Managing Successful ProgrammesAn Overview

Anne-Marie Byrne, A-M Byrne Consulting

BPUG Workshops at Project Challenge are supported by:

Workshop agenda

• Brief overview of OGC’s MSP™

• Types of programmes

• Discussion – Projects vs Programmes

• How MSP can help

MSP™ is a Trade Mark of the Office of Government Commerce

Managing Successful Programmes (MSP™)

• Principles: empowering, self validating and universal

• Governance Themes: must be in place to allow appropriate controls

• Transformational Flow: the lifecycle of the programme

Business C

ase

Ris

ks &

Issu

eM

anag

emen

t

Establis

h

Leading change

Key

Lear

ning

from

exp

erie

nce

Remaining aligned with corporate strategy

Env

isio

ning

and

com

mun

icat

ing

a

bette

r fu

ture

Focusing on benefits and

threats to them

Adding value

Designing and delivering a

coherent capability

Qua

lity

Man

agem

ent

Organisation

Vision

Leadership &

Stakeholder

Engagem

ent

Bene

fits

Rea

lisat

ion

Man

agem

ent

Blueprint Design

& DeliveryPlanning &Control

Closing aProgramme

Defining aProgramme

Identifying aProgramme

Ma

na

gin

g

the

Tran

ch

es

Rev

iew

&

Pre

pare

Delivering theCapability

Realisingthe Benefits

Inner CircleSecond RingOuter Ring Principles

Governance ThemesTransformational Flow

© Crown Copyright 2007. Reproduced under Licence from OGC.

RealisingThe Benefits

Establis

h

PolicyStrategyVision

MandateIdentifying a Programme

Programme Brief

Programme Definition,

Control Framework, and Plans/Schedules

Completion of programme, final lessons learned

Delivery of new or enhanced operational capability

Closing a Programme

Defining a Programme

Delivering the Capability

Ma

na

gin

g

the

Tra

nc

he

s

Rev

iew

&

Pre

pare

© Crown Copyright 2007. Reproduced under Licence from OGC.

Project 3Project 1

Project 2

Tranche 1 Measure benefits

Tranche 2 Measure benefits

Newcapability Has it

worked sofar. Do wecontinue?

Project4

Project5

Did it work?Did we getthe benefits?

Newcapability

© Crown Copyright 2007. Reproduced under Licence from OGC.

Project vs Programme

• What is the difference?

and

• Does it matter?

External drivers shape organisation strategy. External changes may change strategy and implementation activities.

Strategy provides the organisation vision. Strategy reviews don’t coincide with programme reviews

Programmes deliver the new capability to change, improve and realise benefits

Project outputs enable the organisation to change. Programmes link them to the strategy

Programmes make ready operations to take project outputs, use them and measure the benefits

When the changes to operations are stable, and sufficient benefit measures completed, programme success can be reviewed.

Business environment (political, economic, sociological, technological, legal, environmental)

Strategies, policies and change initiatives

Programmes

Projects and related activities

New or transformed business operations

Outcomes achieved and benefits realised

Influence and shape

Define, scope and prioritise

Initiate, monitor and align

Deliver and implement

Programmes need to monitor the external environment and assess the impact of any unexpected events

Programmes need to access and interpret strategy information

Programmes manage data/information they create and acquire from other initiatives

Projects manage the data/information they create and acquire from other initiatives, and from their programme

Programmes need access to operational resources, date/information and expertise

Operations preparing for change need help to ensure they get the correct information

© Crown Copyright 2007. Reproduced under Licence from OGC.

How MSP helps

• Framework/route map

• Allows governance and control

• Flexibility built in (acknowledges complexity & change)

• Vision to buy into

• Blueprint – clear picture of the future state

• Focus on benefits

www.usergroup.org.uk

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admin@usergroup.org.uk

Best Practice User Group™ aims to be the official user group of choice for programmes, projects and risks.

Our mission: To help users adopt, use, share and shape the application of OGC PPM Products