making sense of the national monitoring standards cdr matthew newland mae rupert department of...
TRANSCRIPT
Making Sense of the National Monitoring
Standards
CDR Matthew NewlandMae Rupert
Department of Health and Human ServicesHealth Resources and Services Administration
HIV/AIDS BureauDivision of Metropolitan HIV/AIDS Programs
#2
#3
#4
Final
#1
#2
#3
#4
#5
#1
#2
#3
#4
#5
#1
#2
#3
#4
#5
#1
#2
#3
#4
#5
#1
What Time is it?
Can We Do This?
Whose “Category” Is it Anyway?
What’s up “.doc”?
The Sky is Not the Limit!
Policies and procedures for
imposition of charges require a list of
billable services or procedures
What’s up “.doc” #1
What is a schedule of charges?
What’s up “.doc”? #1
A “series of reports” due 90 days after the
beginning of the budget period
What’s up “Doc”? #2
What are Program Terms?
What’s up “Doc”? #2
Clarify compliance and oversight expectations of the Ryan White Part
A Program for grantees and subgranteesWhat’s up “Doc”? #3
What are the National Monitoring Standards?
What’s up “Doc”? #3
A request to move unobligated funds from previous budget period
to current budget period
What’s up “Doc”? #4
What is Carryover Request?
What’s up “Doc”? #4
Each individual monitoring standard
contains these 4 elements
The final answer is:
What are • Performance
measure• Grantee
Responsibility• Subgrantee
Responsility• Source Citation
Legislative cap for administrative
expenses including Planning Council
support and indirect costs
The Sky’s Not the Limit #1
What is 10 percent?
The Sky’s Not the Limit! #1
Requirement established by the
Appropriations Act of 2012 for salaries charged to HRSA
grantsThe Sky’s Not the Limit! #2
What are Salary Limitations ($179,700)?
The Sky’s Not the Limit! #2
Legislative cap for clinical quality
management costs for the Part A grantee
The Sky’s Not the Limit! #3
What is the lesser of 5 percent of the annual
Part A award or $3 million?
The Sky’s Not the Limit! #3
In the absence of a waiver, the maximum
percentage of the service dollars that may be allocated to
Support ServicesThe Sky’s Not the Limit #4
What is ≤ 25 percent?
The Sky’s Not the Limit! #4
In the absence of a waiver, minimum percentage of the balance of service
dollars that must be allocated to Core Medical Services
The Sky’s Not The Limit! #5
What is ≥ 75 percent?
The Sky’s Not the Limit! #5
Advance of federal funds are limited to the immediate cash requirements of the grantee and may not exceed these number
of daysWhat time is it #1
What is 30 days?
What time is it #1
Awarding agency is required to pay
subgrantees within these number of days
after receipt of a billing, unless billing lacks
documentationWhat time is it #2
What is 30 days?
What time is it #2
Part A grantee must submit an estimation of unobligated funds
by this date What time is it #3
What is December 31st or 60 days prior to the
end of the Grant Period?
What time is it #3
Annual due date of the Federal Financial
Report (FFR)
What time is it #4
What is July 30th?
What time is it #4
Unless exempted, grantees are required
to conduct comprehensive
monitoring site visits to subgrantees in this
timeframe
What time is it #5
What is annually?
What time is it #5
Car purchases and car leases
Can we do this? #1
What is allowable (only with Prior
Approval)?
Can we do this? #1
Syringe exchange services
Can we do this? #2
What is unallowable?
Can we do this? #1
Use of Part A funds for
influencing or attempting to
influence members of Congress and other Federal personnel Can we do this? #3
What is unallowable?
Can we do this? #3
Incentives
Can we do this? #4
What is allowable (only with Prior Approval)?
Can we do this? #4
International travel with Part A funds or
program income
Can we do this? #5
What is unallowable?
Can we do this? #5
Planning Council Support and Related
Activities
Whose category is it Anyway #1
What are Administrative Costs?
Whose category is it Anyway #1
Training of Subcontractors
Whose category is it Anyway #2
What is Clinical Quality Management?
Whose category is it Anyway #2
Benefits Counselors
Whose category is it Anyway #3
What are HIV Services?
Whose category is it Anyway #3
Care of clinic grounds and security
Whose category is it Anyway #4
What is Administrative?
Whose category is it Anyway #4
Targeted EIS to Enroll Hispanics in Care
Whose category is it Anyway #5
What is Minority AIDS Initiative &/or HIV
Services?
Whose category is it Anyway #5
Contact Information
CDR Matthew NewlandPublic Health Analyst
(301) [email protected]
Mae RupertBrach Chief
(301)[email protected]
IT ALL ADDS UP!
Thanks for Playing!