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Page 1: Managing Your Career (166247448)

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Creating aProfessional Development

Plan

EDUCAUSEWest-SouthwestRegionalConference

February13,2013

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CreatingaProfessionalDevelopmentPlan,revised2012,2013

PattieOrr,VicePresidentforIT&DeanofUniversityLibraries

BaylorUniversity

CreatingaProfessionalDevelopmentPlan,revised2010

JennyMehmedovic,AssistanttotheProvost

UniversityofKansas

CreatingaProfessionalDevelopmentPlan,revised2008,2009LindaA.Cabot,VicePresidentandCIO

CardinalStritchUniversity

CreatingaProfessionalDevelopmentPlan,1strevision

PattieOrr,VicePresidentforIT&DeanofUniversityLibraries

BaylorUniversity

Materialfromthefollowingsourcesareincorporatedinthisbooklet:

FinancialandResourcesManagementIndividualDevelopmentPlanAdvisor.NASA.

Ryan,Robin.WhattoDowithTheRestofYourLife:America'sTopCareerCoachShowsYouHowto

FindorCreatetheJobYou'llLOVE.NewYork:Fireside,2002.

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Introduction..................................................................................................................................................4

CreatingaProfessionalDevelopmentPlan..................................................................................................5

SelfAssessmentResources...................................................................................................................5

Worksheets

CurrentCareerIssuesWorksheet......................................................................................................7

Pinnacle/FoothillActivityDescription...............................................................................................8

PinnacleWorksheet...........................................................................................................................9

FoothillWorksheet..........................................................................................................................10

Self-AssessmentWorksheet............................................................................................................11

ActionStepsWorksheet..................................................................................................................12

ProfessionalDevelopmentWorksheet...........................................................................................13

ReferenceMaterials

SkillsAssessmentList.......................................................................................................................15

ValuesAssessmentList....................................................................................................................16

GoalDevelopmentQuestions...................................................................................................................17

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Whyshouldyoubeconcernedaboutplanningyourcareer?Itisyour career.Ifyoudon’ttakeresponsibilityforthesuccessofyourcareer,thenwhowill?Consideringallthetimeandenergyyouspendatwork;whynot

ensureyougetmaximumsatisfactionfromyourworkandcareer?Theworkplacehasbeenaffectedbya

numberofsignificantchangesortrends,whichhavedefiniteramificationsforyourcareerplanning:

Lessjobsecurity:Goneistheeraofhighjobsecurity,withthesameemployerforlife,wheregood

employeesautomaticallymoveupwell-definedcareerladders.Eveninhighereducation,downsizing

willcontinuetoeliminatesomejobsinresponsetoincreasedpressurestoreducecosts.Workerswill,

ofnecessity,needtobemoremobileinfindingtherightjob……..andemployer.

Upisnottheonlyway:Inhighereducation,therearetrendstowardflatteningoforganizationalstructures.Thetraditionallinearcareerpatternswillbelessavailable.Employeeswillneedtobe

moreflexible,adaptableandcreativeinidentifyingtheirnextjob,andmayneedtoconsiderlateral

movesorrotationalassignmentstobroadentheirexperienceorleveragetheirskills.

Technicalknowledgeandskillsobsolescence:Rapidadvancementsintechnologyandstate-of-the-ar

knowledgerequireemployeestoupgradetheirskillsand“re-tool”themselvesjusttoremaincurrent

withtheirjobrequirements.

GoingGreen: Concernsaboutenvironment–nationallyandglobally–haveemployersandemployees

thinkinganddiscussingalternativestothetraditionaloffice,desk,placeapproach.Technology

enhancesmobilityandvariationstothetraditionalapproachmayimpactyourfuturecareerchoices.

Itisdefinitelytoyouradvantagetopositionyourselfforlong-termemployabilityintherapidlychangingworld

ofwork.Beginpreparingnowforthefuture!

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CreatingaProfessionalDevelopmentPlan

Reflect

Takingtimetowriteandreflectonyourcareercanincreaseyourself-awarenessandhelpyouorganizeand

synthesizeyourthoughts.Setasideregularamountsoftimetojournal.Ifjournalingisn’tyourthing,think

aboutyourProfessionalDevelopmentPlanastheopportunitytopracticeprojectmanagementonapersonal

level.Classexerciseswillgetyoustarted,butyou’llneedtomakeyourPDPapriority.

GainSelf-Awareness

Aprofessionaldevelopmentplanisaconceptthatemphasizesgatheringinputfrommanysources.Firstyou

willneedtodosomeself-analysisonaspectsofworkthatgiveyousatisfactionandaspectswhichdonotbring

satisfaction.Thereareamultitudeoftoolsthatcanhelpyougainvaluableinsightintoyourpersonal

competenciesandhowtheymayrelatetoyourcareeraspirations.Herearesomeyoumayfindhelpful:

StrengthsFinder2.0(http://strengths.gallup.com/110440/About-StrengthsFinder-2.aspx)

StrengthsFinder2.0byGallupisanewandimprovedversionofitspopularassessment.Thisbookwill

helpyouidentifyyourtalentsandstrengths.

DISCProfiles(http://www.discprofiles.com/)

Thisisapersonalityandbehavioralprofilethatspecificallyidentifiespatternsofbehavior.This

particularinstrumentwillhelpyouassessmanagementskills,productivityandrelationshipinteractions

inthecontextoftheworkenvironmentandpotentiallyguidecareergoalsandoptions.

KeirseyTemperamentSorter(http://www.keirsey.com/)

Apersonalityinstrumentthathelpsidentifyyourpersonalitytype(avariationoftheMyers-Briggs).

Usingtheidentifiedpersonalitytraits,youarebetterabletoobjectivelyaddressyourqualitiesand

shortcomingsoryourstrengthsandchallengesandhowthosemayimpactyourcareerand

professionalchoices.

StrongInterestInventory(https://www.cpp.com/products/strong/index.aspx)

Anassessmentthatuncoversyourspecificinterestsandhowtheyrelatetoabroadrangeof

occupations.Thisinventorycanhelpyouvalidateyourcurrentcareerpathandprofessionalgoalsor

provideoptionsyoumaywanttoexplorebeforelockinginonanyspecificpath.

Youwillwanttoconsiderafewhighandlowpointstolookforself-knowledgeinthisarea.Continuetowrite

aboutothereventsandanalyzethosesituationstolearnmoreaboutwhatelementsyouwouldwantto

includeandemphasizeinyourcareer.Youmaywanttowriteaboutworkyou’vedoneinthecommunityor

volunteerworkorotherjobsyou’veheldinthepastinordertolookfornuggetsofinformationaboutthe

importantareasthatfuturejobsshouldincludeinordertobringyousatisfaction.

SeekOutsideInput

Worktogainmoreinformationfromothersinordertohavethefullpictureaboutyourself.Talktoyour

supervisor,colleaguesatotherEDUCAUSEinstitutions,yourmentororcoachatwork,yourpeersorstaffat

worktogaininformation.

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Eachprofessionaldevelopmentplanshouldbeuniquelytailoredtotheneedsoftheindividualandthe

organization.Youmightidentifyextensiveskilltraining;ormightemphasizeamoreacademicapproach.

Thereisnosetpattern--theterm“individual”isbasictotheconcept--especiallyasitappliestoyour

willingnessandcapacitytolearnandgrow.Youshouldexploreresourcesthatmaybeavailablethroughyour

campuseitherviaHumanResourcesorwiththeCareerPlanningandPlacementofficetohelpyouoryourstaff

developyourpersonalprofessionaldevelopmentplans.Manycampusesarecreatingexecutiveseriesandjob

rotationassignmentstohelpindividualsgainexposuretodifferentworkenvironmentstohelpdeveloptheir

futurecareerpaths.

DevelopActionSteps

Howcanyougetfromwhereyouaretowhereyou’dliketobe?Howcanyouimproveyoursatisfactionwith

yourcareer?First,determinesomethingyouwouldliketochangeintheveryshortterm.Thenlistconcrete

stepsyoucantaketomoveyourselftowardthatchange.Herearesomeexamplesofactionsteps:

•  Updatemyresume

•  Askfornewassignmentsinmycurrentjob

•  Rotatetoadifferentproject/job

•  Seekamentor(s) --Volunteerforataskforceorprocessaction/reengineeringteam

•  Obtainon-the-jobguidancefromsomeonewhoismoreexpertinaspecificarea

•  Attendseminars/conferences(on-siteandoff-site)

•  Enrollinuniversitycourses

•  Attendcommercial/contractedcourses

•  Experienceself-pacedlearning(books,videos,computer-basedinstruction)

•  Pursueanacademicdegreeorcertificationprogram

•  Conductinformationalinterviews

•  Movetoanewjobwithinmydivision

•  MovetoanewjobwithintheCollegeorUniversity

•  ReadEDUCAUSEpublications

•  JoinadiscussiongroupontopicsIwanttolearnmoreabout

•  ReadbooksorarticlesrecommendedbyEDUCAUSE

SetLongerTermGoals

Afteryouhavebeguntoidentifynewareasyouwanttoexplore,workwithinputfromyoursupervisorand

coach/mentortosetgoalswhichcoverthebiggerpictureforthenextthreeyears.Theworksheetsonpages

12and13maybehelpfulinguidingthisprocess.

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CurrentCareerIssuesWorksheet

Whatareyourcareerissues?

Howmuchtimeandeffortyouneedtospendatanyonestepintheprocessdependsonyourcareerissues.It

isimportanttobeclearaboutthesecareerissues,sothatyoucandevelopaneffectivestrategyfordealing

withthem.Careerissuescoverabroadspectrum,rangingfromgettinguptospeedinanewjob,tomakingamajorcareerfieldchange,orplanningyourretirement.Thefollowingisalistofstatementsthatreflectthe

fullrangeofcareerissuespeoplefaceatonetimeoranother.Whichonesarerelevantforyounow?

Placean“X”infrontofstatementsthataretrueforyouatthistime.Movequicklythroughtheseitems.

 ____ Youarenewinyourjobandmustlearnthebasicstogetuptospeedandfeelcomfortableand

productive.

 ____ Youhavebeeninyourjobforawhileandarestrivingforincreasedcompetence,ingeneral.

 ____ Youhavebeeninyourjobforawhile,buthaveanewbossororganizationleader.

 ____ Youneedtoimproveyourperformanceincertainareasofyourcurrentjob.

 ____ Youneedtoupdateyourskillsorexpertisetokeepupwiththechangingtechnologiesorstate-of-

the-artknowledgeinyourlineofwork.

 ____ Yourjobdutieshavechangedrecently(orwillchange),requiringsomenewskillsorexpertiseonyour

part.

 ____ Yourjobmaybeeliminatedduetoreengineeringorrestructuring,andyouwanttobegin“re-tooling”

tobereadyforfutureopportunities.

 ____ Youwanttoprepareforapromotionormovetothenexthigherlevelofresponsibility.

 ____ Youwanttobroadenyourskillsorexpertisetoallowyourselfmoreflexibilityforfuturejobmoves.

 ____ Youwanttochangejobswithinyourcurrentjobcategory,and...

 ____Stayinyourcurrentdivisionatyourcurrentinstitution

 ____Changetoadifferentareaatyourcurrentinstitution

 ____Changeinstitutionswithinhighereducation

 ____Stayinhighereducation

 ____Leavehighereducation

 ____Youdon’tseemuchofafutureifyouremaininyourcurrentjob,butaren’tsureofyouroptions.

 ____Youwanttoplanyourretirement.

 ____ Other?________________________________________________________________________

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Pinnacle/FoothillActivity

Thepurposeofthisactivityistoincreaseyourself-awarenessofelementsofworkwhichenergizeyou

(Pinnacles)ordrainyou(Foothills).You’llworkwithapartnertohelpyouclarifyandsummarize.Recognizing

your“Pinnacles”helpsyoucreateadirectionforyourcareer.

Forthisactivityyouwill:

1.  Reflectandwritebyyourself

2.  Teamupwithapartnerandtaketurnstoshareandsummarize

•  OnthePinnacleMomentsWorksheet(page9).Thinkaboutyourcareerandsomeoftheeventsor

projectsthatwentespeciallywellforyou.Trytothinkofexamplesofthingsthatyouhavedonethatwere

veryenergizingandsatisfying.Writesomebulleteditemsorafewsentencestodescribetwoorthree

examplesofthosemoments.Writedownsomeadjectives,phrases,orafewsentencesthatdescribewhat

wassatisfyingabouttheevents.Thisdoesn’tneedtobeperfectprose,phrasesarefine.Thisisforyour

ownuse.

•  TeamupwithapartnerandtaketurnssharinginformationverballyaboutoneofthePinnacleeventsyou

havewrittenabout.Afterlisteningtoyourpartnerdescribetheirmoment,reflectbackwhatyouheardin

yourownwords.Comeupwithadjectives,phrases,orcreatea“newspaperheadline”tosummarizewhat

youheard.Makethisfun!Eachpersonshouldjotdownasummarystatementandthenswitchanddothe

samefortheotherpartner.

•  OntheFoothillMomentsWorksheet(page10)dothesameexerciseforyourFoothillMoments.Write

somebulleteditemsorafewsentencestodescribeunsatisfyingeventsinyourcareer.Writetwoorthree

examplesonyourworksheet.Thinkofsomethingthatdrainedyouandwasnotenergizing.

•  TeamupwithapartnerandtaketurnssharinginformationverballyaboutoneoftheFoothilleventsyou

havewrittenabout.Afterlisteningtoyourpartnerdescribetheirmoment,reflectbackwhatyouheardin

yourownwords.Comeupwithadjectives,phrases,orcreatea“newspaperheadline”tosummarizewhatyouheard.Makethisfun.Eachpersonshouldjotdownasummarystatementandthenswitchanddothe

samefortheotherpartner.

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PinnacleMomentsWorksheet

PinnacleMoment#1

Description:

Whatwasenergizingorsatisfying?(adjectives,phrases)

PinnacleMoment#2

Description:

Whatwasenergizingorsatisfying?(adjectives,phrases)

PinnacleMoment#3

Description:

Whatwasenergizingorsatisfying?(adjectives,phrases)

Summary

Chooseoneofyourmomentstosharewithapartner.Askthepartnertohelpyousummarizequalitiesthat

thispinnaclemomentrevealsaboutyouthatyoumightwanttoconsiderforyourprofessional

developmentorcareerplanning.Inyourpinnaclemomentswereyoudrawinguponyourstrengths?

 Jotdownthesummaryhere:

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FoothillMomentsWorksheet

FoothillMoment#1

Description:

Whatwasdrainingorunsatisfying?

FoothillMoment#2

Description:

Whatwasdrainingorunsatisfying?

FoothillMoment#3

Description:

Whatwasdrainingorunsatisfying?

Summary

Chooseoneofyourmomentstosharewithapartner.Askthepartnertohelpyousummarizequalitiesthat

thisfoothillmomentrevealsaboutyouthatyoumightwanttobecautiousaboutforyourprofessional

developmentorcareerplanning.Inyourfoothillmomentswereyourstrengthsinplay?

Jotdownthesummaryhere:

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Self-AssessmentWorksheetTogainabetterunderstandingofyourself,answerthefollowingquestions.

1.  Ofthenewandrecentdevelopmentsinmyorganizationorfield,whatinterestsmethemost?What

aremycurrentskillsandstrengthsforpursuingtheseinterests?WhatdoIneedtodotoreposition

mycareersothatIcangetinvolvedinthesenewareas?

2.  Whatismostimportanttomeinmywork?WhatvaluesguidethekindofworkIwanttodo?

Examplesofguidingprinciplesinclude:mustagreewiththeorganizationalmission,mustbeallowed

innovationandrisktaking,andmusthonorfamilyvaluesforabalancedprofessionallife.(Seelistof

valuesexamplesonpage16.)

3.  Whatthingsare“musthaves”formeinajob?Examplesmightbeflextime,on-sitedaycare,etc.

4.  Whataremylimitingfactors?Thesearethingsthatputlimitsonthetypeofjobyoucantake.

Examplescouldbehealthconcerns,geography,notwillingtomove,mustnotinvolveextensivetravel,

muststayinplaceuntilkidsgraduate,mustnotneedanadvanceddegree,ormaybeabarrieror

challengesuchasapoorrelationshipwithimmediatesupervisor.Ifyouhavenone,youaremost

flexibleandpositionedforchange.

5.  Isittimeformetoconsiderworkingoutsideofmyinstitution?IfIamconsideringacompletecareer

change,whatexperiencesandlearningwouldhelprepositionmycareerinthedirectionofmynew

interests?

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ActionStepsWorksheet

Ajourneyofathousandmilesbeginswithasinglestep.Startanactionlist.(Seeexamplesonpage6of

yourbooklet.)

Thinkaboutthegapbetweenwhatyourcareerislikenowandhowyouwouldlikeforittobe.Thinkofan

areayouwouldliketoimprove.Listsomestepstomoveyourselffromwhereyouarenowtowardwhereyou’dliketobe.Forexample,youmightdecidetotakeaclass,orvolunteertoheadateamforaproject,

orlearnanewcomputerlanguage,orreadbooksontheareayouwouldliketoimprove,etc.

Youcanaskforhelp/advicefromyourfacultymemberasneeded.

Perhapsyouaremorecomfortableorfamiliarwithaproject/continuousimprovementmodeltodevelop

yourfirststeps.BorrowingfromDeming’smodifiedqualityimprovementmodel∗,oneofyourmost

importantprojectstomanageisyourself!Bysuccessfullymanagingyourownprofessionaldevelopment

project,youwillpotentiallybearesourcetoothers.

Plan–Planforchange,yourownasyouprogress,orforothersasyoumentor.Analyzewhereyouare,what

tools/skills/experiencesyouhaveandhowtobestleveragethoseforthefuture.

Do–Makedecisionsbasedonwhatyouknoworlearn,thenmapoutsmallstepsthatyoucancontroltomove

youtowardsyourdestination.

CheckorStudy–Foreachnewstepornewopportunity,takethetimetostopandassess.Doesthisstillfitfor

me?Doesitfeelright?DoIfindwhatIamdoingrewardingandinsyncwithmyvalues?

Act–Basedontheanswers/responsesinthepreviousstep,doIneedtotakefurtheractiontoperhapsimprove

myplanandchoicesORdoIneedtore-groupbasedonmylatestexperiences?

Thisisalifelongproject–eitheryourstomanageortoleavetheprocessuptootherstomanageforyou –whichdoyouprefer?

•  Listsomestepstomovefromwhereyouarenowtowardwhereyou’dliketobe

•  Categorizethestepsasimmediate,mediumterm,orlongtermactions.

•  Bepreparedtoshareoneofyouractionitemswiththegroup.

 

∗Cycleofactivitiesdesignedtodrivecontinuousimprovement.OriginallydevelopedbyWalterShewhart,thenmodifiedand

popularizedbyW.EdwardDeming. 

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ProfessionalDevelopmentWorksheetCompletelateronyourownwithinputfromamentor,coach,orsupervisor .

Answerthefollowingquestionstoidentifywhatiscurrentlygoingonaroundme,andwhatchangesIexpectto

occurinthenearfuture:

1.  Howisthemissionofmyorganizationchanging?Whatotherchangesareoccurringregardingour

customers,services,workprocesses,organizationalstructure,reportingrelationshipsandpersonnel?

2.  Whataretheorganization’schangingneedsregardingtheworkforceandwhatnewexpertiseandskills

willberequiredordesirable?

3.  Whatopportunitiesareavailablefordevelopingthisnewexpertiseandskill(workexperiences,

training,rotationalassignments,professionalconferences,mentoring,etc.)?

4.  Howmightmyrole(job)changeinmyorganization?HowcanIprepareforordevelopnewskillsfor

thesechanges?HowcanIusemystrengthstomyadvantageastheorganizationchanges?

5.  Newexpertiseandskillsmyorganizationwantsmetolearninclude...

6.  Whatnewmissionsorprojectsappealtome?Whataretheorganization’sfutureneeds?Whatkinds

ofdevelopmentactivitieswouldhelppositionmeforparticipationinanotherworkproject?

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7.  Inwhatareasdomyinterests,strengths,andpersonalplansoverlapwiththechangingneedsofmy

organization?

8.  Whatknowledge,skillsorabilitiesareimportantforincreasingormaintainingthequalityofmy

performanceinmypresentassignments?

9.  Whatknowledge,skillsorabilitieswouldhelppreparemeforopportunitiesorrolesImighthaveinthe

future?

10. Whatkindofopportunitiesmighttherebeforsomeonewithmyuniquecombinationofstrengths?

11. Comparedtothedevelopmentneedssuggestedbythesefactors,otherinterestsfordevelopmentthat

areimportanttomeinclude...

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SkillsAssessmentList *

Adapttools,machineryandequipment Follow-throughontasks

Adviseothers Fund-raising

Analyzedata Givepresentations

Auditorbalancefinancialinformation Hirepeople

Budgettime,resources,ormaterials Influenceothers

Budget InstallequipmentCalculatenumericaldata Interiordesign

Compileresearchdata Interviewpeople

Completeprojectsortasksonschedule Instructothers

Computerskills:Noteall Interpretortranslateadifferentlanguage

Conceptualizeideas Inventnewproducts

Conductstatisticalanalysis Justifydecisions

Conductmarketresearch Leadadepartment

Controlcosts Leadanorganization

Constructorassemblethings Legalexpertise

Coordinateservices MakebusinessdealsCreatedisplays Managepeople

Createadvertising/marketingmaterials Mentorothers

Creategraphs/charts Merchandisingofproduct(s)

Critiqueorreviewothers’work Multitask

Curriculumdevelopment Negotiatecontracts

Demonstratehowtodothings Operateequipmentormachinery

Demonstratestronginterpersonalskills Originatenewideasorprocedures

Designbuildings Organizedataorinformation

Designflyers,brochures,booklets,etc. Organizepeople

Detail-orientedperson OrganizeprocessesorsystemsDetectproblemsorerrors Organizeprograms

Diagnosetechnicalproblems Promoteproducts,services,orevents

Dispensemedicines Qualityassurance

Documentrecords Qualityimprovement

Editwrittenmaterial Rehabilitateothers

Effectivelisteningskills Scheduleothers

Encourageproductivityinothers Sellproductsorservices

Establishpolicyand/orprocedures Solvetechnicalproblems

Estimatespaceorcostrequirements Superviseconstructionprojects

Examineproductsorprocesses SuperviseinstallationsFinancialanalysis Supervisestaff

Financialplanning Teambuilder

Testothersorobjects Verbalcommunicationsskills

Treatillpeople Visionary

Usemultimediaequipment Writetechnicalmaterials

Usesophisticatedequipment,instruments Writtencommunicationskills

Usescientific/medicalinstruments

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Otherskillsyoumaypossess?Listthemhere.

ValuesAssessmentList*

Acquiringnewknowledge Opportunityforadvancement

Autonomyinjob Powerandinfluence

Beautifulworksurroundings Publiccontact

Beingaroundinterestingpeople Qualityofproduct

Benefits Recognition

Blendingoffamilyandcareer Regular40-hourworkweek

Challengingwork Salary

Clearrulesandexpectations Security

Competition Statusandprestige

Creativity Supervisingothers

Flexibleworkschedule Takingrisks

Freedomfrompressureandstress Travelopportunities

Friendshipsatwork Varietyandchangeinwork

Helpingothers Workingalone

Independence Workingfromhome

Involvementindecisionmaking Workingwithateam

Leisuretime Workingwithdetails

Othervaluesyoumaypossess?Listthemhere.

 *Ryan,Robin.WhattoDowithTheRestofYourLife:America'sTopCareerCoachShowsYouHowtoFindor

CreatetheJobYou'llLOVE.NewYork:Fireside,2002,pp.19-20. 

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GoalDevelopmentQuestionsForMyJournal Completelateronyourownusingajournaldedicatedtothispurpose.

Agoalisastatementofadesiredoutcomeoraccomplishmentthatisspecific,observableandrealistic.Based

onthedatayouhavegeneratedaboutyourselfonthepreviousworksheetsandyourspecificcareerissues,

writesomecareergoalsforthenext1,2and3yearsandanswerthefollowingquestionsinyourjournal.

1.  WhatIwanttoaccomplishandtheKnowledge/SkillsIwanttoacquireorimprovebythistimenextyear

are…

2.  WhatIwanttoaccomplishandtheKnowledge/SkillsIwanttoacquireorimprovebytheendofthesecond

yearare...

3.  WhatIwanttoaccomplishandtheKnowledge/SkillsIwanttoacquireorimprovebytheendofthethird

yearare...

4.  Whatbarriersorobstaclesmightpreventmefromaccomplishingmygoalsontime(e.g.,time,money,and

othercommitments)?

5.  WhatcanIdotoovercomethesebarriersorobstacles?Whatresourcesareavailabletohelpme?