sales Pricing Schemes Ÿ Sale Order Alarm Trigger on Expected Delivery DateŸ Auto Set-Off Single/ Multiple invoice against Single /

Multiple Receipts and Credit NotesŸ Print Product Images in Sale Invoice Ÿ VAT/Sales Tax RegistersŸ Debit Notes Entry & Debit Note RegisterŸ Outstanding Sale Order reportŸ Uni-Invoiced Challan ReportŸ Sales register- Enquiry, Order, Challan, Invoice: sort on Date,

Number, Product Group, Sub Group, Customer, Agent, City, Country, Location

Ÿ Maintain Location wise CustomerŸ Have Customer wise General Ledgers Control AccountŸ Customer Credit Control Checks- Warn, ignore, block-on

amount and credit daysŸ ADJUST Bank Charges in customer receipt entryŸ Customer Ledger with full details and summaryŸ Customer Reminder LettersŸ Customer Statement of Account with direct emailŸ Credit Note RegisterŸ Credit Receipt RegisterŸ Map Agent to CustomersŸ Top 'N' customer reportŸ Powerful Customer Query


Accounts Payable

Purchases

MaxFinancial ERP helps manage your vendors with ease. Vendor Ledgers get updated automatically with every transaction. Get real-time reports on vendor.

MaxFinancial ERP has the complete purchase order starting from Indent / Requisition, leading to Enquiry to Multiple Vendors, Recoding of Quotation received, Quotation comparison, purchase order, GRN, Stock and Service Invoice. Instant & Automatic update of General Ledgers and Venders Ledger.

Ÿ Maintain Location wise vendorsŸ Have vendor wise General Ledger Control Account.Ÿ Vendor Credit Control Checks-display Credit Limit and

Outstanding AmountŸ Vendor Multi-Currency Outstanding ReportŸ Vendor wise Foreign Currency Exposure StatementŸ Outstanding Vendor Advances ReportŸ Vendor Credit Limit ReportŸ Vendor Ledger with full details and summaryŸ Interest Calculation on Vendor outstandingŸ Vendor statement of Account with email directlyŸ Map Agents to vendorsŸ Powerful Vendor Query

Ÿ Purchase Indent, Enquiry, Quotation, Purchase Order, Good Received Note (GRN), Purchase Invoice, Purchase Return, Purchase Order Cancellation and Purchase Service Invoice

Ÿ Convert Quotation to Purchase Order, Purchase Order to GRN, GRN to Purchase Invoice

Ÿ Convert multiple Purchase Order directly from the compare quote window

Ÿ Calculate landed Cost with Additional Purchase Expense entry

Ÿ Check for Duplicate Vender Invoice NumberŸ Multiple Rates of VAT/Sales tax as per statutory rules Ÿ Multi-currency in all Purchase Entries Ÿ Automatic generation of Debit Note on entry of Purchase

Return Ÿ One Invoice for Service and Stock itemsŸ Multiple Purchase Pricing Schemes Ÿ Purchase Order Alarm Trigger on Expected Delivery DateŸ Adjust Bank Charges in Vendor Payment Entry Ÿ Auto Set Off Single/Multiple Invoices Against Single/Multiple

Payment and Debit NotesŸ Outstanding Purchase Indent ReportŸ Outstanding Purchase Invoice ReportŸ Un-Invoiced Goods Received Note (GRN) ReportŸ Outstanding Purchase Invoice ReportŸ Purchase Registers- Indent, Enquiry, Quotation Order, GRN,

Invoice Sorted on Date, Number, Product, Product Group, Sub Group, Vendor, Location, Agent, City, Country

Ÿ Credit Note Entry & Credit Note RegisterŸ Vendor Payment Registers Ÿ VAT / Sales Tax RegistersŸ Powerful vender query


Work-In-Progress (WIP)

Manufacturing

The work-in-progress (WIP) module goes hand in hand with the Manufacturing Module. MaxFinancial ERP monitors WIP stock with automated WIP Status posting to the Trial Balance, Profit & Loss and Balance sheet. No need for any manual time-consuming journal entries. WIP material is tracked at various stages on the Production Floor and all reports are updated in real - time mode.

Manufacturing in MaxFinancial ERP is fully integrated with Inventory - Ideal for discrete and continuous Manufacturing Process. It updates the WIP Status on a real - time basis across all Production Lines, all the way up to the Trial Balance, Profit & Loss and Balance Sheet automatically.

Ÿ Opening & Closing WIP Stock-Production Line-wise, Division-wise & Department-wise

Ÿ Auto-posting of WIP Stock to Trial Balance, Profit & Loss and Balance Sheet

Ÿ Option to include WIP stock in stock valuationŸ Monitor WIP stock quantities at production lines & shop

floorsŸ WIP Stock values updated in real-time mode across

Production Lines & Shop FloorsŸ Easy Roll-out and middle of the year transfer from another

system with Opening and Closing WIP StockŸ WIP Stock Valuation calculated automatically across all

Production Lines & Shop Floors

Ÿ Seamlessly integrated with inventory control Ÿ Bills of MaterialsŸ Multi- level/t iered Production Lines, Processes,

Manufacturing Tools, Work Centers - monitored and managed with real-time status update

Ÿ Job Tracking through Manufacturing OrdersŸ Sales Order driven (Make-to-order) Manufacturing & Raw

Material Purchase Ÿ Automated Raw Material Issue on Finished Goods ReceivedŸ Automated updation of WIP Status across all production

lines and floors, all the way to the Balance SheetŸ Production controlŸ Raw Material Issues and ReturnsŸ Raw Material Consumption and Reconciliation Ÿ Finished Goods Receipts & ReturnsŸ Integrated with Batch/Production Lot Number,

Manufacturing DateŸ Precise Products and Job Costing


Inventory control

Warehouse management

MaxFinancial ERP gives you complete multi-location, multi-group, multi-type, multi-warehouse inventory management system. Includes extensive on-screen enquiry and reporting functions to give you detailed real-time information important for effective inventory management.

The warehouse management module allows you to create your very own warehouse structure. Create a structure such as location, warehouse, row, back & bin.Seamlessly integrated with Sales Delivery, Purchase Delivery and Stock Transfer reduces data entry time and takes organizational efficiency to the next level.

Ÿ Integrated with Purchase, Sale, Manufacturing, WIP and Warehousing Modules

Ÿ Stock Below Minimum Control-Warm, Block, IgnoreŸ Unlimited Multi-Tagged Product Grouping & Sub Grouping Ÿ Store Product Image, search & create catalogŸ Selling & Buying Price in Product MasterŸ Different Units of Measure for buying, selling and stockingŸ Interactive Stock Status Query-Prepare Retailer Invoice,

Sales Invoice, Sales Order, Dispatch Note, Purchase OrderŸ Stock Valuation FIFO, Weighted, AverageŸ Stock valuation & quantities-accurate to four decimal placesŸ Generate indents for items below Reorder levelŸ Landed Cost Calculation –apportion unlimited additional

costsŸ Stock valuation location-wise with or without Invoicing

TermsŸ Transfer of StockŸ Assign unlimited Mark Up Price Percentages at every BOM

levelŸ Assign unlimited Discounts Price levels per item and price listŸ Warranty management through serial numbersŸ Batch Control through Batch Numbers/Production Lot

NumbersŸ Manufacturing Dates and Expiry Dates ControlŸ Material In/Out Register(Stock Card)Ÿ Stock LedgerŸ Warehouse-wise StocksŸ Manufacturing WIP Stocks

Ÿ User-definable Warehouse Layout - Multi-location, multi-user

Ÿ Unlimited Locations, WarehousesŸ Real-time update of Stock Status across all Locations,

WarehousesŸ Stock Valuation - Warehouse-wiseŸ Stock Ledger - Warehouse-wise


MIS ReportsWe have designed extensive MIS reports to give you all information related to your business. These reports can be filtered based on location-Dimensions-Segments and can be exported to various file formats. The reports are available in Graphic, Grid and Pivot Table format to make life easier than ever.

Ÿ Outstanding customer advances reportŸ Month-wise sale summaryŸ Customer ageing with user-definable days and intervalsŸ Sales profitability analysis- including invoice-wiseŸ Sale analysis - by Salesman, Customer, Product, Product

GroupŸ Top 'N' customers by sale value with user definable amountŸ Salesman commission statementŸ Sale price history - by Customer, Salesman, ProductŸ Analysis up to Sale Invoice LevelŸ Multi-company Customer Ledger with full details and

summaryŸ Vendor ageing with user - definable days and intervalsŸ Vendor analysis - shows invoice, receipt, debit notes, credit

notes, paymentsŸ Purchase analysis - by agent , vendor, product, product groupŸ Top 'N' vendors, Top 'N' ProductsŸ Top vendors by purchase value with user-definable amountŸ Purchase price history - by vender, agent, productŸ Revenue / expenditure graphŸ Ratio analysis including user-definable ratiosŸ Stock Status QueryŸ Stock Report on Screen, Printer and EmailŸ All reports in date-to-date formatŸ Export all Reports to XLS, PDF, XML etc

Foreign ExchangeMaxFinancial is true multi-currency. Set Home Currency as Indian Rupees.

Ÿ Foreign Currency Bank AccountsŸ Revaluation of Foreign Currency DocumentsŸ Trial balance in Foreign CurrencyŸ Currency-wise Foreign Currency Exposure Statement


Developed & Supported by

Maxus Technologies Pvt. Ltd.Ground Floor, Sushila Palace,Carter Road No.5, Borivali East, Mumbai - 400 066 Phone: +91-22-6446 6626 Fax: +91-22-2811 4013 Email: [email protected]: www.maxus.co.in

Maxus Technologies Pvt. Ltd.B-23, 402, Sector 11, Above ICICI Bank, Mira Road East, Mumbai - 401 107 Phone: +91-22-3271 0150

Corporate Office Development Centre

Ma usMa us

System Requirements

Ÿ Processor - Intel Xeon Proccessor 2.xx Ghz or higher

Ÿ RAM - Minimum 8GBŸ Hard Disk - Minimum 30 GB Free

spaceŸ Operating System - Microsoft

Windows server 2008 (32 or 64 bit)

Ÿ RDBMS - Microsoft SQL 2008

Server Remote Access Client

Ÿ 4 Mbps Broadband or 2 Mbps Internet Lease Line recommended at server

Ÿ 2 Mbps Broadband or 1 Mbps Internet Lease line recommended at Client

Ÿ Latest .Net Framework features with all sub components

Ÿ Processor - Intel Core 1.3 processor, 2.xx Ghz or Higher

Ÿ RAM - Minimum 4GBŸ Hard Disk - Minimum 10 GB Free

spaceŸ Operating System - Microsoft

Windows XP or 7 (32 or 64 bit)

Support

Our Help Desk Support are equipped to log into your computer remotely to give instant onsite support

Remote Login Support Information and News

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