manheim borough council meeting · the pawn shop ordinance and how it pertains to their operation...

Manheim Borough Council Meeting

September 26, 2017 7:00 PM Manheim Borough Building, Manheim, PA

• Pledge of Allegiance and Moment of Silence.

• Roll Call: President Carol Y. Phillips, Vice President Brad Roth, Pro Tempore Bryan Howett, Chad Enck, Jean Gates, Elaine Leech, Junior Council Person Destiny Lebron and Mayor Scot Funk

• Staff: Borough Manager, James R. Fisher and Recording Secretary, Linda Gerhart Public Comments: No Public Comment. Approval of Minutes: 9/12/17 Borough Council Meeting minutes: Motion to approve by Mr. Roth, seconded by Ms. Gates, passed unanimously. Visitors:

a) Mr. Andy Nelson was present to express his views on the current financial situation of the pool as well as the need for constant mounting ongoing repairs and maintenance. He noted the history of the pool and the need for the borough to continually operate the facility in the red. He asked council to be fiscally diligent in deciding the future of the pool. He noted the dwindling attendance figures and deterioration and asked for council to seriously look at a long range plan and to possibly resurrect the feasibility study that was performed several years ago in 2010 by the McRec Board before they dissolved. It was noted that the Parks & Pool Committee had met before the Council Meeting and the pool was part of their discussion and is being made a priority to be addressed. Mr. Jerry Stehman was also present to voice the same concerns. He noted that the financial state of the pool is at the worst ever according to the current financial statistics presented to council. He questioned the Friends of the Pool Organization that was established during the community meeting 3 years ago to help with fundraising, but only lasted a few months. He discussed the large water loss and suggested closing the main pool and keeping the 25 meter pool open. The current necessary repairs report was explained. He also noted the small amount of time the pool is open compared to the amount of money needed to maintain it. Mr. Nelson volunteered to be part of a committee to research a solution to the pool situation.

b) Ms. Melissa Foltz, Manheim Community Librarian introduced Eagle Scout candidate Drew Rettew who was looking for approval of his Eagle Project to install Free Little Libraries in Manheim. He explained what he proposed and answered questions. He brought a sample of the library box. They will be installed at Mummau Park, the Mini Park and at Memorial Park near the site where the new Veteran Memorial will be installed. He would work with Mr. Weidman Public Works Director for installation and placement. Motion to approve the project by Mr. Roth, seconded by Mr. Howett, passed unanimously. Council was also updated on current statistics for the library and a very successful Summer Reading Program. She thanked the borough for their continued support and presented their operating budget. She also updated the group on the new positive changes to the library with additional available parking, new hours and the many services used on a daily basis by the patrons. There was a generous donation made to the library program this year.

c) Mr. Jeremy Reece and 2 other representatives from Emerald City Treasures were present to discuss

the Pawn Shop Ordinance and how it pertains to their operation as they are technically not a pawn shop but do fit some of the requirements listed in the ordinance for Second Hand Dealers. They explained the operation and concept of their store and presented a written request for an amendment to the ordinance for the language which references targeted items and any other item of value which is likely to be the subject of criminal activity such as burglary and theft. They noted they do not deal in the items listed in the ordinance as targeted items. They explained the large amount of extra cataloging work they would need to complete for the requirements listed in the ordinance. The amendment will be discussed with Chief Stauffer for language that everyone would be comfortable to enforce. This ordinance also affects the consignment shops in the borough.

Borough Codes: The Codes Officer presented and reviewed her report with council. She thanked council for their support of her decisions. She updated council on the handling of the day to day situations with the code enforcement in the borough up to the final steps of handling hearings with the District Justice. The lead paint issue in the borough is being addressed as awareness to this ever growing problem is becoming a major concern. There is lead paint abatement information available through Lancaster County, as well as general information. Borough Engineer Report:

a) The Engineer Report was presented to council. Mr. Fisher updated council on the Truck Route Study grant process and the need for the borough to still get additional proposals for the work. We have only received one so far and are required to have a minimum of three. Mr. Craddock is working on this with PennDOT.

Mayor and Police Chief Report: Mayor Funk noted the passing of Ms. Kay Hetrich. Council was updated on the VFW POW/MIA Ceremony held on Market Square on POW/MIA Day. It was noted that Manheim Borough was the first borough in Lancaster County to fly their flag. The Police Chief report was presented and reviewed with council by Mayor Funk. They were updated on the statistics for the months, a donation of a bike from A & S Bike Shop and Officer Goss being recognized by Rapho Township for his life saving effort with a plaque and pin for his uniform. The voting results of the name for the new K9 is Nash and a Go Fund Me page has been established. There will be a retirement ceremony for Officer Bayne probably in November as Officer Nash becomes part of the Police Department. The News Releases were also presented. A donation from Krunch Kritters to clean the cruiser for Nash was also acknowledged. Borough Manager Report:

a. Mr. Fisher presented his report to council. Council was updated on the signing of the new Kauffman Park Lease, the budget meeting with Chief Stauffer and Ms. Sara Gibson from Rapho Township with no major issues and the final audit that was just received from the Auditors which looks good. The borough has been promised that the audit will not be this late in 2018. The Turkey Vulture contract is moving ahead as the residents involved will be given paperwork to sign off on the placement of the effigies at their properties in the next few weeks.

b. Mr. Fisher explained and recommended the PennDOT Bridge Inspection authorization received for the three local bridges that are the responsibility of the borough to have inspected. Motion to approve by Mr. Enck, seconded by Ms. Gates, passed unanimously.

c. Approval was requested to add Ambassador Advisors to the 457 Plan options for the employees.

Motion to approve by Mr. Roth, seconded by Ms. Leech, passed unanimously. Payment of Bills: Presented for approval - Construction Loan Draw Requisition #34 in the amount of $202.00 Motion by Mr. Enck, seconded by Ms. Leech, passed unanimously. General Fund in the amount of $102,066.45, Capital Fund in the amount of $18,723.77 and Fulton (Police Construction) in the amount of $202.00. Motion to approve by Mr. Howett, seconded by Ms. Leech, passed unanimously. Committee Reports: a) Finance Committee – A Budget Meeting was held Tuesday, September 5th. The next Budget Meeting is scheduled for Tuesday, October 3rd and is open to the public. b) Parks and Pools – The Committee met before the Council Meeting. It was decided that there needs to be a long range plan prepared before any decisions are made on spending any more money on the pool. A committee will be formed this fall of council members as well as residents to evaluate the current situation with the pool. The pool was emptied so D. G. March could evaluate the pools and provide their recommendations. Mr. Fisher reviewed and updated council on the evaluation by D. G. March that was included in the packet concerning the needed repairs both short term and long term on the pools and the associated costs. He explained the procedure for the replastering of the pools, which is best done in the spring. It was decided to fill the pool for the winter and then in the spring empty it again after a final decision is made on the direction they want to go. Discussion was held on the 5 year plan initially decided upon in 2014 when future of the pool was first discussed due to the yearly deficit for maintaining the operation. The Friends of the Pool committee established at that time to help with fundraising only lasted a few months and then disbanded. Suggestions were given for possible enhancement to be researched. The timeline for the Lititz Rec contract will be researched. The playground program had another successful season and Lititz Rec has submitted their proposal for the 2018 season. It was explained that the need for 4 staff members is to handle more than 30 children participating in the program, as the ratio of children to staff is 10 to 1. The borough will be looking for a possible volunteer to take the 4th spot and keep the contract to 3 staff members. Motion by Ms. Gates to approve the Lititz Rec proposal, seconded by Ms. Leech, passed unanimously. c) Personnel/Police – There was nothing new to report. d) Public Works – The Committee will meet before the next council meeting. e) Shade Tree Commission – Ms. Gates presented pictures and a list of locations for trees that she is looking to plant in the borough this fall. They will be placed in the first sidewalk square cut from North Main Street going East on East High Street, Swan Park and Mummau Park along the walkway. Motion to approve by Ms. Gates, seconded by Ms. Leech, passed unanimously. The triangular property at the southernmost end of the borough will be researched further as to the owner and possible placement of trees. It was noted that the Sediment area near Hondru Ford needs trimming. The ash tree removal has started in Memorial Park. A new Cross Country Course will be researched. New Business:

a. Motion was moved by Mr. Roth to start charging January 1, 2018 for Public Works & Police Services for special events as stipulated in the Fee Schedule, seconded by Ms. Leech, passed unanimously.

Old Business:

a. Old NWEMS Building – The party looking to lease this building is no longer interested in the property. ServPro has cleaned and removed the mold in the basement.

Correspondence: This was distributed as part of the packet.

It was noted that there will be a ceremony on Friday, October 6th at the site of the future Manheim Veteran Memorial near the cannon at Memorial Park at 6:00 PM to honor the Veterans and dedicate the time capsule that will be buried at the new memorial site. Public Comment: There was no public comment. Council Meeting was adjourned by President Phillips at 8:59 PM There was an Executive Session after the meeting for questions on the police contract, with no action to be taken. Respectfully submitted, Linda Gerhart September 26, 2017

Manheim Borough Manager’s Report

General Summary of Activities 9/26/17 – 10/10/17

• Addressing various resident inquiries (code/permit issues, misc. complaints, general inquiries). • Ongoing Updates to Borough Website. • Regular meetings with Public Works Director. • Regular meetings with Code Enforcement Officer. • Met with SRBC, Army Corp, DEP regarding flood resiliency study. • Police contract work. • Meeting with prospective buyers of 2 N Charlotte. • Chamber of Commerce Board mtg. • Processed right to know requests. • Attended Parks/Pool Committee mtg. • Meeting with Jay Mylin regarding Farm Show. • Completed monthly bank reconciliations. • Capital and Annual Operating Budget preparations. • Budget meeting attendance. • Attended Chiques SW Team meeting. • Meeting with Fulton Bank re: 2015 GO Note. • Attended insurance co-op quarterly meeting.

Prepared by Anna Weaver 10/9/2017 Page 1

MANHEIM BOROUGH BANK BALANCES

NAME BANK 12/31/2015 1/31/2016 2/29/2016 3/31/2016 4/30/2016 5/31/2016 6/30/2016 7/30/2016 8/31/2016 9/30/2016 10/30/2016 11/30/2016

General Fund BBT/Fulton 2,247,248.97$ 2,063,606.74$ 2,941,618.36$ $2,452,048.88 $2,438,511.93 $3,096,916.94 $3,680,031.59 $3,202,523.25 $3,509,286.86 $3,485,265.14 $3,067,777.31 $3,084,329.80Capital Fund BBT/Fulton 678,385.81$ 678,005.49$ 672,356.59$ $634,593.44 $672,341.99 $673,281.64 $668,937.77 $670,033.74 $670,597.08 $670,921.30 $668,423.06 $669,509.07250th Celebration Fulton 18,375.90$ 18,375.90$ 18,375.90$ $18,375.90 $18,375.90 $18,375.90 $18,375.90 $18,375.90 $18,375.90 $18,375.90 $12,684.30 $12,684.30Liquid Fuel Fulton 313,479.35$ 313,586.05$ 313,685.44$ $314,631.79 $447,471.89 $447,623.49 $397,153.35 $319,026.09 $309,693.13 $305,643.78 $1,414.01 $1,414.47Kauffman Park Fulton 4,819.15$ 4,820.78$ 4,820.78$ $4,823.94 $4,825.52 $4,827.15 $28.37 $28.37 $0.00 $0.00 $0.00 $0.00Stormwater Fulton 18,395.05$ 18,401.28$ 18,410.74$ $18,416.98 $18,423.02 $18,429.26 $18,435.30 $18,469.92 $18,476.18 $18,482.24 $18,488.50 $18,494.56

Totals 3,280,704.23$ 3,096,796.24$ 3,969,267.81$ 3,442,890.93$ 3,599,950.25$ 4,259,454.38$ 4,782,962.28$ 4,228,457.27$ 4,526,429.15$ $4,498,688.36 $3,768,787.18 $3,786,432.20

NAME BANK 12/31/2016 1/31/2017 2/28/2017 3/31/2017 4/30/2017 5/31/2017 6/30/2017 7/31/2017 8/31/2017 9/30/2017

General Fund Fulton $2,717,344.82 $2,828,725.71 $2,873,430.81 $2,884,058.08 $2,678,917.67 $3,681,271.08 $3,650,688.28 $3,592,011.22 $3,870,177.90 $3,860,778.29Capital Fund Fulton $657,453.44 $651,286.75 $641,682.25 $631,746.48 $621,546.45 $621,134.27 $622,443.76 $611,948.83 $558,594.46 $552,278.54250th Celebration Fulton $12,684.30 $12,684.30 $12,684.30 $12,684.30 $12,684.30 $12,684.30 $12,684.30 $12,684.30 $12,684.30 $12,684.30Liquid Fuel Fulton $755.31 $755.73 $756.11 $141,746.88 $141,851.73 $141,960.16 $142,080.73 $60,651.09 $60,710.33 $60,767.71Kauffman Park Fulton $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Stormwater Fulton $18,502.97 $18,513.18 $18,522.41 $18,534.67 $18,548.38 $18,562.56 $18,578.33 $18,596.48 $18,614.64 $18,632.23

Totals $3,406,740.84 $3,511,965.67 $3,547,075.88 $3,688,770.41 $3,473,548.53 $4,475,612.37 $4,446,475.40 $4,295,891.92 $4,520,781.63 $4,505,141.07

Jan - Dec 17 Budget $ Over Budget % of Budget

Income01 · General Fund Income

301 · Real Estate Taxes301.100 · Real Estate Tax Current 1,444,190.51 1,458,755.42 -14,564.91 99.0%301.200 · Real Estate Tax Prior 18,156.06 25,000.00 -6,843.94 72.6%310.100 · Real Estate Transfer Tax 57,363.59 65,000.00 -7,636.41 88.3%

Total 301 · Real Estate Taxes 1,519,710.16 1,548,755.42 -29,045.26 98.1%

310 · Wage Tax310.200 · Earned Income Tax 420,320.67 530,000.00 -109,679.33 79.3%310.500 · Local Service Tax 75,468.02 80,000.00 -4,531.98 94.3%

Total 310 · Wage Tax 495,788.69 610,000.00 -114,211.31 81.3%

331 · Code Violation331.110 · MV Code Violation 40,347.66 20,000.00 20,347.66 201.7%331.120 · Violation Ordinance Status 0.00 4,000.00 -4,000.00 0.0%331.130 · State MV Code Violation 1,342.56 1,750.00 -407.44 76.7%331.140 · Parking Tickets 917.00 1,000.00 -83.00 91.7%331.141 · Rapho Twp Parking Tickets 105.00

Total 331 · Code Violation 42,712.22 26,750.00 15,962.22 159.7%

355 · Government354.150 · Recycling / Act 101 13,032.00 6,000.00 7,032.00 217.2%355.010 · Public Utility Realty Tax 0.00 1,700.00 -1,700.00 0.0%355.040 · Alcoholic Bev Tax / License 800.00 800.00 0.00 100.0%355.060 · Act 205 Pension 169,860.93 114,000.00 55,860.93 149.0%355.070 · Foreign Fire Insurance 26,326.53 31,000.00 -4,673.47 84.9%357.150 · Hauler Rebate 14,066.72 18,500.00 -4,433.28 76.0%

Total 355 · Government 224,086.18 172,000.00 52,086.18 130.3%

360 · Police357.020 · DTF Reimbursement 47,078.58 80,000.00 -32,921.42 58.8%362.000 · Rapho Township Contract 1,017,857.86 1,216,410.19 -198,552.33 83.7%362.110 · Police Income Reports, Misc 17,404.93 15,000.00 2,404.93 116.0%362.140 · Crossing Guards 9,828.65 17,611.00 -7,782.35 55.8%362.150 · SRO / Police Officer Reimb. 23,199.79 53,500.00 -30,300.21 43.4%

Total 360 · Police 1,115,369.81 1,382,521.19 -267,151.38 80.7%

361 · Code Enforcement361.300 · Bldg/Zoning Permits 52,963.01 11,000.00 41,963.01 481.5%361.340 · Zoning Hearing Fees 5,260.00362.470 · Apt. License Fee 35,754.04 38,500.00 -2,745.96 92.9%362.471 · Apartment Inspection Fees 7,865.00362.480 · Code Enforcement Rev 1,491.73 2,500.00 -1,008.27 59.7%

Total 361 · Code Enforcement 103,333.78 52,000.00 51,333.78 198.7%

364 · Municipal Services364.310 · Refuse Tags 6,819.00 7,000.00 -181.00 97.4%383.000 · Municipal Service Fees 327,696.53 432,250.00 -104,553.47 75.8%

Total 364 · Municipal Services 334,515.53 439,250.00 -104,734.47 76.2%

367 · Community Facilities342.200 · Rent Boro Bldg/Comm Room 5,288.49 5,000.00 288.49 105.8%367.110 · Pool Income 110,702.49 95,000.00 15,702.49 116.5%367.130 · Concessions 590.75 500.00 90.75 118.2%367.140 · Rent Pivilions/Parks 10,010.00 10,500.00 -490.00 95.3%367.250 · MCSD Lease 42,822.40 75,480.00 -32,657.60 56.7%

Total 367 · Community Facilities 169,414.13 186,480.00 -17,065.87 90.8%

12:07 PM Manheim Borough -General Fund10/09/17 Profit & Loss Budget vs. ActualAccrual Basis January through December 2017

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BoroughManager

Typewritten Text

77% of Year Revenue ~93.5% Expenses ~75.6%


368 · Miscellaneous320.800 · Cable Franchise 35,021.04 61,500.00 -26,478.96 56.9%341.000 · Interest Income 19,599.27 2,500.00 17,099.27 784.0%363.000 · Street Opening Permits 6,259.55 3,000.00 3,259.55 208.7%365.500 · Animal Control 660.00 500.00 160.00 132.0%365.510 · PADOT Contracted Snow Removal 0.00 5,000.00 -5,000.00 0.0%389.000 · Miscellaneous Revenues 71.00 500.00 -429.00 14.2%395.000 · Refunds Of Expenditures (Co-op) 147,752.00 10,000.00 137,752.00 1,477.5%395.530 · Kaufmann Park Tax 1,512.70 7,000.00 -5,487.30 21.6%

Total 368 · Miscellaneous 210,875.56 90,000.00 120,875.56 234.3%

Total 01 · General Fund Income 4,215,806.06 4,507,756.61 -291,950.55 93.5%

387.000 · Donations and Contributions 500.00

Total Income 4,216,306.06 4,507,756.61 -291,450.55 93.5%

Gross Profit 4,216,306.06 4,507,756.61 -291,450.55 93.5%

Expense01E · General Fund Expense

400 · Expenses400.105 · Mayor's Salary 240.00 240.00 0.00 100.0%400.174 · Admin / Board / Comm. Education 1,547.92 1,500.00 47.92 103.2%400.190 · Payroll Taxes Dept 90 -Mayor 18.36400.194 · UC Tax Dept 90 - Mayor 12.00400.352 · Public Offcial Liability Ins 1,386.32 1,465.00 -78.68 94.6%

Total 400 · Expenses 3,204.60 3,205.00 -0.40 100.0%

401 · Executive401.110 · Wages-Borough Manager 70,264.62 91,520.00 -21,255.38 76.8%401.112 · Wages - Admin Asst. 39,745.50 53,680.00 -13,934.50 74.0%401.190 · Payroll Taxes - Executive 8,186.24 13,000.00 -4,813.76 63.0%401.194 · Unemployment Comp Tax 1,342.80 1,463.00 -120.20 91.8%401.195 · Workman's Comp 290.95 400.00 -109.05 72.7%401.196 · Health Insurance 36,379.89 46,000.00 -9,620.11 79.1%401.210 · Office Supplies 9,141.47 5,000.00 4,141.47 182.8%401.215 · Postage Boro 3,545.31 6,200.00 -2,654.69 57.2%401.251 · Boro Car Maint 157.77 500.00 -342.23 31.6%401.300 · General Expense 15.00401.320 · Telephone (Mgr Cell Phone) 492.48 700.00 -207.52 70.4%401.330 · Travel - Executive 87.75 100.00 -12.25 87.8%401.340 · Advertising/Printing 4,502.13 8,500.00 -3,997.87 53.0%401.352 · Liability Insurance 12,665.85 10,233.00 2,432.85 123.8%401.420 · Dues/Membership/Subscriptions 991.87 1,500.00 -508.13 66.1%401.460 · Training - Executive 545.00 1,000.00 -455.00 54.5%

Total 401 · Executive 188,354.63 239,796.00 -51,441.37 78.5%

402 · Financial Administration402.114 · Wages- FD/HRC 37,579.79 48,925.00 -11,345.21 76.8%402.190 · Payroll Taxes - FD/HRC 2,851.86 3,500.00 -648.14 81.5%402.194 · Unemploy Comp Tax ( FD/HRC) 487.49 488.00 -0.51 99.9%402.195 · Workmen Comp (FD/HRC) 88.49 125.00 -36.51 70.8%402.196 · Health Ins (FD/HRC) 8,086.60 9,300.00 -1,213.40 87.0%402.311 · Auditing 12,702.43 20,000.00 -7,297.57 63.5%402.317 · Processing Payroll 2,325.73 2,500.00 -174.27 93.0%402.330 · Travel Expense 0.00 100.00 -100.00 0.0%402.352 · Liability Insurance 439.48 486.00 -46.52 90.4%402.353 · Bond Insurance FD/HRC/Mgr 750.00 375.00 375.00 200.0%402.460 · Training FD/HRC 40.00 1,000.00 -960.00 4.0%403.116 · Tax Coll - Fee/Commission 1,884.34 2,500.00 -615.66 75.4%

Total 402 · Financial Administration 67,236.21 89,299.00 -22,062.79 75.3%


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404.000 · Professional Legal, Engineering404.310 · Professional Legal Service 7,939.50 30,000.00 -22,060.50 26.5%404.314 · Ordinance Update Exp 1,195.00 6,000.00 -4,805.00 19.9%408.313 · Engineer Contract 42,917.00 40,000.00 2,917.00 107.3%

Total 404.000 · Professional Legal, Engineering 52,051.50 76,000.00 -23,948.50 68.5%

409 · General Government Buildings409.200 · Material/Supplies 492.89 2,500.00 -2,007.11 19.7%409.213 · Computer Equipment 8,155.31 12,000.00 -3,844.69 68.0%409.250 · Minor Equip Repair / Purchase 231.38 2,000.00 -1,768.62 11.6%409.317 · Cleaning Services 8,028.18 11,000.00 -2,971.82 73.0%409.320 · Telephone 570.43 3,000.00 -2,429.57 19.0%409.351 · Property Insurance 5,752.87 10,258.00 -4,505.13 56.1%409.360 · Utilities 10,665.63 18,000.00 -7,334.37 59.3%409.370 · Maintenance/Repair 9,429.41 15,000.00 -5,570.59 62.9%

Total 409 · General Government Buildings 43,326.10 73,758.00 -30,431.90 58.7%

415.000 · Public Safety410 · Police Dept

410.110 · Chief Police Wages 74,889.23 94,931.25 -20,042.02 78.9%410.112 · Police Secretary Full-time 29,540.80 39,095.08 -9,554.28 75.6%410.114 · Wages - Officers 859,169.27 1,085,453.00 -226,283.73 79.2%410.115 · Police Secretary - Part-time 19,046.65 25,019.64 -5,972.99 76.1%410.117 · SRO Wages 58,927.53 76,063.19 -17,135.66 77.5%410.118 · Crossing Guard Wages 18,387.39 35,221.05 -16,833.66 52.2%410.119 · DTF Officer Wages 64,880.80 80,416.35 -15,535.55 80.7%410.192 · PD Payroll Taxes 19,927.35 25,698.27 -5,770.92 77.5%410.194 · Unempl Com Tax PD 10,303.16 14,873.00 -4,569.84 69.3%410.195 · Workmen's Comp PD 69,789.42 74,183.04 -4,393.62 94.1%410.196 · Health Insurance PD 303,946.11 394,400.00 -90,453.89 77.1%410.198 · Life Insurance PD 5,706.83 6,703.67 -996.84 85.1%410.210 · Office Supplies 5,339.18 13,000.00 -7,660.82 41.1%410.215 · Postage PD 615.30 1,000.00 -384.70 61.5%410.216 · Office Equipment PD 7,516.16 9,000.00 -1,483.84 83.5%410.220 · Operating Supplies 29,751.32 35,000.00 -5,248.68 85.0%410.231 · Vehicle Operation (Fuel) 26,089.83 41,612.00 -15,522.17 62.7%410.238 · Officer's Uniforms 19,678.99 22,000.00 -2,321.01 89.4%410.252 · Computer Equip PD 17,488.31 24,000.00 -6,511.69 72.9%410.311 · Auditing - Police 4,125.00 4,005.00 120.00 103.0%410.314 · Legal Services 6,060.00 9,000.00 -2,940.00 67.3%410.320 · Telephone 5,174.53 6,500.00 -1,325.47 79.6%410.327 · Radio PD 4,065.18 4,000.00 65.18 101.6%410.351 · Property Insurance 3,490.28 4,500.00 -1,009.72 77.6%410.352 · Liability Insurance PD 38,461.26 37,000.00 1,461.26 103.9%410.360 · Utilities PD 10,253.84 16,000.00 -5,746.16 64.1%410.373 · Building Maint 9,125.44 25,000.00 -15,874.56 36.5%410.374 · Minor Equip Repair 2,443.49 10,000.00 -7,556.51 24.4%410.384 · Cruiser Lease 59,860.61 59,000.00 860.61 101.5%410.420 · Civil Service Commission 531.20 500.00 31.20 106.2%410.451 · Cruiser Maintenance 19,240.61 7,100.00 12,140.61 271.0%410.460 · Training PD 7,229.53 9,000.00 -1,770.47 80.3%410.500 · Youth Aid 0.00 500.00 -500.00 0.0%

Total 410 · Police Dept 1,811,054.60 2,289,774.54 -478,719.94 79.1%

411 · Fire Dept411.163 · Workmen's Comp 20,408.25 28,980.00 -8,571.75 70.4%411.231 · Vehicle Operation FD 3,986.04 5,500.00 -1,513.96 72.5%411.351 · Property Insurance 2,900.28 4,305.00 -1,404.72 67.4%411.352 · Liability Insurance 7,502.77 9,975.00 -2,472.23 75.2%411.360 · Utilities 9,836.63 12,000.00 -2,163.37 82.0%411.370 · Maintenance/Repair 152.91 1,000.00 -847.09 15.3%411.500 · State Fire Relief 26,326.53 31,000.00 -4,673.47 84.9%

Total 411 · Fire Dept 71,113.41 92,760.00 -21,646.59 76.7%


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412.000 · Ambulance412.540 · NW EMS Donation 5,000.00 5,000.00 0.00 100.0%

Total 412.000 · Ambulance 5,000.00 5,000.00 0.00 100.0%

413 · Code / Zoning Enforcement413.114 · Wages - Code Officer 32,912.78413.190 · Payroll Taxes - Code / Zoning 2,498.33413.194 · Unemploy Comp Tax - Code 487.48413.195 · Workmen's Comp 49.42413.196 · Codes - Health Insurance 8,026.39413.215 · Postage - Code / Zoning 0.00 250.00 -250.00 0.0%413.220 · Code Enforcement Supplies 225.89 200.00 25.89 112.9%413.310 · Contract Services 2,775.00 52,000.00 -49,225.00 5.3%413.352 · Liability Insurance 1,097.60 486.00 611.60 225.8%413.421 · Permit State Fee 0.00 300.00 -300.00 0.0%413.460 · Training - Code / Zoning 678.51414.240 · Misc Operating Supplies 899.54 250.00 649.54 359.8%414.310 · Professional Service 4,225.00 4,000.00 225.00 105.6%414.311 · Secretary for Zoning Hearing 1,210.50 1,000.00 210.50 121.1%414.314 · Legal (Municipal Attorney) 2,588.00 1,500.00 1,088.00 172.5%414.340 · Advertising/Printing 2,228.52 4,000.00 -1,771.48 55.7%

Total 413 · Code / Zoning Enforcement 59,902.96 63,986.00 -4,083.04 93.6%

415.300 · Emergency Magmt 170.26 500.00 -329.74 34.1%419.300 · Task Force 4,858.00 4,858.00 0.00 100.0%

Total 415.000 · Public Safety 1,952,099.23 2,456,878.54 -504,779.31 79.5%

420.000 · Health & Human Services422.000 · Animal Control 250.00 1,500.00 -1,250.00 16.7%

Total 420.000 · Health & Human Services 250.00 1,500.00 -1,250.00 16.7%

431 · Public Works427 · Sanitation

427.367 · Solid Waste Collection Contract 159,807.42 213,100.00 -53,292.58 75.0%427.368 · Tipping Fee 102,019.06 163,200.00 -61,180.94 62.5%

Total 427 · Sanitation 261,826.48 376,300.00 -114,473.52 69.6%

428.000 · Public Works - Weed Control428.450 · Grass Cutting 34,231.09 31,930.00 2,301.09 107.2%

Total 428.000 · Public Works - Weed Control 34,231.09 31,930.00 2,301.09 107.2%

430.000 · Roads and Streets430.112 · Wages 101,878.37 132,512.00 -30,633.63 76.9%430.190 · Payroll Taxes - Public Works 7,740.93 9,601.00 -1,860.07 80.6%430.194 · Unemployment Tax - PW 1,852.08 1,950.00 -97.92 95.0%430.195 · Workmen's Comp - PW 9,083.47 10,312.00 -1,228.53 88.1%430.196 · Health Insurance - PW 37,672.18 43,000.00 -5,327.82 87.6%430.200 · Material/Supplies 19,635.00 18,000.00 1,635.00 109.1%430.233 · Vehicle Operation (Fuel) PW 2,586.97 5,000.00 -2,413.03 51.7%430.238 · St Dept Uniforms 760.22 1,000.00 -239.78 76.0%430.245 · Highway Materials 742.50 3,000.00 -2,257.50 24.8%430.251 · Vehicle Parts/Maint 1,176.14 5,000.00 -3,823.86 23.5%430.320 · Tele/call/internet 3,536.63 2,000.00 1,536.63 176.8%430.351 · Property Insurance 2,414.46 2,275.00 139.46 106.1%430.360 · Utilties Maintenance Shed 4,796.05 10,000.00 -5,203.95 48.0%430.370 · Maintenance/Repairs 10,483.89 3,500.00 6,983.89 299.5%430.374 · Minor Equip Repair 2,033.79 5,000.00 -2,966.21 40.7%431.372 · Road Maint/Repairs 8,994.00 6,000.00 2,994.00 149.9%432.200 · Snow Materials/Supplies 3,558.87 10,000.00 -6,441.13 35.6%432.450 · Supplemental Snowplow 2,887.80 10,000.00 -7,112.20 28.9%433.200 · Signs Materials/Supplies 3,028.08 2,500.00 528.08 121.1%433.361 · Traffic Signals - Electric 2,625.62 2,500.00 125.62 105.0%433.370 · Maintenance Traffic Signals 45,437.01 5,000.00 40,437.01 908.7%


Page 4


434.361 · Street Lighting 69,472.65 90,000.00 -20,527.35 77.2%435.370 · Paint / Maintenance 3,094.62 3,500.00 -405.38 88.4%

Total 430.000 · Roads and Streets 345,491.33 381,650.00 -36,158.67 90.5%

446.000 · Public Works - Other446.300 · Grow Green/Professional Svcs 512.80 4,000.00 -3,487.20 12.8%446.370 · Storm Water - MS4 18,966.74 25,000.00 -6,033.26 75.9%448.370 · Hydrants 9,600.00 14,000.00 -4,400.00 68.6%

Total 446.000 · Public Works - Other 29,079.54 43,000.00 -13,920.46 67.6%

Total 431 · Public Works 670,628.44 832,880.00 -162,251.56 80.5%

450.000 · Culture and Recreation452 · Pool

452.221 · Pool Chemicals 16,604.41 15,750.00 854.41 105.4%452.260 · Pool Equip/Supply 3,071.25 10,500.00 -7,428.75 29.3%452.360 · Pool Utilities 35,714.86 28,350.00 7,364.86 126.0%452.370 · Pool Maint / Repairs 9,264.89 21,000.00 -11,735.11 44.1%452.450 · Pool Contract 125,301.18 114,450.00 10,851.18 109.5%452.455 · Playground Contract 5,212.00 4,200.00 1,012.00 124.1%

Total 452 · Pool 195,168.59 194,250.00 918.59 100.5%

453.000 · Spectator - Museums, etc.453.540 · Historical Society Donation 500.00 925.00 -425.00 54.1%

Total 453.000 · Spectator - Museums, etc. 500.00 925.00 -425.00 54.1%

454 · Parks454.351 · Property Insurance 10,759.83 11,555.00 -795.17 93.1%454.360 · Park Utilities 9,423.00 26,250.00 -16,827.00 35.9%454.370 · Park Maintenance/Repairs 17,231.12 15,750.00 1,481.12 109.4%454.371 · Park Tree Services 4,400.00 30,500.00 -26,100.00 14.4%454.430 · Park Taxes 6,962.23 6,962.00 0.23 100.0%

Total 454 · Parks 48,776.18 91,017.00 -42,240.82 53.6%

456.540 · Library Donation 6,300.00 6,300.00 0.00 100.0%

Total 450.000 · Culture and Recreation 250,744.77 292,492.00 -41,747.23 85.7%

465.000 · Community Development465.351 · 26 E High Property Insurance 0.00 949.00 -949.00 0.0%465.352 · 26 E High Liability Insurance 0.00 122.00 -122.00 0.0%465.360 · 26 E High Utilities 1,739.96 2,400.00 -660.04 72.5%465.373 · 26 E High Maintenance/Repair 6,181.21 5,000.00 1,181.21 123.6%

Total 465.000 · Community Development 7,921.17 8,471.00 -549.83 93.5%

471.000 · Debt Service471.010 · GO 2015 Principal 0.00 70,000.00 -70,000.00 0.0%472.010 · GO 2015 Interest 64,318.81 300,000.00 -235,681.19 21.4%

Total 471.000 · Debt Service 64,318.81 370,000.00 -305,681.19 17.4%

483.000 · Employer Paid Benefits483.100 · Act 205 Pension MMO (Police) 153,801.00 139,949.00 13,852.00 109.9%483.300 · Act 205 Pension MMO (non-unif) 38,391.00 36,728.00 1,663.00 104.5%

Total 483.000 · Employer Paid Benefits 192,192.00 176,677.00 15,515.00 108.8%

01E · General Fund Expense - Other 1,623.58

Total 01E · General Fund Expense 3,493,951.04 4,620,956.54 -1,127,005.50 75.6%


Page 5


201. · BSSF AJE 63,852.03

Total Expense 3,557,803.07 4,620,956.54 -1,063,153.47 77.0%

Net Income 658,502.99 -113,199.93 771,702.92 -581.7%


Page 6

General Fund "Unassigned Balance" (i.e. "Reserves") (this does not include Capital or any other funds…just General Fund)2016 budget $4,443,273.52 $370,273 << Per month2017 Budget $4,620,957 $385,080 << Per month

Balance YTD GF Income YTD GF Expenses # Months Reserve12/31/2015 $2,322,740 6.3

2/9/2016 $2,353,065 $474,525 $444,200 6.43/7/2016 $2,436,255 $863,781 $750,267 6.6

4/11/2016 $2,279,582 $899,683 $942,841 6.25/9/2016 $2,565,301 $1,521,071 $1,278,510 6.9

6/14/2016 $2,936,382 $2,457,247 $1,843,605 7.98/14/2016 $2,929,828 $3,310,836 $2,703,747 7.99/13/2016 $3,143,085 $3,852,847 $3,032,501 8.5

10/10/2016 $3,037,512 $4,254,249 $3,539,477 8.211/8/2016 $2,846,149 $4,432,099 $3,908,690 7.7

12/27/2016 $2,527,670 $4,812,217 $4,607,288 6.812/31/2016 $2,695,347 ** audited 12/31/16 balance

2/13/2017 $2,853,747 $358,288 $199,888 7.44/10/2017 $2,742,451 $1,159,485 $1,112,381 7.1

5/8/2017 $2,834,005 $1,453,279 $1,314,620 7.46/13/2017 $3,400,809 $2,731,529 $2,026,067 8.88/29/2017 $3,580,891 $3,763,218 $2,877,674 9.39/26/2017 $3,353,850 $4,216,306 $3,557,803 8.7

MANHEIM BOROUGH 15 EAST HIGH STREET MANHEIM, PA 17545

Phone 717.665.2461 Fax 717.665.7324 www.manheimboro.org

October 10,2017 To: Fulton Bank Re: Loan Draw Requisition # _35 For Deposit into Construction Checking Account The following loan draw amount has been approved by Manheim Borough Council at their _10/10/2017 Borough Council meeting. The invoices are attached to this requisition. Invoice Reference Amount Diehm & Sons $ 2,100.00 ________ Total $ 2,100.00 Council President OR Vice President Treasurer (Carol Phillips) (Brad Roth) James Fisher ____________________________ __________________________

BILLS TO BE APPROVED FOR PAYMENT

RATIFIED GENERAL FUND -$ RATIFIED CAPITAL FUND -$ GENERAL FUND 281,156.82$ 250TH FUND 1,500.00$ CAPITAL FUND 12,114.00$ FULTON LOAN 2,100.00$ LIQUID FUELS FUND -$

296,870.82$

Manheim Borough10/10/2017

Type Num Date Name Account Paid Amount Original Amount

Bill Pmt -Check 1058 10/11/2017 Manheim Veterans Memorial 104.000 · Cash 250th Celebr... -1,500.00

Bill MVM2... 10/01/2017 457.325 · 250th Donation -1,500.00 1,500.00

TOTAL -1,500.00 1,500.00

Bill Pmt -Check 2412 10/03/2017 BBT Trust Teller 102.000 · Cash 2203326201 -153,801.00

Bill PPP2... 09/30/2017 483.100 · Act 205 Pension M... -153,801.00 153,801.00

TOTAL -153,801.00 153,801.00

Bill Pmt -Check 2413 10/03/2017 Berkheimer Associates 102.000 · Cash 2203326201 -4.37

Bill 3742017 09/29/2017 403.116 · Tax Coll - Fee/Com... -4.37 4.37

TOTAL -4.37 4.37

Bill Pmt -Check 2414 10/03/2017 Blue Ridge Communications 102.000 · Cash 2203326201 -39.95

Bill 03290... 10/02/2017 430.320 · Tele/call/internet -39.95 39.95

TOTAL -39.95 39.95

Bill Pmt -Check 2415 10/03/2017 Buckman's Inc. 102.000 · Cash 2203326201 -121.00

Bill 641478 09/27/2017 452.221 · Pool Chemicals -121.00 121.00

TOTAL -121.00 121.00

Bill Pmt -Check 2416 10/03/2017 C. M. High, Inc. 102.000 · Cash 2203326201 -240.00

Bill 25822 09/25/2017 433.370 · Maintenance Traffic... -240.00 240.00

TOTAL -240.00 240.00

Bill Pmt -Check 2417 10/03/2017 Clair Brother Audio Systmes, I... 102.000 · Cash 2203326201 -2,235.85

Bill 20725... 09/28/2017 410.327 · Radio PD -2,235.85 2,235.85

TOTAL -2,235.85 2,235.85

1:17 PM Manheim Borough -General Fund10/09/17 Check Detail

September 27 through October 11, 2017

Page 1


Bill Pmt -Check 2418 10/03/2017 County of Lancaster Purchasing 102.000 · Cash 2203326201 -92.71

Bill Office ... 09/28/2017 410.210 · Office Supplies -92.71 92.71

TOTAL -92.71 92.71

Bill Pmt -Check 2419 10/03/2017 Dave's Lawn & Garden 102.000 · Cash 2203326201 -317.19

Bill 61765 09/25/2017 430.374 · Minor Equip Repair -317.19 317.19

TOTAL -317.19 317.19

Bill Pmt -Check 2420 10/03/2017 Eagle Wireless Communicatio... 102.000 · Cash 2203326201 -1,180.20

Bill 13403 07/01/2017 410.252 · Computer Equip PD -215.60 215.60430.320 · Tele/call/internet -107.80 107.80



Bill 13669 09/05/2017 410.252 · Computer Equip PD -210.00 210.00

TOTAL -1,180.20 1,180.20

Bill Pmt -Check 2421 10/03/2017 Fulton Bank Visa 102.000 · Cash 2203326201 -272.88

Bill (CPN ... 09/26/2017 414.240 · Misc Operating Sup... -44.09 44.09430.200 · Material/Supplies -64.13 64.13401.210 · Office Supplies -51.92 51.92401.210 · Office Supplies -62.74 62.74413.220 · Code Enforcement ... -50.00 50.00

TOTAL -272.88 272.88

Bill Pmt -Check 2422 10/03/2017 G & G Feed & Supply, Inc. 102.000 · Cash 2203326201 -406.55

Bill 020300 09/27/2017 454.370 · Park Maintenance/... -174.75 174.75Bill 020295 09/27/2017 454.370 · Park Maintenance/... -231.80 231.80

TOTAL -406.55 406.55



Page 2


Bill Pmt -Check 2423 10/03/2017 Garman's Cleaning 102.000 · Cash 2203326201 -720.00

Bill 1493 10/02/2017 409.317 · Cleaning Services -720.00 720.00

TOTAL -720.00 720.00

Bill Pmt -Check 2424 10/03/2017 Gebhard & Son, Inc. 102.000 · Cash 2203326201 -4,400.00

Bill 4360 10/02/2017 454.371 · Park Tree Services -4,400.00 4,400.00

TOTAL -4,400.00 4,400.00

Bill Pmt -Check 2425 10/03/2017 James R. Fisher 102.000 · Cash 2203326201 -39.06

Bill JRF R... 09/28/2017 401.330 · Travel - Executive -39.06 39.06

TOTAL -39.06 39.06

Bill Pmt -Check 2426 10/03/2017 John A. Zern & Son 102.000 · Cash 2203326201 -78.00

Bill 58267 09/29/2017 401.210 · Office Supplies -18.00 18.00Bill 58266 09/29/2017 410.210 · Office Supplies -48.00 48.00Bill 58268 09/29/2017 430.200 · Material/Supplies -12.00 12.00

TOTAL -78.00 78.00

Bill Pmt -Check 2427 10/03/2017 Kreiser's Garage 102.000 · Cash 2203326201 -173.11

Bill 44554 09/28/2017 430.370 · Maintenance/Repairs -173.11 173.11

TOTAL -173.11 173.11

Bill Pmt -Check 2428 10/03/2017 LEAF 102.000 · Cash 2203326201 -132.00

Bill 7746199 09/25/2017 410.216 · Office Equipment PD -132.00 132.00

TOTAL -132.00 132.00



Page 3


Bill Pmt -Check 2429 10/03/2017 Lebanon Farms Disposal 102.000 · Cash 2203326201 -18,726.38

Bill 1285199 09/30/2017 427.367 · Solid Waste Collect... -17,756.38 17,756.38427.368 · Tipping Fee -600.00 600.00

Bill 1285200 09/30/2017 454.370 · Park Maintenance/... -370.00 370.00

TOTAL -18,726.38 18,726.38

Bill Pmt -Check 2430 10/03/2017 LNP Media Group, Inc. 102.000 · Cash 2203326201 -1,748.80

Bill 3837506 10/03/2017 402.311 · Auditing -1,748.80 1,748.80

TOTAL -1,748.80 1,748.80

Bill Pmt -Check 2431 10/03/2017 Longeneckers Hardware Com... 102.000 · Cash 2203326201 -357.79

Bill 535602 09/26/2017 410.210 · Office Supplies -110.44 110.44Bill 535735 09/27/2017 454.370 · Park Maintenance/... -11.58 11.58Bill 535772 09/27/2017 454.370 · Park Maintenance/... -14.87 14.87Bill 535759 09/27/2017 410.210 · Office Supplies -39.95 39.95Bill 535849 09/28/2017 454.370 · Park Maintenance/... -35.86 35.86Bill 536421 10/03/2017 452.260 · Pool Equip/Supply -24.98 24.98Bill 536577 10/04/2017 410.210 · Office Supplies -34.65 34.65Bill 536746 10/05/2017 452.260 · Pool Equip/Supply -6.45 6.45Bill 536747 10/05/2017 452.260 · Pool Equip/Supply -9.99 9.99Bill 536858 10/06/2017 454.370 · Park Maintenance/... -18.97 18.97Bill 536895 10/06/2017 452.260 · Pool Equip/Supply -3.25 3.25Bill 536872 10/06/2017 452.260 · Pool Equip/Supply -46.80 46.80

TOTAL -357.79 357.79

Bill Pmt -Check 2432 10/03/2017 Manheim Fire Relief Assoc 102.000 · Cash 2203326201 -26,326.53

Bill 2017V... 09/30/2017 411.500 · State Fire Relief -26,326.53 26,326.53

TOTAL -26,326.53 26,326.53

Bill Pmt -Check 2433 10/03/2017 Manheim Historical Society 102.000 · Cash 2203326201 -87.70

Bill MHS3... 10/04/2017 409.360 · Utilities -49.92 49.92Bill MHS2... 10/04/2017 409.360 · Utilities -37.78 37.78

TOTAL -87.70 87.70



Page 4


Bill Pmt -Check 2434 10/03/2017 Marlin Business Bank 102.000 · Cash 2203326201 -560.00

Bill 15336... 09/28/2017 409.213 · Computer Equipment -560.00 560.00

TOTAL -560.00 560.00

Bill Pmt -Check 2435 10/03/2017 MAWSA 102.000 · Cash 2203326201 -6,978.57

Bill 1417211 09/20/2017 465.360 · 26 E High Utilities -61.27 61.27Bill 1417307 09/20/2017 410.360 · Utilities PD -154.17 154.17Bill 1417495 09/20/2017 452.360 · Pool Utilities -61.27 61.27Bill 1417612 09/20/2017 454.360 · Park Utilities -33.60 33.60Bill 1417795 09/20/2017 454.360 · Park Utilities -19.50 19.50Bill 1419934 09/20/2017 452.360 · Pool Utilities -4,660.41 4,660.41Bill 1417798 09/20/2017 452.360 · Pool Utilities -412.53 412.53Bill 1417802 09/20/2017 454.360 · Park Utilities -11.60 11.60Bill 1417838 09/20/2017 411.360 · Utilities -72.79 72.79Bill 1418053 09/20/2017 409.360 · Utilities -213.76 213.76Bill 1418331 09/20/2017 454.360 · Park Utilities -11.60 11.60Bill 1419295 09/20/2017 430.360 · Utilties Maintenanc... -66.07 66.07Bill 1419864 09/20/2017 448.370 · Hydrants -1,200.00 1,200.00

TOTAL -6,978.57 6,978.57

Bill Pmt -Check 2436 10/03/2017 Nolt's Auto Parts, Inc. 102.000 · Cash 2203326201 -20.06

Bill 340043 10/04/2017 430.251 · Vehicle Parts/Maint -20.06 20.06

TOTAL -20.06 20.06

Bill Pmt -Check 2437 10/03/2017 Office Basics, Inc. 102.000 · Cash 2203326201 -50.18

Bill I-7320... 10/04/2017 401.210 · Office Supplies -50.18 50.18

TOTAL -50.18 50.18

Bill Pmt -Check 2438 10/03/2017 Penn Township 102.000 · Cash 2203326201 -29.18

Bill 3 - 10/... 10/01/2017 415.300 · Emergency Magmt -29.18 29.18

TOTAL -29.18 29.18



Page 5


Bill Pmt -Check 2439 10/03/2017 Pennsylvania One Call System 102.000 · Cash 2203326201 -88.91

Bill 743080 09/30/2017 430.320 · Tele/call/internet -88.91 88.91

TOTAL -88.91 88.91

Bill Pmt -Check 2440 10/03/2017 PNC Advisors Check Processi... 102.000 · Cash 2203326201 -38,391.00

Bill PNCN... 09/30/2017 483.300 · Act 205 Pension M... -38,391.00 38,391.00

TOTAL -38,391.00 38,391.00

Bill Pmt -Check 2441 10/03/2017 PP&L 102.000 · Cash 2203326201 -8,634.91

Bill 65320... 09/20/2017 433.361 · Traffic Signals - Ele... -143.76 143.76Bill 71330... 09/21/2017 411.360 · Utilities -768.47 768.47

433.361 · Traffic Signals - Ele... -73.59 73.59Bill 40560... 09/22/2017 454.360 · Park Utilities -29.75 29.75Bill 92560... 09/22/2017 454.360 · Park Utilities -38.39 38.39Bill 87401... 10/02/2017 434.361 · Street Lighting -7,580.95 7,580.95

TOTAL -8,634.91 8,634.91

Bill Pmt -Check 2442 10/03/2017 PROP 102.000 · Cash 2203326201 -150.00

Bill 3416 10/02/2017 401.420 · Dues/Membership/... -150.00 150.00

TOTAL -150.00 150.00

Bill Pmt -Check 2443 10/03/2017 RedX Web Design 102.000 · Cash 2203326201 -135.00

Bill 3578 10/01/2017 410.252 · Computer Equip PD -135.00 135.00

TOTAL -135.00 135.00

Bill Pmt -Check 2444 10/03/2017 Roberts Oxygen Co, Inc. 102.000 · Cash 2203326201 -434.34

Bill 624243 09/26/2017 452.221 · Pool Chemicals -346.84 346.84Bill L17411 09/30/2017 452.221 · Pool Chemicals -87.50 87.50

TOTAL -434.34 434.34



Page 6


Bill Pmt -Check 2445 10/03/2017 RR Donnelley 102.000 · Cash 2203326201 -207.00

Bill 31298... 09/25/2017 410.210 · Office Supplies -207.00 207.00

TOTAL -207.00 207.00

Bill Pmt -Check 2446 10/03/2017 Select Security 102.000 · Cash 2203326201 -1,879.92

Bill 1125841 10/01/2017 409.370 · Maintenance/Repair -1,879.92 1,879.92

TOTAL -1,879.92 1,879.92

Bill Pmt -Check 2447 10/03/2017 Shaub's Dry Cleaning 102.000 · Cash 2203326201 -666.20

Bill 10009... 10/02/2017 410.238 · Officer's Uniforms -666.20 666.20

TOTAL -666.20 666.20

Bill Pmt -Check 2448 10/03/2017 T & W Traffic Control 102.000 · Cash 2203326201 -131.60

Bill 5346 09/20/2017 433.200 · Signs Materials/Su... -131.60 131.60

TOTAL -131.60 131.60

Bill Pmt -Check 2449 10/03/2017 Tactical Wear 102.000 · Cash 2203326201 -110.50

Bill 9-2443 09/29/2017 410.238 · Officer's Uniforms -110.50 110.50

TOTAL -110.50 110.50

Bill Pmt -Check 2450 10/03/2017 Verizon Wireless 102.000 · Cash 2203326201 -450.57

Bill 97935... 09/26/2017 410.320 · Telephone -211.22 211.22430.320 · Tele/call/internet -148.13 148.13401.320 · Telephone (Mgr Cel... -54.76 54.76414.240 · Misc Operating Sup... -36.46 36.46

TOTAL -450.57 450.57



Page 7


Bill Pmt -Check 2451 10/03/2017 Warihay Enterprises, Inc. 102.000 · Cash 2203326201 -5,236.00

Bill Mowin... 10/03/2017 428.450 · Grass Cutting -4,936.00 4,936.00410.373 · Building Maint -300.00 300.00

TOTAL -5,236.00 5,236.00

Bill Pmt -Check 2452 10/03/2017 Wex Bank 102.000 · Cash 2203326201 -3,106.16

Bill 51444... 09/30/2017 410.231 · Vehicle Operation (... -3,106.16 3,106.16

TOTAL -3,106.16 3,106.16

Bill Pmt -Check 2454 10/03/2017 Windstream 102.000 · Cash 2203326201 -291.13

Bill 02139... 09/25/2017 430.320 · Tele/call/internet -33.12 33.12Bill 02139... 09/25/2017 409.360 · Utilities -258.01 258.01

TOTAL -291.13 291.13

Bill Pmt -Check 2455 10/03/2017 Wo-Go, Inc. 102.000 · Cash 2203326201 -869.52

Bill 1727301 09/30/2017 430.233 · Vehicle Operation (... -359.18 359.18411.231 · Vehicle Operation FD -356.00 356.00

Bill 17273... 09/30/2017 411.231 · Vehicle Operation FD -154.34 154.34

TOTAL -869.52 869.52

Bill Pmt -Check 2456 10/03/2017 Zeiset Electric, Inc. 102.000 · Cash 2203326201 -1,235.00

Bill 17183 10/06/2017 454.370 · Park Maintenance/... -1,235.00 1,235.00

TOTAL -1,235.00 1,235.00



Page 8

Date Num Name Memo Amount Balance

Sep 28 - 30, 17Sep 28 - 30, 17 0.00

Week of Oct 1, 1710/03/2017 2412 BBT Trust Teller -153,801.00 -153,801.0010/03/2017 2413 Berkheimer Associates -4.37 -153,805.3710/03/2017 2414 Blue Ridge Communications -39.95 -153,845.3210/03/2017 2415 Buckman's Inc. -121.00 -153,966.3210/03/2017 2416 C. M. High, Inc. -240.00 -154,206.3210/03/2017 2417 Clair Brother Audio Systmes, Inc -2,235.85 -156,442.1710/03/2017 2418 County of Lancaster Purchasing -92.71 -156,534.8810/03/2017 2419 Dave's Lawn & Garden -317.19 -156,852.0710/03/2017 2420 Eagle Wireless Communications -1,180.20 -158,032.2710/03/2017 2421 Fulton Bank Visa -272.88 -158,305.1510/03/2017 2422 G & G Feed & Supply, Inc. -406.55 -158,711.7010/03/2017 2423 Garman's Cleaning -720.00 -159,431.7010/03/2017 2424 Gebhard & Son, Inc. -4,400.00 -163,831.7010/03/2017 2425 James R. Fisher -39.06 -163,870.7610/03/2017 2426 John A. Zern & Son -78.00 -163,948.7610/03/2017 2427 Kreiser's Garage -173.11 -164,121.8710/03/2017 2428 LEAF 100-1680327-003 -132.00 -164,253.8710/03/2017 2429 Lebanon Farms Disposal 6424298 -18,726.38 -182,980.2510/03/2017 2430 LNP Media Group, Inc. 254012 -1,748.80 -184,729.0510/03/2017 2431 Longeneckers Hardware Company 52461 -357.79 -185,086.8410/03/2017 2432 Manheim Fire Relief Assoc -26,326.53 -211,413.3710/03/2017 2433 Manheim Historical Society -87.70 -211,501.0710/03/2017 2434 Marlin Business Bank 1385780 -560.00 -212,061.0710/03/2017 2435 MAWSA -6,978.57 -219,039.6410/03/2017 2436 Nolt's Auto Parts, Inc. -20.06 -219,059.7010/03/2017 2437 Office Basics, Inc. 6652461 -50.18 -219,109.8810/03/2017 2438 Penn Township -29.18 -219,139.0610/03/2017 2439 Pennsylvania One Call System -88.91 -219,227.9710/03/2017 2440 PNC Advisors Check Processing-919 2016 NU State Aid -38,391.00 -257,618.9710/03/2017 2441 PP&L -8,634.91 -266,253.8810/03/2017 2442 PROP -150.00 -266,403.8810/03/2017 2443 RedX Web Design -135.00 -266,538.8810/03/2017 2444 Roberts Oxygen Co, Inc. -434.34 -266,973.2210/03/2017 2445 RR Donnelley -207.00 -267,180.2210/03/2017 2446 Select Security -1,879.92 -269,060.1410/03/2017 2447 Shaub's Dry Cleaning 717-6652481 -666.20 -269,726.3410/03/2017 2448 T & W Traffic Control -131.60 -269,857.9410/03/2017 2449 Tactical Wear -110.50 -269,968.4410/03/2017 2450 Verizon Wireless -450.57 -270,419.0110/03/2017 2451 Warihay Enterprises, Inc. -5,236.00 -275,655.0110/03/2017 2452 Wex Bank 0496-00-177089-0 -3,106.16 -278,761.1710/03/2017 2454 Windstream -291.13 -279,052.3010/03/2017 2455 Wo-Go, Inc. -869.52 -279,921.8210/03/2017 2456 Zeiset Electric, Inc. -1,235.00 -281,156.82

1:20 PM Manheim Borough -General Fund10/09/17 Check RunAccrual Basis September 28 through October 11, 2017

Page 1


Week of Oct 1, 17 -281,156.82 -281,156.82

Oct 8 - 11, 1710/11/2017 1058 Manheim Veterans Memorial -1,500.00 -1,500.00

Oct 8 - 11, 17 -1,500.00 -1,500.00

TOTAL -282,656.82 -282,656.82

1:20 PM Manheim Borough -General Fund10/09/17 Check RunAccrual Basis September 28 through October 11, 2017

Page 2

Type Num Date Name Item Account Paid Amount Original Amount

Bill Pmt -Check 199 10/05/2017 Diehm & Sons, Inc. 15 · Fulton Constru... -2,100.00

Bill 16956 10/05/2017 410.600 · Police Bld... -2,100.00 2,100.00

TOTAL -2,100.00 2,100.00

Bill Pmt -Check 1786 10/10/2017 Cardiac Science, Inc. 109.000 · Cash - Ca... -2,544.00

Bill 7298638 09/20/2017 410.750 · Police Eq... -1,272.00 1,272.00Bill 7299374 09/28/2017 410.750 · Police Eq... -1,272.00 1,272.00

TOTAL -2,544.00 2,544.00

Bill Pmt -Check 1787 10/10/2017 Elm Ridge Constru... 109.000 · Cash - Ca... -9,570.00

Bill 10/09/2017 409.730 · Boro Bldg ... -9,570.00 9,570.00

TOTAL -9,570.00 9,570.00

1:50 PM Manheim Borough Capital Fund10/09/17 Check Detail


Page 1


Sep 27 - 30, 17Sep 27 - 30, 17 0.00

Week of Oct 1, 1710/05/2017 199 Diehm & Sons, Inc. -2,100.00 -2,100.00

Week of Oct 1, 17 -2,100.00 -2,100.00

Oct 8 - 10, 1710/10/2017 1786 Cardiac Science, Inc. -2,544.00 -2,544.0010/10/2017 1787 Elm Ridge Construction -9,570.00 -12,114.00

Oct 8 - 10, 17 -12,114.00 -12,114.00

TOTAL -14,214.00 -14,214.00

1:49 PM Manheim Borough Capital Fund10/09/17 Check RunAccrual Basis September 27 through October 10, 2017

Page 1

OPE RA TI ONS A ND M A NAGER ’S R E POR T Page 1

Water

DEP Compliance

No current compliance issues to report

Repairs, Water Leaks, Breaks, Service Line Installation

We are currently drawing from Well Source #4

Water Plant Operations

Water plant continues in current operation with one of three DE filters in service

13,705,700 gallons raw water pumped in August

Water Projects

WTP SCADA options are out for quotation; have proposal for well data loggers

WTP High Service Pumps– recommend Executive Session to discuss contractor counter offer

2017 Install 8” main line connector from S. Charlotte St. over to the Cherry St. pump station; checking on

right of ways

2017 Cherry St. pump station reviewing options for emergency back up and increased demand flows in the

Sunhill zone.

Trees (63) at reservoirs planning for their removal in budget years 2017/ 2018

Water line replacement on E. Logan Street working with our engineer to prepare bid specifications for line

replacement later this year

Sunhill Tank– Douglas DeClerk presentation of self funded plan verses tank contract plan

Water operational items completed

MANHEIM AREA WATER & SEWER AUTHORIT Y

Operations and Authority Manager’s Report

September 14th, 2017 Meeting - 91417

Administration

Strategic Planning Committee will be scheduling a meeting in October.

I have sold all our excess phosphorous nutrient credits, and am working on selling our excess nitrogen credits.

Management remains fully committed to controlling costs and providing the highest level of customer service

possible while continuing to improve and preserve the Authority’s valuable infrastructure.

Respectfully Submitted, Terry L. Shaffer

Authority Manager

cc; Manheim Borough Council

cc; Rapho Township

cc; Penn Township

Page 2 OPE RA TI ONS A ND M A NAGER ’S R E POR T

Wastewater

Operations and Authority Manager’s Report

DEP Compliance

No current compliance issues to report

Wastewater Plant Operations

August- Phosphorous (P) <0.20 mg/l , Total Nitrogen (TN) <1.94 mg/l avg.

DEP 2016-2017 Water Compliance Year average TP = 0.15 mg/l, TN = <2.86 mg/l

NPDES Nutrient Permit Limits: TN 6.0, TP 0.8

Wastewater Projects

I & I Strategic Planning: Staff is evaluating some options to cost effectively star t making repairs on

the 1960’s interceptor line; one option under review is to televise a section then reline the first section clos-

est to the treatment plant

Belt Filter Press refurbishment was completed on August 1st. The refurbished press is performing

very well and we are expecting increased efficiency and a much drier cake which will reduce biosolid wet

tons and lime costs

Oxidation Ditch Rotor: Emergency repairs and service have been completed; also added fail-safe to

weir gates to prevent their failure

Oxidation Ditch Mixer: One of our five mixers needs to be rebuilt or replaced

CCTV Inspections, Sewer Back-ups or Collection Repairs

Ongoing camera inspections for areas of concern

Hauled Waste Program: 289 loads/1,759,662 gallons were received for processing in August

Director’s Report September 2017

Sept 2017 Sept 2016 Sept 2015

Total Circulation (at Desk) 6,263 5,948 6,398 Online/Telephone Renewals 1,263 1,187 1,091 Total Circulation (at SelfCheck) 1,000 887 979 Total Circulation (all) 8,526 8,022 8,468 YTD Circulation 85,803 85,490 89,941 New Registrations 27 29 41 Total Borrowers 1,415 1,573 1,699 Holds Placed 336 458 430 Holds Filled (with location's items) 491 1,133 713 Checkouts from Loaned Items 397 1,090 832 Checkouts from Borrowed Items 837 1,150 629 EBook 319 317 233 Unique Wireless Users 214 349 239 Computer Users 259 309 363 Programming: 14 programs: 85 Children, 0 YA, 69 Adults, 50 passive Reference/Computer assistance: 137 Community Relations Report: (Community Relations Coordinator position – currently vacant) Website users 1,037(decrease), Facebook 417 follows (increase), Twitter 7 followers (+1 increase), Instagram 68 followers (+4 increase) Press Release sent for 200th Friend of the Library, Hank the Health Hero, and Book Sale PA Star Library Program: Completed Bronze Star – no update Community Connections: 9/1 Melissa was invited to attend Strategic Planning meeting for LSLC 9/8 Colleen and Melissa met with Ms. Tracy Fasick, MCSD Director of Curriculum & Instruction to discuss KTO partnership 9/12 Melissa attended LSLC President’s Circle with special guest, Glenn Miller, Deputy Secretary, Commissioner for Libraries 9/18 Colleen and Melissa collaborated with H.C. Burgard PTO to distribute Ice pops to all students at HCB as a reward for Summer Reading 9/22 Colleen and Melissa collaborated with Doe Run PTO to distribute Ice pops to all students at DR as a reward for Summer Reading 9/25 Melissa and Board Rep, Barb Horst, visited Penn Township meeting to thank them for continued support and update them on the library. 9/26 Melissa visited the Manheim Borough meeting to thank them for continued support and update them on the library. Library is also coordinating Eagle Scout Little Libraries that was approved to be installed. 9/27 Colleen met with Deb Strickler on her plan to have the library present to her high school students for Little Barons. 9/28 Colleen participated in the Barons Babies evening outreach event Fundraising:

2018 Friends Memberships are now available Funnel Cake Stand – Friday, October 13th at the Farm Show Book Sale – Nov 1 (Preview Night) – 4th ExtraGive – Nov 17th Holiday Crossings – Dec 2 & 3 Facility Update: Book Drop – not in a good spot, not big enough, not as protective as it should be New closet room in hallway – ceiling needs repaired Operational items of interest: 9/29 Staff attended in-service library training day at LPL The Friends of the Manheim Community Library now have 200 members; this allows the Library to hire a part-time Library Assistant position – funded by the FOL.

manheim borough council meeting · the pawn shop ordinance and how it pertains to their operation...

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