manual de operação do lildbi-webcoleciona-sus.bvs.br/lildbi/manual/proceden.doc · web viewuse...

LILDBI_WEB: User’s Manual

Preliminary VersionDecember 2001

BIREME/PAHO/WHOLatin American and Caribbean Center on Health Sciences Information

http://www.bireme.br

Table of Contents

1 INTRODUCTION

2 FEATURES OF THE PROGRAM

3 OPERATING THE LILDBI_WEB

4 COMMON FUNCTIONS TO THE THREE PROFILES4.1 Function Changing Profile4.2 Function Exiting

5 ADMINISTRATOR PROFILE5.1 Function System5.1.1 Availability5.1.2 Users Notify5.1.3 Address for sending records5.1.3.1 Adding a New Address5.1.3.2 Eliminating an Existing Address5.1.3.3 Modifying an Existing Address5.2 Function Users5.2.1 Adding User5.2.2 Eliminating a User5.2.3 Modifying a User’s Data5.3 Function Database5.3.1 Definitions5.3.1.1 General Definitions5.3.1.2 Records Types5.3.1.2.1 Adding a New Type of Record5.3.1.2.2 Eliminating Types of Existing Records5.3.1.2.3 Modifying Types of Existing Records5.3.1.3 Complements5.3.1.3.1 Adding Types of Complements5.3.1.3.2 Eliminating Types of Complements5.3.1.3.3 Modifying Types of Complements5.3.1.4 Fields5.3.1.4.1 Adding New Fields5.3.1.4.2 Eliminating Existing Fields5.3.1.4.3 Modifying Existing Fields5.3.1.4.4 Consistencies5.3.1.4.5 Auxiliary Database5.3.1.5 FST5.3.1.6 Messages5.3.1.6.1 Adding New Messages5.3.1.6.2 Eliminating Existing Messages5.3.1.6.3 Modifying Existing Messages5.3.2 Backup Copy5.3.3 Generating the Inverted File5.3.4 Unlocking

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5.3.5 Restarting a Database5.4 Reports

6. DOCUMENTALIST PROFILE6.1 Function Documents6.1.1 New Record6.1.1.1 Bibliographic Description with Indexing6.1.1.2 Bibliographic Description without Indexing6.1.2 Editing a Record6.1.3 Indexing Document6.1.4 Certifying Documents6.2 Data Entry Forms6.3 Function Utilities6.3.1 Importing Records6.3.1.1 Importing LILACS compatible Files6.3.1.2 Importing SciELO compatible File6.3 2 Exporting Record6.3.3 Backup copy6.3.4 Reorganizing the Database6.3.5 Reinverting the Database6.3.6 Unlocking the Database Records6.3.7 Restarting the Database6.4 Function Configuration

7. EDITOR PROFILE7.1 Function Quality7.2 Function Searching7.2.1 Sending Records7.2.1.2 Sending Records to LILACS Database7.3 Function Statistics7.3.1 Statistical Analysis7.3.1.1 Defining a New Statistical Analysis7.3.1.2 Modifying a Statistics7.3.1.3 Eliminating a Statistics

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1. INTRODUCTION

The LILDBI_WEB is a program developed by BIREME to assist the Documentalist in the process of creating bibliographic records according to the LILACS standards, facilitating, therefore, the task involved in a bibliographic description.

The main objectives of the program are: to permit a decentralized input to the bibliographic databases, their maintenance, and still, to guarantee a strong quality control of the data, either their input or export to LILACS.

Currently, many Cooperating Centers use the LILDBI to feed local or regional databases. Frequently, these databases do not follow thoroughly the LILACS Methodology, using different fields to store other types of information.

The Web version of LILDBI is configurable to permit that each Center adapt it, creating its own fields, but within mechanisms that guarantee the compatibility of the methodology rules when sending LILACS its data.

2. FEATURES OF THE PROGRAM

When the LILDBI_WEB is installed, a no-record database following LILACS standards, is created. Simultaneously, a user, ADMLILACS, is created, with the password ADMLILACS which permits the access to the 3 functions of the system: Administrator, Editor and Documentalist.

Each one of these three licenses to run the program corresponds to a user’s profile and each profile has its specific functions within the program. A person can have one or more access licenses, or run the program holding different profiles.

3. OPERATING THE LILDBI_WEB

Choose your working language on the first screen of the program and then click Start.

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The program immediately displays a screen with three boxes, type your name, password and access profile.

The user ADMLILACS, password ADMLILACS, can be used with the Administrator profile when using the system for the first time. Add a new user to the Administrator function with a new password and also register other users (documentalists), with their respective profiles and passwords.

Each user, when entering the system after having the register made by Administrator, types the password and the access option he is entitled to. Once approved by the Administrator, a same user can use one or more different profiles (see 5.2.1).

4. COMMON FUNCTIONS TO THE THREE PROFILES

There are 2 functions in the LILDBI_WEB program that can be used by the Administrator, Editor and Documentalist at the same time, these are, exiting the program and modifying the access license.

4.1 Function Changing Profile

With this function a user’s profile can be changed to another to which he has an access license.4.2 Function Exiting

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Use this function to quit the program.

5. ADMINISTRATOR PROFILE

The Administrator profile has the following functions: to register the users and define their access licenses and to define the fields of the database and the consistencies to be carried out in each field. In order to fulfill these functions, the Administrator has access to the functions: System, Users, Database, Reports, Change Profile and Exit.

When the LILDBI_WEB is installed, the data fields and their consistencies follow the LILACS Methodology standards, but if relevant to the Cooperating Centers the Administrator can create new fields. It must be reminded here that these new fields cannot be exported to the LILACS database; they are only to be used locally.

5.1 Function System

This function, under the Administrator profile, combines three functions: Availability, Users Notify and Address for Sending Records.

5.1.1 Availability

This option activates or deactivates the system and should be used whenever a maintenance is needed.

5.1.2 Users Notify

This function is used to report the period of time in which the base will be in maintenance. This option can only be used when the system is deactivated.The message can be written in any of the three languages of the LILACS System: Spanish, Portuguese or English.

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5.1.3 Address for Sending Records

Use this option when you want to electronically send records to the FTP area of the BIREME server or to any other FTP address.

By using this option you can: Add New Address, Eliminate Existing Address for Sending Records or Modify Existing Address.

5.1.3.1 Adding a New Address

When there is need to include a new FTP address, use Add.

Fill in the boxes:Identification: the name of the institution to which the records are to be exported;Address: the address of the server;Directory: the name of the directory within the FTP area of the server to which the files are to be transfered;User: the name of the user with a license to access the server;Password: your access code to the FTP directory.

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Click Cancel to undo the whole operation.

Click Confirm to carry out the whole operation.

5.1.3.2 Eliminating an Existing Address

Use this function to eliminate FTP address.

To eliminate a registered address, select it, position the cursor on it, click Eliminate and then Confirm.


Click Confirm to carry out the whole operation.

5.1.3.3 Modifying an Existing Address

Use Modify to edit any information in the FTP address.

To modify any data in a registered address, select the address, position the cursor on it and click Modify.

Fill in the boxes displayed on the screen and click Confirm.

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5.2 Function Users

Use this function to add, eliminate or modify profile of a user. Upon selecting this option, the program displays a screen where the Administrator must register the users by filling the boxes with each user’s name, his initials, password choosen to access the program and the code of the Cooperating Center, Noncertified Base and the type of license to access the program, that is, the profile that the user will have when using LILDBI_WEB.This function has three options: Add user, Eliminate user and Modify user.

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5.2.1 Adding User

Use this function to include a new user and to define his profile of action in the program. The user’s profile options are: Administrator, Editor and Documentalist.

A same user can hold more than one profile and, at the point of registration of users, one or more profiles can be selected for each user.

Fill in the boxes:Name: insert the user’s name;Initials: insert the initials of the user’s name or equivalent acronym;Password: as choosen by the user;Code of the Center: insert the code – supplied by BIREME - of the Cooperating Center to which the user belongs;Unvalidated database: following the information already provided by the system, type the user’s name. The program immediately creates a no records database with the user’s name. Fill in the boxes displayed on the screen and click Fix, or click Cancel to undo the whole operation.

5.2.2 Eliminating a UserUse this option to eliminate a user from the list of the already registered users.

To eliminate a user, select a name from the list, position the cursor on it, click Eliminate and then Confirm, or click Cancel to undo the whole operation.

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5.2.3 Modifying a User’s DataUse this option to modify any data of an already registered user.

To modify a user’s data, select a name from the list, position the cursor on it and click Modify.

Fill in the boxes displayed on the screen and click Fix, or click Cancel to undo the whole operation.

5.3 Function Database

The Administrator can use this function to define or modify the definitions of a database, to make a backup copy, to generate the inverted file, to unlock or to restart the database.

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5.3.1 Definitions

This command opens a dialog box with several other options: General Definitions, Records Types, Complements, Fields, FST and Messages.

5.3.1.1 General Definitions

Use this option to define a database, that is, to indicate: the sections of the data entry form, the format for the presentation of records, the format for the identification of duplicate records and the key-field(s) for the identification of duplicates.

The program is configured based on definitions of LILACS Methodology, and therefore does not need any modification.

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5.3.1.2 Records Types

The option Records Types displays the types of literature that will be described according to the LILACS databases standards.

The program is configured according to types of documents accepted by LILACS Methodology, and do not require any modification. The Administrator can add a new type of literature only for the use of local database.

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5.3.1.2.1 Adding a New Type of Record

Use this option to include a new type of literature in the database.

Fill in the boxes:Name of the type of record: insert the name of the new type of literature that will be described in the database. For example: VideotapeContents of the field of type of record: assign an acronym to identify the type of literature. For example: VObs.: Do not use already existing acronyms of the LILACS Methodology (M, MC, MCP, MP, MS, MSC, MSP, T, TS, N, NC, NP, S, SC, SCP, SP)Contents of the field of treatment for the parent record: assign a lowercase letter or acronym for the identification of the bibliographic level of the source record. In the LILACS database, the identification of the source record is "m", which indicates the treatment of the document as a whole (monographic level).Contents of the field of the treatment for the analytics records: assign an acronym (lowercase letter) for the identification of the bibliographic level of the source record. In the LILACS database, the analytics identification always starts with an "a..." (am, as, amc), to indicate the analytical level.


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5.3.1.2.2 Eliminating Types of Existing Records

Use this option to eliminate one or more new Types of Literature registered by the Administrator.

In order do eliminate a new type of literature, select the type with the cursor and click Confirm.

Fill in the boxes displayed on the screen and click Confirm, or click Cancel to undo the whole operation.

5.3.1.2.3 Modifying Types of Existing Records

Use this option to modify any given data of a New Type of Literature registered by the Administrator.

In order to modify a Type of Record, select a record with the cursor and click Modify.


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5.3.1.3 Complements

The Administrator can use this options to Add, Eliminate or Modify the complementary data of the Types of Records.

5.3.1.3.1 Adding Types of Complements

Use this option to add a new Type of Complement to a record.

Fill in the boxes:Name of the complementary type: insert the name of the new type of complement that will be described in the database.Contents of the field of type of record: assign an acronym for the identification of the type of complement.Contents of the field of treatment for the parent record: assign a lowercase letter or acronym for the identification of the type of complement in the source record.

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Contents of the field of treatment for the analytics records: assign a lowercase acronym for the identification of the bibliographic level of the complement.

Fill in the boxes displayed on the screen and click Fix.


5.3.1.3.2 Eliminating Types of Complements

Use this option to eliminate one or more already registered Type(s) of Complements.

Select with the cursor the complement you want to remove, click Eliminate and than Confirm, or click Cancel to undo the whole operation.

5.3.1.3.3 Modifying Types of Complements

Use this option to modify any data of an already registered Type of Complement.

Selected with the cursor the Complement you want to modify click Modify and then Confirm.

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5.3.1.4 FieldsThe Administrator can, with this option: Add, Eliminate or Modify already existing fields; define the consistencies of each field; and define the auxiliary bases.

5.3.1.4.1 Adding New Fields

Use this option to add a New Field(s) to the database.

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Fill in the boxes:Number: Identification of the field [tag] in the database;Name: Insert the name of the field;Type: Select one of the default options;Link: Select the Type(s) of Literature(s) related to this field;Name of the section: Select one of the sections available for the presentation of the form field on the screen;Number of Lines: Number of lines on the form for filling in the field;Mandatory: Select this option, from field to field, for a mandatory filling in;Repetitive: Select this option when the field has more than one occurrence;Hidden: To be used only by the LILACS Methodology fields. Obs.: Do not select it;Cannot be edited in the analytics: To be used only by the LILACS Methodology fields. Obs.: Do not select it;Copy contents of the parent record: To be used only by the LILACS Methodology fields. Obs.: Do not select it;Sequential identification number: Select this option when the field is an identifier;Verify space in the end of the field: Select this option when you cannot add a space at the end of the field;Verify point in the end of the field: Select this option when you cannot add a period at the end of the field;Type of contents of the field: Select one of the System defaults.

Content of the field:Format for automatic filling: Whenever you enter a document, this field is displayed on the screen; you can indicate a fixed character for this field by using a single quotation mark, For example: ‘s.n’

Help text: Still to be implemented in the System.


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5.3.1.4.2 Eliminating Existing Fields

Use this option to exclude already registered fields.

To Eliminate an already registered field, select with the cursor the New Field created by the Administrator, click Eliminate and then Confirm, or click Cancel to undo the whole operation.

5.3.1.4.3 Modifying Existing Fields

Use this option to modify a data of an already registered field.

Select with the cursor the field you want to modify and click Modify.


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5.3.1.4.4 Consistencies

Use this option to modify the Consistencies of a New Field.

To edit Consistency, position the cursor on New Field and click Consistencies.

The Consistencies for a field are defined through the of CDS/ISIS formatting language.


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5.3.1.4.5 Auxiliary database

Use this option to modify or add an Auxiliary Database of a New Field.

The Auxiliary Database helps the filling in of a field by showing the default values for a certain type of information. For example: Portuguese - Pt; English - En; Spanish - Es.

This database must be in the server where the system is installed and it must also be a CDS/ISIS standard database.

To modify the Auxiliary Database, select with the cursor the field you want to modify and click Auxiliary Database.


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The button Eliminate removes from the field the Auxiliary Base that was being highlighted.

5.3.1.5 FST

With this option, the Administrator can define the Field Service Table which sets up the access keys in the inverted file.

Use the CDS/ISIS formatting language to define the fields, sizes and types of access keys (word by word, group of words, etc.).More information can be obtained in the Manual on Installation of the LILDBI_WEB System - Appendix A in Techniques of Indexing.

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Fill in the box displayed on the screen and click Fix.

5.3.1.6 Messages

By using this option, the Administrator can define which inconsistencies Messages the system will send to the Documentalist when the bibliographic description is being generated with errors or inconsistencies concerning the contents of the fields.

The definitions related to the LILACS Methodology are a system default; it is not necessary to modify these values.

To include a new Message click Add.

Select with the cursor the complement you want to edit, click Modify and then Confirm.

To eliminate an already registered Message, select with the cursor the item you want to eliminate and click Eliminate.

To modify an already registered Message, select with the cursor the item you want to edit and click Modify

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5.3.1.6.1 Adding New MessagesUse Add New Messages to include a new message to be used in the new fields created by the Administrator.

Fill in the boxes:Message Identifier: A unique acronym which permits the identification of a message.Message in English: Report the Error or Alert Message in English; the Documentalist must be informed.Message in Spanish: Report the Error or Alert Message in Spanish; the Documentalist must be informed.Message in Portuguese: Report the Error or Alert Message in Portuguese; the Documentalist must be informed.



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5.3.1.6.2 Eliminating Existing MessagesUse this option to eliminate a new message registered by the Administrator.

To eliminate an already registered message, select with the cursor the message you want to eliminate click Eliminate and then Confirm, or click Cancel to undo the whole operation.

Fill in the boxes displayed on the screen and click Confirm.

5.3.1.6.3 Modifying Existing Messages

Use this option to modify any data of a new message registered by the Administrator.


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5.3.2 Backup Copy

Use this function Backup Copy to generate a copy of the database or to restore an already existing one.

The option Create will generate an ISO file of the Certified Database and open the Windows dialogue box that enables the saving of the file in a personal computer.

The option Restore will open the Windows dialogue box enabling the selection of the ISO file to be restored.

5.3.3 Generating Inverted File

The option Generate Inverted generates an inverted file based on the formats selected on the File Select Table FST (5.3.1.5).

See example below:

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5.3.4 Unlocking

The option Unlock is used to unlock records that for some reason, for example power failure, were locked while the system was being used.

5.3.5 Restarting a Database

Use this option to eliminate all records of the certified database.

Important: Be very careful when using this function. It is impossible to recover the records, if by mistake you delete them, without a backup copy of the database.

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5.4 ReportsThis functions gives you a general view of the system by indicating: the status of the certified database locked/unlocked; the status of the system (activated/deactivated); the number of records on the certified database; the registered users; the personal working databases; the total of records in each personal databases (Noncertified); and the auxiliary databases used for filling in the data fields.

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6. DOCUMENTALIST PROFILE

The Documentalist Profile has as commands: Create, Edit, Indexing, Certify, Import and Export new records. To fulfill these activities, this user’s profile has as options: Documents, Utilities, Configuration, Change Profile and Exit

6.1 Function Documents

The following options are available:

6.1.1 New Record

This option is exclusively used for the bibliographic description of the new documents that will enter the database.

When you select this option, the program displays two more options:

6.1.1.1 Bibliographic Description With Indexing

Use this option to enter the bibliographic description and the indexing of a document at the same time.

6.1.1.2 Bibliographic Description Without Indexing

Use this option to enter the bibliographic description of a document, postponing the indexing for another time.

After selecting either one of the two options, the program displays a default menu; the documentalist can select from the displayed list the type of document to be described: monograph, thesis, journal article, etc.

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6.1.2 Editing a Record

Use this option to edit/correct a previously described record.

When the Documentalist selects this option the program opens a menu displaying the documents already described in the database and four buttons with the commands: Eliminate document, Edit source record, Edit analytics and Visualize. After selecting the document of his choice, the Documentalist can choose anyone of these commands and click the corresponding button

6.1.3 Indexing Document

Use this option to describe the subject(s) of the documents using the DeCS Server.

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When the Documentalist selects this option, the program opens a menu displaying the documents already described in the database and two buttons with the commands: Indexing Source Record and Indexing Analytical.

After selecting the document to be indexed, the Documentalist can choose one of those commands and click his option. When the option Indexing Analytical is chosen, the program displays another menu with a list of the analytics of the document. The Documentalist can then select an analytic from the list and click Indexing analytical. The program immediately displays a screen with the data fields used for indexing and access to the DeCS Server.

When the Documentalist clicks the program opens a screen displaying the controlled vocabulary:

To start a search in the Descriptors, type a word or its root into the box Index. The program displays a menu with a list of the descriptors holding the keyword. Choose one and click VIEW. The program immediately displays a screen with the definition of the descriptor and its indexing notes and also the appropriate qualifiers:

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Select the descriptor and the permitted qualifiers when needed and click either Add Primary or Add Secondary. The program automatically fills in the "boxes" at the left side of the screen. When more descriptors are needed, the Documentalist can click New Search and repeat the sequence. When finished, click Send to send the chosen descriptors and their respective qualifiers to the indexing form.

6.1.4 Certifying Documents

During the description and indexing of a document, the system stores the data in a Noncertified database (temporary). To conclude the task, the Documentalist has to certify these records so that they can be sent to a definitive database.

After certifying a record, the system carries out the consistency in each field as defined by the Administrator. When inconsistencies are identified, the Documentalist must modify the records until an approval report is obtained. Upon identification of errors, the records will be stored in the Documentalist working database until their correction. After the quality control, the records will be transferred to the definitive database and eliminated from the Documentalist database.

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6.2 Data Entry Forms

The rules for filling in a specific field can be accessed through the help texts.To access them, just click on the field name.

Upon specifying LILACS on the field Databases [4], the program verifies the compatibility of contents of each data field with bibliographic description of LILACS Methodology. If incompatibilities are detected, LILDBI sends an error message interrupting the saving process. This will continue until all corrections are completed.

6.3 Function Utilities

The function Utilities displays six options:

6.3.1 Importing Records

The Documentalist can use this option to import file records in the LILACS format.

Upon selecting this option, the program displays a screen, where the Documentalist has the option to enter an ISO, either a SciELO or a LILACS Compatible file.

6.3.1.1 Importing LILACS Compatible Files

Importing of LILACS compatible files follows the LILACS formatting standard. To import files, click Input ISO, fill in or search for the file address, put the cursor on Enter a file and finally on Import ISO.

6.3.1.2 Importing SciELO Compatible Files

The journals that are part of the database LILACS and also of SciELO - Scientific Electronic Library Online (http://www.scielo.br/&scielo.php?script=sci_alphab &etic&lng=pt&nrm=iso) can have their bibliographic descriptions imported, since there is a program that converts the SciELO files into LILACS format files.To import a SciELO compatible file, follow the same previously described steps, but before clicking Import ISO, convert the characters of the record to be imported from ASCII into ANSI, by clicking Convert characters from ASCII into ANSI.

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http://www.scielo.br/scielo.php?script=sci_alphabetic&lng=pt&nrm=iso

http://www.scielo.br/scielo.php?script=sci_alphabetic&lng=pt&nrm=iso

6.3.2 Exporting Records

The Documentalist can export records to a chosen directory.

To export records, select one or more documents from the list and when necessary click Converts ASCII characters into ANSI (use always this option when the records to be exported will be imported through LILACS Methodology programs in DOS format).

After selecting the document to be exported, click OK, the program displays a screen for sending records. Click OK once more and choose the directory and the name of the file to be saved.

6.3.3 Backup Copy

The Documentalist can make a Backup Copy of the database or restore an existing one.

When the Documentalist selects Create the program generates an ISO file of the Database and opens a Windows dialogue box that enables to save the file in the personal computer.

By clicking Restore the program opens a Windows dialogue box that enables the selection of the ISO file the Documentalist wants to restore.

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6.3.4 Reorganizing the Database

This option releases space on the disk, optimizing the Noncertified bases. Click Confirm.

6.3.5 Reinverting the Database

Use this option to generate a new index of access keys (inverted file), based on the built-in formats of the Field Select Table – FST. Click Generate new index to perform this task.

6.3.6 Unlocking the Database Records

Use this option to unlock records that for some reason – power failure or leaving the program without using the option Exit - became blocked. Click Unlock Records to perform this task.

6.3.7 Restarting the Database

Use this option to restart the database, that is, to eliminate all database records. When you select this option, the program displays a screen with these information on the database: directory; status; and the number of records. To restart (eliminate all database records) click Confirm.

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6.4 Function Configuration

The Documentalist can use this function to modify either the language of the program or the sequence of the identification number (ID). When this function Configuration is selected, the program displays fields to be selected: the working language and the first ID number.

7. EDITOR PROFILE

The Editor has the function to modify, correct or complete the records filled in by the Documentalists, and send them, once certified, to BIREME or another

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Database Coordinating Center. The Editor can also generate reports on the database(s) he certifies.

There are five options in this function: Quality, Search, Statistics, Change Profile and Exit.

7.1 Function Quality

Use this function to carry out the quality control of the database, of part of it, or of any particular field.

When you select this option, the program displays a menu with the list of data fields and the available verifications (duplicates, errors and alert messages). To carry out the control of quality in parts of the database, indicate the numbers of the first and last records (MFN).

After selecting the first and the last MFN, the fields and the kind of verification you want to carry out, click Verify. The program generates a report whit the existing inconsistencies and incompatibilities with the LILACS Methodology.

7.2 Function Searching

Use this option to carry out searches in the database.

When you select the function Search, the program displays a screen offering the possibility to access, via Web (iaH!), a database retrieval interface. The searches in the database can be carried out either by performing a Boolean query or by accessing the specific indexes.

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7.2.1 Sending Records

The function of Search besides being a tool to search the database, can be used whenever the Cooperating Center wants to send records to the LILACS database or to any other database of the LILACS System.

7.2.1.2 Sending Records to LILACS Database

To send records to LILACS Database, it is necessary to search the database to retrieve the records containing LILACS in the database field, and click the command Send Result located just above the result of the search.

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Each Cooperating Center must control the data already sent to LILACS or to the LILACS database, because a record is to be sent only once. To carry out this task, the program displays a screen for sending records, where the Cooperating Center must either specify their interval (first and last MFN) or send a record of all records which had been already searched. The ISO 2709 is the only format to be used when sending records to the LILACS database.

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After specifying the references and formats to be sent, click Send to BIREME and then Send. The program, at this moment, displays a screen with the name of the file that has been created and the number of records that will be sent.

To transfer this file, click Transfer file to BIREME; the program automatically transfers the file the BIREME FTP.

7.3 Function Statistics

Select this option to make a statistical analysis of the database. When you select this option, the program displays a menu with several predefined types of statistics that can be automatically performed, displaying also the options: Add, Eliminate, Modify or Execute Statistics.

The program displays a table with the result of the request analysis

7.3.1 Statistical Analysis

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Select from the menu the type of statistics analysis you want and click Perform Statistics.

7.3.1.1 Defining a New Statistical Analysis

To define new statistical analysis, the program displays the screen Edit Statistics. Fill in the boxes with the definitions of the new analysis you need.

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7.3.1.2 Modifying a Statistics

An existing statistics can be modified. Click this option and the program displays a screen with information on the statistics to be modified. After making the necessary modifications, click Fix to carry them out.

To create or to modify an already existing statistical analysis it is absolutely necessary to know the database fields to be searched and the CDS/ISIS formatting language.

7.3.1.3 Eliminating a StatisticsIt is possible to eliminate an existing statistical analysis by starting its name and then by clicking Eliminate.

The program displays a message with the number and the name of the analysis to be removed. After verifying this information, click Confirm.

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