management report meeting wednesday, april 29, 2009
TRANSCRIPT
Management Report Meeting
Wednesday, April 29, 2009
2
Carryforward Analysis
Anticipated Carryforward – FY09 Year End & Percent to Total Revenues Juneau – $947.3
2.4% of unrestricted and restricted revenue
Ketchikan – $14.1 0.3% of unrestricted and restricted revenue
Sitka – $55.0 0.9% of unrestricted and restricted revenue
3
FY10 Planned Use of Carryforward Juneau
Bridge funding for Language Restoration Faculty Bridge funding for institutional support & student services staff One time funding for Schools of Management & Career Education
Ketchikan Small, one-time institutional needs
Sitka Small, one-time institutional needs
4
FY09 Budget Building Process
Executive Cabinet Align projects with Strategic and Master Plans
Establish assumptions & sets targets
Budget Office Develop Scenarios
Analysis of prior year revenues & expenses Project new costs/new revenues Additional need after new State Appropriation Anticipated vacancies, one-time expenditure needs
Request Budget Plans from Departments and Schools
5
FY09 Budget Building Status & Challenges
Status is On-going Chancellor approval to fill vacancies – required 2 month vacancy Continuous review of spending plans through management
reporting
Challenges Continuing progress toward 50/50 GF/NGF in professional schools Moving programs forward without new funding Accumulation of 1% performance pool
6
FY09 Budget Flexibility
Flexibility provided by: Accumulated 2% pool
Chancellor’s performance pools Chancellor’s reallocation pool (funded by salary
savings)
7
FY09 Revenue & Expenditure Projections
Revenues Sufficient authority in all revenue sources
Expenditures Will not exceed revenues Auxiliaries utilizing fund balances
Housing renovations – new roofs, apartment renovations
8
FY09 Management of Contingencies
Contingency Pools -- FY09
Zero funded at beginning of year Funds are pooled as they become available Written justification required Chancellor makes final decisions regarding use of pool funds
2% pool for internal reallocation Exceeds 100% of targeted amount for FY09
9
FY09 Management of Initiatives
UAS All Initiatives on track Anticipate fully expending all initiative funds
10
Debt Strategies & Plans
Strategy Capacity to be used for long-term debt Meets UAS’ planning objectives & vision
Directly impacts student recruitment & retention 1,000 full time students Increase residential program students
Future Debt: Student Housing Dorm Addition Source – University receipts & auxiliary receipts Sufficient capacity
11
Initial Budget Analysis – FY10
Status List of needs identified for FY10
Sources of funding required: reallocation/new tuition
Using SW guidelines, local calendar and guidelines
Budgeted Carryforward Some carryforward will be used in authorized budget
12
Grant Receivables by Quarter
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
06
07
08
09
06 2,180,261 3,195,800 3,395,698 2,729,807
07 2,215,374 2,415,343 3,072,460 1,801,705
08 1,725,873 1,491,211 2,618,088 1,322,077
09 1,071,433 720,193 1,859,640 892,860
September December March June
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Average Grant Receivable as % of Revenue
-
1,000.0
2,000.0
3,000.0
4,000.0
5,000.0
6,000.0
7,000.0
8,000.0
Receivable
Revenue
Receivable 2,875.4 2,376.2 1,789.3 1,136.0
Revenue 6,948.3 6,427.4 6,537.0 6,583.9
FY06 FY07 FY08 FY09
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Impact of Reduced Endowment on Development
FY09 54.7% of funding from Foundation
Foundation funded 1.5 FTE
FY10 Budget reduced from $405.5 to $183.5
Loss of at least 1.0 FTE; reallocation needed for .5 FTE
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FY09 Cost Savings & Efficiencies
Savings $650.9 to date (includes salary savings)
Conversion of Easy Biz Miles ($24.0) Collection of debts previously identified as uncollectible ($200.0) Researching ecommerce postage ($18.0) New computer specifications & warranty support ($27.0) IT helpdesk call queue management ($50.0) Continued energy conservation efforts – not quantifiable
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M&R, R&R
Expenditures: FY08 = $2,777.2 FY09 projected = $4,408.0 FY10 projected = $2,485.0
(projects listed on page 12 of review handout)