making your change project awesome! using docs and spreadsheets
TRANSCRIPT
Making Your Change Project AWESOME!Using
Docs and Spreadsheets
With Google Docs you can…Create documents just like in WordSave your documents online to
access anywhereShare documents with groupCollaborate on a document at the
same time as your groupSee: http://www.youtube.com/docs
Starting a Google Doc
1. If you don’t have one, create a free Google account.
-www.google.com-Sign In-Sign Up (red button)
1. If you already use Gmail, sign in.
Tips… Choose a PROFESSIONAL EMAIL
ADDRESS-Should be some version of your name
Choose a SECURE PASSWORD:-Not too short, not too long-Contains at least 1 letter & 1 number. -Special characters make it even stronger-BUT don’t make it too hard to remember!
More Tips… You don’t need to enter the cell phone as
long as you “verify you’re not a robot”
You do need to have a prior email account (or your parents’) to use for security and verification
You don’t need to change your toolbar to Google or allow them to collect info
Google Drive: The New Google Docs!
Cloud storage : http://computer.howstuffworks.com/cloud-computing/cloud-storage.htmYou can download Google Drive to your computerSyncs computer docs folders with online docsLooks different from old Google DocsBUT you can still use it without downloading anything
Starting a new Google Doc www.google.com/d
ocs Create Document Saves
automatically as you type
Under File, you can…
Rename fileMake a copy (drafts)
Does lots of the same stuff as Word
The Insert menu is a good example: Headers Page break Images
Sharing Your Doc Click on the blue Share button, upper
right:
Enter someone’s email address, and choose their level of access: Can edit Can view
Google Docs + Microsoft Word
You can upload a Word doc to Google Drive Start fromyour Drive Inbox Click the uploadbutton (box with arrow) Click “Files” and findthe document
Google Docs + Microsoft Word
OR:Save a Google Doc as a Word Doc, under FileDownload As:
Google Spreadsheets & FormsWhat is a spreadsheet?Google Spreadsheets is like ExcelCollect data with a Form or type it in
yourselfSort your dataCreate graphs and charts with itEmbed charts and graphs in a
document
Creating a new SpreadsheetGo to your Google DriveCreateSpreadsheetGive your columns titles
(important later for charts!)
Fill in your data
Tips
Try a “test” chart before you enter all your data
…Or Create A Form! Go to your Google Drive Create Form Write questions Send URL at the bottom to the people
you are surveying BUT be careful!!! VERY hard to write Qs
to get data in the right format
Sorting Your DataClick on a columnIn Spreadsheet, under DataSort column A-ZOR: Filter to sort by certain types of data in that column
Pie Charts
Example: Number of people who recycle, compost, do both, and do neither
Image from: http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=00018S
Use when you want to compare percentages of a whole
Bar Graphs
Use when you want to compare two or more categories based on the same measure to see most, least.
Example: Of all items that can be e-waste recycled,
Fremont recycled tons of TVs tons of batteries, tons of computer parts, this yr.
Number of each type of lightbulb (LED, fluorescent, etc.) at people’s houses
Line GraphsUse when you want to show
change over timeExample:
Decrease in honeybee population from 2005-2010
Increase in acres of a local park that are covered by invasive Himalayan blackberry plants from 2008-2011
Creating A Chart out of a Google SpreadsheetStart with your data in the
spreadsheetSelect the cells with the data you
want Insert ChartChoose type of chart
Putting the Chart in a DocRight-hand corner of the chart,
click the arrowChoose Save As Image In your doc, choose Insert ImageChoose your chart fileYou can do this in a Word doc also
Any Questions?