mail merge
DESCRIPTION
Step by step process how to do mail merge in MS-Word 2000.TRANSCRIPT
Date:
Dear ,
We are glade to open a new showroom for your products at Bagbazar, Chandannagar.
This has to be done for the convenience of our customers.
The show-room is situated in a central place which is well served by transport facilities of all kinds.
We hope you will extend the same patronage to our new show-room and we assure you of best.
Thank you,
Yours faithfully,
Amitava Sen
Save the file. File-> Save AsSave the file. File-> Save As
Name itName it
structurestructurestructure
Start Mail Merge click onStart Mail Merge click on
Click onClick on
Tools-> Mail MergeTools-> Mail Merge
CreateCreateCreateCreate
Click onClick on
From LettersFrom LettersFrom LettersFrom Letters
Click onClick on Active WindowActive WindowActive WindowActive Window
Click onClick on
Get DataGet DataGet DataGet Data
ChooseChoose
Create Data SourceCreate Data SourceCreate Data SourceCreate Data Source
from the listfrom the listfrom the listfrom the list
Click onClick on
Edit Data SourceEdit Data SourceEdit Data SourceEdit Data Source
Click on Click on Remove Field NameRemove Field Name button to remove thebutton to remove theexisting field name then click on existing field name then click on Add Field NameAdd Field Namebutton to add field name in the button to add field name in the Field names in header rowField names in header rowlist. Lastly click onlist. Lastly click on OKOK button.button.
Give a name for the file to store the Give a name for the file to store the datadata
Data
Click Click SaveSave
Bappa Bhattacharya
Bosepara, Khalisani
Chandannagar – 36
20.11.06
Date form dialog box Date form dialog box appearsappears
Fill the form properlyFill the form properly
Click Add New for another recordClick Add New for another recordClick Add New for another recordClick Add New for another record
Somnath Bose
Station Road, Bagbazar
Chandannagar – 36
20.11.06
Click OK button to finished adding Click OK button to finished adding records to data sourcerecords to data source
Click OK button to finished adding Click OK button to finished adding records to data sourcerecords to data source
Date:
Dear ,
We are glade to open a new showroom for your products at Bagbazar, Chandannagar.
This has to be done for the convenience of our customers.
The show-room is situated in a central place which is well served by transport facilities of all kinds.
We hope you will extend the same patronage to our new show-room and we assure you of best.
Thank you,
Yours faithfully,
Amitava Sen
Mail Merge toolMail Merge tool bar appears bar appears
Date:
Dear ,
We are glade to open a new showroom for your products at Bagbazar, Chandannagar.
This has to be done for the convenience of our customers.
The show-room is situated in a central place which is well served by transport facilities of all kinds.
We hope you will extend the same patronage to our new show-room and we assure you of best.
Thank you,
Yours faithfully,
Amitava Sen
ClickClick Insert Merge Insert Merge FieldField
Date:«date» «name»«add1»«add2»
Dear «name»,
We are glade to open a new showroom for your products at Bagbazar, Chandannagar.
This has to be done for the convenience of our customers.
The show-room is situated in a central place which is well served by transport facilities of all kinds.
We hope you will extend the same patronage to our new show-room and we assure you of best.
Thank you,
Yours faithfully,
Amitava Sen
Choose & click the filed nameChoose & click the filed nameto insert them.to insert them.
Again go to Again go to Tools->Mail Tools->Mail MergeMerge
Click on Click on MergeMerge buttonbutton
Click on Click on MergeMerge button to button to complete the mail merge complete the mail merge
processprocess
Date:20.11.06Bappa BhattacharyaBosepara, KhalisaniChandannagar – 36
Dear Bappa Bhattacharya,
We are glade to open a new showroom for your products at Bagbazar, Chandannagar.
This has to be done for the convenience of our customers.
The show-room is situated in a central place which is well served by transport facilities of all kinds.
We hope you will extend the same patronage to our new show-room and we assure you of best.
Thank you,
Yours faithfully,
Amitava Sen