maop process validation

11
Managing the Records Verification Process for Establishing MAOP and MOP NRG Tech, LLC & McElroy Consulting, LLC

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Page 1: MAOP Process Validation

Managing the Records Verification Process for Establishing MAOP and MOP

NRG Tech, LLC &McElroy Consulting, LLC

Page 2: MAOP Process Validation

Problem• PHMSA Advisory Bulletin 11–01

▫ Review of design, construction, inspection, testing and other related data to establish MAOP and MOP

▫ Ensure that the records used are reliable, traceable, verifiable, and complete 

• The Pipeline Safety, Regulatory Certainty, and Job Creation Act of 2011 ▫ PHMSA to direct each owner or operator of a gas transmission pipeline and

associated facilities to provide verification that their records accurately reflect MAOP of their pipelines within Class 3 and Class 4 locations and in Class 1 and Class 2 locations in High Consequence Areas (HCAs).  

• PHMSA Advisory Bulletin on May 7, 2012 ▫ Reminding operators of gas and hazardous liquid pipeline facilities to verify

their records relating to operating specifications for MAOP and MOP ▫ Informing gas operators of anticipated changes in:

annual reporting requirements to document the confirmation of MAOP reporting total mileage and mileage with adequate records, when reports will be due what PHMSA considers an adequate record

Page 3: MAOP Process Validation

Challenge• Operators facing a monumental task of:

▫ Determining location throughout the organization where records are or have been stored

▫ Reviewing, summarizing and compiling relevant data▫ Reviewing the complied data and matching to pipeline ▫ Determining the adequacy of data to verify MAOP for each pipeline segment▫ Resolving any discrepancies and gaps, ▫ Comparing with GIS records and linking verification records▫ Utilizing verified data to validate the MAOP for the pipeline and all

associated components▫ If MAOP cannot be verified, what action to take

• Each operator is unique in terms of:▫ What data they have collected ▫ How they have handled data▫ Where data is stored

• Many moving parts and opportunities to let important items fall through the cracks

Page 4: MAOP Process Validation

Find/ Capture

Review/ Compile

Verification/Validation

Risk Based Alternative

MAOP Verification

Records Verification Process

Traceable Verifiable Complete

Technology

Technology provides the supports needed to track each step of the verification process and ensure & document compliance with company standards & procedures

Processes Procedures Standards

Page 5: MAOP Process Validation

Solution• Lightweight tool that manages the records

verification process▫Rapid deployment▫Builds a foundation for a clear and repeatable

process▫Ensures continuity, consistency and validity ▫Manages process metrics (budget, schedule, etc.)▫Ensures accountability and transparency

• Disciplined processes underpinned with standards and procedures 

• Fully documented solution that fits within current enterprise requirements

Page 6: MAOP Process Validation

Records Verification Process Dashboard

• Support real-time user interaction and management of work

• Provides verification process metrics

• Ties all relevant human and system work together

Page 7: MAOP Process Validation

Centralized Management ofMAOP Verification Tasks

• Provides visibility for each task by pipeline segment

• Identified individual responsible and date due

• Flags overdue items that require escalation

Page 8: MAOP Process Validation

Workflow Wizard Guides Process

• Configurable for company specific process

• Allows for linking supporting documentation for each step

• Automatically determine next step based on responses

• Task assignment tracked for each process step

Page 9: MAOP Process Validation

Provides Accountability and Transparency

• Identifies each task by pipeline segment

• Tracks status for each task

• Provides reminders and alerts for overdue tasks

• Sends e-mail alerts• Facilitates

escalation of non-responsive individuals

Page 10: MAOP Process Validation

Variety of Reporting Options

Link Directly to Source Documents

Page 11: MAOP Process Validation

For More Information or to Schedule a Demonstration

Rob McElroyMcElroy Consulting, LLC(970) [email protected]

Mike GlovenNRG Tech, LLC(303) [email protected]