MAIL MERGINGIN MICROSOFT

PUBLISHER

CREATING LABELS AND DOCUMENTS FOR

MULT IPLE PEOPLE AT ONCE

PREPARING DATABASE

1. Create a list of names, addresses and phone numbers, etc. in Microsoft Excel.

Remember: Put headers at the beginning of each column

Start in Row 1 and Column A

2. Save when complete

3. Close Spreadsheet

Headers Close

CREATE DOCUMENT

1.Open Microsoft Publisher

2.Create the appropriate documentLabelsBusiness CardsDocuments

Double Click to open a new document.

3.Delete any texts or items not needed

Before After

MERGING INFORMATIONPublisher 2007• From the Tool menu,

select Mailings and Catalogs/Mail Merging

• Select Use Existing List

Publisher 2010• From the Mailings

tab, click the Mail Merge Button and Select Mail Merge.

• Click the select recipient button and select use existing list.

• Locate the Excel document with appropriate data

• Click Open

• Select the appropriate sheet, and click open

FOURTH STEP:

Publisher 2007• Click in the text box until the cursor appears• Click on the appropriate header

Publisher 2010• Click in the appropriate box until the cursor appears• Click on the Mailings Tab• Click on Insert Merge Field button• Select the appropriate header

Click the preview results to see actual information

Move to next record