mail merge sort records in field select certain records putting many on the same page adding a...
TRANSCRIPT
![Page 1: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/1.jpg)
Mail merge
Sort records in fieldSelect certain records
Putting many on the same pageAdding a comment – If … Then … Else
![Page 2: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/2.jpg)
• On toolbar select Tools, Letters and Mailings
• Select Mail Merge
![Page 3: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/3.jpg)
Select Mail Merge Toolbar
![Page 4: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/4.jpg)
Select Letter
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Mail merge toolbar
![Page 6: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/6.jpg)
• Open Data Source• Navigate to where found
![Page 7: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/7.jpg)
• Can Sort• Can Select
certain records by Filtering and Sorting
![Page 8: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/8.jpg)
Sort by clicking column heading
![Page 9: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/9.jpg)
Filtering and Sorting
![Page 10: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/10.jpg)
Insert Merge Field
![Page 11: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/11.jpg)
View Merged Data
Names display
![Page 12: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/12.jpg)
For exam situations
• Save the file with all the merge fields• Later save with a DIFFERENT
file name WHEN merged
![Page 13: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/13.jpg)
Merge to New Document
![Page 14: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/14.jpg)
Merge to New Document
![Page 15: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/15.jpg)
• Easy, simple• What about putting more records on
the same piece of paper?
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Under the details insert a Word Field called Next Record
![Page 17: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/17.jpg)
Copy and paste details to fill the page
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Copy and paste the fields
Must NOT end with <<Next Record>>
![Page 19: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/19.jpg)
Preview in Letter – try, try and try again
Make changes in file mailmerge
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Must NOT end with a <<Next Record>>
![Page 21: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/21.jpg)
All pages filled
![Page 22: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/22.jpg)
What about adding a comment for certain learners only?
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Insert Word Field
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• IF Grade• Comparison• Compare to
• Then • Or
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Default fields show
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• If grade 12, it shows what it is meant to show!
• Or just the default
![Page 27: Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else](https://reader035.vdocument.in/reader035/viewer/2022070411/56649f3d5503460f94c5c999/html5/thumbnails/27.jpg)
For exam situations
• Save the file with all the merge fields• Later save with a DIFFERENT file
name WHEN merged