Manage Manage

Yourself Yourself

- - manage manage

your your time!time!

Everyone has 2 Everyone has 2 choices:choices:

ORGANIZE ORGANIZE or or ‘go with ‘go with

the flow’the flow’

(Yoder-Wise, (Yoder-Wise, 1999)1999)

Think of Think of ‘time ‘time

management’ management’ more as more as

SELF SELF MANAGEMENTMANAGEMENT

Stephen R.CoveyStephen R.Covey

When we begin toWhen we begin to MANAGE MANAGE

OURSELVESOURSELVES

we will begin towe will begin toMANAGE OUR MANAGE OUR

TIME!TIME!

Where Where does does our time our time

go?go?Group Work

Where does our time go?Where does our time go? Doing too muchDoing too much

Inability to say ‘no’Inability to say ‘no’ ProcrastinationProcrastination

ComplainingComplaining PerfectionismPerfectionism InterruptionsInterruptions

DisorganizationDisorganization Too much informationToo much information

What are our What are our existing ideas existing ideas or methods or methods to manage time?to manage time?

Group Work

““That which we persist in That which we persist in doing becomes easier -doing becomes easier -

- not that the nature of the - not that the nature of the task has changed, but our task has changed, but our

ability to do has increased.”ability to do has increased.”

Ralph Waldo Emerson

Pareto’s Law Pareto’s Law (80/20 Principle)(80/20 Principle)

Vilfredo Pareto – Vilfredo Pareto – (1843-1923), (1843-1923), a French- Italian economist & a French- Italian economist & sociologist.sociologist.

• ““Law” first published in 1896-97, related to taxes, Law” first published in 1896-97, related to taxes, i.e. 20% people paid 80% of taxes.i.e. 20% people paid 80% of taxes.

• Currently, observed/used in diverse settings. Currently, observed/used in diverse settings. – e.g. ~20% patients utilize up to ~80% hospital’s resources.e.g. ~20% patients utilize up to ~80% hospital’s resources.– 80% of the work is done by 20% of the people!80% of the work is done by 20% of the people!

20% of our time is spent 20% of our time is spent accomplishing 80% accomplishing 80%

of the important tasks. of the important tasks.

If we can "expand" that If we can "expand" that 20%, we can greatly "expand" 20%, we can greatly "expand"

our accomplishments.our accomplishments.

Pareto’s LawPareto’s Law

Classification of Classification of PrioritiesPriorities

URGENTURGENT

IMPORTANTIMPORTANT

YESYES

YESYES

NONO

NONO

II

IVIVIIII

IIIIII

The ABC MethodThe ABC Method

It ranks tasks into three It ranks tasks into three categories: categories:

A = Vital A = Vital

B = ImportantB = Important

C = NiceC = Nice

‘‘TOSS’ Principle re. TOSS’ Principle re. Paperwork / E-mailPaperwork / E-mail

• SSaveave – – file things you must save file things you must save immediatelyimmediately. Regularly compress and purge . Regularly compress and purge paper and electronic files. paper and electronic files. 80% of what you 80% of what you keep, you’ll never use again!keep, you’ll never use again!

• TTrimrim – remove yourself from excess E-mail, – remove yourself from excess E-mail, mail, memos, minutes, policy documents, mail, memos, minutes, policy documents, newsletters...newsletters...

• SStarttart – Do it now. – Do it now. Set aside time daily to Set aside time daily to handle Email and paperwork, then bin it, handle Email and paperwork, then bin it, handle it, answer it, file it as you work handle it, answer it, file it as you work through the pile. through the pile.

• OOutsource immediatelyutsource immediately – throw it away, – throw it away, pass it on...pass it on...

Final Final ThoughtThought

If you do nothing If you do nothing about it in 24 hours… about it in 24 hours…

you’ll do probably you’ll do probably

do nothing about do nothing about

it!!it!!

Thank YouThank You

DiolchDiolch