*

Live Mail

Business mail.

Information mail.

First ClassSecond Class*

Personal MailInvitationMailRegistered Newspaper mailRegisteredMailSpeed PostMailFirst Class Second ClassBook PostParcelsSmall PacketsUnregistered parcelsPrinted Books & Magazines*

Bill MailBulk MailBooksLogistic MailRegistered news papersRegistered Magazines*

CollectionSegregation( in RMS )TransmissionDeliveryLetter BoxBulk Mailers Pick-up AgentsEDMCDeptl. MMS By RTCBy Train

By Air*

customerBOBMCLETTER BOXSPCCDSOSOHOBPCCAMPCCIRCLE CCOTHER DSOHODSOHOSOBOCUSTMERHOSOBOSOBOHOCOLLECTIONOTHER CIRCLEWITHIN CIRCLE INWARD MAIL*

*

Class of MailPrior to 19701970-2000After 20001.Live mail75%50%20%2.Business mail5%35%75%3.Information mail20%15%5%

( Posting to Delivery )LETTER BOXMARKETING EXECUTIVESBULK MAILERSBRANCH OFFICESUB OFFICE HEAD POST OFFICE MAIL OFFICE *

INWARD MAILCIRCLE MAILOTHER CIRCLE MAILDIRECT TO HO/SOBOTO DSO of the DistrictTo HO/SOBoTO CIRCLE MAIL CONCENTATION CENTERTO DSO IN THE DISTRICTHO/SOBODELIVERYDELIVERY*

A)B)*

1BO to other BO within the SO area42BO to BO in other District 53BO to BO in other Circle 6

1SO to SO in the District22SO to SO within the Circle33SO to SO in other Circle 4

Letter boxBOSOHOBY PRIVATE TRANSPORT AND MAIL PEONSEDDAEDMCMAIL OFFICE1.BY RTC2.LOCAL EDMC3.BY TRAIN4.BY PRIVATE TRANSPORT5.BY DEPTL. MMS

MARKETING EXECUTIVESBULK MAILERSSPC PICK-UP AGENTSBY OWN TRANSPORTBY OWN TRANSPORTBY OWN TRANSPORT( CONTD)*

BY RTCBY LOCAL MMSBY PRIVATE TRANSPORTBY TRAIN

TO SO/HO

BY EDMCBODELIVERYPOST MANEDDAOTHER DSO SBY RTCBY TRAIN

INWARD MAIL

OTHER CIRCLESBY AIRBY TRAINBY LOGISTIC

DSOBY RTCBY LOCAL MMSBY PRIVATE TRANSPORTBY TRAIN

BY RTCBY LOCAL MMSBY PRIVATE TRANSPORTBY TRAIN*

OPENING BRANCHPACKETSLETTER MAILREGISTERED PARCELSREGISTERD AND SPEED POSTTHIS WAS DESIGNED IN 1950S AND WE ARE CONTINUNING TILL TODAY EVENTHOUGH THERE IS A RADICAL CHANGE IN MAIL FLOW.*

TRANSMISSIONBO TO SO & VICE-VERSA NO IDLE TIMEIDLE TIME AVAILABLE SO TO MAIL OFFICE & MAIL OFFICE TO SO.

b) LOADING POINT &TRANSFER TO MAIL OFFICE vice-versa

c) MAIL OFFICE TO OTHER DSO IN THE CIRCLE

CLOSING TIME 15 hrsDISPATCH TIME 17-19 hrsIDLE TIME 2-3 hrsNEARLY 1-2 hrs5-6 hrsd) CIRCLE CONCENTRATION CENTER TO OTHER CIRCLESMORETHAN 10 hrs*

Cost per day-6490/30=216

No. of articles delt in BO per day-107

Cost incurred for each article-Rs.2-00 MODEL : KAJA BO A/W MANGALAGIRI HO ON 22-10-10 *

STAFFSALARY ( per month )% FOR MAIL salary * % for mail per monthBPM500025%1500EDDA500075%3500MAINTANANCE 50050% 250TOTAL109006490

Cost per day- Rs.1170

No. of articles delt in SO per day-920

Cost incurred for each article-1200/920= Rs.1.03

MODEL OFFICE: TIRUVURU SO, JULY 2010*

STAFFSALARY( per month ) % FOR MAIL salary * % for mail per month COUNTER CLERKS4000010%3000POSTMEN30000100%30000OTHERS1000010%1000MAINTENANCE 1000 100% 1000TOTAL8100035000

TOTAL EXPENDITURE OF MMS- 2010TOTAL MAIL DELT IN VIJAYAWADA PER DAY : 20,678COST ON EACH ARTICLE : Rs. 0.20 Ps*

PAY1,05,437MAINTENANCE 10,000TOTAL PER MONTH1,15,437 TOTAL PER DAY 4000

SEGREGATION OF MAIL FROM BO- 22-9-10KAJA BO A/W MANGALAGIRI HO*

WITH IN THE DISTRICT 39 64%WITH IN THE CIRCLE 20 32%OTHER CIRCLES 9 9%

DISCREPTION OF MAIL AT BO 22-9-2010KAJA BO-- MANGALAGIRI HO*

POST CORDS 14INLAND LETTERS 13OTHER PACKETS 12REGISTERED 42

MODEL OFFICE VIJAYAWADA HOJULY 2010.Cost per day-9,10,597/30= 30,353

No. of articles delt in HO per day-26,963

Cost incurred for each article- 30353/26963=Rs.1-00

*

STAFFSALARY( per month )% FOR MAIL salary * % for mail per monthTOTAL PAs PAY14,49,81810%1,44,982TOTAL POSTMEN PAY 7,35,615100%7,35,615 OTHERS 60,00050% 30,000

TOTAL9,10,597

EXPENDITURE PER EACH ARTICLE1. FOR DELIVERY WITH IN THE DISTRICT From BO to BOBO

SO

MMS

DSO1.90

BO

1.03

2-00

0.20

SO

1.03

TOTAL COST PER ARTICLE : Rs. 8.90

*

SO to SO with in the DISTRICT

SO

0.20 MMS1.03DSO 1.90SO 1.03

TOTAL COSTPER ARTICLERs. 4.16 *

SO to SO in the Circle

soDSO 1.90

DSO 1.90

SO 1.031.03MMS 0.20HAULAGE 0.10TOTAL COST PER ARTICLE RS.6.16

*

HO to HO in the circleHO 1.00DSO 1.90

DSO 1.90

HO 1.00

MMS 0.20HAULAGE 0.10RTC/MMS0.20TOTAL COST PER ARTICLE -- Rs-6.30*

SO TO SO IN OTHER CIRCLE MMS 0.20

DSO 1.90

AMPC 1.90

DSO 1.90

SO 1.03

SO 1.03

HAULAGE 0.10AIR TRANSPORT 2.00MMS/RTC 0.20TOTAL COST FOR ARTICLE --- RS.- 10.25*

PROPOSED TARIFF ( IN Rs. )1.WITH IN CIRCLE 51 to 100 gms151 to 200 gmsBELOW 50 gm101 to 150 gms201 to 250 gms2.OTHER CIRCLE*

SNOCLASS OF ARTICLE12121212121ACCOUNTABLE101015152025303535402UNACCOUNTABLE551010152025303035

IMPORTANT TO NOTEAbove 250 gms to be treated as logistic mailParcel both regd & unregd to be dispensedPOST CORD MAY BE WITH IN THE DISTRICT AND FREE*

NAME OF THE DIVISIONRMS Y DIVISON for month of August 2010.Cost per day- 5960443/30=Rs 198681.50

ONE DIVISION TAKEN AS ONE UNIT*

TOTAL EXPENDITURE ( per month )SALARY( per month )

Pay and allowances278802Total allowances165112Bonus and other expenses47927Wages O.E & O.C. expenditure36222Expenditure under head 045429001TOTAL5960443

*

UNITUN REGD MAILREGD MAILSPEED POSTPARCELSVIJAYAWADA RMS/13600015192136-VIJAYAWADA RMS/27700063943840-VIJAYAWADA PSO74461---VIJAYAWADA RMS/PL---339GUNTUR RMS/185001145-GUNTUR RMS/26269569882400280KHAMMAM RMS4200012351515161ONGOLE RMS399273964171TOTAL 340580 RL+SP=31140950

AS PER THE STATISTICS 2009*

CLASS OF MAILNUMBERAVERAGE RATEREVENUE

FIRST CLASS MAIL13706573-004111971REGISTERED AND SPEED POST12823020-002564600PARCELS595030-00178500MONEY ORDERS1906610-00190660HVMO970325-00242575TOTAL15246067288306

FOR THE YEAR 2009-10HAULAGE - 109893668

WEIGHMENT SYSTEM CHARGES - 254069

TOTAL PER MONTH - 110147737

COST PER DAY - 301774In RSCost incurred for each article - 301774/1524606= 0.20ps*

TOTAL NUMBER OF ARTICLES DELT PER DAY: : 372670

EXPENDITURE PER DAY: Rs 198682

EXPENDITURE ON EACH ARTICLE : Rs 1.90

--- IN RMS Y DN *

CLASS OF MAILNO OF ARTICLES DELTCOST OF EACH ARTICLE ( average )TOTALUN REGISTERED 340580Rs 3-001021740REGD+SPEED31140Rs 20-00622800PARCELS950Rs 30-0028500TOTAL3726701673040

SPEEDY DELIVERY -REQUIREMENT OF LIVE MAIL.

PROMT DELIVERY ..REQUIREMENT OF BUSINESS MAIL

ACCORDING TO PRESENT SITUATION ***PROMT DELIVERY IS MORE IMPORTANT.ACCORDING TO PRESENT SITUATION A MAJOR CHANGE IS REQUIRED IN MAIL OPERATIONS*

PRIOR TO 1980 AFTER 1980LIVE MAIL 95% 15%BUSINESS MAIL 5% 85%

ALL THE PRESENT TYPE OF MAILS MAY BE DISCONTINUED

MAIL MAY BE SEGREGATED AS :

ACCOUNTABLE MAIL ( DELIVERY TIME FIXED MAIL ).

NON ACCOUNTABLE MAIL ( DELIVERY TIME NOT FIXED MAIL).

PRECAUTIONS WHILE BOOKING ACCOUNTABLE MAIL :

CORRECT ADDRESS AND COMPULSORY PINCODE TO BE VERIFIED

COMPULSORY FROM ADDRESS TO BE WRITTEN.

CELL/PHONE NUMBER FOR BOTH FROM AND TO ADDRESSES.

*

Rate may be fixed according to weight and distance.

Proof of Delivery can be given by the post master of the place of posting, after ascertain the delivery.

Maximum weight to be fixed as 150 or 200.

Size of the article to be specified according to the weight i.e.. up to 50gms,50-100,100-150,150-200.

5. Delivery time will be fixed and intimated to the customer at the time of booking.

*

Post card MagazinesBusiness mailLogistic mailMay be restricted within the districtRate may be fixed according to weight and no. of copies in the bundleRate may be fixed according to weightSeparated as local,circle,other circles,Concession may be given in the rate, if posted more than 10,000,20000,50000 etc. at a time.Tariff may be fixed according to weight, size & distance.No limit for weight and size.

*

TMPCBOSOHOBOHOSOOTHER DSODSOSO/HOBODSOSOHOAMPCBOSOHOBO100%100%100%30%20%10%40%TMPC- main collection centerSurrounding SOs to be linked directly to TMPC instead of DSO.

*

TMPC

Bags to SOs and HOs within the preview.Bags to DSOs in the circle.Bags to AMPC.DSOBags to SOs and HOs in the District.Bags to other DSOs in the Circle.Bags to some other circle DSOs and Circle Concentration Centers.Bag to AMPC.

AMPCBags to other circle AMPCs and some other circle DSOs.Bags to all DSOs in the Circle.*

BO to SO/HO- EDMC/EDDASO/HO to TMPC LOCAL CONVEYANCEDSO to Other DSOs & AMPC MMS/ OWN TRAINSAMPC to OTHER CIRCLES BY AIR (own )TMPC TO DSO DEPTL.MMS*

Presently there are 52 pigeon holes in each diagram. It can be changed as 32 pigeon hole diagrams so that they can be utilized for pkt. Stg. Conveniently.There neednt be separate diagrams for letter mail & packets.One big diagram for bundle sorting.

*

General diagram : Districts in AP; except HOME dist. - 22 Hyd TD + Important HOs in the circle - 6AIR SIDE-1[OTHER CIRCLES] - 1Within District sides - 3 TOTAL : 32*

*

1917252101826311192741220285132129614223071523318162432

*

PEGIONHOLE NO.GENERAL 1 OTHRCIRCLES 2MTM,A.GADDABKPET- SIDE 3VJAHO SIDE --4GDV,NZDSIDE --5VJATD&PRILIM 6

1 RR DIST GDV,NZD SIDEMTM,SIDEVJAHOSIDECHENNAI TD2MEDAKC.GARHVJA HO SIDEGDV SIDEMTM SIDECHENNAI TD3NZBADJRKANDPK PALLIOTHER CIRCLESOTHER CIRCLESKOLKATA TD4KRMNRJ&KPSGALLUDSOSDSOsSRM VJA5MBNRRAJSTANPOLAVARAMKONDURV.PRAGADAHRO VJA6SKKMTVM TDKOLAVENNUMUPPALAGOLLAPALLIHYD GPO7VJA-3HARYANAKAVTARAMVATSAVAIMUDUNURPSD VJA8VJA-10GUDURPGPROLUP.MADDALITD9ADLBDOTHER DSTPEDANAKATURPALLEWADAMUMBAI TD

*

PEGIONHOLE NO.GENERAL 1 OTHRCIRCLES 2MTM,A.GADDABKPET- SIDE 3VJAHO SIDE --4GDV,NZDSIDE --5VJATD&PRILIM 6

10CDPMOVVAKPLPURAMP.GONNURPMG VJA11ATPRKUCHIPUDIKAMBAMPADUKORUKOLLUCPMG12W.GKODURUJUZZURUZGPALLIAJITNAGAR13E.GKODALICHILAKALLUELAMARRUPOLYTECNIC14VSPA.RD HOKAJACH.PADUANGALURI.ESTATE15VJAHONDELHI-TDGANTASALAAKUNURUB/MILLIAUTONGR16BKPETMUMBAI TDAGADDAAUKIRIPALLIMANDAVALLIHYD TD17WRGLDIST MAILPENUGOLANUKSR NAGARRUDRAPAKADSOs18VZNRMUPGGUDEMTOTLAVALLURUNGUTURKK NAGAR19CHTRNEVEERAVALLIMEDURTAMIRISAP.LANKA20NLRKRNTKATELAPROLUMANTADAKANUMOLUK.LANKA21GTRT.NADUTIRUVURUGOLLAPUDIMUSUNURS.N.PURAM

*

22VSPTDKOLKATA TDNIDAMANURRWWSHOPRMNKPETGUNADALA23VJAHO SIDEMUMBAI GPOPAMARRUNUNNAINDUPALLIMACHAVARAM24VJATDNDELHI HOCHI.PUDINANDIGAMAVISSANNAPETOTHER CIRCLES25NLGVJA TDDOKIPARRUVERULAPADUKALIDINDIGDV SIDE26KRNLBLORE TDNIDUMOLUPAPALLIKAIKALURVJA HO27KMMKERALAR.V.PADUMUSTABADHANUMAN JN.PATAMATA28ONGLW.BENGALPORANKIMYLAVARAMNUZIVIDUG.NAGARAM29HYDTDORISSAPENAMALURKNCHERLAGUDIVADAVKPURAM30GDV SIDEMHRSTRAKANKIPADUGANNAVARAMVJA HOBKPET31MTM SIDECHENNAI TDN.LANKAJAGGAIHPETBK PET HOVJA HO SIDE32OTHERCIRCLESCHENNAI GPOMTM HOVUYYURUG.NAGARAMMTM SIDE

PEGIONHOLE NO.GENERAL 1 OTHRCIRCLES 2MTM,A.GADDABKPET- SIDE 3VJAHO SIDE --4GDV,NZDSIDE --5VJATD&PRILIM 6

1] Every sorting case should be provided small information kiosk with the following information.A] Information of all HOs in India by checking the name of the office state should be shownB] Information of all SOs in the state with a check name of HO to be shownC] Information of all BOs & hamlets in the district with a check to show the name of delivery SO under which it is. ADVANTAGE IF PROVIDED:* Missents will be reduced to minimum. * Quality of sorting will improve. * Speed in sorting will increase.

*

By making this proposed changes mails can be delt without any delay and Operational cost can be reduced.

Quality of Service to customer can be improved.

YOUR VIEWS AND SUGGESTIONS ARE MOST WELCOMMED *

*MODEL OFFICE : KAJA BO A/W MANGALAGIRI HO ON 22-10-10 PER ARTICLE Rs.4.16PER ARTICLE Rs.4.16PER ARTICLE Rs.4.16PER ARTICLE Rs.4.16TOTAL COST 50-to 1002.UN-ACCOUNTABLE MAIL[DELIVERY TIME NOT FIXED MAIL]TMPC TO DSO DEPTL.MMS