Republic of the Philippines PROVINCE OF ORIENTAL MINDORO

Calapan City

PROVINCIAL AGRICULTURIST’S OFFICE

MANUAL OF OPERATION

I. MISSION STATEMENT It is our commitment to farmers and stakeholders to provide appropriate agricultural and fishery technologies, through community-based extension services and promote sustainable, through actives partnership with LGUs, NGA, CSO, private sectors and other resources institutions. Promote the sustainable management conservation and utilization of the province’s coastal marine and inland water resources. The enactment of Provincial Ordinance 004-2002 commonly known as Coastal Marine and Inland Water Management Code establishes the framework and general guidelines to attain Coastal Resource Management.

II. GOAL: Food sufficiency and security, improve household income and profitability of farmers and fisherfolks sustainable development of fishery, coastal and marine resources.

III. OBJECTIVE: a. To improve the quality and increase the quantity of agri-aquaculture production; b. To promote sustainable coastal resource use and environment friendly agri-

aquaculture farming; c. To ensure access to logistic support and extension services.

IV. ACTION PLAN:

Division PROGRAM

AGRO-TECHNOLOGY RESOURCE DEVELOPMENT AND MANAGEMENT DIVISION

a. Grain Production Enhancement

Rice Production

Corn Production

High Value Commercial Crop Production Program

Harnessing of Idle Lands for Food Security

Value Addition/Value Chain Approach in Agriculture

Development of Innovative value-added products

TECHNICAL SUPPORT SERVICES

Rehabilitation and Improvement of Provincial Demonstration Farm

Improvement of Palayan ng Bayan

Libreng Serbisyo sa Pagsusuri ng Lupa (Provision of free services on soil analysis & intensified trichoderma production)

Serbisyong Puksa at Iwas Peste

Agri-Info Hub

Farmers Information Technology Services

Agriculture Climate Change Adaptation Mitigation Program

Agricultural Support Services/Facilities

Credit Support for Agricultural Production

Institutional Development

FISHERIES AND COASTAL RESOURCES MANAGEMENT AND DEVELOPMENT PROGRAM

Inland Fishery Management and Development a. Aquaculture &

enhancement development b. Lakes and rivers protection

and development

Marine Fishery Management and Development a. Habitat conservation,

Protection and Rehabilitation of coastal ecosystem.

b. Community-base livelihood enhancement in coastal area.

Integrated Coastal Area

Management and Development Program a. Coastal, Inland and Fisheries

Legislation and Regulations b. Ecosystem based climate

change adaption & Ecosystem approach for fishery management

c. Climate change adaption and risk reduction adaption.

V. JOB DISCRIPTION AND RESPONSIBILTIES:

POSITION JOB DESCRIPTION & RESPONSIBILITIES Provincial Agriculturist Prepares and operationalizes and integrates

agricultural development program for the province on the basis of approved, related national and provincial policies and programs indicating among other preferred commodity productions patterns in the agricultural lands;

Determines the extensions services and input needed for the effective implementation of the program and when necessary recommended measure to appropriate ministries or agencies to ensure and timely provision of such services and inputs;

Adopts deployment scheme for the extension workers assigned to the province on the basis of acceptable standards;

Directs the activities, supervision of field personnel for efficient and effective assistance to farmers, housewives, youth and rural organization in the progressive cooperation organization, livestock food production and improvement of rural life;

Locates and conducts the different applied researchers, demonstration on crop varieties, fertilizers and chemical initiated by or recommended by research institution as PCARRD, IRRI and UPLB;

Monitor and evaluate on a continuing basic implementation of the program provincial demonstration station, Pagkain ng Bayan and other agricultural project;

Supervises participation in the celebration of provincial fairs exhibits, expositions, farmers’ convention and field tours, housewives and youth;

Proposes an annual agricultural and annual reports to the Provincial Governor and other head of national agencies

Assistant Provincial Agriculturist

Assists the Provincial Agriculturist in the preparation/formulation of plans, programs for the agricultural development of the province;

Provides direction and management of Provincial Agricultural projects, provides technical assistance to technical field personnel effective and efficient performance extended to farmers, housewives and youth;

Supervise personnel activities in the field for effective implementation of various agricultural projects;

Monitors and evaluated the agricultural projects/programs implemented and adopt a deployment scheme of the basis of acceptable standards;

Coordinate with other government agencies implementing agricultural programs, attend staff meetings with higher supervisors or with other provincial chiefs of offices directed by the Provincial Agriculturist;

Renders report to the Provincial Agriculturist regarding the progress of project implementation of different agricultural programs, pinpointing area of concern and recommends possible solutions based form feedbacks;

Conducts investigation and inquiry to complaints of farmers and recommends possible solutions; and does other related works.

3 Supervising Agriculturist Directs and supervises the preparation of programs on crops, livestock, fishery, home extension and rural health development;

Supervise the gathering, processing and the analysis of data information necessary for planning and programming;

Supervises the preparation of summary reports on the various programs;

Coordinated with other agencies for necessary inputs on programs preparation;

And does other related works.

Supervising Agriculturist Directs and supervises the preparation of programs on crops, livestock, fishery, home extension and rural health development;

Supervise the gathering, processing and the analysis of data information necessary for planning and

programming; Supervises the preparation of summary reports on

the various programs; Coordinated with other agencies for necessary

inputs on programs preparation; And does other related works.

Agricultural Center Chief II Prepares plans and program and all activities of the Soil District Laboratory;

Direct and supervise soil analysis either through laboratory analysis of soil test kit analysis;

Provincial coordinator of trichoderma compost fungus activator and other organic fertilizer;

Supervises and conduct demonstration trials in the field;

Supervises the distribution/refill of soil test kit; Monitor and follow up fertilizer recommendations of

farmers and clienteles; Does other related works as directed by the PAO.

Agricultural Center Chief I Prepares plans and programs in the development of the station;

Exercise general supervision and provide direction on day to day activities of the personnel;

Prepare plans and programs of the station nursery; Supervise the preservation and maintenance of

existing rubber trees in the station; Coordinates with other government agencies; Submit reports; And does other related works.

Senior Agriculturist

Exercise general supervision and provides direction

on day to day activities of the center; Prepares and handles the training activities of the

center; Prepares and recommends plans and programs of

the development for the nursery farm applies research work and agro-technology processes an efficiently implements the same;

Monitors and evaluated implemented programs/ projects of the center;

And does other related work.

Agriculturist II Exercise efficient and effective supervision on day to day activities of the farm development section;

Conducts studies and applied research on improved culture and management techniques on agricultural crops and fruit trees;

Undertakes the production, propagation of farm seeds and planting materials for distribution at subsidize cost by the center;

Provides advisory assistance and technical expertise

in cultural production, plant propagation and agronomic management practices;

Assists the agricultural supervisor in the preparation of phase and programs for farm and orchard development;

And does other related work.

Aquaculturist II Plans/layout/designs a program of improved fish culture and propagation methodology and assign/directs the field works of fishery technician;

Supervises experimental undertaking an appropriate fish food/fish food mixtures and devices a system of fish fingerlings propagation and dispersal to fish forms of the different municipalities;

Makes periodic field trips to check on work being accomplished plans a full program on fish culture and fingerlings propagation development based on the field trips and foodbacks from the technicians;

Conduct periodic staff meetings to review progress, discuss problems, formulates new directions and keeps abreast with latest technical and program development

Arranges training programs and refresher courses for field staff, takes responsibility for orientation and training for new employees;

Makes periodic reports on the progress, needs and problems of fish farm in the province and purposes solutions and recommendations;

Performs other related tasks.

Agricultural Technologist Gives technical assistance to farmers cooperative of demo projects as well as farmers requesting assistance;

Recommends studies on farmers felt need and applied research work to the Provincial Agriculturist through the immediate supervisor, secure and implement the same;

Assists in organizing cooperatives; Prepares plans and project activities; Develops farm development assistance proposal for

the benefit and welfare of the farmers; Conducts classes, lectures or seminars to

disseminate information to farmers and other members of the community;

Prepares activities, planning and other reports; And does other related work.

Agricultural Technologist (Fishery) Monitors, evaluates and assesses existing fishponds, fishpens, fish cages and proposed fishery projects;

Prepare feasibility study of fishery projects; Dispense fingerlings to local agencies, communal

bodies of water and private fresh water fishponds operators;

Acts as Resource Speaker regarding Aquaculture and Mariculture

Attend training/workshops in connection with fisheries projects;

And does other related work.

Agricultural Technician II Prepares chemical reagents materials for fungal and bacterial growth;

Prepares laboratory sheet for fertilizer recommendations;

Assist in the analysis of soils, water and fertilizers; And does other related work.

1 Farm Supervisor Supervise the operation and activities of the nursery farm and is responsible for the maintenance of the building;

Ascertains availability of seeds seedlings, plan and planting materials in order to meet orders and needs of the farmers;

Develop, recommend and implement projects on nursery development;

Follow up the use of planting material in the nursery and acts as property custodian;

Prepare accomplishment reports and other data for statistical purposes;

Provide advisory assist co and technical expertise on plant propagation and cultivation;

And does other related work.

Laboratory Aide II Prepare soil fertilizer and plant samples for analysis; Assist in the preparation of samples and chemical

reagents; And does other related work.

Laboratory Aide I Prepare soil and plant samples for analysis; Assist in the preparation of samples and chemical

reagents; And does other related work.

Administrative Officer V Direct and supervises personnel engaged in preparing budget and plantilla of personnel, in records keeping and property and supply management activities;

Carries out administrative policies and decides routine matters;

Review, initials and recommends for approval payrolls, vouchers, application for leave and other employee privileges;

Requisitions supplies and other expenditures; Prepares correspondence for signature of chief;

And does other related work.

Administrative Officer II Under direction supervises the work of a clerical records unit performing a variety of clerical functions;

Assumes full responsibilities of the custody and safekeeping of voluminous official records and documents;

Assign work, receive verbal or written instruction review accomplished work for accuracy and conformity with standing policies and procedures, receive incoming and outgoing official papers;

And does other related work.

Administrative Aide VI Supervises clerks in the discharge of functions and may take immediate decisions out of the normal routine, types minutes, memoranda, circulars, payrolls, vouchers, RIVs and reports given by the supervisor;

Indexes and files correspondence and other documents;

Receives incoming and outgoing officials papers; Checks and verifies information of forms and other

records of personnel; And does other related works.

Administrative Aide IV Types minutes, correspondence, memoranda, circulars, payrolls, vouchers, RIVs and other reports given by the supervisors in the office or unit;

Indexes and files correspondence and other documents;

Routes papers received to person concerned; Checks and verifies information on forms and other

records; Reproduce papers through printing or photo copying

of documents needed; Meets public and answer routine questions about

places, events or personnel; Receives, issues and maintain records of bills; May have limited supervision over a few clerical

aides or messenger; And does other related work.

9 Administrative Aide III Sweeps, scrubs, waxes and map floors, hallway, maintain the cleanliness of comfort rooms;

Performs all cleaning tasks to keep all working areas of the provincial offices and buildings;

Open and closed public offices; Sees that all windows and doors are secured at the

end of working days; Runs mimeographing machine; Prepares conference room by setting up seating

arrangement, seeing that immediate supplies and loud speaker systems are available;

And does other related work.

1 Administrative Aide II

Collect and delivers inter and inra office correspondence, documents, packages supplies and other materials;

Runs errands; Performs clerical tasks, indexing cards and maintain

records; Does other related work.

1 Administrative Aide I

Sweeps, scrubs, waxes and map floors, hallway, maintain the cleanliness of comfort rooms;

Performs all cleaning tasks to keep all working areas of the provincial offices and buildings;

Open and closed public offices; Sees that all windows and doors are secured at the

end of working days; Runs mimeographing machine; Prepares conference room by setting up seating

arrangement, seeing that immediate supplies and loud speaker systems are available;

And does other related work

1 Farm Worker II Weeds, hoes, rakes, water field root and 205 vegetable drops in the small confines of the demonstration farm/nursery;

May plant new varieties and apply fertilizers as needed and in specific amount as designated by the farm management technician;

Does hand spraying of insecticides when 15% nursery;

Harvest crops as they and disposed then 15% as directed;

May propagate certain varieties through 15% grafting, budding, marcoting in a manner directed by the farm management technician;

Keeps surrounding, neat and in good 10% maintenance;

And does other related work.

This is to certify that the position of Agricultural Technologist has the following description:

Agricultural Technologist Gives technical assistance to farmers cooperative of

demo projects as well as farmers requesting assistance;

Recommends studies on farmers felt need and applied research work to the Provincial Agriculturist through the immediate supervisor, secure and implement the same;

Assists in organizing cooperatives;

Prepares plans and project activities; Develops farm development assistance proposal for

the benefit and welfare of the farmers; Conducts classes, lectures or seminars to

disseminate information to farmers and other members of the community;

Prepares activities, planning and other reports; And does other related work.

Institutional mechanism for implementation of the Fishery & Integrated Coastal resources Management programs have been organized consisting of LGU (provincial municipal and barangay levels) POs, NGO particularly the Conservation International Philippines MALAMPAYA Foundation. PATH Foundation among others FARMCs, ACADEME, Law Enforcement and MPA network, Provincial Bantay Dagat Task Force and national government agencies/representative who are best equipped and directly concerned with fishery and coastal resources of the province. There are specific roles and responsibilities assigned to each organization, including extension services, law enforcement, maintenance of marine protected areas, reporting requirements, submit monthly progress report to OPAg-Fishey and CRM division. These report would be consolidated and analysed by the monitoring and evaluation team of PGOM (annex1)

Policies/Procedures Person & Division Responsible

Administrative Division :

Approved application for leaves, travel orders, locators slips properly accomplished and endorsed to concerned department.

Personnel with official transactions outside the office premises should register on the logbook provided for their whereabouts.

Documents such as purchase request, etc. should be properly dispatched, signed by the Provincial Agriculturist/Asst. PA / AO/Division Chiefs, endorsed to agencies concerned

Supplies received and distributed to respective division persons based on their need. Remaining supplies-upon request. Equipment are properly and regularly maintained through repair and upgrade of IT equipment and general cleaning of other equipment

Communication/Resolution/Letter Request/ Letter of Invitation for Seminar/Training/Resource Person/Technical Assistance and other i.c. seeds, planting materials/ farm tools and implements. Received/recorded and given to

1 –Admin. Officer V 1 –Admin. Officer II 1- Admin. Aide VI 2- Admin. Aide IV 3- Admin. Aide III 1 – Admin. Aide II

Provincial Agriculturist and for APA instruction to person concerned and back to records for distribution.

201 File (decreased and organic and inorganic personnel retired) Payroll, IPCR, inventory of equipment and other communication and documents filed and maintained.

Cleanliness of the office and office premises and maintained. Smoking should be done in smoking area.

First come first serve on the mobility of personnel who needs service vehicle

Client must fill up logbook/request form

Report must be submitted on or before time for early preparation and submission to office concern

Agro Technology Resource Management Services Division Grain Production Enhancement

Site inspection, validation and assessment

Establishment of rice demo farms

Provision of agricultural inputs Listing of Farmers beneficiaries Distribution of registered. hybrid certified/good,

traditional and high quality rice seeds Distribution of inorganic fertilizer Training conducted on rice farming

Corn Production Intensification

Site inspection, validation and assessment

Developed expansion area

Distribution of Lagkitan and Sabmit corn seeds

Listing of Famers farmers beneficiaries.

High Value Commercial Crops Production Program

Site inspection, validation, & assessment

Intensified Vegetable Production Gulayan sa bakuran, Paaralan,& OPV seed

production program Distribution of assorted indigenous vegetable seed,

and herbal plant. Calamansi and Banana Production

o Site validation, inspection and assessment of areas to be developed (expansion area)

o Distribution of planting materials distributed o List of fruit growers benefited

1 Supervising Agriculturist 4 Agriculturist II 1 Market Specialist II 7 Agricultural Technologist

Other fruit crop production Abaca Production Abaca Production

Harnessing of Idle Lands for Food Security Development of policy for idle lands Identification of sites to be developed Conduct Trainings

Value Addition/Value Chain Approach in Agriculture –Value Adding/Processing of selected agricultural commodities (rice, banana, coconut, & other fruits) Conduct Trainings Identification of processing facilities to be upgraded Procurement of processing equipment

Development of Innovative value-added products Identification of new products to be developed

Monitoring of/Assessment of project implementation

TECHNICAL SUPPORT SERVICES DIVISION

Provincial Demonstration Farm Provision of Planting Materials

Letter request from the farmers address to Governor Alfonso V. Umali, Jr. attention to the Provincial Agriculturist stating the kind and number of planting materials needed

Use of Training Center Letter request of approved by the Governor and

Provincial Agriculturist two (2) weeks before the schedule of training

Palayan ng Bayan Provincial Demonstration farm for organic rice

farming

Calapan Soils Laboratory Availing of Soils Laboratory Services

Collect Soil Samples o Instruct the Agricultural Technologist

assigned in the barangay on the proper soil sampling and air drying , label soil samples indicating name, farm location, crops to be planted and area size for planting. In case of non-field request, PAgO performs soil sampling

Submit Soil Samples for Laboratory Analysis

1 Supervising Agriculturist 1 Agic’l. Center Chief II 1 Agic’l. Center Chief I 4 Agriculturist II 4 Agricultural Technologist 1 Agricultural Technician II 1 Farm Supervisor 1 Lab. Aide II 1 Lab Aide I 4 Administrative Aide III 1 Administrative Aide 1 1 Farm Worker I

Fertilizer recommendation, computation and recommended inputs to be applied is made for approval of the Center Chief.

Result of soil analysis and fertilizer recommendation are issued to requesting farmers.

Pest Clinic Availing of Pest Clinic Services: Pest and

Diseases Identification, Pest Mapping provision of Bio-Control Agent

Pest and Diseases Identification

Submission of samples for identification of pest and diseases

Visitation of affected site for proper identification of pest and diseases

Report the incidence if needed to the authorities concerned like Regional Crop Protection Center (RCPC), BPI, and DA

Pest Mapping

Training for possible member of Bantay Peste Volunteer Brigade

Conduct monthly monitoring of activities by the Bantay Peste Volunteer Brigade

Bio Control Agents

Requesting party will be given free of charge of Bio control agents depending on the area affected and extent of damage.

FARMER’S INFORMATION TECHNOLOGY CENTER Provision of IEC/Internet Access/Data

Banking/Technical Consultancy. Requesting farmers/walk in client/partner, must

accomplish forms/logbook indicating their name, address, occupation, contact numbers/purpose of visit.

FISHERY COASTAL MARINE AND INLAND WATER RESOURCES MANAGEMENT DIVISION

Inland Fishery Management Development Expansion of aquaculture areas (FLA, no productive, rivers feasible for fingerlings, tilapia hatchery

a. Conduct FLA survey

1 Supervising Agriculturist 1 Senior Agriculturist 1 Agriculturist II 1 Aquaculturist II 3 Aquacultural Technologist 1 Aquaculturist

b. Conduct Ocular Inspection for fishpond production c. Render technical assistance to fishpond operators d. Operation and maintenance of tilapia hatchery e. Conduct trainings/seminar f. Provision of financial assistance

Naujan Lake Protection and Development a. Assessment of proposed area for FS b. Provision of fishing paraphernalia and

livelihood/financial assistance c. Facilitate conservation agreement d. Develop lake barangays to conservation/eco-tourism

sites. Inland and Marine Fisheries Productivity Enhancement

a. Identification and validation of site. b. Provision of financial and input assistance c. Conduct trainings/meeting/forum/FGD

Marine Fishery Management and Development Habitat Conservation, Protection and Rehabilitation

of Coastal Ecosystem a. Assessment of proposed and existing MPSs

(reef, mangrove, seagrass) b. Conduct consultation. Technical assistance in

drafting ordinances c. Conduct community

consultation/meeting/forum & technical assistance re MPA Ordinance ammendment

d. Conduct Fish Catch monitoring e. Conduct PRA

Community-based livelihood enhancement in coastal areas a. Organized/strengthen POs

Integrated Coastal Area Management and Regulation ` a. Conduct regular foot and seaborn patrol b. Conduct training on Paralegal

Ecosystem based climate change adaptation and Ecosystem approach for fishery management a. Conduct training/orientation of program on EbA

& EAFM Climate Change Adaptation A. provision of assistance in kind or cash to

fisherfolk vulnerable to CC and disaster rick Monitoring of projects provided to POs.

Contact information

NAME DESIGNATION TELEPHONE +

1. CHRISTINE M. PINE Provincial Agriculturist 09176793714

2. ELY H. VARGAS Asst. Prov’l. Agriculturist 09172032842

3. VENERANDAO M. SANCHEZ, JR. OIC Supervising Agriculturist 09184386582

4. RAMILO L. LORENZO U. OSTIL Supervising Agriculturist 09198206954

5. MARILYN M. ALCA ÑICES Supervising Agriculturist 09088695848

6. ADAH B. RAFA Administrative Officer V 09174486639

7. HILARIO R. BACAY Municipal Agriculturist Baco 09291282570

8. DEMETRIO H. ALINO Municipal Agriculturist -Bansud 09219634625

9. GARY LOUIE A. SAPINIT Municipal Agriculturist –Bongabong

09177787696

10. ROMMEL C. DE GUZMAN Municipal Agriculturist –Bulalacao

09479975147

11. LORELEIN V. SEVILLA City Agriculturist – Calapan City 09209489379

12. AUGUST F. MANTARING Municipal Agriculturist –Gloria 09985474450

13. JEMALE G. FAJUTNAO Municipal Agriculturist -Mansalay

09497353771

14. ZENAIDA D. VILLANUEVA Municipal Agriculturist –Naujan 09283099274

15. DANNY S. VILLACRUSIS Municipal Agriculturist –Pinamalayan

09993322481

16. IGNACIO S. TRIA Municipal Agriculturist –Pola 09189385954

17. HECTOR A. YLAGAN Municipal Agriculturist –Pto Galera

09173865331

18. AGRIPINA R. DOLORATA Municipal Agriculturist –Roxas 092824336832

19. RONALD S. ALISNA Municipal Agriculturist –San Teodoro

09469801413

20. EDILBERTO B. DE CASTRO Municipal Agriculturist –Socorro 09399151532

21. ELMER L. COBARRUBIAS Municipal Agriculturist - Victoria 09189472551

APPENDIX

Role of implementing agencies/team:

Management Board/Council (network, FAMC’s, PAMB)

a. Provide overall direction and support to ensure the implementation of the program

b. Formulate policies, resolutions and recommendations and certify to the urgency of the same for legislative action of SP/SB

c. Review approve proposal, work plan, action plans for the FCRM programs in accordance with the ICAMP and relevant laws, rules and regulations.

d. Conduct quarterly/ monthly meeting to assess the performance of the management office/implementing office.

Fishery Management Office/Coordinator Operating Teams, Provincial Bantay Dagat (BD) Task Force, BD Volunteers

a. Oversee the operation and serve as the administrative arm of the program/project

b. Prepare monthly work and financial plan for the operation of the programs/projects

c. Coordinate establish linkage and partnership with NGOs, POs and local communities in order to integrate their roles

d. Act as secretariat in the council/board meeting and other related activities

e. Implement programs/projects (FCRM) f. Undertake corrective measure, whenever is necessary

Academe, LGU, NGAs, NGOs a. Undertake relevant research extension and development and capacity – activities

b. Develop database, information materials and conduct promotional activities related to the programs

c. Recommend policy options based on the results of the studies conducted

d. Prepare project proposals e. Take the lead of the activity, participate in the

formulation and enforcement of ordinances f. Provide or source out funds, resources and other

services that will ensure the effective implementation and management of the program

Monitoring & evaluation Team a. Track the progress of development activities during the implementation, monitoring and shortfalls and deviations that may arise and recommend proper adjustment if necessary

b. Undertake proper documentation and reporting throughout the duration of the project with specific focus on issues and concerns, strength and weaknesses as well as the project impact to the community in terms of economic, social and environment