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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
EXPRESSION OF INTEREST
Expression of Interest on prescribed Application Form are solicited from reputed Firms of Chartered Accountants registered with the Institute of Chartered Accountants of India, New Delhi, for compilation of accounts of the year 2015-16 and filing VAT/ Sales Tax , Service Tax and TDS/TCS Returns of various offices of Punjab State Forest Development Corporation (PSFDC).
1. Application Form
Application Form will be available from Superintendent o/o Managing Director, PSFDC till 2.00 P.M. on 04.06.2015. It can also be downloaded from www.pbforestdevcorp.gov.in
2. Cost of Application Form
Cost of Application Form is Rs. 500/- which can be deposited either in cash or through Demand Draft drawn in the favour of MD, PSFDC payable at Chandigarh. The downloaded application will be considered only when an amount of Rs. 500/- is deposited with PSFDC either in cash or through demand draft before submission of Application Form.
3. Date and Time of submission of Application Form
Duly completed Application Form may be submitted to MD, PSFDC in sealed envelope marked ‘EXPRESSION OF INTEREST FOR COMPILATION OF ACCOUNTS” till 2.30 p.m. on 04.06.2015.
4. Opening of Expression of Interest
Applications will be opened in the presence of CA Firms who may like to be present at 3.00 P.M. on the same day. The Financial Bid cover will be opened only for those firms which qualify the technical details.
5. Terms and Conditions etc.
The Terms and Conditions, List of offices and , Scope of work etc. are available on the PSFDC web site www.pbforestdevcorp.gov.in
Managing Director
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
To
The Managing DirectorPunjab State Forest Development Corpn. Ltd.Forest Complex, Sector-68,Sahibjada Ajit Singh Nagar
Subject : Application for Compilation of Accounts
Reference: PSFDC advertisement dated 13/5/2015 in various newspapers
regarding “Expression of Interest for Compilation of Accounts”
Dear Sir,
Please find enclosed herewith duly filled Application Form, alongwith
requisite annexure and enclosures, for compliation of accounts of PSFDC.
Thanking You,
Signature of Authorised Signatory(Proprietor/Partner)
Name & Address of the Firm
Date:Place:
Encl: As Above
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
Expression of Interest ForCompilation of Accounts
Index
S.N. Particular Pages
From To
1. Request letter 2 2
2. Index 3 3
3. Check list 4 4
4. Application Form-Technical Bid
5 6
5. Financial Bid 7 7
5. Annexure-I(Terms and Conditions)
8 9
6. Annexure-II(List of Units)
10 11
7. Annexure-III(Objectives of the assignment , Extent of Checking and Scope of Compilation of Accounts)
12 13
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
Expression of Interest ForCompilation of Accounts
Check List
S.No. Particulars Remarks
1
Cost of Application Form
State whether Rupees 500/- has been deposited in cash or through demand draft, in case the application has been downloaded.
Yes/No
2
Application Formi) State whether all pages concerning
Application Form including Annexures has been signed by the authorized signatory.
Yes/No
3ii) Whether all information has been
provided as asked for in Application Form
Yes/No
4iii) Whether attested copy of
Registration Certificate of the Firm has been attached.
Yes/No
5iv) Whether assignment Letters in
support of Experience of the Firm has been attached.
Yes/No
6Financial StatusWhether Annual Accounts for various years has been attached
Yes/No
2011-12 Yes/No
2012-13 Yes/No
2013-14 Yes/No
2014-15 Yes/No
7Financial BidWhether financial bid has been filled.Please ensure to quote the annual fee. It will not be considered if not quoted annually.
Yes/No
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
TECHNICAL BID
To be submitted in separate envelope
APPLICATION FORMFOR
COMPILATION OF ACCOUNTS
Sr.
No.Particulars To be Filled by CA Firms Documents/ Informati-
on required
A. General Information about Audit Firm
1 Registered Name
Registration certificate
issued by The Institute of
Chartered Accountants of
India, New Delhi
2 Year of Establishment
3 Address
4 Name of Contact Person
Phone Nos.
B. Composition of Audit Firm
4 Please specify whether the
Firm is a Partnership Firm
or Sole Proprietorship Firm
Partnership Firm/ Sole
Proprietorship Firm
( Strike out which is not
applicable)
5 No. of qualified assistants
(Chartered Accountants)
employed with the Audit
Firm
Details of qualified
assistants i.e. their names
and qualifications
6 No. of Semi-qualified
Assistants (CA Inter)
employed with the Firm
Details of qualified
assistants i.e. their names
and qualifications
C. Experience of Firm
7 Exposure of the Firm for
compilation of Accounts of
Central / State Govt. Forest
Corporations and
Boards
Assignment Letter or any
other document issued by
the concerned office
alongwith any document
showing successful
completion of the work.
APPLICATION FORM 5
CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
FOR COMPILATION OF ACCOUNTS
S. No.
PARTICULARS To be Filled by Audit Firms
Documents/InformationRequired
8 Exposure of the Firm. for
compilation of accounts
in any PSU other than
Central / State Govt.
Forest Corporations and
Boards
Assignment Letter or any other
document issued by the
concerned office alongwith any
document showing successful
completion of the work.
D. Financial Status of the Firm
9Annual receipts for the last three years.
Please submit the available Income and Expenditure Account
2011-12
2012-13
2013-14
2014-15
E. Audit Staff proposed to
be deployed for Audit
10 Skilled Semi- skilled Total
i) Unit -1(PSFDC Head Office)
and consolidation of accounts of Head office and all branch Units
ii) Unit -2
(Mohali Division and its Project offices)
iii) Unit -3
(Amritsar Division and its Project offices)
iv) Unit -4 (Phillaur Division and its Project offices)
v) Unit -5
(Bathinda Division and
Project offices)
Extra sheet may be used wherever needed.
APPLICATION FORM
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
FOR COMPILATION OF ACCOUNTS
FINANCIAL BIDTo be submitted in separate envelope
1 Financial Bid quoted (Rs.)
Annual Compilation Fee
(Amount in Rs.)
1 Annual Compilation Fee
(inclusive of all taxes and
TA/DA and other incidental
charges quoted for. Please
refer to S.No. 4 of Terms &
Conditions ) (Please quote
annual Compilation Fee
separately for each Unit)
i) Unit -1(PSFDC Head Office)
and Consolidation of Accounts at Head office of all units
ii) Unit -2
(Mohali Division and its Project offices)
iii) Unit -3
(Amritsar Division and its Project offices)
iv) Unit -4
(Phillaur Division and
its Project offices)
v) Unit -5
(Bathinda Division and
Project offices)
Date: Signature with rubber stamp affixed
Place: Proprietor/Partner
ANNEXURE- I
COMPILATION OF ACCOUNTS7
CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
TERMS AND CONDITIONS
Following terms and conditions will be applicable to the Firm/s applying for
assignment of compilation of accounts for the year 2015-16 and related returns.
A General
1. The Firm should have at least 5 years experience with the minimum
annual receipt of Rs. 15.00 lakh p.a. for the last 3 financial years.
2. Appointed Firm/s will have to do compilation work themselves and no
outsourcing will be allowed.
3. The Firm must quote annual fee separately for all the Units mentioned in
Annexure II. If the fee is quoted otherwise, it will not be considered.
4. The work will be allotted on the basis of the lowest rate quoted . The
quoted fee should include all taxes, TA/DA and other incidental
charges, if any. Compilation fee will be paid on quarterly basis.
5. The Firm is required to deploy a minimum one Chartered Accountant for
each Unit. Hence, it should be clearly indicated in Sr. No. 10 of
Application Form regarding the number of accounts personnel proposed to
be deployed for each Unit.
B Security
6. The appointed Firm/s will have to furnish a security deposit @10% of
the total fee quoted in the favour of Managing Director, Punjab State
Forest Development Corporation, Sahibjada Ajit Singh Nagar, in the form
of Bank Draft payable at Chandigarh .
C Period of contract , extension period and penalty provision
7. Accounts are to be compiled on monthly basis after passing the requisite
entries and reconciliations. Monthly Financial Statements (Balance Sheet
and Statement of Profit and Loss Account), Trial Balance, Compilation
Sheets are to be submitted within 15 days from the end of the concerned
month.
D Process of work
8. The appointed Firm will be required to prepare the requisite information,
compile accounts as per the Companies Act considering the applicable
Accounting Standards, prevailing provisions of various applicable laws
and to submit the VAT/Sales Tax, Service Tax, TCS/TDS returns etc.
required to be filed under different applicable laws and provide
consultancy on the above matters.
ANNEXURE- I8
CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
TERMS AND CONDITIONS
9. The broad objectives, extent and scope of assignment is defined in
Annexure III.
10. It is expected that before compilation, the firm will take all basic
accounting steps to set the various accounts as per the applicable
accounting principles and conventions and carry out the requisite
reconciliations before compilation of accounts.
E Submission of Report
11. The appointed Firm should submit the bounded printed report in duplicate
for each Unit separately. In addition, two sets of soft copies, each set
consisting of one set in MS Word and another in PDF format, will be
required to be submitted. However, tabulated information, if any, in the
report should be in the MS Excel.
F Taxes on the Audit Fees:
12. TDS will be deducted from all inclusive compilation fee.
13. In case any other chargeable / payable taxes are levied by/ to the Central /
State Govt. during the period of contract, the same will be required to be
implemented additionally by both PSFDC and the concerned Firm as the
case may be.
14. Compliation Fee will be released on submission of Trial Balance,
Compilation Sheets, Financial Statement and submission of VAT/ Sales
Tax, Service Tax and TDS/TCS returns to the satisfaction of the Head
Office, PSFDC.
G Release of Security:
15. The security will be released without any interest after the successful completion of the contract.
H Misc.:
16. In case of any dispute, the matter shall be referred to the Principal Chief
Conservator of Forests (HoFF) for arbitration whose decision shall be final
and binding on both the parties.
17. The jurisdiction of court for this contract will be at Sahibjada Ajit SIngh
Nagar, Punjab.
18. MD, PSFDC reserves the right to reject any or all the applications without
assigning any reason thereof.
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
Annexure IILIST OF UNITS
Audit Unit No.
S.No. Audit UnitSales and Other Income
for the year 2013-14(Rs in Crores)
Audit Unit -1
Head office (office of MD,PSFDC )Forest Complex, Sector 68, Mohali
11.40
Audit Unit -2
A DIVISION
Mohali Division,Forest Complex ,Sector 68, Mohali
13.66
B PROJECTS
I Mohali Project
Ii Sangrur Project
iii Patiala Project I & II
iv Ropar Project
Audit Unit -3
A DIVISION
Amritsar Division
10.81B PROJECTS
I Amritsar Project
Ii Gurdaspur Project
iii Pathankot Project,
Audit Unit -4
A DIVISION
Phillaur Division
7.38
B. PROJECTS
i Phillaur Project
ii Ludhiana Project
iii Hoshairpur Project
iv Nawanshahr Project
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
Audit Unit No.
S.No. Audit UnitSales and other Income
for the year 2013-14(Rs. in Crores)
Audit Unit -5
A DIVISION
Bathinda Division
12.25
B PROJECTS
i Bathinda Project
ii Mansa Project
iii Ferozpur Project
iv Muktsar Project
v Fazilka Project
Total 62.15
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
Annexure-IIICompilation of Accounts
Objectives of assignment, Extent and Scope of Work
I. Introduction
Punjab State Forest Development Corporation (PSFDC) was incorporated in the
year 1983 as a company under the Companies Act, 1956 . The headquarters of the
company is situated at Forest Complex, Sector 68, Sahibjada Ajit Singh Nagar , Mohali.
The main business of the company is related to procurement and marketing of standing
timber and timber related products .
II. Objectives of the Assignment
PSFDC intends to appoint reputed Firms of Chartered Accountants for
compilation of accounts of Head Office, its divisional offices and consolidation of
accounts of Head office and divisional offices on monthly basis and to prepare
financial statements i.e Balance Sheet, Statement of Profit and Loss account, Cash
Flow Statement and notes to accounts and related details as per the Companies Act
and other applicable law, rules and guidelines. Before Compilation of accounts, the
Firm is expected to set right the various accounts of ledger and carry out the bank,
sales, branch & other requisite reconciliations. Based on the accounts finalized, the
Firm will submit the VAT/Sales Tax, Service Tax , TDS/TCS returns etc. and handle
the assessment and provide consultancy work.
III. Extent of Compilation
The extent of compilation will be 100% accounting transactions both financial or
quantitative.
IV. Scope of Compilation
The Firm will take all steps required to compile the accounts and prepare/ assist in
preparation of information required for compilation . Scope of Compilation is broadly
detailed below and will be finalized as per the requirements in due course of time.
1) To check and ratify, wherever required, Cash vouchers, Journal vouchers, bank
vouchers and account heads so as to assist in proper recording of transactions in
the books of accounts.
2) To check and correct daily cash balances in the Cash Book.
3) Preparation of monthly Trial Balance.
4) Bank reconciliation of all bank accounts and incorporation of relevant entries in
the Books of Accounts..
5) Check from cash receipts serialwise whether cash/funds received/ collected are
deposited in the bank collection account by field offices regularly and within
stipulated period and incorporate the same in books of accounts.
6) Flow of funds and report whether these are transferred regularly to Head Office
to ensure that heavy amounts are not being withheld by bank unnecessarily.
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
7) Also to reconcile branch accounts with Head office and inter divisional balances
monthly.
8) Purchase amount of trees purchased from Forest Department based on
possession receipts of standing trees. Also purchase amount of other items
purchased, traded or manufactured or fabricated by the corporation.
9) Reconciliation of Purchase and Sales both quantitatively and financially.
10) Preparation of Monthly Sales Statement from VAT Invoices issued during the
year and Reconciliation of Sales in ledger with Sales Statements based upon
which VAT/ Sales Returns will be filed and the relevant account heads are
adjusted/ reconciled.
11) a) To finalise lotwise Earnest Money Deposits and advances and reconcile
with the relevant account heads in the ledger.
b) Similarly to finalise lotwise Securities and reconcile with the
relevant account heads in the ledger.
12) To finalise amounts recoverable
13) A) Statement showing Utilisation of funds
B) Revenue Reports
14) Quantitative Statements of various items purchased ,traded, fabricated or
manufactured.
15) Updation of Sundry Debtors and Provision for Sundry Debtors and Agewise
classification
16) Updation of timber stock and Provision for doubtful/ short Stock
17) Updation of Unfelled /Unsold Stock and Provision for doubtful/ short Stock
18) Physically verify all the Fixed Deposit Receipts
19) To check Deductions accounts like EPF,GPF, TDS,TCS etc. and their timely
deposit.
20) Other Accounting matters relating to compilation of accounts.
21) The Firm shall also attend to any other work specifically assigned by the
Management or commented by the statutory auditors as per the Companies
(Auditor’s Report) Order, 2003
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CIN No. UO2001PB1983SGC034715PUNJAB STATE FOREST DEVELOPMENT CORPORATION LIMITED
TOWER NO.1 and 2, 4TH FLOOR, FOREST COMPLEX, Sector-68, Sahibjada Ajit Singh NagarTel. 0172- 2298007, Fax 2298037, e-mail: [email protected]
Website: www.pbforestdevcorp.gov.in __________________________________________________________________
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